Attachment 1- FTI-5A Fuel Polisher Repair and Service SOW.pdf

VA SORCC Statement of Work Service and Repair FTI – 5A Fuel Polisher(s)

A. GENERAL

A.1 GOAL:

Vendor to provide one-time service to 2 FTI - 5A fuel polishers (1 in each of 2 generator houses) and provide one-time repair for the leak in the FTI-5A fuel polisher in generator house 2.

A.2 LOCATION OF SERVICES:

VA SORCC

8495 Crater Lake Hwy White City, OR 97503

A.3 SCOPE –

The FTI – 5A fuel polisher (herein referred to as a “polisher”) in each of 2 generator houses requires servicing.

Servicing means performing the following actions, in accordance with the attached Maintenance Manual:

• Change filters (1-micron, 3-micron, 10-micron, strainer filter)

• Drain and clean water separator.

• Clean water level sensor.

The polisher in generator building No. 2 is leaking.

The facility has isolated it temporarily. The leak is known to be occurring in a way that requires a repair kit that includes replacement hoses, fittings, and connections (see photo right). The requirement is to bring the system to a leak-free condition under normal operating conditions and the polisher(s) in “auto” mode once complete.

B. VENDOR

B.1 FURNISHED PROPERTY OR SERVICES:

Vendor to furnish labor, personnel, materials, and equipment to perform the work described in “Scope”.

B.2 VENDOR DELIVERABLES

Vendor shall provide a Report for all items completed. As a minimum the service record documents must provide:

a) The name of the company.

b) Name and signature of Qualified Professional rendering the service.

c) Date when the services are rendered.

d) Any follow-up required.

B.3 VENDOR SORCC SITE CHECK IN:

The Vendor employees shall check-in at SORCC Building 229 (FMS) and check out when complete.

B.4 VENDOR PERSONNEL:

The Vendor shall notify the contracting officer in writing prior to contract start date the names of the contract manager. During normal business hours, the contract manager shall respond within one business day from the time of notification.

During non-business hours, the Contract Manager shall respond within one business day.

C. SPECIAL CONTRACT REQUIREMENTS

C.1 EXCEPTIONS AND CLARIFICATIONS

• All work to be performed under safe conditions with reasonable access to all systems and work areas

• All work to be performed during normal business hours (7-5, M-F)

C.2 QUALITY CONTROL:

The Vendor is responsible for maintaining a quality operation to ensure that the services are performed in accordance with commonly accepted commercial practices.

C.3 QUALITY ASSURANCE:

1. Vendor will be here on the appointed times and days, unless necessary to come more often as requested by the VA SORCC.

2. The completed services shall be performed in an efficient and reliable manner.

The VA SORCC has the right to reject work if the work is not performed in an efficient and reliable manner with the timelines and frequencies outlined above.

C.4 RECOGNIZED HOLIDAYS:

The vendor is not responsible to provide services on the following days but must provide frequent enough service prior to and after these holidays:

New Year’s Day, Martin Luther Kings Day, President’s Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas.

C.5 PERSONNEL POLICY:

The Vendor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the vendor shall provide the following for their personnel:

1. Worker’s compensation, Professional Liability Insurance, Income tax withholding, and Social Security payments.

2. The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employees of the Vendor.

C.6 VA SORCC Business Hours:

Work must be accomplished during normal VA SORCC business hours, which are 7am to 5pm.

C.7 QUALIFICATIONS:

a) All maintenance and repairs must be completed by a qualified technician, familiar with the fuel system.

b) The adjacent (in-building) power generation equipment is Cat Peterson. The vendor shall be familiar with the operability of that system to an extent that an active start may occur, and/or the technician may manipulate the generator manager at the switchgear to temporarily unparallel the generator adjacent to the work, provided that the generator and switchgear is placed in automatic following all work. If the work is done when the ambient temperature exceeds 85 degrees Fahrenheit for more than 2 hours in the day, the generators shall stay paralleled.

C.8 LAWS & ORDINANCES

The Vendor shall comply with all applicable laws, ordinances, and regulations (Federal, state, city or otherwise) covering his operations under the contract.

C.9 INVOICES

All payments shall be made in arrears upon receipt of a proper invoice. Invoices will provide the following minimum information:

• Contract Number

• Date of Service

• Itemized Charges

• Weight of all waste and recycle (if applicable)

• Authorizing Official

C.10 TIME OF PERFORMANCE

The Vendor shall perform the work within 45 calendar days of award.