Attachment 1 ICS Repair of CM-350 V2 and URC-300 Radios PWS.pdf

PERFORMANCE WORK STATEMENT

(PWS)

For

ICS Repair of CM-350 V2 & URC-300 Radios

PREPARATION DATE: 3 March , 2023

Preparing Organization:

AFLCMC/HBAAA

PREPARING ORGANIZATION: AFLCMC/HBAAA TINKER AFB OK 73145

i

Table of Contents

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

1.2. Period of Performance ................................................................... Error! Bookmark not defined.

1.3. Reporting Requirements

1.4. Quality Program and Inspection System Requirements ..……………………………………………………..….2

1.5. Condemnation Candidates

1.6. Special Tools (ST) and Support Equipment (SE)

1.7. Precious Metals Recovery Program

1.8. Lead (Pb) Free Electronics

1.9. Ozone Depleting Substances (ODS)

1.10. Repair Services

1.11. Delivery Schedule

1.12. Mission Essential Services…………………………………………………………………………………………………………4

2. SERVICE SUMMARY

2.1. Service Summary

3. PERSONNEL ……………………………………………………………………………………………………………………….6

3.1 Contractor Identification………………………………………………………………………………………………………….6

3.2 Contractor Manpower Reporting……………………………………………………………………………………………..6

4. GOVERNMENT PROPERTY

4.1. Government Property

4.2. Disposition of Government Property

4.3. Discrepancies Incident to Shipment:

ATTACHMENT A – END ITEMS

ATTACHMENT B – DEFINITIONS

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

The purpose of this Performance Work Statement (PWS) is to define the requirements for repair of General Dynamics radios and components specified in Attachment A of the PWS. The Air Traffic Control and Landing Systems (ATCALS) Program Office is currently fielding General Dynamics Mission Systems radios in support of an ATC radio modernization effort. Interim repair of failed radios is required until a permanent repair capability can be established. The work encompasses the inspection and repair actions required to return the items to a serviceable condition. The contractor is responsible for having the capabilities to include appropriate technical data required to accomplish this repair. All repairs are to be conducted at contractor’s facility.

Cage Code: 1VPW8

General Dynamics Mission Systems 8201 E McDowell Road Scottsdale AZ 85257-3812

1.2. Period of Performance

The Period of Performance shall be one Basic year and two Option years. The government reserves the right to extend the term of this contract at the prices set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, "Option to Extend the Term of the Contact."

1.3. Reporting Requirements

1.3.1. The Contractor shall report status of all government assets submitted for repair during each quarter. (CDRL A001)

1.3.2. Data requirements are specified in the Contract Data Requirements List (CDRL DD Form 1423) found in Part I, Section B, The Schedule of the Basic Contract.

1.3.3. The Contractor shall provide the following information, in the Contractor’s format, for each asset repaired during the contract period: Product Name, Part Number, Serial Number, Return Reason, Ship Date, Received Date.

Paragraph Description CDRL DID Delivery Schedule

Paragraph 1.3.1

Status Report A001 DI-MGMT-80368 Quarterly

1.4. Quality Program and Inspection System Requirements

1.4.1. The Contractor shall establish, document and maintain a quality system as a means of ensuring that the end item conforms to specified requirements.

1.4.2. The Contractor shall support quality audits as required by the ACO.

1.4.3. The Contractor shall allow quality assurance reviews to be conducted at the contractor’s facility at the request of the Defense Contract Management Agency (DCMA) throughout the contract period.

1.5. Condemnation Candidates

1.5.1. The Contractor shall report end items determined to be Beyond Economical

Repair (BER) in which the repair cost will exceed the firm fixed price amount.

The Contractor shall report condemnation candidates to the PCO through the ACO within 30 calendar days of discovery. The Contractor shall not condemn reparable or recoverable items without prior approval of the PCO through the ACO. The Contractor shall ensure non-repairable items are demilitarized and disposed according to the Contractor-developed, Government-approved property procedures.

1.5.2. Contractor shall not continue repair of item exceeding BER until written approval is received from ACO/PCO.

1.5.3. As specified in the Contractor-developed, Government-approved property procedures, the disposition of condemned items will be determined on a case-by-case basis by the ACO/PCO.

