Attachment 1 - MVISC PWS 2023.pdf

PERFORMANCE WORK STATEMENT

MANAGEMENT, ADMINISTRATION, AND OPERATION

MULTIMEDIA VISUAL INFORMATION SERVICE CENTER (MVISC)

FORT RUCKER, ALABAMA

TABLE OF CONTENTS

Section One – General Information

1.1 Introduction

1.2 Installation Characteristics

1.3 Management and Administration

1.4 Interface

1.5 Reports

1.6 Administrative Requirements

1.7 Personnel

1.8 Personnel Qualifications

1.9 Employee Limitations

1.10 Identification of Employees

1.11 Specific Personnel Requirements

1.12 Compliance

1.13 Inspection by Government Agencies

1.14 Security

1.15 Performance

1.16 Contingency Planning and Support of Contingency Mission, Mobilization and Mobilization Training

Section Two – Definitions and Acronyms

2. General

2.1 Definitions

2.2 Acronyms

Section Three – Government Furnished Property, Equipment, and Services

3. General

3.1 Use and Safeguarding of GFP.

3.2 Facilities

3.3 Government Furnished Equipment (GFE)

3.4 Supplies and Expendable Property

3.5 Utilities

3.6 Custodial Services

3.7 Communications

3.8 Maintenance of Office Equipment

3.9 Fire Protection

3.10 Services

3.11 Publications and Forms

3.12 Special Assignment Travel

Section Four – Contractor Furnished Property and Services

4.1 General

4.2 Production and Maintenance Materials

4.3 Quality of Contractor-Furnished Items

4.4 Contractor-Installed Equipment, Fixtures and Furnishings

4.5 Identification Badges

4.6 Safety Equipment and Clothing

Section Five – Specific Tasks

5.1 VI Facility Operation and Supervision

5.2 General Requirements

5.3 Work Control

5.4 Photographic Services

5.5 Categories of Photographic Services

5.6 Photographic Digital Image Files

5.7 Loan and Issue of Presentation Support Equipment.

Section Six – Applicable Technical Manuals, Specification, Publications, and Regulations Used In Performing Functions

6.1 General

Index to Section Six

SECTION C.1 GENERAL

1.1 INTRODUCTION.

1.1.1 General Work Description.

1.1.1.1 Work Responsibility. Unless otherwise specified, the Contractor shall provide all personnel, labor, expertise, tools, maintenance, equipment, parts, materials, supplies, and services (except as specified herein as Government-furnished property and services) to supply the Visual Information (VI) products, records, information, and services as defined and specified in this contract as well as current Common Levels of Support requirements for Service 702.

1.1.1.2 Period of Performance (PoP). The period of performance shall be for one (1) Year of 12 months and four (4) 12-month options. The Period of Performance reads as follows:

Base Year: 24 Sept 2023 - 23 Sept 2024 Option Year (1): 24 Sept 2024 - 23 Sept 2025 Option Year (2): 24 Sept 2025 - 23 Sept 2026 Option Year (3): 24 Sept 2026 - 23 Sept 2027 Option Year (4): 24 Sept 2027 - 23 Sept 2028

1.1.1.3 Areas of Support. Work is performed at Fort Rucker, Alabama and 7th Special Forces Group Compound, Eglin Air Force Base (AFB), Florida. The Contractor shall support Active Army, Reserve Components, Reserve Officers’ Training Corps (ROTC), National Guard, and other organizational entities in accordance with (IAW) AR 350-52.

1.1.1.4 Functional Areas. Centered on Common Levels of Support (CLS) Service 702 and may be curtailed subject to availability of funding.

Photography Services, Service Support Product (SSP) A.

1.2 Installation Characteristics.

1.2.1 Physical Description of Fort Rucker. The Fort Rucker main reservation is composed of about 64,500 acres. There are 5,830 additional acres in various parcels, which are used as stage fields, airfields, tactical training sites, tactical loading zones, heliports, tactical strips, pinnacle points, navigational aids, confined areas, rights of way, recreation areas, and reserve centers. The majority of acreage is wooded, with gentle rolling hills.

1.2.2 Physical Description of 7th SFG Compound. The Eglin AFB main reservation is composed of about 463,128 acres. The 7th SFG Compound is a small area off Eglin AFB comprised of small billeting and administration offices for team headquarters. This compound is located in the northern section of Eglin AFB and directly adjacent from Duke Field on Eglin AFB. This compound is surrounded by flat wooded areas used for stage fields, airfields, tactical training sites, tactical loading zones, heliports, tactical strips, pinnacle points, navigational aids, confined areas, rights of way, recreation areas, and reserve centers. The majority of acreage is wooded, with flat managed pine plantations.

1.2.3 Location. Fort Rucker is located in Dale and Coffee Counties, situated in the southeast portion of Alabama between Alabama State Highways 167 and 134. Both highways are readily accessible from U.S. Highways 84 and 231. Eglin AFB is located approximately 3 miles southwest of Valparaiso, Florida in Okaloosa County situated between Highway 87 to the west, Interstate 10 to the north, Highway 285 to the east and split on the eastern half side by Highway 85.

