Attachment 1 - Notice of Intent.pdf

FA860123Q0043 - Media Lab Annual Subscription

The solicitation number is FA8601-23-Q-0043. The NAICS Code is 611430– Professional and

Management Development Training. The Government (AFLCMC/PZIBA) intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b). The proposed source is “MEDIA LAB, INC”

The product being procured is a Clinical Laboratory management 1 year subscription to: manage operating instructions (SOPs), track and provide training, manage documents, manage inspections and their results (both self and outside agencies), and provide a single source for Laboratory and Histology department Continuing Education (CE) credit obtainment. This notice is being published for informational purposes only and is not a request for competitive quotations; however, any quotations received by the response date specified in this notice will be considered by the Government. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

Quotations should be e-mailed to A1C Donovan Durgin by 1:00PM EST on 25 November 2022. Any questions should be directed to by e-mail at A1C Donovan Durgin at donovan_justin.durgin@us.af.mil.

Be advised that all correspondence sent via e-mail must contain the subject line:

“FA860123Q0043 - Media Lab Annual Subscription"

The entire communication must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base (WPAFB) are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at WPAFB. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.

Attachments:

1. Statement of Work

2. Redacted Single Source Justification

CONTROLLED UNCLASSIFIED INFORMATION

Single Source Justification (Simplified Acquisition)

Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Contracting Activity: CONS/FA8601

Project/Program Name: 88 MDG FY23 Media Lab Annual Subscription

Purchase Request / Local ID Number:

Estimated Contract Cost (including Options): -

D Yes

Section B: Description of the Supplies/Services Required

Requesting to acquire Clinical Laborato1y management 1 year subscription to: manage operating instmctions (SOPs), track and provide training, manage documents, manage inspections and their results (both self and outside agencies), and provide a single source for Laborato1y and Histology department Continuing Education (CE) credit obtainment.

Section C: Justification for Soliciting from a Single Source or Brand Name

Organization requires the capability to:

1. Document Laboratory training and subsequent competency assessment exams. Must be able to sign and complete digitally

2. Manage Operating Instructions. to include attachments, updates, and archiving. Must be able to sign and complete digitally

3. Conduct Inspection preparation. To include relevant checklists, with the ability to complete digitally and archive.

4. Upload and house various documents for digital access in order to print or digitally complete and archive.

5. House the capability to complete Continuing Education (CE) credits for both Laboratory and Histology AFSCs (and their civilian sector counterparts). This is a requirement for maintaining certification to work in the Clinical Laboratory. Meets the Section C needs at a minimum.

- Be able to operate on the Laboratory's government computers through access to a website, or by use of software.

- Has established user "roles." Such as: Director, managerial, supervisory, and technician (as an example).

- Has available technical support team, should issues arise.

Section D: Efforts to Obtain Competition

Single source: Medialab Efforts were made to research and identify other products to meet requirements. However, other software was only able to meet some, but not all, state requirements. This is especially true for Section C, number 5: Media lab was the only identified source able to provide Continuing Education credits to allow our technicians to re-obtain their 3 year certifications through a single piece of software.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

Media lab was the only identified source able to provide Continuing Education credits to allow our technicians to re-obtain their 3 year certifications through a single piece of software.

April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of2

CONTROLLED UNCLASSIFIED INFORMATION

Single Source Justification (Simplified Acquisition)

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1 (b)(1 ), that the circumstances of this contract action deem only a single source is reasonably available.

Date

14-Nov-2022

April 2021

Typed Name and Rank/Grade of Contracting Officer Signature of Contracting Officer

CONTROLLED UNCLASSIFIED INFORMATION Page 2 of2

88 MDG/SGQC Clinical Laboratory, Contract for Laboratory Management

Software

1. Introduction: Requesting to acquire Clinical Laboratory management 1 year subscription to:

manage operating instructions (SOPs), track and provide training, manage documents, manage inspections and their results (both self and outside agencies), and provide a single source for Laboratory and Histology department Continuing Education (CE) credit obtainment.

2. Background: The 88th MDG Clinical Laboratory is requesting subscription with the above capabilities in order to more efficiently manage various operations. In general, the laboratory must maintain records for periods 3 years or longer. While paper is possible, storage becomes an issue, as well as locating various forms during an inspection. Acquiring software that can house, and archive these forms improves the ability to be inspection ready. Additionally, the Laboratory conducts many intervals of training that must be tracked to the day (such as initial and annual training) and maintained for years after. Software that automatically tracks, and notifies training supervisors and the trainees of upcoming requirements will greatly reduce the possibility of training lapses, and as a consequence, a decrease in mission capability. Furthermore, having a single source for forms and Continuing Education credits simplifies the workflow for all Laboratory staff, whereby they will only need to access a single application for all forms, questions, SOPs and re-accreditation requirements.

3. Delivery Date: December 15, 2022 and each calendar year thereafter until the expiration of the 5 year contract.

4. Location:

88th MDG/Clincal Laboratory Area A, Bldg. 830 4881 Sugar Maple Dr Wright-Patterson AFB, OH 45433

5. POCs:

Mrs. Heather Wherry (heather.e.wherry.civ@health.mil) Mrs. Jessica Johnson (jessica.a.johnson201.civ@health.mil)

Performance Work Statement