Attachment 1_ FARM II Statement of Work_Draft.pdf

DRAFTFA9101-21-SSS-0001

Attachment 1

STATEMENT OF WORK

FOR

FACILITIES ACQUISITIONS FOR

RESTORATION AND MODERNIZATION

(FARM) II

23 October 2020

DRAFT

ii

TABLE OF CONTENTS

1 INTRODUCTION

1.1 BACKGROUND AND OBJECTIVES

1.2 SCOPE OF WORK

1.3 TASK ORDER TYPES

1.4 PROJECT ADMINISTRATION

2 GENERAL INFORMATION

2.1 QUALITY CONTROL PLAN

2.2 PROJECT SCHEDULE

2.3 INTEGRATED SCHEDULING

2.4 MEETINGS

2.5 CONFIGURATION MANAGEMENT

2.6 TEST, MEASUREMENT AND DIAGNOSTIC EQUIPMENT (TMDE)

2.7 MASTER WORK PERMITS

2.8 SUBMITTAL PROCEDURE

2.9 SPECIFIC SUBMITTAL DESCRIPTIONS AND REQUIREMENTS

3 DESIGN

3.1 SCOPE

3.2 REFERENCES AND STANDARD DESIGN CRITERIA

3.3 REQUIREMENTS

3.4 ENERGY AND ENVIRONMENTAL REQUIREMENTS

3.5 DRAWINGS

3.6 SPECIFICATIONS

3.7 SUBMITTAL REGISTER

3.8 COORDINATION AND EXECUTION OF WORK

3.9 DESIGN SUBMITTAL REQUIREMENTS, REVIEWS AND MEETINGS

4 CONSTRUCTION

4.1 SCOPE

4.2 DEFINITIONS

4.3 JOB CONDITIONS

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4.4 PROTECTION OF EXISTING IMPROVEMENTS

4.5 TOOL CONTROL

4.6 EPA-DESIGNATED ITEMS

4.7 ELIMINATION OF ODS CHEMICALS

4.8 DISALLOWED PRODUCTS

4.9 LEAD BASED PAINT ABATEMENT

4.10 ASBESTOS

4.11 HAZARDOUS WASTE

4.12 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY

DATA

4.13 WELDING / BRAZING REQUIREMENTS

4.14 EXCAVATION REQUIREMENTS

SOW – ATTACHMENTS

ATTACHMENT 1 – REFERENCES, REGULATORY, CODES, AND STANDARD

DESIGN AND CONSTRUCTION CRITERIA

ATTACHMENT 2 – DESIGN SUBMITTAL REQUIREMENTS

ATTACHMENT 3 – LIST OF POTENTIAL PROJECTS

Note: Additional requirements to the Statement of Work are provided in Attachment 1-1, Addendum to Statement of Work.

SECTION 1

DESCRIPTION OF SERVICES

1 INTRODUCTION

The Air Force Test Center's (AFTC) Arnold Engineering Development Complex (AEDC) is a national aerospace ground test facility that conducts tests, engineering analyses, and technical evaluations for research, system development, and operational programs of the Air Force (AF) and Department of Defense (DoD), other Government agencies, and industry. Using ground test facilities and computational engineering, AEDC supports propulsion, aerodynamic, reentry, trans-atmospheric, and space-flight systems testing. This testing underpins the technical knowledge required for the development and qualification of key warfighter aerospace weapons.

Testing is performed in an environment that simulates operational conditions. AEDC also performs research to develop new technology for advanced test facilities, test techniques, and measurement methodologies associated with ground tests.

This Statement of Work (SOW) sets forth basic requirements for construction and engineering activities supporting the Facilities Acquisitions for Restoration and Modernization (FARM) II.

Performance on this contract will be primarily required at Arnold AFB, TN as well as at the following Geographically Separated Units (GSUs): National Full Scale Aerodynamics Complex (NFAC), Mountain View, CA (NASA Ames); Tunnel 9, White Oak, MD; McKinley Climatic Laboratory, located at Eglin AFB, FL and the 704th Test Group at Holloman AFB, NM; to include the 704th’s GSUs, OL-AA located at Kirtland AFB, NM, and OL-AC located at Wright Patterson AFB, OH and the 586th Flight Test Squadron at White Sands Missile Range, NM.

This SOW is organized and developed to provide maximum flexibility in the use of this contract vehicle. Basic requirements described herein are further refined through the use of individual project Task Orders (TOs). TOs will clearly define the project requirements in terms of performance, appearance, criteria, and/or specification with sufficient detail that permits a contractor to provide a proposal with reasonable performance, cost and schedule risk. TOs will be issued for projects at various stages of design (e.g., no design, partial design, or full design) and construction.

