Attachment 1 HPBE Restroom Cleaning Contract Performance Work Statement 2020-11-29.pdf

US Department of Agriculture (USDA)

Performance Work Statement

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks ............................................................................................................................ 3,4

4.0 Deliverable / Schedule .......................................................................................................................................... 4,5

5.0 Contractor & Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel .................................................................................................................................. 5,6

8.0 Safety Requirements

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards

11.0 Performance Requirement Measures

Attachment

Project Title Medicine Bow-Routt National Forest Restroom Cleaning Contract

General Information

1.0 Background and Purpose

This contract provides Janitorial services-toilet cleaning and minor trash removal to be performed on recreation facilities located on Hahn’s Peak Bears Ears Ranger District on the Medicine Bow - Routt National Forest.

2.0 Definitions

Hahns Peak Bears Ears Ranger District (HPBE),

3.0 Contractor Requirements

3.1 Technical Requirements / Tasks

This contract provides for Janitorial services-toilet cleaning and trash removal to be performed on recreation facilities located on the Medicine Bow - Routt National Forest. The contractor shall furnish the necessary personnel, supplies (except toilet paper) and transportation to perform the services and ensure that the designated areas present a clean, orderly, and well-kept appearance. Contractor will perform work accordance to the Appendix A: National Quality Standards for Recreation Site Management and Best Management Practices.

3.2 Cleaning Services

A. Cleaning toilets - stainless steel or plastic toilet riser interiors shall be cleaned with a toilet brush or pressure washer and appropriate cleanser. Toilet exteriors shall be cleaned with disposable paper products and appropriate cleanser. Toilet exteriors shall be cleaned using a detergent/disinfectant /odor eliminator. Excess solution and cleanser residue shall be wiped dry from seats and risers.

B. Cleaning Walls - All interior and exterior walls shall be wiped clean of dirt, debris and writings. Spider webs and debris on ceilings and porch roof beams shall be removed whenever present.

C. Cleaning floors - All floors and entry walk shall be kept clean of dirt, debris, writing stains, and heel marks. Sweep and mop the floors with a clean chemical solution of disinfectant. The debris obtained from the floor shall be deposited in a trash container or hauled off by the Contractor. Excess water/solution shall be removed from floors and exterior entry walk.

D. Cleaning Doors - Doors shall be cleaned inside and out, of any dirt, debris, or writing. Doors shall not be propped open with rocks. Metal door stops with rubber tips or other approved devices may be used. \

E. Graffiti/Sticker Graffiti and stickers will be removed from the building interior and exterior.

F. Toilet Paper - Check all toilet paper holders every service day to ensure that each roller has at least 1/4 roll on it and will move freely. All glued ends of new toilet paper rolls shall be loosened prior to installing in dispensers. Leave no loose ends showing from top of dispenser.

G. Pick-up trash from inside of the buildings

1. All trash and debris within a radius of ten feet of the toilet unit shall be picked up and deposited in the metal trash container located in the parking lot/recreation area or hauled off by the contractor. Trash and debris include, but are not limited to, bottles paper bags, bottle caps, or tabs, or other foreign matter more than one inch in diameter.

H. Beehive, wasp and hornet nests will be eradicated within a 10-foot radius of the restroom building by the contractor pdelaney Highlight

3.3 Other Requirements

A. The Contractor's vehicle shall be pulled off the road enough to allow traffic to pass. Parking spaces shall not be used by the contractor nor his equipment. Maximum speed limit in parking lots/recreation areas is TEN (10) miles per hour and is to be observed by the Contractor and his employees.

B. The contractor shall notify the Contracting Officer Representative of any leaks, damage or breakage to any of the units being serviced. Notification shall be given as soon as possible and in no cases longer than 12 hours after discovery so that repair arrangements can be made. If damage poses a hazardous or unsafe condition, the Contractor shall lock the unit.

4.0 Deliverable / Schedule

Restrooms are located on the Hahn’s Peak/Bears Ears Ranger District of the Routt National Forest lie within multiple developed Recreation Sites. Locations are easily accessible from Steamboat Springs, CO. Four Wheel drive may be required at any time when accessing these vaults. *See attachment Map HPBE Restroom Cleaning Map for general vault locations. Maps showing the general vicinity and/or specific work areas are included. Maps are general in nature and are not to be considered as definitively identifying locations.

4.1 Schedule

Estimated Period of Performance: Jun 1, 2023, thru September 30, 2023.

Restrooms are cleaned once per week on either Fridays or Mondays and a schedule will be determined after award. The contractor shall furnish a work schedule to show approximately what time of day each of the recreation areas will be cleaned. The work schedule shall be given to the Contracting Officer Representative at time of the Pre-Work Meeting.

Once schedule is finalized any changes must be preapproved by the COR.

Restrictions on Work:

A. Work cannot start before 7 A.M. and must finish by 8 P.M.

B. Dates of service agreement.

C. When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous of that continued vehicular travel would cause unacceptable road damage.

NOTE: The government assumes no responsibilities for any conclusions for interpretations made by the Contractor based on information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of a contract based on this solicitation unless that understanding or representation in expressly stated in the contract.

