ATTACHMENT 1 - Draft Statement of Work - Project 546-22-110 - Construction of a New Boiler Plant.pdf

Statement of Work Construct a New Boiler Building and Controls& Expand/Move the Graphic Control

Project Number 546-22-110

Definitions and Acronyms:

1. American Concrete Institute (ACI)

2. American Institute of Steel Construction (AISC)

3. American National Standards Institute (ANSI)

4. American Society of Civil Engineers (ASCE)

5. American Society of Heating, Refrigerating, and Air-Conditioning

6. Engineers (ASHRAE)

7. American Society for Testing Materials (ASTM)

8. Boiler Efficiency Institute (BEI)

9. Building Management System (BMS)

10. Contracting Officer (CO)

11. Contracting Officer’s Representative (COR)

12. Certified Third-Party Boiler Inspector (CTPBI)

13. Environmental/Occupational Safety and Health (EOSH)

14. Environmental Protection Agency (EPA)

15. Green Environmental Management System (GEMS)

16. High-Efficiency Particulate Air (HEPA)

17. International Code Council (ICC)

18. Miami Veterans Affairs Healthcare System (MVAHCS)

19. National Fire Protection Association (NFPA)

20. National Manufacturers Association (NEMA)

21. National Electric Code (NEC)

22. National Board Inspection Code (NBIC)

23. Notice to Proceed (NTP)

24. Professional Engineers (PE)

25. Personal Protection Equipment (PPE)

26. Physical Security & Resiliency Design Manual (PSRDM)

27. Occupational Safety and Health Administration (OSHA)

28. Square Feet (SF)

29. Statement of Work (SOW)

30. Technical Information Library (TIL)

31. The Masonry Society (TMS)

32. Underwriters Laboratories (UL)

33. Unified Facilities Criteria (UFC)

34. Veterans Affairs (VA)

35. Veterans’ Health Administration (VHA)

36. Quality Control (QC)

37. American Society of Mechanical Engineers (ASME)

38. Boiler and Pressure Vessel Code (BPVC)

I. Project Overview:

The Miami Veterans Affairs Healthcare System (MVAHCS), located at 1201 NW 16th St., Miami, FL 33125, requires the expansion of the existing Utility Building (Building 44) and its Graphics Control to correct several Heating, Ventilation, and Air Conditioning (HVAC) deficiencies as per the Facility Condition Report. The existing Boiler Plant does not meet the standards and requires N+1 redundancy utilizing a minimum of three (3) boilers. The existing Boiler Plant does not have adequate clearances around and above the boilers for proper maintenance and operation.

The objective of this project is to renovate and upgrade the existing steam generation and its associated auxiliary systems in the Boiler Plant, Utility Building 44, located at the (MVAHCS). This includes constructing a new Boiler Plant and a new extension to the existing utility building, a Boiler Control Room adjacent to Building 44 with three (3) new 400-horsepower (HP) Boilers. The contractor shall furnish and install two (2) 400 HP Rental, stand-alone, Dual Fuel, (Natural Gas/Oil) Mobile, Temporary Boilers and a Boiler Control Room to always supply and maintain the Hospital Steam Load during construction as per the 100% construction drawings, narrative, addendums, Physical Security & Resiliency Design Manual (PSRDM), and specifications provided. The rental shall be provided on a monthly basis until the project is completed and accepted by the Government.

The Contractor shall, in accordance with the 100% Design, Narrative, Addendum, and Specifications, prepare the site for building operations, including demolition and removal of existing structures, furnish labor and materials, and complete all tasks as per this SOW. All work shall be coordinated with the project CORs. A cost-loaded schedule shall be provided after the issuance of the NTP and before the commencement of work.

II. Project Phases: The contractor shall start by setting up the two (2) temporary (rental) boilers, the boiler control room, and its Protective Barriers and Perimeter Fence. The project shall be phased to always supply and maintain the hospital's steam load during construction.

i. Phase 1: Temporary boilers, Boiler Control Room installation and commission, and Protective Barriers and

Perimeter Fence as per Drawings, Addendums, and PSRDM.

ii. Phase 2: Existing boiler plant systems transfer and/or relocation.

iii. Phase 3: Existing boiler plant demolition.

iv. Phase 4: New boiler plant construction.

v. Phase 5: New boiler plant and control room commissioning.

vi. Phase 6: Temporary boilers and boiler control room decommissioning.

