ATTACHMENT 1 - External - Internal Carrier Vests SOW FINAL.pdf

Ballistic Vests - VA Police Services

1.0. SCOPE

1.1. The Veterans Health Administration (VHA), Veterans Integrated System

Networks (VISNs) 10, 12, 15, and 23 requires a Contractor to provide External and Internal Vest Carriers that will hold armor plates and accessories for an estimated 34 VA medical center facilities. Contractor will be responsible for measuring, manufacturing, handling, and delivering the vests.

1.2. The purpose of this requirement is to establish an order, pay and delivery method for the repetitive supply of external and internal vest carriers and accessories for the facilities listed in Attachment (2) Delivery Locations.

1.3. The quantities reflected in Attachment (3) Schedule of Items are estimates of the requirement. There is no express or implied guarantee that these quantities will be purchased. The Government intends on awarding a Blanket Purchase Agreement (BPA).

2.0. VEST SPECIFICATIONS AND REQUIREMENTS

2.1. External vest carriers shall be able to hold items from the duty belt that include but is not limited to: radio, tourniquets, keys, flashlight, handcuffs, naloxone, and gloves.

2.2. The external vest shall have two pockets (One (1) in the front of and One (1) in the back) for Ballistic Armor plates to slip into as well as be held in place.

2.3. The Contractor will be provided the names and contact information for each ordering facility. The facility may request for th Contractor to travel to the facility to measure for accurate fit of the vest. Measurements will include chest, waist, center chest, standing, center chest seated, back, belt to belt, height, weight, and sides. The manufactured vest will be in accordance with the measurements taken by the Contractor.

2.4. If the VA Police Service for a facility elects to have the Contractor come directly to the facility, the Contractor will be required to provide measurements for a minimum of three (3) Police Professionals per visit and/or provide uniform location(s) within a fifty 50 mile radious from the facility to be measured.

3.0. ORDERING PERIOD

The ordering period for this requirement shall be five (5) year base agreement.

4.0. SALIENT CHARACTERISTICS

4.1. External Carrier - Class A with MOLLE

A. Carrier color shall be dark navy blue B. The carrier shall have three rows of standard MOLLE with 2 hidden pockets on the lower front panel C. The carrier shall be equipped Badge tab with eyelets D. The carrier shall be equipped Dual shirt pockets over concealed cell phone or note pad pocket E. The carrier shall be equipped with Shoulder mic. Tabs F. False front button placket G. Front and rear plate pockets shall accommodate: 7″ x 9″, 8″ x 10″, and 10″ x 12″ plates H. Front and rear plate access concealed on the external portion of the carrier I. Internal removable – adjustable cummerbund J. 4 point shoulder and side adjustability K. Pen slit pocket L. Wire management tunnels M. Hidden ambidextrous side zipper pockets N. Modifications:

a. Add Velcro high grade PVC Patch 4” H X 11” W dark navy blue with white letters featuring POLICE on the rear panel

b. Add Velcro high grade PVC Patch 1” H X 9” W dark navy blue with option of white, silver, or gold letters for nametape on the upper right of the front panel

4.2. Level IIIA Body Armor and Internal Vest Carrier

A. The carrier shall be built from 100% polyester, honeycomb micro ripstop dark navy blue fabric.

B. Level IIIA - Level IIIA body armor is Stand-Alone and Multi-Hit capable. Designed to defeat pistol caliber threats up to .44 magnum, and .357 SIG at 1,430FPS or lower, including all lesser pistol calibers.

C. The carrier shall be constructed from water repellent fabric on the exterior with a mesh liner for anti-microbial, moisture-wicking performance.

D. The carrier shall have a strapping system utilizing Velcro to allow for added comfort and adjustability.

E. Front and back pockets for 5”x 8” and 8” x 10” trauma plates.

F. The carrier shall come with one 5” x 8” soft trauma plate.

G. Hand washable.

4.3. Level IV Rifle Plate

A. Plates shall be compatible with the proposed carrier (CLIN0001)

B. Proposed plates when used in conjunction with existing VA Police armor (level

IIIA) shall be rated to, The plate size shall be 10’’ x 12’’

C. The plate size shall not exceed 10’’ x 12’’

D. Multiple sizes available based on carrier measurements

E. The plate shall have a single curve SAPI style cut for officer comfort and usability

F. The plate shall not weigh more than 8 lbs

4.4. Internal vest, ballistic 5” x 8” trauma plate

4.5. M-16 Style Magazine Pouches

A. Pouches shall be compatible with the proposed carrier (CLIN0001) B. Pouches shall be dark navy blue in color C. Pouches shall be capable of accommodating two (2) stamp steel 30 round magazines D. Pouches shall be equipped with MOLLE webbing to secure pouch to carrier E. Pouches shall be equipped with a way secure/keep magazine within the confines of the pouch.