4.2 Deliverables

Timely submission of deliverables is essential to successful completing this requirement. Schedules for deliverables are specified in Exhibit B. All deliverables shall be prepared and submitted according to format, content, and schedule described in exhibit 1. All “hard copy” deliverables will be submitted on recycled content paper and printed double-sided.

4.2.1 Quality Control Plan:

The contractor shall implement a quality control program to assure performance standards in the contract are being consistently met or exceeded. A written quality control plan addressing all aspects of the contractor's custodial operations and procedures will be provided to the Contracting Officer within 10 days after start of contract. The plan shall also describe how the contractor will utilize its quality control to foster optimum customer service.

4.2.2 Bio-based product list:

Products utilized that are designated for preferred procurement under USDA's Bio-Preferred program must meet the required minimum bio-based content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their bio-based products such as bio-based content. Products can also be found and compared at http://www.greenseal.org/findaproduct/index.cfm or comparable sites.

In addition to the bio-based products designated by the U.S. Department of Agriculture in the Bio-Preferred Program, the Contractor is encouraged to use other bio-based products.

The Contractor shall submit with the initial proposal a complete list of bio-based products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

Cleaning supplies will meet State and Federal Environmental Protection Agency (EPA) requirements and shall be kept in on orderly and safe manner designated for that purpose.

4.2.3 Weekly Performance Log:

Contractor shall post Cleaning Log in each bathroom. The employee who cleaned and disinfected the area shall notate, on the log, the time and date cleaning and disinfection was completed.

Exhibit 1

Key Deliverables Item No. Deliverable Objective Due 1 Quality Control Plan Ref. task 4.2.1 10 days after award 2 Bio-based Product

List Ref Task 4.2.2 At time of quotation submission

3 Weekly Performance Log

Ref Task 4.2.3 At start of Performance & throughout life of contract.

5.0 Furnished Property

5.1 Contractor Furnished Property:

The Contractor shall provide everything--including, but not limited to, all equipment, supplies, transportation, labor, and supervision--necessary to complete the project, except for that which the contract clearly states will be furnished by the Government. Examples of Items to be furnished by the Contractor include, but are not limited to the following:

A. Vehicle large enough to carry supplies, equipment, and adequate supply of water B. Brooms C. Mops - string type D. Sponges E. Rags F. Buckets G. Cleanser (Bio-Based product) H. Detergent/disinfectant (Bio-Based Product) I. Toilet brushes J. Graffiti and sticker remover K. Pressure washer L. Hornet and wasp killer

5.2 Government Furnished:

Toilet Paper Hand Sanitizer

6.0 Travel

Mileage expense will adhere to the Government Mileage Reimbursement Rate https://www.gsa.gov/travel/plan-book/transportation-airfare-pov-etc/privately-owned-vehicle-mileage-rates/pov-mileage-rates-archived.

7.0 Contractor’s Key Personnel

The Contractor shall provide a contract manager who must be responsible for the performance of the work. The name of this person, and the alternate(s) who must act for the Contractor when the manager is absent, must be designated in writing to the Contracting Officer.

The Contractor shall supply some type of identification that must be worn at all times while performing the services of this contract by the Contractor and his/her employees.

https://www.gsa.gov/travel/plan-book/transportation-airfare-pov-etc/privately-owned-vehicle-mileage-rates/pov-mileage-rates-archived https://www.gsa.gov/travel/plan-book/transportation-airfare-pov-etc/privately-owned-vehicle-mileage-rates/pov-mileage-rates-archived

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. All work under this contract shall be performed in a manner providing a minimum of interference with users of the area. The Contractor and his/her employees shall always be courteous to the public. The Contractor shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary.

8.0 Safety Requirements

All Contractor supplied equipment will be safe for use in public areas and will not leak any oil or other vehicle fluids or any effluent from hoses, fittings, or tank. The Contractor will place hazard cones when working in the toilets and impeding vehicular traffic.

9.0 Data Rights

N/A

10.0 Section 508 - Electronic and Information Technology Standards N/A

11.0 Performance Requirement Measures

Performance Requirements Summary

Performance Task (PWS Reference)

Performance Indicator

Performance Standard

Acceptable Quality Level (AQL)

Method of Surveillance

Timeliness and Accuracy of Services performed.

PWS Para 3.0

100% cleaning performed according to Paragraph 4.0 Deliverable/schedule

95% of all performance standards meet (PWS)

Periodic checks and monitoring of cleaning log.

Cleaning Services PWS Para. 3.2 100% adherence to performance requirements is required.

Not to exceed 3 reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report.

Random Sampling, Monthly Quality Assurance Report

The contractor shall implement a quality control program to assure performance standards in the contract are being consistently met or exceeded. A written quality control plan addressing all aspects of the contractor's custodial operations and procedures will be provided to the Contracting Officer within 10 days after start of contract.

Contractor shall post Cleaning Log in each bathroom. The employee who cleaned and disinfected the area shall notate, on the log, the time and date cleaning and disinfection was completed.

Attachment Attachment 1: General Map and Directions Attachment 2: Exhibit B Schedule of items HPBE Janitorial Attachment 3. Appendix A: National Quality Standards for Recreation Site Management and Best Management Practices.