STATEMENT OF WORK (SOW) GROUP EXERCISE INSTRUCTOR

1. DESCRIPTION OF SERVICES.

1.1. SCOPE OF WORK.

Contractor shall provide/furnish all labor, uniforms, material, supervision and transportation necessary to provide Group Exercise Training services at Dover Air Force Base, DE 19902 for all group fitness classes as defined in this statement of work.

1.2. EVALUATION CRITERIA.

Contractor must provide copies of current Group Exercise Instructor certifications from one of the Air Force accepted certifying organizations (American Aerobic Association International/International Sports Medicine Assoc. (AAAI/ISMA), Aerobic and Fitness Association of America (AFAA), American Council on Exercise (ACE), American College of Sports Medicine (ACSM), American Fitness Professionals and Associates (AFPA), Cooper Institute (CI), International Sports Sciences Association (ISSA), National Association for Fitness Certification (NAFC), National Aerobics and Fitness Trainer Association (NAFTA), National Exercise Trainers Association (NETA), Professional Fitness Instructor Training (PFIT), or World Instructor Training Schools (WITS) and copies of cardiopulmonary resuscitation certification (CPR) for each instructor from American Heart Association, American Safety and Health Institute, or Red Cross. Certifications for new instructors will be forwarded to the 436 contracting office and the Fitness Center before a new instructor is allowed to teach a course. Certification renewals must be provided as they are updated. The contractor shall provide instruction in the following, but not limited to, beginner, intermediate and advanced low impact/high intensity floor aerobics, kickboxing, indoor cycling, Pilates, yoga, and Extreme Fitness. Type of classes will be determined by the Fitness Center Director or his/her designated representative. All class schedules, to include type of class and times, will be approved by the Fitness Center Director prior to implementation.

1.3.AREAS OF RESPONSIBILITIES.

1.3.1 Class schedules, to include type, time frame of 0600-1800, will be determined by the Fitness Center

Director (FCD) and provided to the contractor on a monthly basis. Class schedules will be adjusted based on participation. Management will provide a minimum of 24- hour notice to the contractor of any schedule changes. Classes are limited to a maximum of 17 students for Group Cycling, 32 students for Group Exercise, and 12 for Extreme Fitness.

1.3.2 Contractor will provide at minimum of 28 classes per month and maximum of 36 classes per month , or up to 432 classes for the year. Cancellations will only be accepted on an emergency basis and the contractor is required to give a 12-hour notice to the FCD or his/her representative prior to canceling class.

Classes will be canceled when participation drops below four (4) students for a period of 30 days.

Instructors must report NLT 10 minutes prior to class time and sign in with the fitness center.

1.3.3 Contractor will be responsible for set-up of aerobic room, cycling room, and Extreme Fitness room for each class. Contractor will be responsible for putting all the equipment used back in its original place after each class, or if conducting back-to-back classes after the last class.

1.3.4 Contractor will provide all music for each class. Music selections must not include derogatory, offensive, or inappropriate lyrics. Contractor will provide two wireless headset microphones for instructor use in both the Group Exercise and Group Cycling Rooms.

1.3.5 Contractor must ensure instructors wear appropriate attire that is not provocative in nature and is consistent with the Dover Fitness Center Base dress code. Compliance with dress code standards will be monitored by the Contracting Officer’s Representative (COR). Instructors are encouraged to motivate students; however, derogatory remarks or conduct toward students will not be tolerated and may result in the removal of the instructor from their current class as well as any future classes.

1.3.6 Contractor must ensure that instructor(s) use safe and effective exercise techniques for all classes.

Students will be encouraged to fill out comment cards on instructor performance which will be used by the FCD or designee to evaluate instructor performance. The Contractor will be responsible for inputting data for payment on a monthly basis through IRAPT (formally known as WAWF).

1.3.7 Instructor Replacement Policy In the event that a current instructor resigns, is removed, or becomes otherwise unavailable, the Contractor shall identify and submit a qualified replacement within 30 calendar days. Replacement instructors must meet all certification and CPR requirements outlined in Section 1.2 and be approved by the Fitness Center Director prior to assignment. Failure to provide a qualified replacement within the specified timeframe may result in performance review and potential contract action.