4.6. Flashlight Pouches

A. Pouches shall be compatible with the proposed carrier B. Pouches shall be dark navy blue in color C. Pouches shall be capable of accommodating a Streamlight Stinger flashlight D. Pouches shall be equipped with MOLLE webbing to secure pouch to carrier E. Pouches shall be equipped with a way to secure/keep flashlight within the confines of the pouch.

4.7. Handcuff Pouches

B. Pouches shall be dark navy blue in color C. Pouches shall be capable of accommodating one (1) set of standard police duty handcuffs D. Pouches shall be equipped with MOLLE webbing to secure pouch to carrier E. Pouches shall be equipped with a way to secure/keep handcuffs within the

4.8. Radio Pouches

B. Pouches shall be dark navy blue in color C. Pouches shall be capable of accommodating various size handheld police radios D. Pouches shall be equipped with MOLLE webbing to secure pouch to carrier

E. Pouches shall be equipped with a bungee cord to secure/keep radio within the

4.9. Duty Belt Suspender System

A. Shall be concealable under vest

4.10 Travel Requirements

A. The Contractor may be required to travel as part of this requirement to obtain measurements.

B. Travel allocation is not to exceed budgeted costs during each period of performance. Travel and per diem shall be reimbursed in accordance with VA/Federal Travel Regulations.

C. Contractor’s invoices must include copies of all receipts that support the travel costs claimed in the invoice. Travel must be pre-approved by the COR.

D. Local travel within a 50-mile radius from the contractor’s facility is considered the cost of doing business and will not be reimbursed. This includes travel, subsistence, and associated labor charges for travel time. Travel performed for personal convenience and daily travel to and from work at the contractor’s facility will not be reimbursed.

E. Travel, subsistence, and associated labor charges for travel time for travel beyond a 50-mile radius of the contractor’s facility are authorized on a case-by-case basis and must be pre-approved by the COR. Travel must be in compliance with Federal Travel Regulations.

5.0 ORDERING PROCESS

5.1. The Contractor will be provided with names and contact information of the primary Contracting Officer Representatives (CORs) within ten (10) days after award of the agreement

5.2. Upon completing finalized measurements and/or receiving finalized measurements in accordance with Sub- Section 2.3-2.4 (Vest Specifications and Requirements), the Contractor shall ensure that internal/external carrior vests are manufactured in a timely manner and will not exceed sixty (60) days from receipt of final measurements.

5.3. Orders shall be issued via electronic means (i.e. Email, Facsimile, Electronic Data

Exchange (EDI)). The Contracting Officer or authorized Ordering Authority will utilize the CLIN structure outlined in the schedule of items identified in the awarded contract. Orders may be placed under flexible ordering options that may include:

i. Delivery Order

ii. Purchase Order

iii. Government Purchase Card

6.0 DELIVERY REQUIREMENTS

6.1. All orders shall be delivered to the individual ordering facilities on a specified delivery date or within sixty (60) days from finalized measurements. It is the responsibility of the contractor to ensure that each specific station receives their orders on the specified delivery dates.

6.2. Backorder notification shall provided to each facility COR or designated POC of the affected immediately when backorder is known. Contractor must also provide estimated lead time of materials required to make the vests and provide details of the shortage in the marketplace. Each week the backorder is not filled, a status update must be provided to the COR or designated POC.

6.3. The Government reserves the right to investigate the backorder situation to determine the cause of the backorder.

6.4. Cancellation of backorder by the Contractor is considered a failure to perform and may be considered grounds for adverse action.

6.5. In the event the contractor fails to adequately provides vests as specified in the

SOW, the Government shall return the vests at no charge to the Government for replacement. If measurements are completed by the contractor, the contractor will be required to travel to the facility site at no charge to the Government within fifteen (15) business days to remeasure the Police Professional whose vest did not meet the measurement specification.

7.0 INVOICING

Invoices for payment shall be submitted monthly in arrears and the following information must appear on all invoices:

• Contractor’s name/address/phone number

• (PO) funding number (If applicable)

• Month and year of service for invoice submitted

• Contract Line Item Numbers and description of service performed

• Line Item Price(s) being invoiced

• Total invoice amount

NOTE: Invoices with any incorrect or incomplete information will be returned to the contractor for resubmission.

Compliance Requirements:

The C&A requirements to do not apply, and a Security Accreditation Package is not required.

Vests must adhere to the National Institute of Justice (NIJ) requirements:

https://www.justnet.org/pdf/Understanding-Armor-Protection.pdf https://www.justnet.org/pdf/Understanding-Armor-Protection.pdf