Attachment 1 - Grounds MX PWS.pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

17 January 2022

Prepared by

PETERSON SPACE FORCE BASE

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1 MAINTAIN IMPROVED GROUNDS (EXHIBIT 2)

1.1.1 MOW (81 ACRES, APRIL – OCTOBER, EXHIBIT 2)

1.1.2 EDGE (30,000 LF, EXHIBIT 2)

1.1.3 WEED CONTROL (9 MONTHS PER YEAR, FEBRUARY – OCTOBER, 285 ACRES, EXHIBIT 2) ... 6

1.1.4 RESERVED

1.1.5 IRRIGATION (1,034 ZONES, APRIL – OCTOBER, EXHIBIT 3)

1.1.6 REMOVE DEBRIS/POLICE GROUNDS (12 MONTHS PER YEAR, 285 ACRES, EXHIBIT 2)

1.1.7 LEAF/PINE NEEDLE AND PINE CONE REMOVAL (6 TIMES PER YEAR, 181 ACRES, EXHIBIT 2)

1.1.8 LAWN CONDITIONING

1.1.9 PEST CONTROL (285 ACRES, APRIL – OCTOBER)

1.1.10 LAWN REPAIR

1.1.11 PRUNE SHRUBS, HEDGES AND OTHER PLANTS (12 MONTHS PER YEAR, 10,000 ANNUAL) . 9

1.1.12 CEMETARIES

1.1.13 ARTIFICIAL TURF

1.2 MAINTAIN SEMI-IMPROVED GROUNDS (78 ACRES, APRIL – OCTOBER, EXHIBIT 2)

1.2.1 MOW

1.2.2 TRIM

1.2.3 PERIMETER FENCE LINE (38,000 LF)

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH) (7 MONTHS PER YEAR, 19 ACRES, EXHIBIT 2)... 10

1.3.1 MOW

1.3.2 AIRFIELD LIGHT FIXTURES

1.3.3 HERBICIDES AND INSECTICIDES

1.3.4 AIRFIELD COORDINATION

1.3.5 FLIGHT-LINE DRIVERS

1.3.6 MUNITION STORAGE AREA

1.4 UN-IMPROVED GROUNDS (2 TIMES PER YEAR, 447 ACRES, EXHIBIT 2)

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED AREAS (12 MONTHS PER

YEAR, 100 ACRES, EXHIBIT 2)

1.6 MAINTAIN SURFACE DRAINAGE DITCHES (12 MONTHS PER YEAR, 7,500 LF)

1.7 PERFORM SNOW/ICE REMOVAL (9 MONTHS PER YEAR, 716,816 SF, EXHIBIT 1)

1.7.1 PETERSON SFB

ICE/SNOW CONTROL

SAND OR ICE SLICER/MELT BARRELS

SNOW DEBRIS REMOVAL

1.8 SPECIAL REQUIREMENTS/XERISCAPING

1.8.1 TREES

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

1.8.3 SPECIALTY CUTS

1.8.4 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS

2 SERVICE SUMMARY

2.1 QUALITY CONTROL

2.2 KICK-OFF MEETING

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

3.2 UTILITIES

3.3 MATERIALS

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

3.5 TELEPHONE

3.6 SOLID WASTE COLLECTION AND DISPOSAL

4 GENERAL INFORMATION

4.1 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.2 ENVIRONMENTAL REQUIREMENTS

4.2.1 HAZARDOUS MATERIALS

4.2.2 SPILL CONTROLS

4.2.3 PESTICIDES

4.2.4 HAZARDOUS MATERIALS INVENTORY

4.2.5 HAZARDOUS MATERIALS MANAGEMENT

4.2.6 FINAL REPORT

4.3 PERMITS, LICENSES AND CERTIFICATIONS

4.3.1. ARBORIST

4.3.2. PEST CONTROLLER

4.3.3. IRRIGATION SPECIALIST

4.4 HOURS OF OPERATION

4.5 RECOGNIZED HOLIDAYS

4.5.1 BASE CLOSURES

4.6 SECURITY REQUIREMENTS

4.6.1 SPACE FORCE ENTRY CONTROL CARD MAINTENANCE

4.6.2 SPACE FORCE ENTRY CONTROL CARD LOSS

4.6.3 VEHICLES

4.6.4 SEARCHES

4.6.5 VEHICLE IDENTIFICATION

4.7 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.8 SPECIAL QUALIFICATIONS