The contractor shall function as an integral team member in support of the AEDC mission, to include sharing information with other AEDC contractors and cooperation with communities and other Government entities.

1.1 BACKGROUND AND OBJECTIVES

The FARM II effort acquires a variety of project design and construction services. The required capabilities are for specialized and unique mechanical; electrical; and instrumentation, data, and control (ID&C) systems required to restore and modernize AEDC’s plant and infrastructure systems while minimizing the facility downtime and impact on existing test and development programs.

AEDC provides the most comprehensive set of aerospace ground test facilities in the world.

Many of the individual test facilities are unique in the country or in the world. AEDC capabilities include very large- to medium-sized wind tunnels which cover the entire flight envelope from subsonic to hypersonic speeds. Simulated altitude testing for very large commercial-type turbofan engines and the world’s most powerful fighter engines, as well as large rocket motors, can be conducted at AEDC. Facilities at AEDC can further simulate space environments and space vehicle reentry speeds and temperatures. AEDC operates at eight locations: Arnold AFB, TN; NFAC, Mountain View, CA (NASA Ames); Tunnel 9, White Oak, MD; McKinley Climatic Laboratory, located at Eglin AFB, FL and the 704th Test Group at Holloman AFB, NM; to include the 704th’s GSUs, OL-AA located at Kirtland AFB, NM, OL- AC located at Wright Patterson AFB, OH and the 586th Flight Test Squadron at White Sands Missile Range, NM.

The test facilities and supporting plant and infrastructure systems at Arnold AFB and its GSUs were primarily built in the 1950s and 1960s with a few additions in the 1990s. For decades, the restoration and modernization of test plant and test infrastructure has been underfunded, resulting in diminished test capability and increased energy and maintenance costs. More importantly, the loss of test capability adds risk to development of military and commercial aerospace systems.

With the successful articulation of potential impacts to future system development, AFTC and Air Force Materiel Command (AFMC) leadership secured funding for major investment beginning in FY17 to begin to mitigate the long-term risk in support of next generation aerospace system development. The FARM I contract served to provide execution of these investments but will expire in FY21. With continued investment on the horizon, AEDC will require a contract vehicle to execute these requirements.

In addition to accommodating mechanical, electrical, and ID&C systems specifically identified in the AEDC Service Life Extension Program (SLEP), this effort requires the flexibility to accomplish plant and infrastructure projects that are similar in scope to the FARM II requirements that are funded in other programs (e.g., 3400/3600 Operations & Maintenance (O&M) Program, Test Investment Planning and Programming (TIPP), and Central Test and Evaluation Investment Program (CTEIP)).

The Government will serve as the lead Program Manager with support from the AEDC operating contractors for TOs executed under this contract. The contractor shall serve as the prime or lead for projects integrating multiple capabilities and is required to self-perform at least 51 percent of the work.

1.2 SCOPE OF WORK

The contractor shall provide all labor, materials, equipment, transportation, supervision, quality control, and other items necessary to design, manage and accomplish the work. The effort will be performed primarily at Arnold AFB, but will also be required at the GSUs. Requirements listed in this SOW are assumed to be AEDC-wide unless specifically noted otherwise.

The types of projects within this SOW generally include the Design/Build, Construction, and Two-Phase Design/Build of mechanical, electrical, and ID&C for all AEDC locations. A partial representative list of the potential projects that are envisioned to be executed by the FARM II contractors through construction or design/build TOs is provided as Attachment 3. Major capabilities, including design, to accomplish typical projects within this effort include, but are not limited to:

Mechanical M1 Air duct, expansion joints and control/process valves ( ≥ 36” Ø and 150 psig) M2 High pressure duct/piping and valves (typical 4" to 8"Ø, ≥ 4000 psig) M3 Large pressure vessels (≥ 2000 psig; ≥ 10K gallons) M4 Desiccant bed air dryers (≤ 300 psia and ≥ 200 lb/s) M5 Turning vanes for large air ducting (up to 50-ft Ø;0.5-160 psia) M6 Cooling water/raw water pumps (300-50,000 gpm; 30-4,000 hp), filters/strainers, valves (control/process) and distribution lines (typ. 6” to 90” Ø)

M7 Hydraulic systems with high flow and pressure requirements (20-200 gpm (typ.