1.3 Management and Administration.

1.3.1 Contract Administration.

1.3.1.1 Project Manager (PM). See TE 2. The PM shall have full authority to act for the Contractor on all contract matters and shall be available to respond through telephone or email within 2 hours. The PM shall be able to read, write, speak and understand English, and shall be able to understand Army, Government, and Visual Information (VI) acronyms, definitions, technical terminology, publications, and forms. The PM shall be available during normal work hours through telephone or email and be able to meet on the installation with Government personnel designated by the Contracting Officer (KO) or their designee to discuss contract matters within a reasonable and agreed upon timeline. The PM will be responsible for providing his/her own mobile communication device.

1.3.1.2 Meetings, Conferences, and Briefings. The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to contract functions and services, to provide effective communication and impart necessary information, as required by the Government. These meetings include both on-site and off-site meetings, and frequency may be weekly, monthly, or as otherwise required. An average of three hours per week is estimated for briefings, meetings, and conferences. Meetings may start or end outside of normal working hours.

1.3.1.3 Attendees. The PM shall attend all meetings, as required by the Government.

Meeting attendees shall at times include contractor management, supervisors, or other personnel knowledgeable of the subject matter (e.g. photography).

1.3.1.4 Reporting Requirement. When the Contractor is requested by the KO or their designee to be the sole representative of the Government at meetings, conferences, or trips off the installation, a written report shall be furnished to the KO or their designee within two workdays after meeting completion. The contractor cannot commit the Government to services or support but will report the events of the meeting to include identifying information provided, general observations and conclusions or recommended actions, and any additional information, such as handouts.

1.3.1.5 Responsiveness. The PM or alternate(s) shall return all calls from the KO or their designee within 45 minutes during working hours. During non-working hours the PM or alternate(s) shall return all calls from the KO or their designee within one hour.

1.3.1.6 Installation Closures. When an installation closure occurs on a regularly scheduled workday, the Government will have the following options:

1.3.1.7 Reschedules the work to be performed the following workday. Reschedule the work on any day.

1.3.1.8 Continue the work with Contractor resources in the best interest of the Government.

1.3.1.9 Legal Public Holidays. When a Holiday falls on Saturday, the preceding Friday shall be considered a Holiday. When a Holiday falls on Sunday, the succeeding Monday shall be a considered a Holiday.

- New Year’s Day (1 January)

- Birthday of M.L. King, Jr. (third Monday in January)

- President’s Birthday (third Monday in February)

- Memorial Day (last Monday in May)

- Juneteenth National Independence Day (19 June)

- Independence Day (4 July)

- Labor Day (first Monday in September)

- Columbus Day (second Monday in October)

- Veteran’s Day (11 November)

- Thanksgiving Day (fourth Thursday in November)

- Christmas Day (25 December)

1.3.1.10 Day of No Scheduled Activities (DONSA). Installation commands have historically granted military personnel a DONSA in conjunction with Holidays; e.g., the Friday after Thanksgiving. A DONSA is not considered a day of excused absence for the Government civilian work force or Contractor employees. If a training holiday affects scheduled contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the DONSA. However, a DONSA or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas or uninterrupted performance of work (e.g., training facility and area set-up and maintenance). The Contractor shall vary work schedules to take full advantage of such opportunities by planning operations that are better accomplished when personnel are not using facilities during those times.

1.3.2 Hours of Operation.

1.3.2.1 Regular Duty Hours. The Contractor’s core hours of operation shall be 7:30 a.m.

to 4:15 p.m., Monday through Friday, excluding Federal holidays. The Contractor shall ensure that service to customers is not interrupted during break and lunch periods. The

Contractor shall vary work schedules to accommodate these requirements.

1.3.2.2 Non-Regular Duty Hours. Contractors will work non-regular duty hours. PM will adjust work schedule to perform services and satisfy requirements.

1.3.2.3 Emergency Services. The Contractor shall provide fully qualified personnel accessible by phone on a 24-hour basis, 365 days a year, to perform services and satisfy requirements. Contractor personnel shall respond within 15 minutes of initial notification and be on-site within one hour after initial response or as designated by the KO or their designee in order to perform services and satisfy requirements.

1.4 Interface.

1.4.1 Restricted Areas. The Contractor shall comply with mandatory access requirements to restricted areas, as posted IAW AR 380-5, Department of the Army Information Security Program.

1.4.2 Government Personnel. The Contractor shall interface with Government personnel in performance of this contract in a professional demeanor. The Contractor shall coordinate with Government personnel to schedule operations, maintenance and meetings to minimize interference with Government work.

1.4.3 Other Contractors. Other Government Contractors may be performing services in areas associated with requirements of this contract. The Contractor shall be responsible for any support services to other Contractors within the scope of this contract, and as required by the Government.