1. Note: Simultaneous phase work shall be allowed if it does not interfere, jeopardize, impact patient care, and/or compromise steam production capacity and redundancy. Simultaneous Phase Work Plans shall be submitted for review and approval by VA prior to being executed.

2. Note: The two (2) temporary (rental) boilers and boiler control room shall be located in the West parking lot, to the right of the Utility Plant outside the Blass Wall (West Side). Reference drawings and Addendums, Temporary Boiler Plant Plan Notes & Requirements, and PSRDM.

III. Specific Project Requirements:

i. Temporary Boiler Plant

1. The contractor shall furnish and install two (2) 400 Horsepower (HP) rental stand-alone, portable, self-contained, dual-fuel (natural gas/oil) temporary boilers and a boiler control room to provide steam to the MVAHCS for the duration of the project. For the purposes of this SOW, the term “Temporary Boiler Plant” shall refer to the (2) temporary boilers and the boiler control room and all associated utility systems.

Installation shall be completed in accordance with the provided Construction Documents, Master Specifications, and SOW.

2. Construction, start-up, testing, training, and full operation of the temporary boiler plant shall be complete prior to the start of any demolition or construction of the existing/new boiler plant. The VA shall be provided two (2) weeks to transition into the Temporary Boiler Plant upon final acceptance. During this two (2) week timeframe, the government boiler plant operators will operate the boiler plant under the full steam load of the facility. If during this (2) week timeframe, the boiler plant trips offline, experiences failures of the boilers, or otherwise proves to not meet the load demand of the facility, the contractor shall be responsible for making the necessary repairs and/or modifications. Once the necessary repairs and/or corrections are complete, the (2) week transition timeframe shall restart.

3. Temporary Boiler Plant Construction: The contractor shall provide all labor, tools, and materials required to modify, extend, and connect all required utilities to ensure the operation of the Temporary Boiler Plant.

These utilities shall include, at a minimum, water, steam, electrical power, condensate water return, natural gas, oil, controls, lighting, blow-down lines, drain lines, sewer lines, data, phones, cameras, monitors, computers, and connections to the BMS System from their current location to the location necessary to support the Temporary Boiler Plant. All utility connections shall conform with the requirements of the provided Construction Documents and Specifications, VHA Directive 1810, and the 8th edition of the VHA Safety Device Testing Manual. Temporary utilities for this project shall be installed, tested, and inspected per the VA Master Specifications provided within the Construction Documents (drawings and specifications).

The contractor shall use Yarway Blow-Off Type Valves (or equivalent) meeting Specifications 23 21 11 for the Temp Boilers Blowdown Lines. Reference to Yarway literature provided (Attachment 14). See specification section 23 05 10 for temporary boiler installation and inspections required.

4. Safety Device Testing: The contractor shall conduct all semi-annual (every 6 months (6M)) testing of the safety devices in accordance with the 8th edition of the VA Safety Device Testing Manual. The government shall conduct all monthly (M) safety device testing. The table below provides the frequency of testing for each required safety device. The items marked as monthly (M) shall also be included in the contractor’s 6M safety device testing. Documentation of safety device testing shall be reported on the government-provided “Miami Main Boiler Semi-Annual Safety Device Testing Documentation” (Attachment 34). The document shall be filled out and signed. Repairs as a result of failed safety devices must be fixed immediately. The contractor shall provide evidence that the person conducting the safety device testing is competent in the VA requirements for safety device testing. (See specification section 23 05 10 for temporary boiler installation and inspections required).