2 pumps @ 100 gpm ea) and 2500 psig)

M8 Large steam distribution systems (60kpph boilers, and piping <14” Ø) M9 Chillers and refrigeration equipment (300-5000 refrigeration tons) M10 Large heat exchangers: air to air; water to air; shell and tube, etc. (∆T up to

325 °F)

Electrical E1 Interior and exterior lighting for industrial buildings E2 Medium voltage gas insulated switchgear (≤ 13.8 kV) E3 Unit substations (typical 6.9/2.4kV) E4 Motor Control Centers (≤ 600V) E5 Transformers (≤ 161/13.8kV) E6 Uninterruptable Power Supply (UPS) E7 Ducting/vaults/ cables (13.8 and 6.9 kV) E8 Motor exciters E9 Oil circuit breakers (typical 3000 amp and 550kV BIL) E10 Power panels/conduit/wiring (≤ 480V) E11 Variable frequency drives for motors (≥ 600V and ≤ 69kV)

ID&C

I1 PLC-based industrial control systems I2 High speed (< 10ms Loop Time) facility control systems I3 Controls software development and modification I4 Secure control systems I5 Data logging system design and integration I6 Control systems instrumentation design and integration

1.3 TASK ORDER TYPES

The FARM II effort will be competed as a Multiple Award Construction Contract (MACC).

This Indefinite-Delivery Indefinite-Quantity (IDIQ) contract will be for the execution of a broad range of design/build, two-phase design/build, and construction projects. The performance of work will be accomplished by the contractor through individual TOs. The project scope on each TO will be identified by the Government. TOs may be competed by an Invitation for Bid (IFB) or a Fair Opportunity Proposal Request using either a Lowest Price Technically Acceptable (LPTA) or a tradeoff source selection process. The process to be utilized will be defined in each TO. TOs will be of one of the following types:

(a) Design/Build: The contractor will be provided with a TO. The contractor shall initiate and complete the design/build project execution in accordance with (IAW) the TO requirements. The level of design required may be tailored by the Government depending on the TO complexity.

(b) Construction: The contractor will be provided a complete design document package to execute the construction IAW TO requirements. The package will include the SOW, drawings, technical specifications, and any other preliminary data required to complete the TO.

(c) Two-Phase Design/Build: The contractor will be provided with a TO. Multiple contractors will be selected to complete a percentage of the design IAW the TO requirements. The Governement will down-select to one contractor to complete the design and build portion of the design/build TO. The level of design required may be tailored by the Government depending on TO complexity.

1.4 PROJECT ADMINISTRATION

The contractor shall perform management, planning, and reporting to effectively secure and monitor prime and subcontractor work.

1.4.1 Contractor Organization: If self-performing capabilities are not practicable, the prime contractor shall form a teaming arrangement with a mechanical, electrical, or ID&C construction or engineering design firm to meet the full range of requirements of this contract. The contractor shall provide comprehensive design capabilities including assessment, analysis, planning, management, and quality control to ensure a completely functional and finished product.

1.4.1.1 Project Management: The contractor shall be responsible for the overall management of each TO performed under this contract. The contractor shall be responsible for timely status reporting as specified in the TO. The contractor shall also ensure that quality work is completed on schedule and within the allocated budget.

1.4.1.2 Project Supervision: The contractor shall identify the primary point of contact (POC) during all phases of the TO. The contractor shall notify the CO in writing of the intended project superintendent before the issuance of the Notice to Proceed (NTP). If the superintendent is changed during the TO Period of Performance (PoP), the contractor shall notify the CO in writing of the intended replacement. The designated superintendent or delegated representative shall be onsite anytime construction work is being performed. The contractor shall provide the CO and the Contracting Officer Representative (COR) with the names of a primary and alternate POC’s telephone numbers in case of emergency.

1.4.2 Removal of Contractor’s Employees: The contractor agrees to utilize only experienced, responsible, and capable people in the performance of work. The CO may require that the contractor remove employees who endanger persons or property, whose continued employment under this contract is inconsistent with the installation Commander’s safety and security interests of good order and discipline, or who are determined by the CO or COR as being incapable of rendering the services IAW this contract.

1.4.3 Business Relations: The contractor shall successfully integrate and coordinate all activities needed to execute the TO. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall coordinate and cooperate closely with associate contractors involved in the execution of AEDC’s mission.

SECTION 2

2 GENERAL INFORMATION

2.1 QUALITY CONTROL PLAN

The contractor’s Quality Control Plan (QCP) shall be developed and submitted to the CO for approval. The QCP shall be submitted within 14 calendar days after contract award. The QCP shall cover both design and construction activities. The contractor shall designate, in writing, on-site personnel to document and resolve all quality control problems and accomplish daily quality control inspections. The contractor shall establish a method to identify poor performance and specify appropriate corrective action. The QCP shall become a compliance document.

Project personnel shall interface with Government personnel to ensure that the QCP functions properly.

2.2 PROJECT SCHEDULE

The contractor shall provide a project schedule for each TO. The project schedule shall be developed as time-phased Gantt charts using Microsoft Project or equivalent, unless otherwise specified in the TO. The project schedule shall depict activities, milestones, outages, start and completion dates, and the critical path. Updates to the project schedule shall be made as required throughout the project PoP. Schedule updates showing activity extending beyond the PoP are not an extension of the PoP. PoP extensions will only be granted through TO modifications issued by the CO. Schedule reporting requirements will be identified for each TO.