1.4.4 Disputes with Customers or Other Government Contractors. The Contractor shall verbally notify the KO or their designee of unresolved disputes in receiving support from or providing support to customers or other Contractors within two working hours from the time the dispute occurs. The Contractor shall provide written notice of dispute resolutions to the KO or their designee within two workdays.

1.5 Reports.

1.5.1 Programmed Requirements. The Contractor shall prepare and submit reports and other data incidental to the performance of services under this contract as specified in TE 2 Contract Data Requirements List.

1.5.2 Monthly Product Data. Product data will be input on individual work orders submitted in the Visual Information Ordering System (VIOS) by the Contractor consistent with VIOS requirements. The product data will be entered accurately and in a timely manner and consist of product(s), materials, and quantity, worker(s) and labor hours, IAW the acceptable quality level specified in TE 1.

1.5.3 Monthly Workload Data. The Contractor shall report all work accomplished under this contract and shall provide monthly workload data to the KO or their designee by the close of business on the 5th workday of each month for the preceding month. See TE 3 for estimated workload data.

1.5.4 Un-programmed Requirements. Upon notification, the Contractor shall provide management and technical input for the following:

- Technical evaluation of suggestions.

- Input for staff studies.

- Fact Sheets.

- Audits.

- Congressional inquiries.

- One-time reports.

- Material, equipment, facilities, and other property listings.

- Equipment maintenance records.

- Recommendations for amending, revising, or originating Government regulations/policies within the scope of this contract.

- Information requested by the KO or their designee.

1.5.5 Variation in Workload Data. The data in TE 3 Estimated Annual Workload Data is an estimate of future work based on historical data. Variations in this data could fluctuate.

1.6 Administrative Requirements.

1.6.1 Required Publications and Blank Forms. The Contractor shall use publications, forms, regulations, standards, and manuals specified in Section C.6. Forms and regulations are available at the following web site: http://www.apd.army.mil/.

1.6.2 Release of Information. The Contractor shall not release any news, make any public announcements, or denial or confirmation of same on any part of the subject matter of this contract, or any phase of any program herein or release any photographs, video or graphics without the prior written approval of the Public Affairs Office and/or the KO or their designee.

1.6.3 Files. The Contractor shall maintain and make available for review, by any Government agency or individual authorized access by the KO or their designee, unclassified files to document information contained in all reports and functions under this contract. The Contractor shall maintain files created or received. The Contractor shall transfer these files to the KO or their designee upon completion of the files retention period or upon request from the KO or their designee. All files maintained under the provisions of this contract are, and shall remain, the property of the Government and shall be turned over to the Government upon completion or termination of this contract. The Contractor’s records and files shall be subject to inspection by the Government.

http://docs.usapa.belvoir.army.mil/

1.6.4 Accounting for Contract Services. The contractor shall report all contractor manpower (including subcontractor manpower) required for performance of this contract at the secure Army data collection website of the Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs). The contractor shall completely fill in all the information in the requested format at the following web address: https://sam.gov.

Registration for a SAM.GOV account is required. All users must log in using their Username, Password, and selection of User Role. The required information includes: (1) Contracting Office, Contracting Officer, Contracting officer’s Technical Representative;

(2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identify of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominate Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and subcontractors perform the work (specified by zip code); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. The contract shall download and use the XML converter available at the website for data transfer to the database server. This provides for transferring files to the secure website.

1.6.5 Correspondence. The Contractor shall prepare correspondence; e.g., letters, endorsements, office memorandums, messages, suggestions, and reports necessary to perform this contract, IAW AR 25-50 Preparing and Managing Correspondence, TRADOC Regulation 1-11 Staff Procedures, and USAACE Regulation 1-2 Staff Administrative Procedure and Correspondence Guide. All correspondence shall be processed within established suspense dates. The Contractor shall obtain extensions, releases, or other relief of suspense requirements from the KO or their designee.

1.6.5.1 E-Mails. Contractor shall respond to all e-mails from the KO or their designee or their representative within 30 minutes of receipt or by suspense date.

1.6.5.2 Special Reports and Surveys. The Contractor shall prepare special reports and surveys when required by the KO or their designee. Examples of these special reports and surveys are; reduction in services impact statements; requirements for new equipment, information, and one-time reports to higher headquarters. One to three special one-time reports per month are normal.

https://sam.gov./

1.7 Personnel.

1.7.1 Contractor employees shall be trained, qualified, certified, or licensed as required in this contract prior to starting work. The Government will not provide initial skills training to Contractor employees. The Contractor shall maintain records of training, qualifications, certifications, and licenses. The Contractor shall maintain the workforce in such a manner as to ensure that the employees remain qualified to perform the work assigned. The Contractor shall submit an organization chart with the technical proposal and identify personnel proposed to perform the contract requirements.