4.9 INTERFACES

4.10 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY ASSURANCE

PERSONNEL)

4.11 WORK CLEARANCE REQUESTS

4.12 SAFETY REQUIREMENTS AND REPORTS

4.13 SCHEDULES

4.13.1 SCHEDULE CHANGES

5 PHASE-IN/PHASE OUT

5.1 PHASE-IN

5.2 PHASE OUT

6 GOVERNMENT WIDE COMMERCIAL PURCHASE CARD (GPC)

6.1 ACCEPTING GPC FOR PAYMENT

6.2 WAIVER OF SURCHARGES

6.3 GPC PURCHASE RECEIPT

7 APPENDIXES

8 EXHIBITS

9 APPENDIX A – DEFINITIONS

10 APPENDIX B – SPECIAL REQUIREMENTS/ XERISCAPING MASTER LIST

11 APPENDIX C - IRRIGATION SYSTEM DESCRIPTION AND SYSTEM MAINTENANCE PROJECTED

WORKLOAD DATA

12 APPENDIX D – NATIVE GRASS SEED SPECIFICATIONS

13 APPENDIX E - PUBLICATIONS

1. DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Peterson Space Force Base (PSFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. Although this contract is for Peterson Space Force Base, there is a possibility that Cheyenne Mountain Space Force Station (CMSFS) Grounds Maintenance and Snow/Ice Removal Services may be required in the future. These services, if required, will result in a modification add these services to the contract.

The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at PSFB is considered to be 1 April through 31 October. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification or as otherwise agreed to by the parties.

MISSION

The overall Civil Engineer mission at Peterson SFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

PSFB is considered a Showcase base and houses several headquarter agencies and hosts approximately 40 VIP visits a year. It is anticipated special cuts and various landscape projects shall be required for these events.

BACKGROUND

PSFB has several headquarter facilities and has security measures in place. There are 3-4 facilities which require the contractor to go through security to access the areas. The procedural time to go through security for these areas are approximately 15-30 minutes. Additionally, contract vehicles that leave the base and have to reenter will go through a security checkpoint.

The wait time for these vehicles averages approximately 1-hour.

1.1 MAINTAIN IMPROVED GROUNDS (EXHIBIT 2)

1.1.1 MOW (81 ACRES, APRIL – OCTOBER, EXHIBIT 2)

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area. Removed debris shall be disposed of in accordance with the base’s solid waste management plan.

1.1.2 EDGE (30,000 LF, EXHIBIT 2)

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses.

Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

Trim (81 Acres, Exhibit 2, April – October) The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.3 WEED CONTROL (9 MONTHS PER YEAR, FEBRUARY – OCTOBER, 285

ACRES, EXHIBIT 2)

Control weeds in identify improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). All joints and cracks in sidewalks, parking lots, driveways, curbs, asphalt, concrete pavements, restricted flight line, storage lots and terraces shall present a neat, clean, manicured appearance. The contractor shall use only herbicides and pesticides on the installation-approved inventory list, and must be applied by certified personnel. The contractor shall remove weeds and eliminate insects without damaging desirable plants. When herbicide or insecticide is used for weed or insect eradication, follow the most stringent local, state, and federal regulations. The contractor shall submit a report to the COR within 10 working days following the end of each month. Include pesticide name, use concentration, amount applied, date, and detailed location of use. The contractor shall maintain all DD Forms 1532-1 to facilitate record keeping. The contractor is subject to inspection by DoD-certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

In accordance with Appendix E, the Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, through the Armed Forces Pest Management Board. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use.

1.1.4 RESERVED

1.1.5 IRRIGATION (1,034 ZONES, APRIL – OCTOBER, EXHIBIT 3)

The contractor shall maintain, adjust, and repair identified irrigation systems during the growing season.

OPERATION OF IRRIGATION SYSTEMS

The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Exhibit 2). Contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation without prior approval from CO/COR. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours. If daytime watering is necessary, Contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjustment, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc. The contractor shall ensure day-to-day operation of the base-wide automated irrigation system. The contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system.

