ATTACHMENT 1 FFAE DRAFT SOW.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT FURNITURE,

FIXTURES, APPLIANCES AND EQUIPMENT

STATEMENT OF WORK (SOW)

1. BACKGROUND

As part of its disaster and emergency response mission under the Stafford Act, FEMA provides Furniture, Fixtures Appliances and Equipment (FFAE) consisting of standard household items to eligible disaster Survivors housed in Transportable Temporary Housing Units (TTHUs).

The purpose of this requirement is to establish a Firm Fixed Price (FFP) Multiple Award Blanket Purchase Agreement (BPA) to fulfill the requirement for the purchase of Furniture, Fixtures, Appliances and Equipment (FFAE) on an as-needed basis.

2. SCOPE

The Contractor shall furnish all material, supplies, equipment, facilities, all additional necessities and shipping FOB Destination to provide the FFAE in accordance with specifications and guidelines outlined in this SOW.

The Contractor shall:

Select the material(s) that meet the requirements specified in this SOW and CLIN Table;

Provide items that meet applicable fire and safety standards;

Deliver the FFAE to destinations as set forth in each issued BPA Call Order.

All applicable items shall be in accordance with Federal Acquisition Regulation (FAR) Part

23.4 - Use of Recovered Materials and Bio-based Products. Please visit www.biopreferred.gov for more information.

3. REQUIREMENTS

3.1 TTHU Furniture, Fixtures, Appliances and Equipment:

The items required fall into four categories: Furniture, Fixtures, Appliances and Equipment. The Contractor shall deliver the items that are specified and accepted by FEMA as part of the proposal. If the accepted products are not available, the Contractor shall replace the products with an item that meets or exceeds the SOW specifications and the specifications for the item that FEMA has accepted. Prior to shipping the replacement product, the Contractor shall provide a written explanation to the Contracting Officer’s Representative (COR) stating how the replacement product meets or exceeds the SOW specifications and the item that FEMA has accepted. Requests for item substitution shall be submitted, in writing, to the COR and the Contracting Officer (CO). Approval for substitution from the COR or CO must be in writing.

Substitution approval is only for the subject call order and must be requested again for future orders unless approval is identified by FEMA. All items, as appropriate, shall be Bio-Preferred unless otherwise stated. Please visit www.bioprefered.gov for more information. All items shall remain in the original manufacturer/factory packaging. As identified in the CLIN table, the Contractor shall provide specified items compliant with the Americans with Disabilities Act. All items shall be new and unused.

3.2 Required Furniture, Fixtures, Appliances and Equipment

All items required as part of this SOW are described in the CLIN Table.

4. PACKAGING, LABELING AND DELIVERY

4.1 Packaging Instructions

All individual items shall remain packaged and sealed in the original factory packaging.

4.2 Tracking and Delivery

The Contractor may use any of the following methods to ship items: Dedicated Load; Less Than Load (LTL); or Package Carrier (e.g., FedEx, UPS, DHL, USPS, etc.)

4.2.1 Tracking

The Contractor shall provide notice of shipping. The notice shall be provided by email to the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the delivery point of contact. Shipping shall include a copy of the Contractor’s bill of lading (BOL) and an estimated date of delivery. The Contractor shall require that the delivery carrier’s driver notify the delivery point of contact 24 hours prior to delivery unless the delivery is using a carrier such as FedEx, UPS, DHL, USPS, etc. for package delivery. Items that are shipped as package delivery shall have the tracking number provided to the COR within 24 hours of the items being shipped.

Upon invoicing, the Contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum, the electronic spreadsheet must provide these details: Load number, Bill of Lading number, nomenclature and units shipped, personal identifier for each unit, carrier, truck number, trailer number, place of origin, and destination.

4.2.2 Delivery Locations

Delivery locations Contiguous United States (CONUS) and/or Outside Contiguous United States (OCONUS) will be identified in the BPA call order request for quote.

Standard delivery locations are identified below:

Site 1 FEMA Manufactured Housing Storage Site (MHSS) Selma located at:

Selma MHSS-FEMA 661 Selfield Road Selma, AL 36704

Site 2 FEMA Manufactured Housing Storage Site (MHSS) Cumberland located at:

Cumberland MHSS-FEMA 11601 PPG Road Cumberland, MD 21502

Non-standard locations include FEMA field operations such as Joint Field Offices (JFO) and Manufactured Housing Staging Areas (MHSA). Non-standard locations could also include the TTHU manufacturer or other FEMA offices and storage locations. Addresses for non-standard locations will be provided.

5. PERIOD OF PERFORMANCE:

The period of performance shall be for five (5) years.

6. PLACE OF PERFORMANCE:

The place of performance shall be at the Contractor’s facility, warehouse or sub-Contractor’s facility or warehouse.

7. DELIVERY CAPABILITY:

The Contractor shall call the specified POC at the delivery location identified in each Call Order to arrange a delivery window (day and time) and to understand any limitations at the site which would impact a delivery (ex. clearance levels into garage, building hours, etc)

All items shall be delivered on (a) pallet(s). Itemized BOL shall accompany all deliveries. Any discrepancies will be reported back to the Contractor within a reasonable number of hours based on quantity of FFAE. The Contractor shall provide a spreadsheet to the COR indicating totals for each item after each delivery and grand totals for all deliveries within 72 hours of delivery.

The Contractor shall be able to deliver the items identified as FFAE so that the FFAE shall arrive at the FEMA destination within two (2) weeks (calculated as 14 calendar days) from the date of the order if the delivery location is within 500 miles of the Contractor’s warehouse. The Contractor shall be granted an additional day (a twenty-four (24) hour period of time) for every additional 500 miles or portion thereof. Delivery may take place up to two days after this requirement if the order is placed on a weekend day and the destination facility is not open.

Delivery distances will be calculated using the MapQuest online web site.

The following are delivery examples used at a hypothetical production facility located in Burlington, MA which is located at the center point of Burlington, MA as calculated by MapQuest:

Example 1: An order is placed for delivery to FEMA’s MHSS located in Cumberland, MD.

Mapquest provides a driving distance of 535 miles. If the delivery order was placed on Monday, May 27, 2019 the delivery would be required on or before Tuesday, June 25, 2019.

Example 2: An order is placed for delivery to FEMA’s MHSS located in Selma, AL.

Mapquest provides a driving distance of 1277 miles. If the delivery order was placed on Monday, May 27, 2019 the delivery would be required on or before Wednesday, June 26, 2019.

8. ORDERING PROCEDURES

This BPA is intended for use by the Logistics Operations Division of the Logistics Management Directorate. Any other division seeking to order from this BPA must get prior approval from the

COR.

9. GOVERNMENT INSPECTION AND ACCEPTANCE

Government inspection and acceptance will be in accordance with FAR 52.212-4(a). The technical point of contact at the delivery location will inspect the FFAE. Orders will be accepted by the

COR.

10. DAMAGED ITEMS

The Contractor shall repair/replace damaged items at FEMA’s discretion. The Contractor shall have 72 hours from time of notification to repair a damaged item or replace the item and deliver it on the time schedule agreed to in the call order. Replacement items shall be shipped to FEMA at the Contractor’s expense or damaged items shall be returned to the Contractor at the Contractor’s expense.

11. DELIVERABLES

The Contractor shall provide a spreadsheet to the COR indicating totals for each item after each delivery and grand totals for all deliveries within 72 hours of delivery.

Other Considerations:

Orders will be accepted by the POC or COR at the designated delivery point only.