1.3.8 Timely Employee Compensation: The Contractor shall ensure that all personnel assigned to perform services under this contract are compensated with prevailing wages and in a timely manner consistent with applicable federal, state, and local labor laws. Delays in employee payment that result in service disruption or complaints may be subject to review by the Contracting Officer and could impact contract performance ratings or renewal eligibility.

2. WORK ENVIRONMENT:

All performance on this contract shall occur on the military installation.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The government shall provide the facilities, fixtures, and equipment listed here.

3.1 Property.

3.1.1 Facilities. The government shall furnish or make available facilities to perform the various group exercise classes.

3.1.2 Equipment. The government will furnish all the equipment required to perform the various group exercise classes, except what is listed in 1.3.4.

4. RECORDS MANAGEMENT:

The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established IAW the above mentioned regulations contact the Base Records Management Office (436 CS/SCXK, Bldg 310) at (302) 677-5157 for guidance and training.

5. OPTION YEARS:

The award will include a base and Four(4) option years if performance is satisfactory. The Fitness Center Director will have the option to either extend the contract or deny extension depending on the performance of the contractor.

6. SECURITY:

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental Installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI). Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines of any potential delays in accordance with the terms and conditions of this requirement.

All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

7. CONTRACTOR BADGE POLICIES:

All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

All contactor employees who’ll be granted unescorted access to the Installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction.

Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

Base Contracting Office or base point of contact will immediately notify 436 SFS, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

8. INSTALLATION ACCESS:

The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436 SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

During HPCONs where restrictions are elevated (Such as COVID-19) access by non-essential Contract operations will be suspended as per the direction of the Installation Commander.

9. ANTITERRORISM AWARENESS LEVEL I TRAINING: (select applicable category based on type of contractor support)

DoD Contractors possessing a Common Access Card (CAC) embedded in an organization (e.g., Civilian Medical Physicians, Flight Safety Instructor, etc.) will complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Advanced Distributed Learning System (ADLS) site. This training site is available through the AF Portal at https://golearn.csd.disa.mil/kc/main/kc_frame.asp?blnWhatsNew=True. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based https://golearn.csd.disa.mil/kc/main/kc_frame.asp?blnWhatsNew=True training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at http://jko.jten.mil/courses/atl1/launch.html for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

DoD Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction on the installation should consider completing AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the― Force Protection computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at http://jko.jten.mil/courses/atl1/launch.html IMPORTANT: The standalone course MUST be completed on the computer in which it is started. Course progress is not transferable between computers. The standalone course does provide a completion certificate but will not be tracked on JKO and no record will be maintained. AT Awareness Level I Training should be provided by the requiring unit after contract award or the sponsoring organization.

10. FLIGHTLINE DRIVING:

Contractors will have to adhere to the provisions in DAFBI 13-202 if operating on the airfield.

11. CONTRACTOR MANPOWER REPORTING:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for aerobics Instructor via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year.

Contractor may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://jko.jten.mil/courses/atl1/launch.html http://jko.jten.mil/courses/atl1/launch.html http://www.ecmra.mil/ http://www.ecmra.mil/

12. OPERATIONAL SECURITY (OPSEC)

436th Contracting Squadron unit OPSEC coordinators will state OPSEC requirements on DD Form 254, contracts and SOW/PWSs with sufficient detail to ensure complete contractor understanding of the exact OPSEC provisions or measures required by the organization. If the OPSEC block is checked on the DD Form 254, the 436th Contracting Squadron unit OPSEC coordinators shall: Task the contractor to develop an OPSEC program plan to address how the contractor plans to protect critical and sensitive contracted information, and upon organization acceptance, implement the OPSEC program plan. Provide OPSEC guidance for the contractors to use in developing their own OPSEC plan.

Based on the classification guidance or OPSEC requirements in the prime contract, the prime contractor is responsible for preparation of DD Forms 254 for any subcontracts. This should be done in coordination with the 436th Contracting Squadron unit OPSEC coordinators and unit security manager. For a contractor to effectively comply with OPSEC provisions of the contract, the organization must provide the following guidance:

1. Dover AFB Critical Information and Indicator List (CIIL) and Operations Security (OPSEC) Supplemental Guidance (SG) Tri-fold (Tri-fold available from Contracting OPSEC Coordinators).

2. Adversaries’ collection threat information as it applies to the organization’s mission and the contract.

3. Operations security guidance (at a minimum, the organization will provide a copy of this instruction).

4. Specific OPSEC measures the organization requires (as appropriate).