1.7.2 Key Personnel. The Contractor shall provide key personnel with qualifications that demonstrate the ability to successfully manage and operate a Multimedia Visual Information Service Center consistent with the size and scope of the requirements described in the PWS. If key personnel become, or are expected to become, unavailable to work under this contract for an extended period exceeding 30 workdays, or is expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall immediately notify the KO or their designee, in writing.

The Contractor shall promptly replace such personnel with personnel of equal ability and qualifications.

1.7.3 Staffing Levels. The contractor will ensure that sections are appropriately staffed with adequate personnel to support the scope of work identified in this contract. When hiring personnel, the Contractor will keep in mind that the stability and continuity of the workforce is essential. All workforce personnel shall possess the skills and qualifications required to perform the complexities of work listed within this PWS.

1.8 Personnel Qualifications.

1.8.1 The Contractor shall provide appropriate personnel qualified to accomplish all requirements specified in this PWS. All contractor personnel shall have job-appropriate education, training, experience, certification and/or licensing. Contractor personnel shall be physically capable of performing their assigned work under normally anticipated climatic conditions (e.g., extreme heat and high humidity). The Project Manager shall have specialized experience in supervising a multifunctional VI activity of similar size and scope.

1.8.2 Sub-Contractors. The Contractors shall provide to the KO or their designee a list of sub-contractors that are proposed to be used in the performance of this contract. The list shall include names, addresses, and telephone numbers, and shall be submitted with the Technical Proposal.

1.9 Employee Limitations.

1.9.1 The Contractor shall not employ any person whose employment will violate the joint ethics requirements of DOD 5500.7-R. The Contractor shall employ only persons who are legal residents of the United States to accomplish work specified in this contract.

1.9.2 Language Requirement. The Contractor shall employ only persons able to read, write, and understand English for those positions interacting with the Government.

1.9.3 Employee Roster. At contract start date, the Contractor shall provide the KO or their designee a roster, by functional area, of all employees and their job titles. See TE

2. The Contractor shall provide an updated roster to the KO or their designee when changes occur.

1.9.4 Appearance of Personnel. Personnel whose duties involve them being in the public eye on and off the installation shall be dressed for the occasion. Clothing is expected to represent appropriate professional standards, hygiene, and common sense.

Proper footwear is of note as several project locations occur in an outdoor environment, some of which take place in rough or uneven terrain.

1.10 Identification of Employees.

1.10.1 Identification Badges. The Contractor shall provide their employees an identification (ID) badge on contract start date or on employment start date. Badge format shall be approved by the KO or their designee and include, at a minimum, the word Contractor, the Contractor’s name, employee name, functional area of assignment, date of issue, expiration date (not to exceed the end of the final option year), and color photograph of employee. Contractor personnel shall wear the ID badges at all times when performing work under this contract. ID badges shall be worn in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

1.10.2 Common Access Card (CAC). Eligible contractors, those contractors requiring Logical Access to DoD Information Management Systems or having Mission Area requirements/entitlements shall fill out DD Form 1172-2 and present to the government assigned Contractor Verification System (CVS) Trusted Agent (TA) to receive their CAC.

CACs are issued at the ID Card Section, building 5700 after they receive verification through CVS. The primary function of the CAC is physical access to Fort Rucker and surrounding airfields and computer network and system access. Upon termination or departure of a contract employee, the Contractor shall collect individual’s CAC and turn in to ID Card Section. The Contractor shall notify the KO or their designee within 24 hours after a CAC is collected and turned in.

1.10.3 Contractor Accountability. Upon termination of this contract or termination of any contract employee, the Contractor shall collect and dispose of Contractor-furnished ID badges and Government furnished ID Cards. If any ID badges or CACs are not collected upon termination, the Contractor shall notify the KO or their designee within 24 hours.

1.10.4 The Governments TA handles the following: establish sponsorship of the

Applicant, verify the Applicant’s need for logical or physical access to either a DoD network or facility, and TAs initiate the application for registration of a government credential. An Applicant must first be vetted through their employer. This process requires that DoD Uniformed Service Contractor and other Federal Agency Employees must minimally have an initiated National Agency Check with Inquiries (NACI) and a favorable FBI fingerprint check before the application is created. Once the TA has confirmed the vetting, the TA will create the application for submittal.

1.10.5 The following Applicant information shall be provided to the TA: last name, first name, middle name, person identifier (e.g. Social Security Number), email address (work email address if available), date of birth, personnel category, organization, card expiration date, and the contract number, and end date.

1.10.6 Once the TA submits an application the TA will provide the Applicant with their use ID and temporary password and the CVS web link URL. The Applicant can then log into CVS, complete and submit the application. CVS will send out an email once the TA has approved the application instructing the applicant that they may proceed to the ID Card Section, which is in building 5700. Upon termination or departure of a contract employee, the Contractor shall collect the employee’s CAC and turn into the TA.