1.5.4. On units approved to be condemned by the Government, the Contractor is authorized to retain serviceable parts salvaged from the condemned unit. The salvaged parts shall be retained by the Contractor for further use in repair of the same type end item. These parts will not be replenished when used up. The non-useable, scrapped parts shall be condemned IAW the Contractor-developed, Government-approved property procedures.

1.6. Special Tools (ST) and Support Equipment (SE)

1.6.1. All ST and SE required to accomplish the scope of work to be completed under this PWS shall be provided by the contractor. (OEM – GDMS)

1.7. Precious Metals Recovery Program

1.7.1. The handling and control of precious metals shall be IAW AFI23-101, Air Force Material Management.

1.8. Lead (Pb) Free Electronics

1.8.1. The use of lead (Pb) solder and/or components/assemblies in the repair of the subject items is considered a potential safety risk and is therefore discouraged.

The contractor shall provide case-by-case notifications to the cognizant engineering activity via the PCO if lead (Pb) solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The contractor shall obtain approval from the PCO before proceeding.

1.8.2. When approved lead (Pb) solder and/or components/assemblies are used in the repair of the subject items, the contractor shall ensure the affected items are marked in accordance with J-STD-609, "Marking and Labeling of Components, PCBs and PCBAs to Identify Lead (Pb), Pb-Free and Other Attributes.”

1.9. Ozone Depleting Substances (ODS)

1.9.1. This PWS is not requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the specifications or Technical Data of this PWS. The Contractor shall immediately identify the substitute by written notification to the PCO.

1.10. Repair Services

1.10.1. The contractor shall furnish all required labor, plant, parts, supplies, materials, fixtures, equipment, knowledge, tools, test equipment, appropriate technical data/expertise, and other facilities necessary to accomplish the repairs of the equipment identified in Attachment A to the Government in a serviceable condition.

1.10.2. All repairs shall be made in accordance with the original manufacturer’s (General Dynamics Missions Systems) Acceptance Test Procedures.

1.10.3. End Item Identification and Marking shall remain consistent with original manufacturer’s format in the event the identifying label was removed.

1.10.4. Quality Acceptance and Processing:

1.10.4.1. The Contractor shall support quality acceptance inspections of each end item and shall be performed prior to packaging and transportation. Quality acceptance will be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

1.10.4.2. Each end item identified as serviceable shall be delivered to the Government defect free. Any item which fails operation within 90 calendar days from the date of receipt of repaired item shall be repaired by the Contractor under Contractor’s warranty. The Government will give written notice of any defect or nonconformance to the Contractor upon discovery.

1.10.4.3. Within one (1) business day of shipment, the Contractor shall load the applicable invoice into WAWF. The Receiving Report shall include the carrier and tracking number.

1.10.5. Shipping:

1.10.5.1. Repaired assets:

a. Shipping address:

AFLCMC/HBAAA

3580 D Ave, Bldg 201W, Rm74 Tinker AFB OK 73145

1.10.5.2. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by traceable means.

1.10.5.3. The Contractor shall reimburse the Government for packaging and shipping costs for items returned to the contractor for correction of quality deficiencies (Reference PWS Section 1.4).

1.11. Delivery Schedule

1.11.1. The Contractor turnaround time (TAT) for all repairs shall be targeted at 45 days of receipt at Contractor’s facility. The TAT is applicable for up to 20 items at the repair facility at any given time.

1.12. Mission Essential Services

1.12.1. This requirement has been determined not to be mission essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

2. SERVICE SUMMARY

2.1. Service Summary

2.1.1. Contractor performance shall be measured and assessed, using the Performance Requirements listed in Table 2.1.

2.1.2. Service Summary (SS) Requirements: The Contractor shall ensure the performance and threshold requirements are achieved as identified in Table 2.1.

2.1.3. Surveillance Methods: The PM/COR, DCMA Quality Assurance Representatives

(QAR) and PCO will exercise surveillance over the performance requirements.

The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall support the PM/COR, DCMA QAR and PM/COR surveillance methods as identified below:

a. Periodic Inspection of Process or Output

b. Random Sampling of Recurring Service Output

c. Customer Observation or Complaint

2.1.4. The Government will use the methods contained in the Quality Assurance

Surveillance Plan (QASP) to evaluate the Contractor’s performance for the listed program objectives. The PM/COR, DCMA QAR, and/or PCO will monitor Contractor performance to determine if it meets the contract thresholds as set forth in the performance measures and this PWS.