MAINTENANCE OF IRRIGATION SYSTEMS

The contractor shall maintain all Toro Sentinel commercial central irrigation systems, including radio, electrical and plumbing aspects, and hydraulic valves and troubleshooting the system’s central control. The irrigation specialist shall have a Federal Communications Commission Radio State Authorization License to operate the Toro Sentinel Wireless Vantage Pro2 Systems at contract start. Maintenance includes but is not limited to emergency shut-off, draining, winterizing, charging systems, and replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. The contractor shall make all repairs In Accordance With (IAW) the current Uniform Plumbing Code (UPC) to prevent contamination to the base drinking water distribution system. Contractor shall follow UPC Disinfection of Potable Water System requirements to include flushing the water system, super-chlorination procedures, standing times, and bacteriological examination requirements. Contractor shall maintain equipment and systems to be efficient and in good operational working order.

A 3-year average for normal Operation and Maintenance (O&M) replacement/repairs per year is 100 I-20/I-25 rotors, 500 spray heads, 15 valve boxes, 15 valves and 1,200 linear feet of lateral piping. All O&M materials shall be the responsibility of the contractor and is included in the normal routine operation and management of the irrigation system. In addition to the 3-year average, contractor shall include repairs less than $250 (up to 4 per year) at contractor expense.

Any item above routine maintenance (over $250 and in excess of the four repairs less than $250), such as replacement of pumps, controllers, clocks/timers, or backflow prevention devices will be ordered under a separate task order through the CO and will not be considered routine O&M.

Contractor shall test and maintain all containment devices (backflow prevention devices) as necessary upon installation and at least annually thereafter. The contractor shall maintain the irrigation system. During duty hours, the contractor shall physically respond within 1 hour to calls for repairs or modifications (the repairs or modifications themselves will vary in time to complete). During non-duty hours, the contractor shall physically respond within 2 hours. This requirement is required 24 hours, 7 days a week only during the times the systems are fully operational. The COR or the Fire Department will contact the contractor when necessary. The contractor shall operate irrigation systems so that adequate pressure exists without causing water pressure reduction in mains that could result in safety or operational problems at any time on the installation.

WINTERIZATION OF IRRIGATION SYSTEMS (1 TIME PER YEAR)

At the end of the growing season of each year, all the irrigation systems shall be winterized by closing off the primary irrigation control valve and utilizing compressed air to remove all water from the irrigation system. Winterization shall be coordinated with COR to ensure backflow preventers are also winterized or removed. The Contractor shall tag the irrigation system shut off valve with the following information: “system winterized,” the date, and performed by. Repairs to irrigation equipment must be accomplished prior to winterization.

1.1.6 REMOVE DEBRIS/POLICE GROUNDS (12 MONTHS PER YEAR, 285

The contractor shall perform general litter patrol in areas of improved grounds and perimeter fence line (38,000 LF). The contractor shall remove and dispose of natural debris, (tree limbs, dry brush, etc.), and man-made debris. Police areas to maintain a neat and professional appearance. Seasonal leaves are not part of this debris removal.

DEAD ANIMALS

The contractor shall report any dead animals to the COR.

1.1.7 LEAF/PINE NEEDLE AND PINE CONE REMOVAL (6 TIMES PER YEAR, 181

The contractor shall remove leaves/pine needles/pine cones in areas of improved grounds to maintain a neat and professional appearance. Leaf/Pine needle/Pine cone removal to be included natural debris (i.e. Tree limbs, dry brush, rodent habitats), and man-made debris. Leaf removal must be completed within 7 days upon issue of the work order by the COR.

1.1.8 LAWN CONDITIONING

FERTILIZATION (81 ACRES)

The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. This work will be issued as a work order by the COR, two (2) times per year.

AERATION (1 TIME PER YEAR, 81 ACRES)

The contractor shall aerate lawns on improved grounds once per year during the month that best suited for the grounds and type of grass. Aeration shall be performed with a core aerator to remove soil plugs at a minimum of 2-4 inches deep and 2-3 inches apart. Plugs will be left on the lawn to disintegrate.