The contractor shall maintain individual TO schedules and a consolidated schedule for all active TOs it is responsible for. The contractor’s consolidated schedule may be requested by the Government to assist in coordinating operations and TO work as necessary.

2.3 INTEGRATED SCHEDULING

The Integrated Scheduling process is used to schedule test, maintenance and capital improvement projects conducted at AEDC. The contractor shall coordinate outages with the Government Representative to be incorporated into AEDC’s Integrated Scheduling process to plan and execute work.

An outage represents a specified period of time that an asset or assets will be unavailable for operations. The outage process gives visibility to activities that impact AEDC operations.

The FARM II TOs will occur in a defined window of AEDC's highly active test schedule.

Outage requests are used to coordinate work which can affect execution of testing. Outages when required by the contractor for the test facilities, plant equipment or support utilities/areas, are expected to be minimized as well as coordinated in advance with the Tactical Integration Group (TIG) through the Government Representative. Any required verification testing shall also be identified at that time and be included within the outage request.

Replacement/refurbishment of existing equipment and installation of new systems must occur in a manner and fashion to provide maximum continuity of operations within the AEDC TIG Integrated Schedule.

The contractor shall coordinate schedule requests with the Government Representative to accomplish any verification testing (operational checkouts) required by the TO. The Government Representative will coordinate with the TIG for operational checkouts of major pieces of equipment which impact testing or require operator support. These requirements must be identified as early as possible in order to facilitate efficient scheduling. The Government and the contractor shall strive to complete the contractor's portion of verification testing within 30 calendar days of completion of construction.

All outage requests, including but not limited to, utility interruptions and road work, shall be planned in order to accomplish in the shortest window possible. The outage requests shall be submitted in writing by the contractor to the Government Representative. The Government Representative will coordinate with the TIG to schedule the outage. Scheduling alternatives will be identified by the TIG and provided to the Government Representative to coordinate with the contractor. For purposes of scheduling, AEDC maintains a 24/7 testing schedule. The contractor shall perform preliminary work to the greatest extent possible before beginning the outage and shall determine that the system can be placed back in operation prior to expiration of the outage period. The contractor shall provide the advanced notice for outages to the Government Representative as follows;

a) For outages of 3 days or less, the outage shall be requested no later than (NLT) 60 days in advance.

b) For outages greater than 3 days and up to 7 days, the outages shall be requested NLT 120 days in advance.

c) For outages greater than 7 days, the outages shall be requested NLT 180 days in advance.

The contractor’s outage request shall include the following:

a) Type of outage;

b) Access or service to be disrupted;

c) Areas and/or facilities affected;

d) Expected duration of outage;

e) Preferred outage date with two alternate dates;

f) POC and telephone number; and

g) Lists of materials and equipment to be used.

The Government will make every effort to schedule the outages during the preferred dates;

however, mission testing may preclude the preferred dates. The Government will provide approval for the outage to the contractor a minimum of 14 days before the actual outage. In addition, short duration outages may be requested at any time and approved by the Government Representative, subject to the AEDC test schedule and coordination with Integrated Scheduler.

The requirements for specific types of outages are as follows:

a) Pile driving: Outages may be required depending on the location and proximity to critical AEDC systems. During performance of the contract, the Government Representative may provide additional times when outages may be required because of testing in adjacent base-operated test cells.

b) Base Utilities: Outages will be granted only on weekends between 0500 Saturday and 0700 Monday.

c) Roads: The contractor shall provide minimum notice of 14 days prior to closing any road. Roads shall not be closed at more than one point at the same time.

For outages seven days and longer, the contractor shall not exceed the number and length of outages specified in the TO.

2.4 MEETINGS

The contractor shall attend and/or support meetings and teleconferences to discuss technical requirements, issues and project progress, and status. Meeting requirements will be identified with each TO. The contractor shall prepare and submit for review, an agenda, presentation materials, and minutes for meetings attended, as applicable. Meeting minutes shall include any action items and identify the responsible person for action items.

2.5 CONFIGURATION MANAGEMENT

The contractor shall document and turnover all newly developed, revised, or re-engineered software, drawings, and documentation to the Government as indicated in the individual TO and in a format specified by the Government. The contractor shall utilize configuration management throughout the development and deployment of software, drawings, and documentation.

2.6 TEST, MEASUREMENT AND DIAGNOSTIC EQUIPMENT (TMDE)

The contractor shall document any TMDE provided by the project and coordinate with the Government, as indicated in the individual TO.