2.1.5. Contractor Performance Evaluation: The Contractor shall understand that the evaluation of performance will occur when the PM/COR evaluates the service of the Contractor to determine whether or not it meets the performance measures of the contract.

2.1 SERVICE SUMMARY TABLE

Performance Requirements PWS Para Performance Threshold Requirements

SS-1. Quality of Product: Contractor shall inspect and repair as required to return failed asset defect free.

1.10.4.2

99% of assets repaired must be returned defect free

SS-2. Delivery Performance:

Contractor shall repair failed assets within timelines identified in PWS

1.11.1 99% of assets repaired must be returned within the timelines identified,

3. PERSONNEL

3.1. Contractor Identification

3.1.1. Contractor employees shall identify themselves as Contractor personnel and display distinguishing badges or other visible identification at all times. Contractor personnel shall appropriately identify themselves as Contractor employees in conversations, formal and informal written correspondence, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with Government personnel, other contractor personnel, or with the public when supporting this contract where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees or military personnel

3.2. Contractor Manpower Reporting

3.2.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year Contractors may direct questions to the SAM.gov service desk (https://www.fsd.gov/fsd-gov/home.do).

3.2.2. Reporting Period: Contractors are required to input data by 31 October of each year.

3.2.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

3.2.4. User Guide: Data for Air Force service requirements must be input at www.sam.gov. A quick start user guide is available at on the SAM.gov website at https://sam.gov/SAM/transcript/SCR_QSG.pdf. In addition, a full user guides for contractors and government personnel are available at https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf.

http://www.sam.gov/ https://www.fsd.gov/fsd-gov/home.do) https://www.fsd.gov/fsd-gov/home.do) http://www.sam.gov/ https://sam.gov/SAM/transcript/SCR_QSG.pdf https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf

4. GOVERNMENT PROPERTY

4.1. Government Property

4.1.1. The Contractor shall furnish all material, support equipment, tools, test equipment. Government Furnished Property (GFP) will only include units submitted for repair.

4.2. Disposition of Government Property

4.2.1. If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to phase support on the current contract and/or the follow-on contract.

4.2.2. The Contractor shall comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158 (Packaging Requirements).

4.2.3. The Contractor shall comply with the Transportation Data on the DD Form 1653 and Transportation Appropriations Form when returning government property.

4.3. Discrepancies Incident to Shipment:

4.3.1. Discrepancies incident to shipment include non-compliant packaging, misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using an SF Form 364 ((Supply Descrepancy Report (SDR)). A copy of the form will be forwarded through the ACO and Quality Assurance (QA) activity for corrective action.

4.3.2. Non-Compliant Packaging: Assets received in non-compliant packaging shall be reported on an SDR as initiated by the contractor. A copy of the form shall be forwarded to the PCO and PM/COR. Upon receipt of the SDR the PCO, with the recommendation of the PM/COR, shall make a determination if the proper packaging can be provided to the contractor in a reasonable timeframe. If the proper packaging cannot be provided to the contractor by the Government, the PCO will request a proposal from the contractor procuring materials necessary to properly package the asset for shipment.

4.3.3. Transportation discrepancies and item transaction discrepancies shall be coordinated using an SF Form 364.

4.3.4. The Contractor shall process an SF Form 364 for contract line items received with missing components within two (2) business days upon discovery.

ATTACHMENT A –ITEMS FOR REPAIR

END

ITEM

NO ITEM DESCRIPTION PART NO(S)

1 VDX Transceiver 01-P57720R001 2 UDX Transceiver 01-P57730R001 3 UHF HP Transmitter 01-P57701R001 4 Remote Control Unit 01-P57700R001

5 URC-300 01-P58564R002

ATTACHMENT B – DEFINITIONS

The following definitions are applicable to this PWS:

a) Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA) office. The ACO is responsible for ensuring the Contractor performs in accordance with the terms of the contract.

b) Defect: Any nonconformance of a characteristic with specified requirements.

c) End Item: An end item is a complete piece of Government equipment as listed in

Government supply catalogs and suitable for government storage and issue.

d) Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the Government by formal advertising or negotiation and who is responsible for overall procurement of the contract.

e) Serviceable: Capable of meeting the requirements and performing the function for which designed or modified, and meets all test requirements established by the OEM specifications and PWS.