1.1.9 PEST CONTROL (285 ACRES, APRIL – OCTOBER)

For improved grounds, the contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well-being of installation personnel. The following types of pests are common on this installation and their abatement should be specifically addressed in the IPM plan and use to determine the workload. The most common pests include the Ips Beatle, Mountain Pine Beatle, Lilac Ash Borer, Pinion Pine Pitch Mass Borer, Pinion Needle Scale, Aspen Scale, Tussock Moth, Fire Blight, White Pine Weevil, Nematode and Spider Mites. The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, through the Armed Forces Pest Management Board (see Appendix H).

All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All products used must be on the installation-approved inventory list and applied by certified personnel. Within 30 calendar days of contract award, the contractor shall apply for access to the AF Integrated Pest Management Information System (IPMIS). All chemical usage must be input into the IPMIS when applicable.

1.1.10 LAWN REPAIR

The contractor shall renovate lawns in improved grounds as identified by the COR. Renovate deteriorated lawn area to match surrounding areas. Lawn repair must be completed within 7 days upon issue of the work/task order by the CO/COR. Contractor shall provide up to .50 Acres of lawn repair annually. Any lawn repair in excess of this amount will be issued via a separate task order.

1.1.11 PRUNE SHRUBS, HEDGES AND OTHER PLANTS (12 MONTHS PER YEAR,

10,000 ANNUAL)

For improved grounds, the contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris.

1.1.12 CEMETARIES

RESERVED

1.1.13 ARTIFICIAL TURF

1.2 MAINTAIN SEMI-IMPROVED GROUNDS (78 ACRES, APRIL – OCTOBER,

EXHIBIT 2)

1.2.1 MOW

The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

1.2.3 PERIMETER FENCE LINE (38,000 LF)

The contractor shall maintain a 10ft strip on the inside of the perimeter fence as Semi-Improved Grounds IAW Exhibit 2.

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH) (7 MONTHS PER YEAR, 19

1.3.1 MOW

Grass, weeds and vegetation shall be maintained between 7 to 14 inches. The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The contractor shall begin mowing operations at the active Airfield surfaces and move to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area.

1.3.2 AIRFIELD LIGHT FIXTURES

1.3.3 HERBICIDES AND INSECTICIDES

The Contractor shall follow the BASH plan to minimize seeds and flowers that attract insects/birds. The COR to review and approval the timing and frequency of herbicide/insecticide products. The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, through the Armed Forces Pest Management Board

(see Appendix E). All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides/insecticides prior to use.

1.3.4 AIRFIELD COORDINATION

The contractor shall coordinate all activities on the airfield by contacting Airfield Management at 719-556-4986 or the COR. Work will be accomplished only after Airfield Management has approved scheduled times.

1.3.5 FLIGHT-LINE DRIVERS

Training must be completed prior to operating vehicles or mowers on the flight line. The airfield manager will provide proper guidance. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.3.6 MUNITION STORAGE AREA

The contractor shall maintain grass within 5 feet from munition igloo/bunker/magazine vent stacks to improved grounds standard of 2 to 4 inches in height. Herbicide shall not applied to minimize ground erosion. All adjacent concrete areas shall be trimmed and/or edged to maintain improved grounds standards.

1.4 UN-IMPROVED GROUNDS (2 TIMES PER YEAR, 447 ACRES, EXHIBIT 2)

The contractor shall mow grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall mow un-improved grounds twice per year to a height between 10”-14”.

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED

AREAS (12 MONTHS PER YEAR, 100 ACRES, EXHIBIT 2)

The contractor shall maintain vegetative beds, inert beds, rock beds, Red Breeze Paths and related areas to present a neat and professional appearance. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to industry or commercial Xeriscaping practices for the area.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES (12 MONTHS PER YEAR, 7,500

LF)

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, and trash to prevent erosion and ensure continuous flow of water.

1.7 PERFORM SNOW/ICE REMOVAL (9 MONTHS PER YEAR, 716,816 SF,

EXHIBIT 1)

The contractor shall provide all equipment, tools, personnel, management etc. for all requirement unless stated otherwise below.