1.10.7 Contractor Personnel Training. Training of contract employees is the responsibility of the Contractor. The Government will reimburse travel and per diem expenses for off-post special equipment training when approved by the KO or their designee. Reimbursement will be limited to reasonable and necessary expenses incurred, but shall not exceed Joint Travel Regulation allowances. Contractor will maintain an official training record for each employee depicting all training activities that have occurred.

1.11 Specific Personnel Requirements.

1.11.1 All Contractor personnel shall be fully qualified and certified in accordance with Federal, State, and local regulations, codes, directives, certifications, and policies to perform work to which they are assigned under this contract.

1.11.2 Vehicle Operator. Prior to operation of Contractor owned or leased vehicles, the operator must have a valid license or permit as required by AR 600-55, The Army Driver and Operator Standardization Program (Selection, Training, Testing, and Licensing);

and AR 385-55, Prevention of Motor Vehicle Accidents. Contractors in support of outdoor events shall have contractor identification on person and vehicle to ensure installation security.

1.11.3 Lockout/Tagout. The Contractor shall certify that all employees who work on equipment which is energized or pressurized, or contains stored energy, have been trained in lockout/tagout procedures in accordance with PL 91-596 (Occupational Safety and Health Act (OSHA) of 1970) and 29 CFR 1910.147.

1.11.4 Warranty Coordinator. The Contractor shall appoint, in writing, a warranty coordinator and an alternate and shall provide a copy of the appointment to the KO or their designee on the contract start date. See TE 2. In the event a new person is appointed, the previous appointment shall be rescinded and a copy of the appointment shall be furnished to the KO or their designee within two workdays prior to assumption of duties.

1.11.4.1 The Contractor shall make maximum use of the provisions of the manufacturers’ warranties for the Government properties identified in Section C.4. The Contractor shall maintain a current file of warranties on Government-Furnished Equipment (GFE) and process warranty service claims. The Government will furnish the current warranty file to the Contractor at the start of the contract performance, and the Contractor shall return a complete up-to-date file to the Government at the end of the contract term. The Contractor shall complete warranty registrations and forward the warranty registrations to the KO or their designee within five workdays after receipt of Government-Furnished Property (GFP).

1.11.5 Conduct of Personnel. The KO or their designee may require the Contractor to remove any employee working under this contract for reasons of misconduct or security.

Removal of an employee does not relieve the Contractor from total performance of tasks described herein. Under the provisions of Title 18, USC 1382 (1972), the Installation Commander has the authority to bar individuals from the installation. The contractor shall not permit employees performing work under this contract to work while under the influence of alcohol, drugs, or any other incapacitating agent. Contractor personnel shall comply with all standards of personal conduct contained in USAACE Regulation 600-1.

1.11.6 No Smoking Policy. The Contractor shall comply with AR 600-63 and prohibit smoking in all DA occupied workspaces.

1.11.7 Search and Seizure. The search and seizure provisions of Title 18 USC 3101- 17, and Title 15-5-1 through 15-5-31, Alabama Criminal Code, apply to all Contractor personnel while on Fort Rucker.

1.11.8 Conflict of Interest. The Contractor shall not employ any immediate family member who is an employee of the U.S. Government if the employment of that person would create or appear to create a conflict of interest as defined in DoD Regulation 5500.7-R. Nor shall the Contractor employ any person who is an employee of Department of the Army (DA), either military or civilian, unless such person obtains approval from his or her supervisor and the respective Government personnel office.

The Contractor shall not employ any immediate family members of Government personnel who have either direct or indirect association with the awarding or administration of this contract. The PM shall sign a certification of non-conflict of interest on contract start date and submit it to the KO or their designee to be retained on file for the duration of the contract. See TE 2.

1.12 Compliance.

1.12.1 Management Plan. The Contractor shall submit a Management Plan including an organization chart to the KO or their designee no later than 15 working days after contract start date. The Management Plan shall reflect an understanding of all tasks specified in this contract and describe an approach to satisfy each requirement. The Contractor shall implement the Management Plan effective with the contract start date IAW TE 2. Revisions to the Management Plan, after contract award, shall be submitted to the KO or their designee for approval NLT 15 working days prior to implementation of changes.

1.12.2 Environmental Protection Plan. The Contractor shall establish and implement an Environmental Protection Plan in compliance with AR 40-5, AR 200-1, the Fort Rucker Environmental Management System, Federal and state environmental regulations. The Contractor shall comply with local, State, and Federal environmental protection laws, regulations, and directives listed in Section C.6., of this contract. These include AR 200-1, AR 420-1, Public Law (PL) 91-596, PL 92-500, PL-94-580, PL 98- 616, Fort Rucker Hazardous Waste Management Plan, Fort Rucker Integrated Solid Waste Management Plan, Installation Spill Contingency Plan, Spill Prevention, Control, and Countermeasures Plan, and the Site- Specific Spill Plan. All environmental protection matters shall be coordinated through the KO or their designee with the Environmental and Natural Resources Division, phone number (334)255-1653. The Contractor shall be subject to inspections by the Government. The Contractor shall submit the site specific Environmental Protection Program Plan as part of the Management Plan and shall submit revisions to the plan to the KO or their designee for approval NLT 15 working days prior to implementation of changes. The Contractor’s plan shall include requirements for clean air, clean water, toxic substance control, pollution control, resource conservation and recovery, and the handling, storing, and turning in to required points on Fort Rucker of hazardous and low hazardous waste. The Contractor shall transport to required disposal points on Fort Rucker such materials.

