Attachment 1 Elevator Sole Source JA Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT $7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID:

1. Contracting Activity: Department of Veterans Affairs, VISN 15, Poplar Bluff VA Medical Center

2. Nature and/or Description of the Action Being Processed:

Provide elevator scheduled and unscheduled maintenatnce at the John J. Pershing VA Medical Center, Poplar Bluff, MO.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Provide full maintenance and repair which includes regular and systematic inspections for the the John J. Pershing VA Medical Center (VAMC) located at Poplar Bluff, Missouri. During inspection visits, the contractor shall clean, adjust and lubricate the equipment as specififed in the statement of work, determine the nature and extent of any trouble/problems , and the maintenance required torestor the elevators to safe and satisfactory service, and if conditions warrat, furnish and install parts.

Period of Perforamnce: 10/01/2023 – 09/30/2028

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106 1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This requirement will be awarded in accordance with FAR Part 13.106 1(a)(1)(i). A sources sought notice (36C25523Q0256) was posted to sam.gov from 03/10/2023 – 03/24/2023 which resulted in

Attachment 1: Request for Sole Source Justification Template >SAT-$7.SM under FAR13.5 two responses. Both companies provided capability statements that aligned with the statement of work; however, a follow up response was received from one of the potentially interested vendors stating they were unable to pursue the opportunity due to the locality of the facility not being in their geographical range. Therefore, it was determined that TK Elevator Corporation was the only vendor capable of performing the required services.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A sources sought notice (36C25523Q0256) was posted to sam.gov from 03/10/2023 -03/24/2023 which resulted in two responses. Both companies provided capability statements that aligned with the statement of work; however, a follow up response was received from one of the potentially interested vendors stating they were unable to pursue the opportunity due to the locality of the facility not being in their geographical range. Therefore, it was determined that TK Elevator

Corporation was the only vendor capable of performing the required services.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

Pricing will be determined fair and reasonable based on the previous award and similar recently awarded contracts throughout the VA.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

SAC -There are no mandatory contracts for this requirement

VetCert-There were 787 SDVOSB/VOSB's registered under NAICS 238290

FPDS -A search of "Elevator Maintenance and Repair" resulted in several recently awarded contracts for the Department of Veterans Affairs.

GSA-A search for contractors under NAICS 238290 resulted in 7 contractors, however upon review of the Contractors T&Cs/Pricelist, only two provided the services required.

Sources Sought -A Sources Sought notice (36C25523Q0256) was posted to sam.gov from 03/10/2023 -03/24/2023 which resulted in two responses. Both companies provided capability statements that aligned with the statement of work; however, a follow up response was received from one of the potentially interested vendors stating they were unable to pursue the opportunity due to the locality of the facility not being in their geographical range.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/ A

10. Listing of Sources that Expressed, in Writing. an Interest in the Acquisition:

2. TK Elevator Corporation (LB)

However, a follow-up response was received from stating they are unable to pursue this opportunity due to not being located in the geographical range.

Effective Date: 02/01/2022 Page 2 of 3

Attachment 1: Request for Sole Source Justification Template >SAT $7.5M under FAR13.5

Effective Date: 02/01/2022 Page 3 of 3

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Due to the locality of the facility and required response time time for emergency call back services other contractors are not able to pursue this opportunity.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Gary Robertson Date Maintenance & Operations Supervisor John J. Pershing VAMC, Poplar Bluff, MO

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Philip Bouffard Date NCO 15 Services Branch Chief

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Peggy Becker Date NCO 15 Division Chief

GARY

ROBERTSON

Digitally signed by

GARY ROBERTSON

Date: 2023.04.18 07:43:20 -05'00'

PHILIP

BOUFFARD

Digitally signed by PHILIP

BOUFFARD

Date: 2023.04.19 07:10:10 -05'00'

PEGGY BECKER

Digitally signed by PEGGY

BECKER

Date: 2023.04.19 08:19:09 -05'00'