1.7.1 PETERSON SFB

The contractor shall clear snow and ice from all paved areas, sidewalks, steps, stairs, landings, and entrance ramps as shown in Exhibit 1. The contractor shall ensure a pathway of 4 feet wide is free of snow accumulation, piles, or drifts by removing all snow and ice from sidewalks, steps, landings, and entrance ramps. The contractor shall remove snow, including drift or piles, from all remaining paved surfaces as shown on the map in Exhibit 1, The Snow in Priority areas (Exhibit 1), shall be removed when accumulation exceeds one (1) inch or begin operations within one (1) hour after snowfall stops. For all other areas identified outside of Priority areas, the contractor shall remove snow when accumulation reaches 3 inches or begin operations within 2 hours after the snowfall stops. Contractor personnel required to remove snow and ice are considered mission essential during base closure or delayed reporting. This may require multiple snow/ice removals each day. Historical data on snow accumulation for PSFB can vary in inches, ¼” to 2” (about 12 times per year), 2” to 4” (about 8 times per year), 4” to 6” (about 3 times per year), 6”+ (about 1 time per year).

ICE/SNOW CONTROL

The contractor shall remove ice/snow to provide secure footing or safe driving conditions by the snow removal operation or by sanding with washed sand or ice melt IAW Exhibit 1.. Materials for Peterson Space Force Base will be the responsibility of the contractor. The contractor shall provide “continuous monitoring” of base thoroughfare to ensure pavement conditions remain as clear as possible. Surface friction can be improved by the application of ice slicer when unusual conditions prevent prompt and complete removal of slush, ice, or snow. The contractor will remove and dispose of excess accumulation of deicing chemicals at the end of the snow season unless for safety reasons.

SAND OR ICE SLICER/MELT BARRELS

The contractor shall provide all sand at PSFB. The contractor shall remove and dispose of excess sand or ice slicer/melt accumulation. Sand or ice slicer/melt accumulation shall not exceed more than ½” on walkways. The contractor shall provide, maintain, and place sand barrels at the direction of the COR. There are approximately 75 sand barrels required for facilities at PSFB.

Sand has no melting capabilities, therefore it can be mixed with solid deicers or pre-wet with liquid deicers for anti-icing or deicing capabilities. The contractor is responsible for all tools, equipment, and sand or ice slicer/melt material required. The contractor shall replace or repair any damaged barrels or lids within one (1) day after CO or COR notifies the contractor. The contractor shall keep the area in and around the sand barrels clean. The contractor will dispose of all trash and debris found in those areas.

SNOW DEBRIS REMOVAL

The contractor shall remove and dispose of sand, soil, rock, stones, and other snow debris at the end of the snow event to ensure all priority and non-priority areas identified in Exhibit 1 are free of snow debris.

1.8 SPECIAL REQUIREMENTS/XERISCAPING

All work under this section shall be executed via a task order by the CO (except for whereas, referring to, “the contractor shall identify ……”). The contractor shall be responsible for removing all debris generated from all trees related operations. All non- emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within subsections. In certain locations within the subsections below, there are workload or hours that should be included in the annual price of the contract. As stated below, in excess of this amount will be issued via separate task order.

1.8.1 TREES

The contractor shall identify trees that pose public safety hazards or threats to structures/buildings. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings.

Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be eight (8) feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be four (4) feet.

TREE CARE

The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling. The contractor shall provide certified arborists, each having a valid ISA (International Society of Arboriculture) certificate for performing arboriculture.

TREE STANDARDS

The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the COR.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

EMERGENCY SPOT PRUNING/TRIMMING

The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances. Any emergency pruning/trimming in excess of what’s included on CLIN 1, will be issued on a separate TO at the same price.

TREE AND STUMP REMOVAL

The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within 5 days after approval of dig permit) workday of the work order. Stump-grinding debris shall be removed the same day grinding is performed. The Contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the patch area IAW manufacturer’s recommendation until the grass has become established.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows:

All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

• Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date. [Due to the complexity and difficulty of removing large trees, the bid schedule should have large trees on a proposal basis and not a firm fixed cost]

• Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

• Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the work order date.

• Extra Small Trees: Diameter 3” and smaller, remove within 2 workdays from the work order date.

EMERGENCY TREE AND STUMP REMOVAL

The following timeframe shall be apply for emergency tree and stump removal by the contractor:

• Large Trees: Remove within 2 workdays from the work order date

• Medium Trees: Remove within 2 workdays from the work order date

• Small Trees: Remove within 1 working day from the work order date

• Any emergency pruning/trimming in excess of what’s included on CLIN 1, will be issued on a separate TO at the same price.