2.7 MASTER WORK PERMITS

The contractor shall be responsible for coordinating a Government-issued Master Work Permit prior to performing any site work, especially digging of any type. The contractor will be given assistance, by the Government, in the coordination of the Master Work Permit request.

Thereafter, Government assistance will be limited to an as-needed basis in the event of unusual circumstances. It will be the contractor's responsibility to coordinate completion of the Master Work Permit and request to have existing utilities located and marked as indicated on the completed form, prior to the beginning of digging operations in the individual areas, as well as maintaining the markings. This coordination is anticipated to take approximately 10 working days to complete per request.

2.8 SUBMITTAL PROCEDURE

This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work-related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract.

Non work-related submittals are addressed throughout the this SOW rather than in the individual TOs and may include items such as: TO progress schedule, permits, payment applications, performance and payment bonds, insurance certificates, and progress reports.

The CO may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the specification SOW.

2.8.1 Listing: Each TO will summarize items required for submittal. The list of submittals is included for the convenience of users of the TO documents. The listing may not be all inclusive and additional item submittals may be required. The contractor shall submit a copy of the summarized submittal listing with calendar dates assigned to each item submittal indicating when submittal will be received by the CO. The submittal listing shall be submitted within 14 calendar days after the design is approved for design/build TOs or 14 calendar days after receiving award for construction TOs.

2.8.2 Risk: The contractor shall not proceed with any part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received. Any machinery, equipment, material, or articles purchased, fabricated, or otherwise used that do not have the required advanced approval that are installed or used are at risk of subsequent rejection by the Government. Any fabrication or other work performed in advance of the receipt of accepted item submittals and approvals shall be entirely at the contractor’s risk and expense.

2.8.3 Transmittal Timing: The contractor shall coordinate the preparation and processing of item submittals with the performance of the work. The contractor shall prepare and transmit each item submittal to the CO a minimum of 21 calendar days prior to the performance of related work and other applicable activities. The contractor shall transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

2.8.4 Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. All submittals, which are generic and list more information than is specifically required, shall be marked to identify required information. The contractor shall complete an AF Form 3000 and attach it as a cover sheet for each submittal. The contractor may include multiple item numbers on an AF Form 3000.

2.8.5 Documentation: All typed material such as specifications, reports and studies shall be in Microsoft Word format (e.g., .doc and .docx).

2.8.6 Language: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

2.8.7 Units: All item submittals shall be marked or show dimensions and values in consistent US Customary units.

2.8.8 Review Time: The contractor shall allow sufficient time so that TO performance will not be delayed as a result of the time required to properly process submittals, including time for resubmittals, if necessary. The contractor shall allow 21 calendar days for initial Government processing of each submittal. No extension of time will be authorized because of the contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

2.8.9 Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the contractor as being correct and in strict conformance with the TO documents. No consideration for review by the Government of any contractor’s submittal will be made for any items which have not been certified by the contractor. All noncertified submittals will be returned to the contractor without action taken by the Government and any delays caused thereby shall be the responsibility of the contractor.

2.8.10 Deviations: Should any item submittals required by the TO show deviations from the TO requirement, the contractor shall make specific mention of such deviations in the letter of transmittal. The letter shall state cost effects and product and system limitations which may adversely affect the work, in order that, if acceptable, suitable action may be taken for proper adjustment of the contract. Otherwise, the contractor will not be relieved of the responsibility for executing the work IAW the TO and the approved submittals. The contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from the TO requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from TO requirements require Government approval and will only be considered when advantageous to the Government. When proposing deviations, the contractor shall deliver a written request to the CO, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, the contractor shall include an estimate of the cost savings. In addition to documentation required for the deviation, the contractor shall include the submittal information required for the item. The contractor shall allow an additional 14 calendar days beyond normal submittal review period for consideration by the Government of submittals with deviations.

2.8.11 Approved Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the TO documents. Final acceptance will depend upon that compliance. The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check, and indicates only that the general method or other information appears to meet the TO requirements. Approval does not relieve the contractor of the responsibility for any error which may exist. After item submittals have been approved by the CO, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information, will be considered unless accompanied by an explanation of why a substitution or change is necessary.

2.8.12 Disapproved Submittals: The contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, the contractor shall submit the corrected submittal within 14 calendar days. If the contractor considers any correction or notation on the returned submittal to constitute a change to the TO drawings, specification, or SOW, the contractor shall notify the CO.

2.8.13 Responsibility: The Government’s review of contractor submittals will not relieve the contractor of the entire responsibility for the accuracy of details and dimensions and conformance to the specifications. The contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

2.8.14 Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the TO documents, the TO documents shall govern.