Inspection Frequency

High Water Alarm on Condensate Tank (HWACT) 6M

Low Water Alarm on Condensate Tank (LWACT) 6M

High Water Alarm on Deaerator Tank (HWADT) 6M

Low Water Alarm on Deaerator Tank (LWADT) 6M

Deaerator Overflow Drain System (DAODS) 6M

Deaerator Safety Valve (DASV) 6M

Steam Safety Valve Following PRV (SVFPRV)-Deaerator 6M

Steam Safety Valve Following PRV (SVFPRV) –Other 6M

Liquid Relief Valve on Oil Pump Set (LRVOPS) 6M

Liquid Relief Valve on Economizer (LRVE) 6M

Control Air Pressure Alarm (CAPA) 6M

Carbon Monoxide and Combustible Gas Alarms in the Boiler Plant (CMCGABP) 6M

Emergency Stop/Panic Buttons (ESPB) Year

High Fuel Gas Pressure Alarm on Main Gas Line (HFGPAMG) 6M

Low-water cutoff (slow drain) (LWCO) M

Fire each boiler and the pilot on the alternate fuel for 1 hour M

Auxiliary low-water cut-off (slow drain) (ALWCO) M

High-water alarm on Boiler (HWAB) M

Low-water alarm (LWA) M

High Boiler Steam Pressure Limit Switch (HBSPLS) 6M

High Boiler Steam Pressure Limit Switch (HHBSPLS) 6M

Steam safety valves lift test (SVB) 6M

Steam safety valves (accumulation test at high fire) Year

Low Fuel Gas Pressure Cutoff Switch (LFGPCS) 6M

High Fuel Gas Pressure Cutoff Switch (HFGPCS) 6M

Automatic Fuel Gas Shutoff Valves and Solenoid Vent Valve Seat Leakage (AFGSOV & AFGSVV) – Main Gas Line

6M

Automatic Pilot Fuel Gas Shutoff Valves and Automatic Pilot Fuel Gas Solenoid Vent Valve Seat Leakage (APFGSOV & APFGSVV) – Pilot Line

6M

Proof of Closure on Automatic Fuel Shutoff Valves (POC-AFGSOV) – Natural Gas 6M

Flame Scanner for main flame out (FSMFO) M

Flame Scanner Not Sensing Igniter Spark (FSNSIS) 6M

Igniter Timing (IT) 6M

Main Flame Ignition Timing (MFIT) 6M

Pre-Purge and Post-Purge Timing (PPT) 6M

Low-Fire Proving Switch (LFPS) 6M

Forced Draft Damper Wide-Open Pre-Purge Proving Switch (FDDWOPS) 6M

Combustion Air Pressure Switch (CAPS) 6M

Purge Airflow Proving Switch (PAPS) 6M

Forced Draft Motor Interlock Switches (FDMIS) 6M

Outlet Stack Damper Position Interlock Switch (OSDPI) 6M

Furnace Pressure Interlock (FPI) 6M

Low Pilot Fuel Gas Pressure Cutoff Switch (LPFGPCS) 6M

Flue Gas Recirculation Damper Interlock (FGRDI) 6M

Low Flue Gas Oxygen Level Interlock (LFGOLI) 6M

Low Fuel Oil Pressure Cutoff Switch (LFOPCS) 6M

High Fuel Oil Pressure Cutoff Switch (HFOPCS) 6M

Low Atomizing Media Pressure Switch (LAMPS) 6M

Low Atomizing Media Differential Pressure Switch (LAMDPS) 6M

Secondary Low Atomizing Media Pressure Switch (SLAMPS) 6M

Automatic Fuel Oil Shutoff Valves (AFOSV) - for Seat Leakage 6M

Proof of Closure on Automatic Fuel Oil Shutoff Valves (POC-AFOSV) – Oil 6M

Oil Burner Position Switch (OBPS) 6M

5. Missing Safety Devices: The government recognizes that the above-mentioned list of safety devices may not be available as a standard on temporary rental boilers. During the submittal phase of the project, along with the submittals for the Temporary Boiler Plant, the contractor shall provide a list of Safety Devices that are included as a standard on the proposed temporary rental boilers. The contractor shall then work with the government to complete a “Boiler Safety Device Interim Safety Measure Form” (Attachment 33) for each missing safety device to identify interim measures that will meet the same level of protection as the intended safety device. The contractor shall be responsible for conducting any additional tests of installed safety devices as a result of the Interim Safety Measure assessment.

6. Temporary Boiler Plant Maintenance, Operations, and Repairs: The contractor shall be responsible for all maintenance, testing, certification, and repairs of the Temporary Boiler Plant in accordance with VA requirements including the requirements set forth within VHA Directive 1810, the 8th edition of the VA Safety Device Testing Manual, VA Master Specifications, and this Scope of Work. The government shall be responsible for the daily operation of the Temporary Boiler Plant.