1.12.2.1 The Contractor shall implement all spill response, containment, cleanup, and reporting requirements specified by Federal, State, and local laws, regulations, standards, and plans.

1.12.3 Citations. Citations issued against Contractor-operated Government facilities for noncompliance with environmental standards by the Environmental Protection Agency (EPA) or the Alabama Department of Environmental Management (ADEM) are a matter for resolution between the KO or their designee and the issuing office of the local, State, or Federal agency. Payment of fines or penalty charges associated with citations issued by Federal, State, or local officials will be paid by the Contractor. If the citations are issued due to faulty operation or maintenance practices through no fault of the Government, the KO or their designee shall deduct the fine from any monies due the Contractor.

1.12.4 Energy Conservation Program. The Contractor shall comply with the Army Energy Management Program, as prescribed by AR 420-1 and PL 110-140. The

Contractor shall submit an Energy Management Plan as part of the Management Plan and shall submit revisions to the plan to the KO or their designee for approval NLT 15 working days prior to implementation of changes. Government-furnished utilities shall be used only in the performance of work required by this contract. The Contractor shall be subject to unannounced energy conservation inspections by the Government. The Contractor shall instruct all employees in utility conservation measures and shall require they comply with measures which preclude waste of Government-furnished utilities. For this requirement, the Contractor shall ensure:

1.12.4.1 Lights used only in areas where/when work is actually being performed.

1.12.4.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems are adjusted only by an appointed energy monitor. Energy monitor will be appointed and a copy of the appointment order will be included in the Management Plan.

1.12.4.3 Water faucets or valves are turned off after use.

1.12.4.4 Equipment, lights, heating, and air-conditioning are used with good energy conservation practices and economy of resources IAW the Army Energy Conservation Program.

1.12.5 Crime Prevention/Physical Security Plan. The Contractor shall establish, implement, and maintain a Crime Prevention/Physical Security Plan to prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and fire, and to provide internal safeguards for the security of GFP and facilities in the possession of the Contractor for the performance of required services. The following regulations shall be used for developing this plan: AR 190-13, AR 190-51, Fort Rucker Regulation 190-31, and DOD Manual 5220.22-M. The Contractor shall incorporate procedures for key control in the Physical Security Plan. The Contractor shall be subject to announced and unannounced crime prevention/physical security inspections by the Government. The Contractor shall submit the Crime Prevention/Physical Security Plan as part of the Management Plan and shall submit revisions to the plan to the KO or their designee for approval NLT 15 calendar days prior to implementation of changes.

1.12.6 Antiterrorism and Force Protection Plan. The contractor shall comply with all Antiterrorism and Force Protection measures as required by the installations posture.

One of five levels (Normal, A, B, C, and D) corresponding to measures to be implemented to protect Fort Rucker’s interests depending on the perceived threat to personnel, operations, or equipment. The levels and protective measures are outlined in the Fort Rucker Antiterrorism/Force Protection plan as well as guidance from the installations Antiterrorism/Force Protection Officer. The Contractor will apply required protective measure and report to the COR upon completion when any elevations or reductions occur. This includes postures attained for Fort Rucker’s installation exercise initiatives.

1.12.7 Key Control. The Contractor shall establish, in writing a Key Control Plan to ensure keys issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized personnel. The Contractor shall submit the Key Control Plan as part of the Management Plan and submit revisions to the plan to the KO or their designee for approval NLT 15 calendar days prior to implementation of changes. Fort Rucker Regulation 190-31 shall be used for developing this plan. The Contractor shall appoint, in writing, a Key Control Officer with responsibility for keys, locks, and key storage cabinets. Using DA Form 5513 R, the Contractor shall conduct a quarterly inventory of locks and keys and shall maintain a record reflecting (1) total number of keys for each lock, (2) location of each lock, (3) serial number of each key, (4) number of keys issued, (5) number of keys on hand, (6) persons to whom keys have been issued and their signature acknowledging receipt, (7) results and dates of inventories.

Records shall be made available to the KO or their designee upon request. The Contractor shall establish and implement methods to ensure locks, keys, and lock combinations are secured against unauthorized use.

1.12.7.1 In the event a key or locking device is lost or stolen, the Contractor shall make every effort to recover the missing key or device. If this cannot be accomplished, the Contractor shall post a guard or otherwise secure the facility and telephonically report the discrepancy to the KO or their designee and the Government Key Control Officer after discovery. The Contractor shall prepare a written statement giving the background information of the incident and submit to Key Control Officer within 48 hours after discovery of the loss.