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO or COR and initiate emergency services. Upon receiving direction by the contracting officer or COR, contractor personnel shall begin emergency work within two hours.

Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders. Emergencies typically involve irrigation breaks after-hours, which historically happens 2-8 times per year. Tasks for Special Events can included tree trimming, pruning, mulching, debris clean-up, and various landscaping tasks to beautify the area. Historically, event hours can range from 8-40 hours per event, however, pricing will be a unit of EA. Each unit shall be equal to one (1) hour of work (estimated 200 hours per year). Any emergency or special event services will be invoiced at the applicable units and unit cost incorporated into the contract.

1.8.3 SPECIALTY CUTS

The contractor shall upon notification by the CO through the issuance of a task order, perform Xeriscaping.

SPECIALTY CUTS:

The contractor shall upon notification by the CO through the issuance of a work order, perform special cuts. Special cuts might include areas not encompassed or in excess of the improved and semi-improved standard. Unimproved grounds or grounds not classified as improved or semi-improved are classified as a special cut. Each unit shall be equal to one (1) hour of work (estimated 200 hours per year). Any emergency or special event services will be invoiced at the applicable units and unit cost incorporated into the contract.

1.8.4 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS

The contractor shall upon notification by the COR through the issuance of a Task Order, perform planting of trees, shrubs, and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO)

PWS

Section Performance Threshold

PO-1 - Maintain Improved Grounds 1.1

Excellent: 0 defects/per month Very Good: 1 defect/per month Satisfactory : 4 defects /per month Marginal: 5 defects/per month Unsatisfactory: More than 5 defects/per month

1.2 Excellent: 0 defects/per month

PO-2 - Maintain Semi-Improved Grounds

Very Good: 1 defect/per month Satisfactory : 4 defects/per month Marginal: 5 defects/per month

PO-3 - Maintain BASH 1.3

Excellent: 0 defects/per month Very Good: 1 defect/per month Satisfactory : 4 defects/per month Marginal: 5 defects/per month

PO - 4 Maintain Unimproved Grounds 1.4 Satisfactory : 1 defect/per month

PO-5 - Maintain Vegetative Beds, Inert Beds and related Areas 1.5

Excellent: 0 defects/per month Very Good: 1 defect/per month Satisfactory : 4 defects/per month Marginal: 5 defects/per month

Excellent: 0 defects/per month Very Good: 1 defect/per month Satisfactory : 4 defects/per month Marginal: 5 defects/per month

PO-6 – Snow Removal 1.7

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer representative (COR) for review and feedback. The plan shall be submitted no later than the kick-off meeting. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report

(CDR) for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided with the CDR and return it to the CO within the instructed time.

2.2 KICK-OFF MEETING

The contractor shall conduct a kick-off meeting. The kick-off meeting can occur prior to start of contract performance but shall be no later than 5 business days after contract performance starts.

The intent of the conference to ensure both the Government and the contractor have a clear understanding of the requirements. At a minimum the conference shall include the Contracting Officer, the COR from PSFB, contractor key personnel and any stakeholders for this requirement. The pre-performance conference shall go over expectations and the roles and responsibilities of the contractor, COR(s), contracting office.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will provide the property and services listed below.

3.1 FACILITIES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise pre-approved by the COR. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, less fair wear and tear and approved modifications.

Approximately 1,914 square feet of floor space to be provided in Bldg. 200. Approximately 14,950 square feet of exterior space will be provided adjacent to Bldg. 200. In order to comply with environmental requirements no welding or painting inside the facility nor washing or steam cleaning vehicles, equipment or tools inside or outside the facility will be allowed. The facility shall be clean and neat at all times, free of hazards and free of unsanitary/unsightly conditions and safety hazards. Failure to comply will result in the contractor losing the use of the facility.

The facilities are provided “as is.” Obtain COR approval in advance of making any changes to the facilities. Such changes will be at no cost to the government unless otherwise approved by the COR. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The COR reserves the right to reallocate and relocate assigned facilities during the term of the contract. Upon completion or termination of this contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted.

3.2 UTILITIES

The government will furnish electricity, water, and sewage as necessary for accomplishment of work IAW this contract. All facilities do not receive the same utility services. The contractor shall not change or modify any utility system or component, or connect any contractor property, equipment or system without prior COR review and approval. The contractor shall practice energy conservation in the government provided facilities.