2.9 SPECIFIC SUBMITTAL DESCRIPTIONS AND REQUIREMENTS

Submittal requirements for individual units of work are specified in the TO and should comply with the following requirements for each type of submittal. The contractor shall electronically submit all documents in a file type and media format defined by the Government in the TO unless otherwise specified.

2.9.1 Shop Drawings: These are technical drawings and data prepared for each TO including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use onsite). Shop drawings include drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work, diagrams, and instructions from a manufacturer or fabricator for use in producing the product and as aids to the contractor for integrating the product or system into the project, or drawings prepared by or for the contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products, and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work. The contractor shall provide special notations of dimensions that have been established by field measurements and shall highlight, encircle, or otherwise indicate deviations from the TO documents on the shop drawings.

2.9.2 Product Data: This data includes standard printed information on manufactured products, including manufacturers' product specifications illustrating size, physical appearance, and other characteristics of materials; installation instructions; standard color charts; catalog cuts; illustrations; schedules; standard wiring diagrams; standard product operating and maintenance manuals; and samples of warranty language when the TO requires extended product warranties. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement and special coordination requirements for interfacing the material, product, or system with other work.

2.9.3 Samples: These are physical examples of work including, but not limited to, swatches showing color, texture, and pattern; color-range sets; and units of work to be used for independent inspection and testing. Samples include fabricated or unfabricated physical examples of materials; equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged; color samples from the manufacturer’s standard line (or custom color samples if specified) to be used in selecting or approving colors for the project; and field samples and mock-ups constructed on the project site to establish standards by which the ensuring work can be judged. This includes assemblies or portions of assemblies, which are to be incorporated into the project and those which will be removed at conclusion of the work.

The contractor shall submit samples for the CO's visual review of general kind, color, pattern, and texture for a final check of the coordination of these characteristics with other related elements of the work and for quality control comparison of these characteristics between the final sample submittal and the actual work as it is delivered and installed. The contractor shall submit one sample for each physical example or assembly.

2.9.4 Design Data: Design data includes design calculations, mix designs, analyses, or other data pertaining to a part of work. The contractor shall refer to individual sections of the TO for required quantities, formats, and signatures or certifications required.

2.9.5 Test Plans and Reports: Test plans shall include planned testing, including a description of the test, equipment and supplies needed, and step-by-step notation of test activities and tasks. Test reports include reports signed by an authorized official of a testing laboratory that a material, product, or system identical to the material, product, or system to be provided has been tested IAW the specified requirements. Testing shall have been within three years of date of contract award for the project. Reports also include findings of tests required to be performed by the contractor on an actual portion of the work or prototype prepared for the project before shipment to the job site, findings of tests made at the job site or on a sample taken from the job site, investigation reports, daily logs and checklists, and final acceptance test and operational test procedures.

2.9.6 Certificates: These include statements printed on the manufacturer’s letterhead and signed by the authorized officials of the manufacturer of a product, system, or material attesting that the product, system, or material meets specification requirements. Certificates include documentation required of the contractor, or of a manufacturer, supplier, installer, or subcontractor through the contractor, to further demonstrate the quality of orderly progressions of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications. Examples include confined space entry permits and text of posted operating instructions. Certificates shall be dated after award of the project TO and clearly name the project.

2.9.7 Manufacturer’s Instructions: The contractor shall provide preprinted material describing installation of a product, system, or material, including special notices and Material Safety Data sheets concerning impedances, hazards, and safety precautions.

2.9.8 Manufacturer’s Field Reports: The contractor shall provide documentation of the testing and verification actions taken by a manufacturer’s representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with the manufacturer’s standards or instructions. The documentation shall be signed by an authorized official of a testing laboratory or agency and shall state the test results, and indicate whether the material, product, or system has passed or failed the test.

2.9.9 Operation and Maintenance Data: The contractor shall provide data supplied by the manufacturer/system provider to the equipment operating and maintenance personnel, including manufacturer’s help and product line documentation necessary to maintain and install the equipment, and needed by O&M personnel for the safe and efficient operation, maintenance, and repair of the item. The data is intended to be incorporated in an O&M manual or control system.

2.9.10 Final Design Drawings and Documentation: The contractor shall provide final design documentation including drawings, specifications, estimates, and other required deliverables.

Electronic documentation submitted shall include every associated component file of drawings and other documentation, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. The contractor shall electronically provide all final design documentation and drawings in AutoCAD 2013 format or later and as Portable Document Format (PDF) files.

2.9.11 Record (As-Built) Drawings: The contractor shall record drawings showing final configuration of work accomplished. The contractor shall show all changes, additions, and deviations from the original TO drawings and documentation; including but not limited to, actual routing of field routing of cabling/conduit/piping, final I/O counts, wiring details, and final connection details regardless of the level of design drawing detail. If no changes occur, certification shall be provided to that effect. Redlined hardcopies shall be maintained by the contractor during construction to accurately show as-built conditions during the progress of the job. Redline drawings are only acceptable as record (as-built) drawings when the contractor is not provided access to the original drawings in a format that is editable. If electronic, drawings shall be provided in AutoCAD 2013 format or later and as PDF files.