1.12.7.2 The Contractor shall reimburse the Government for replacement of locks and any re-keying required as a result of Contractor personnel losing keys. In the event a key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the Contractor’s monthly payment due. In addition, the Contractor be liable for any property stolen or lost as a result of keys lost by Contractor personnel.

1.12.7.3 The Contractor shall prohibit the use of keys and locks used to secure Government facilities and equipment by any person other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas to permit access of persons other than Contractor employees engaged in the performance of assigned duties. The Contractor shall open the facilities to Government and other personnel when authorized by the KO or their designee.

1.12.8 Fire Prevention, Safety, and OSHA Plan.

1.12.8.1 All work shall be conducted in a safe manner and in compliance with OSHA, EPA, State, and the Installation Safety Office requirements. If the Contractor fails or refuses to promptly comply with safety requirements, the KO or their designee will issue an order stopping all or part of the work until satisfactory corrective action has been taken.

1.12.8.2 The Department of Labor has statutory authority to inspect Contractor operations. Citations against the Contractor for noncompliance with OSHA standards are a matter for resolution between the Contractor and the Department of Labor. An exception to this occurs when GFP or facilities are the basis for the citations.

Government safety officials, environmental engineers, and fire inspectors shall be allowed to conduct surveys, studies, and inspections of operations and facilities at all reasonable times. The Contractor shall establish and maintain liaison with Government safety representatives to ensure that working conditions provide an optimum degree of safety for both Contractor and Government personnel. The Government reserves the right to conduct an investigation of all mishaps, which occur as a result of Contractor operations in which there is reportable damage to GFP or occupational injury or illness to Government personnel. The Contractor shall comply with all requisites of the Federal Acquisition Regulation (FAR) relative to insurance coverage to include personal liability and property damage as detailed in Section H, Special Contract Requirements, of this contract.

1.12.8.3 The Government will provide fire protection services on the installation.

However, the Contractor shall safeguard and maintain all Government property and provide for the safety of Government and Contractor personnel within areas and facilities assigned to Contractor operations. The Contractor shall comply with National Fire Prevention Association (NFPA) 1: Fire Code. The Contractor may request advice in establishing a Fire Prevention Program upon written request through the KO or their designee to the Fire Chief. All Contractor personnel involved in receipt, handling, storage, issue, and security of hazardous materials shall be thoroughly familiar with Contractor fire prevention and control procedures. The Contractor shall be subject to fire inspections by the Government.

1.12.8.4 The Contractor shall adhere to the Fort Rucker Fire Prevention Program. The Contractor shall check fire prevention equipment at least monthly. Fire extinguishers in need of service shall be reported to the KO or their designee.

1.12.8.5 The Contractor shall conduct fire drills on an annual basis to keep personnel acquainted with fire-fighting equipment and responsibilities. Dates and times for all fire drills shall be maintained as a matter of record, a copy shall be provided to the Government Safety Officer.

1.12.8.6 Potential Health Hazards. The Government may conduct occupational and industrial hygienic surveys, evaluations, and inventories for potential health hazards.

The KO or their designee will notify the Contractor of any recommendations or evaluations revealing the existence of real or potential health hazards requiring implementation of protective measures. The Contractor shall notify the KO or their designee of potential health hazards that require attention.

1.12.8.7 Hazard Communication Program. The Contractor shall implement the Hazard Communication Program IAW Code of Federal Regulation (CFR) 1910. The Contractor shall place copies of Safety Data Sheets (SDS) in the workplace where toxic or hazardous materials are used. These SDS shall be made available to the KO or their designee upon verbal or written request. The Contractor shall provide to employees and their designated representatives access to exposure, medical, and other safety and health data related to the employees’ workplace IAW CFR 1910.

1.12.8.8 Safety Training. The Contractor shall provide and document initial and refresher instructions to enable employees to conduct their work in a safe manner and to recognize and report hazardous conditions. Initial indoctrination shall include instructions in safe practices; proper use, care, and maintenance of tools and equipment; accident reports and individual responsibility for accident prevention; and known hazards in work areas. The Contractor shall complete initial indoctrination within 30 calendar days after contract start date and shall maintain a file of Contractor employees, by name, who have attended the indoctrination. The Contractor shall conduct refresher training quarterly with notification to the KO or their designee within 10 calendar days after completion IAW TE2. The Contractor shall also develop procedures to ensure new hire employees are indoctrinated prior to work assignment.

The training shall include, but not be limited to, the following topics as applicable:

petroleum, oil, and lubricants handling and storage; vehicle operations; packaging and shipping; HAZMAT storage and handling; confined space entry; respiratory protection;

hazard communication; lock out/tag out; machine operations, and personal protective equipment.