3.3 MATERIALS

NONE

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 TELEPHONE

The facilities provided by the Government do not have phone lines. Contractor shall furnish in writing to the COR, CE Service Call Desk, and the Fire Department, a telephone number of the contract manager and alternate manager within 5 workdays after contract start date and within one (1) workday as changes occur. Ensure the government can contact the contract manager or alternate by phone 24-hours per day, 7 days per week.

3.6 SOLID WASTE COLLECTION AND DISPOSAL

The contractor shall handle and dispose of solid waste generated as a result of activities IAW the PWS. Make all arrangements for disposal of any wastes. Contractor shall obtain all required laboratory testing and make any documentation submittals required by landfill owners. Colorado State Department of Public Health and Environment Sciences written approval is required for any non-inert materials such as asphalt-containing materials, steel-containing materials, etc., that are to be disposed of in a Class III landfill site. Ensure no waste or materials are left on the installation after completion of any project.

The contractor shall ensure all non-hazardous wastes are properly disposed of through a licensed landfill site unless specific provision at the installation allows disposal on the installation property. Contractor shall not bury rubble on base. Any cleanups and the costs of these cleanups of improper waste disposals or removals of improperly placed hazardous or landfill restricted waste materials are the responsibility of the contractor.

The contractor shall report quarterly based on a calendar year, upon request by the COR, the amount of Non-Hazardous solid waste disposed and non-hazardous solid waste diverted from landfill by re-use, recycling, donation, and composting. The COR will provide a template upon award for reporting data.

4 GENERAL INFORMATION

4.1 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.2 ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.2.1 HAZARDOUS MATERIALS

The Environmental Flight, 21 CES/CEI, shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The Environmental Flight has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the Environmental Flight does not approve a hazardous material for use, they may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.2.2 SPILL CONTROLS

The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.2.3 PESTICIDES

All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the COR). The contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheet (SDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government.

PESTICIDE STORAGE AND MIXING

Perform pesticide storage and mixing operations off base.

PESTICIDE REPORTS

The Contractor shall submit a report to the COR within ten (10) working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532 will be provided on request to facilitate record keeping.

The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.2.4 HAZARDOUS MATERIALS INVENTORY

The contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS and AF Form 3952s.

4.2.5 HAZARDOUS MATERIALS MANAGEMENT

The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.2.6 FINAL REPORT

The contractor shall submit a final inventory, not later than ten (10) working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.3 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State certified applicator as prescribed in DoDI 4150.07.

4.3.1. ARBORIST

The contractor shall provide certified arborists, each having a valid ISA (International Society of Arboriculture) certificate for performing arboriculture.

4.3.2. PEST CONTROLLER

All pesticide application will be made by a State-certified applicator as prescribed in DoDI

4150.07 (see Appendix F) and have current Colorado state certification for the pest control services being performed, to include categories 109 (Industrial and Right of Way Weed Control), 206 (Turf Pest Control) and 207(Ornamental Pest Control). All pesticide applicators licenses must be provided to the COR at contract start date and any time there is a change thereafter.

4.3.3. IRRIGATION SPECIALIST

The contractor shall provide an irrigation specialist who is certified in cross-connection and backflow prevention device testing of anti-siphon and backflow prevention units on installation irrigation systems. The irrigation specialist shall be ASSE-certified as a backflow protection assembly tester and remain current throughout the contract period. The irrigation specialist shall have a Federal Communications Commission Radio State Authorization License to operate the Toro Sentinel Wireless Vantage Pro2 Systems at contract start.

4.4 HOURS OF OPERATION

The contractor shall perform grounds maintenance services during normal duty hours which are 7:00 a.m. to 4:00 p.m., Mondays through Fridays, excluding federal holidays, unless otherwise required in the PWS or approved by the COR. There may be situations that require the contractor to work at times other than normal working hours (historically 2-3 times a year).

When the contractor’s work schedule conflicts with an Air Force Mission requirement, advise the COR and reschedule the work to minimize disruption.

4.5 RECOGNIZED HOLIDAYS.

The following federal holidays will be observed by the contractor except where Service Contract Act specifies differently:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth – 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December If these holidays fall on Saturday, the…