The contractor shall additionally include any associated component file of the drawings, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. The contractor shall submit these drawings to the CO for approval prior to applying for final payment.

2.9.12 Miscellaneous Submittals: These are work-related, non-administrative submittals that do not fit in the previous categories, including the following:

2.9.12.1 Maintenance agreements: The contractor shall provide maintenance agreements electronically in a file and media format defined by the Government in the

TO.

2.9.12.2 Survey data and reports: The contractor shall provide survey and data reports electronically in a file and media format defined by the Government in the TO.

2.9.12.3 Project photographs: The contractor shall provide project photographs electronically in a file and media format defined by the Government in the TO.

2.9.12.4 Keys and security devices: The contractor shall provide keys and other security protection devices as noted in the TO.

2.9.12.5 Tools, spare parts, and stock: The contractor shall provide maintenance tools, spare parts, and overrun or maintenance stock. Refer to individual sections of the specification for required quantities of spare parts, extra and overrun stock, maintenance tools and devices, keys, and similar physical units to be submitted.

2.9.12.6 Warranties: The contractor shall provide warranties electronically in a file and media format defined by the Government in the TO.

SECTION 3

3 DESIGN

This design section describes the overarching design process and the Government does not intend to require this full process for every TO. Individual TOs may be tailored based on the Government’s assessment of the effort’s cost, schedule, complexity, and risk factors.

3.1 SCOPE

3.1.1 This section outlines the required professional services to be provided by the contractor for a design/build TO under this contract. The contractor shall provide sufficient technical, supervisory, and administrative personnel to ensure the expeditious accomplishment of the design work specified as required for the duration of the contract.

3.1.2 Professional engineering services as defined by TN, CA, MD, FL, NM, and/or OH state laws will be required for design/build TOs. The primary professional disciplines include mechanical, electrical, and ID&C disciplines.

3.1.3 Other professional services of an engineering or architectural nature include, but are not limited to:

A. Studies B. Investigations C. Surveying and mapping D. Tests E. Evaluations F. Consultations G. Conceptual designs H. Value engineering I. Construction phase services J. Geotechnical reports and review K. Asbestos abatement, including work plans and specifications L. Lead based paint abatement, including work plans and specifications M. Preparation of operating and maintenance manuals

3.2 REFERENCES AND STANDARD DESIGN CRITERIA

Design and construction shall conform to latest editions and supplements of the publications, listed in Attachment 1, available at the award of the TO.

3.3 REQUIREMENTS

3.3.1 All work shall be technically accurate before submission.

3.3.2 The contractor is responsible for the quality, technical accuracy, and the coordination of all design, drawings, specifications, and other services supplied under this contract. The contractor shall, without additional compensation, correct or revise any errors, deficiencies, or inadequacies in its designs, drawings, specifications, and other services.

3.3.3 Neither the Government’s review, approval, acceptance, nor payment for the services required under this contract, shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract. The contractor shall remain liable to the Government IAW applicable law for all damages to the Government caused by the contractor’s negligent performance of any of the services rendered under this contract.

3.3.4 When Automated Data Processing Systems (ADPS) are used to perform design calculations, the design analysis shall include descriptions of the computer programs used and copies of the ADPS input data and output summaries. Preparation of the descriptions that must accompany each set of ADPS printouts shall include the following:

3.3.4.1 Explain the design method, including assumptions, theories, and formulas.

3.3.4.2 Include applicable diagrams, adequately identified.

3.3.4.3 State exactly the computation performed by the computer.

3.3.4.4 Provide all necessary explanations of the computer printout format, symbols and abbreviations.

3.3.4.5 Use adequate and consistent notation.

3.3.4.6 Provide sufficient information to permit manual checks of the results.

3.3.5 Engineers or architects registered to practice in the particular professional field shall be involved in preparing, reviewing, and approving the design. The engineer or architect for the contractor shall be an individual, firm, or any duly authorized representative thereof, professionally engaged in the practice of engineering and/or architecture, qualified by registration and experience and licensure in the applicable state to offer the services specified to the public.

3.3.6 The contractor shall perform a code analysis for each TO and submit a list of applicable codes and standards for Government approval prior to initiating preliminary design.

3.3.7 The contractor’s design shall consider the phasing of construction to minimize impacts and/or outages to AEDC operations.

3.4 ENERGY AND ENVIRONMENTAL REQUIREMENTS

3.4.1 The contractor shall specify the use of the maximum practicable amount of recovered materials consistent with the performance requirements, availability, price reasonableness, and cost-effectiveness.