1.12.9 Property Administration Plan.

1.12.9.1 Property administration shall be IAW Part 45 of the FAR and the specific requirements of this contract. The Contractor shall establish and implement a complete property control system identifying the internal management program that encompasses the protection, accountability, preservation, and control of property. The Contractor shall submit a Property Administration Plan as part of the Management Plan and shall submit revisions to the plan to the KO or their designee for approval NLT 15 calendar days prior to implementation of changes.

1.12.10 Maintenance Plan.

1.12.10.1 The Contractor shall complete operator and user maintenance of GFP to include all levels of maintenance on photography support equipment. The contractor will perform operational readiness checks on equipment and tag defective descriptions on items for processing to the repair facility.

1.12.10.2 The Contractor shall perform complete operator and user maintenance and preventive maintenance of GFP listed in TE 4B. When GFP repairs exceed operator maintenance, the Contractor shall inform the KO or their designee and provide copies of the DA Form 2407 and provide periodic updates to the KO or their designee. The Contractor shall deliver portable equipment with a properly completed DA Form 2407 to the designated maintenance activity, Department of Public Works (DPW) and TIER III for repairs.

1.12.10.3 The Contractor shall submit a written Maintenance Plan as part of the Management Plan and shall submit revisions to the plan to the KO or their designee for approval NLT 15 working days prior to implementation of changes. The Maintenance

Plan shall identify:

1.12.10.4 Preventive maintenance procedures that include the inspection, repair, and maintenance of the equipment in normal operating conditions.

1.12.10.5 Scheduled maintenance procedures that identify predictable requirements.

The plan shall also include those items of property currently in temporary storage status.

1.12.10.6 Unscheduled maintenance procedures for unpredictable requirements not planned or programmed requiring prompt attention. This includes needed repairs discovered during operation of property and repairs required as a result of accidents.

1.12.11 Standard Operating Procedures (SOP).

1.12.11.1 The Contractor shall provide an SOP relating facility procedures that will be followed.

1.13 Inspection by Government Agencies.

1.13.1 The Contractor shall verbally notify the KO or their designee within 30 minutes after being informed of any inspection visit by an agent(s) of any regulatory agency. The KO or their designee will issue instructions as to how to proceed in cooperation with the inspector. For OSHA and EPA visits, the Contractor shall verbally notify the KO or their designee within 30 minutes after inspection. The Contractor shall submit a written report not later than close of business the next workday following completion of the inspection or visit, to include the name(s), identification number(s), agency(s) of the inspector(s), and the reason for the visit. The Contractor shall include a copy of all reports received. If samples are collected by the regulatory agency, the Contractor shall submit similar samples with the report to the KO or their designee. The samples submitted by the Contractor shall be accompanied by a statement signed by the Contractor validating their authenticity.

1.13.2 Accident Reports. The Contractor shall report all accidents resulting in personal injury, death, or property damage to the KO or their designee. The Contractor shall comply with AR 385-40, Army Accident Investigations and Reporting in addition to OSHA reporting requirements.

1.13.3 Accidents Resulting in Personal Injury or Death. Accidents arising from, or in connection with, the performance of this contract and which result in personal injury or death shall be reported within one hour after discovery by the fastest communications possible to the KO or their designee during normal work hours. A written follow-up report shall be submitted within three workdays after accident occurs. Job-related accidents, which occur during other than normal work hours, shall be reported within one hour after discovery to the KO or their designee.

1.13.4 Job related accidents that result in damages to Government-owned or leased facilities and equipment shall be reported within two hours of accident to the KO or their designee.

1.14 Security.

1.14.1 Personnel Security Training.

1.14.1.1 Threat Awareness and Reporting Program. All contract employees must complete a Threat Awareness and Reporting Program briefing within 60 days of being hired and complete refresher training annually. This is conducted by garrison security personnel at routine intervals. It is the contractor’s responsibility to ensure all employees attend the course annually. The Contractor and contract personnel shall comply with security operations requirements specified in AR 530-1.

1.14.2 Antiterrorism and Operations Security.

1.14.2.1 In the event of a National Defense Emergency affecting Fort Rucker, the Fort Rucker POC will immediately notify the Contractor POC. At that time, the Contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Fort Rucker POC that National Defense Emergency conditions are no longer in effect.

Fort Rucker POC will coordinate with the Contractor and adjust the milestone schedule accordingly.

1.14.3 Security. All contractor(s) working on this contract are required to have a favorable T1 or higher investigation for installation and computer access. The Contractor(s) will work at the security classification level in accordance (IAW) the guidance contained in the Statement of Work. The Contractor will comply with all installation access requirements and ensure that all access is conducted in a manner so as to minimize interference with military operations at the installation/facility.

1.14.3.1 The Contractor Facility Security Officer (FSO) shall coordinate all background investigations activity with the Defense Security Services (DSS/Industry).

1.14.4 Favorable T1 Investigations. Fort Rucker requires all contractor personnel working at a DoD facility to have a current favorable T1 or higher background check in accordance with AR 380-67.

1.14.5 Antiterrorism (AT) Level I Training.