3.4.2 The contractor shall consider sustainability, renewability, energy conservation, pollution prevention, and waste reduction to the maximum extent practicable in developing construction design specifications.

3.4.3 Designs shall include all life cycle cost effective energy conservation systems/features IAW current Executive Orders, DoD Instruction 4170.11, Energy Independence and Security Act of 2007, and Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings. Energy cost budgets shall be reduced by 30 percent for all new construction and 20 percent for all renovations as compared to American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) 90.1 baseline building performance ratings. Submit alternate proposals, if appropriate, which would reduce energy consumption below the expected energy budget. Indicate the effect on facility construction and operation costs of any such proposals.

3.4.4 If a design contains energy-consuming products listed in the ENERGY STAR Program or Federal Energy Management Program (FEMP) the contractor shall specify products which meet ENERGY STAR and FEMP requirements and are in the upper 25 percent of energy efficiency in their class.

3.4.5 For products that consume power in a standby mode and are listed on FEMP’s Low Standby Power Devices product listing, the contractor shall specify items which meet FEMP’s standby power wattage recommendations. If FEMP has listed a product without a corresponding wattage recommendation, the contractor shall specify items which use no more than one watt in their standby power consuming mode. When it is impracticable to meet the one watt requirement, the contractor shall specify items with the lowest standby wattage practicable.

3.4.6 EPA and USDA-designated items: The contractor shall specify products containing recovered materials and bio-based products to the maximum extent practicable without jeopardizing the intended use of the product while maintaining a satisfactory level of competition at a reasonable price. The Product information is available at https://www.usda.gov, keyword: BioPreferred Program and https://www.epa.gov, keyword:

Comprehensive Procurement Guidline (CPG) Program.

3.4.7 Prohibited Products: The contractor shall not specify products or materials that contain lead, chromium, mercury, cadmium, silver, barium, selenium, beryllium, or arsenic except as expressly authorized by the Government. If no substitutes for products containing the listed materials are available, and the Government approves the use of products containing the listed materials, their exact location shall be highlighted and detailed on project drawings.

The use of Class 1 ozone depleting substances (ODSs) are also prohibited.

https://www.usda.gov/ https://www.epa.gov/

3.4.8 Asbestos Products: The contractor shall not specify products or materials that contain asbestos except as expressly authorized by the Government. If no substitutes for asbestos products are available, and the Government approves the use of asbestos products, their exact location shall be highlighted and detailed on project drawings.

3.4.9 The contractor shall submit calculations for quantity (acres) of disturbed area resulting from anticipated construction activities.

3.5 DRAWINGS

3.5.1 General: The contractor shall provide design drawings which meet the requirements of the TO. Unless otherwise specified, drawings shall be submitted in electronic format in Size ANSI D ( 22 inches H x 34 inches W). In order to increase the value of pictorial presentation, proposed construction should be heavy lined, while existing items shall be light lined or ghosted. Fabrication drawings and manufacturer drawings are prohibited for use as contractor design drawings. Standard details not applicable to the project shall not be provided on design drawings. Details of standard products or items that are adequately covered by specifications shall not be included on design drawings. The contractor shall provide an index of TO drawing sheets in each submittal. Drawings presented “for information only” do not need to be included. Additional drawings shall be included as they are developed by the contractor and the index shall reflect the additional drawings. Mixed media formats will not be accepted. Files must be fully editable and match the drawings submitted. Referenced files shall be permanently bound to the drawing files. Partial files, files with missing attachments or layers or files formatted as read-only or in other ways protected will not be accepted.

3.5.2 Design drawings: Design drawings shall contain all necessary views, details, dimensions, notes, bill of materials, etc., which accurately and clearly convey all aspects of the contractor’s design. Design drawings shall contain sufficient detail for the Government to assess validity of the design and conformance with the TO and for the contractor’s fabricator(s) to generate fabrication drawings without need for further explanation from the designer. Design drawings and specifications shall be prepared in design submittals such that AEDC could construct the project without any additional assistance from the contractor.

Drawings shall be generated using AutoCAD 2013 or later. The contractor shall electronically submit both AutoCAD format and PDF. PDF files shall be electronically generated from the AutoCAD drawings (photocopying is prohibited). The contractor shall use standard AEDC title blocks and borders on all design drawings, supplied by the Government. The contractor’s design drawings shall use US Customary units. Dimensions shall be in terms of inches or feet or a combination thereof as applicable. Elevations shall be drawn to a 1/8” = 1'-0” scale and other visual information as required. The site and exterior utility drawings shall use a minimum scale of 1" = 30' unless otherwise indicated.

Additionally, the overall site…