6.1. Annual Board Certification: The contractor shall be responsible for the hiring, payment, and oversight of the annual certification of the Temporary Boiler Plant utilizing a National Board-Certified Boiler Inspector in accordance with the National Board Inspection Code (NBIC). The first certification shall be provided prior to the turnover of the Temporary Boiler Plant to the government and annually thereafter (every 12 months). Reports shall be provided to the government prior to acceptance of the Temporary Boiler Plant and then within seven (7) calendar days of completion of the annual certification thereafter. (See specification section 23 05 10 for temporary boiler installation and inspections required).

6.2. Emergency Response: The contractor shall ensure that the Temporary Boiler Plant provides continuous steam supply to the medical center at full load demand 24 hours/day, 365 days/year. The contractor shall have staff available to respond to the site 24 hours/day, including holidays and weekends, within 2 hours of notification of a problem from the government by the CO, COR, Boiler Plant Operator on Duty, Boiler Plant Supervisor, or any other VA Engineering Staff.

6.3. Repairs: The contractor shall keep a stock of spare parts on hand in order to make repairs to return all systems and equipment of the Temporary Boiler Plant to full service immediately. The contractor shall provide a proposed list of spare parts and par levels to the government for approval during the submittal phase of the project, similar to the one provided in Common and Emergency Parts Inventory Recommendation and Tracking Sheet (Attachment 35). The Contractor shall provide an update on the repair efforts and results to the Contracting Officer’s Representative and Contracting Officer immediately. If any system or component of the Temporary Boiler Plant will be out of service for more than 24 hours, the government shall make the determination, based on risk and impact, if the contractor needs to bring an alternate temporary boiler or system component or if it can remain offline for a period of more than 24 hours.

6.4. Routine Preventive Maintenance: The contractor shall be responsible for the routine preventative maintenance of the Temporary Boiler Plant in accordance with the manufacturer’s recommendations/requirements and VHA Directive 1810. If there is a conflict between the manufacturer’s recommendations and VHA requirements, the more stringent shall apply. The contractor shall provide a planned routine preventative maintenance schedule to the government prior to acceptance of the Temporary Boiler Plant. Preventative Maintenance activities shall not interrupt the steam supply to the medical center, and neither temporary boilers shall not be taken out of service at the same time. Preventive Maintenance records shall be provided to the government within seven

(7) calendar days of the preventative maintenance activities. Questions about the expectations for performing or documenting routine preventative maintenance activities are the responsibility of the contractor.

6.5. VHA Directive 1810 Boiler Plant Inspection and Testing: The contractor shall be responsible for conducting the following inspection and testing activities for the Temporary Boiler Plant at the below-defined frequencies per VHA Directive 1810. The first round of inspection and testing activities shall be conducted prior to the government’s acceptance of the Temporary Boiler Plant and then at the defined frequencies below. Maintenance and testing reports for the initial inspection and testing shall be provided prior to government acceptance of the Temporary Boiler Plant, and then within seven (7) calendar days of completion for the routine tests. The below must be accomplished by a documented, qualified contractor that is National Board Certified through NBIC. Questions about the expectations for performing or documenting the activities below are the responsibility of the contractor.

Inspection/Testing Activity Description Frequency Responsibility

Inspect furnace and other internal surfaces, closures, and accessories

Yearly (Every 12 months) Contractor

Inspect the exterior of the boiler, casing, supports, closures, accessories, valves, and controls.

Yearly (Every 12 months) Contractor

Check all Boilers for fouling and combustion gas flow Yearly (Every 12 months) Contractor

Tube leak check Yearly (Every 12 months) Contractor

Deaerator: Interior cleaning and visual inspection Yearly (Every 12 months) Contractor

Condensate Tank: Interior cleaning and visual inspection Yearly (Every 12 months) Contractor

Adjust burner combustion settings and calibrate oxygen trim

Semi-Annual (Every 6 months) Contractor

Check the vibration of burner fans. Semi-Annual (Every 6 months) Contractor

Calibrate instrumentation, monitoring, and control systems Semi-Annual (Every 6 months) Contractor

Calibrate pressure gauges and thermometers Yearly (Every 12 months) Contractor

Test the functionality of UPS systems. Yearly (Every 12 months) Contractor

Clean the waterside of the boilers. Yearly (Every 12 months) Contractor

Clean the fireside and repair the refractory Yearly (Every 12 months) Contractor

Check furnace pressure Semi-Annual (Every 6 months) Contractor

Check combustion gas leaks into the boiler room Semi-Annual (Every 6 months) Contractor

6.6. Notification to the Government: The contractor shall provide a minimum of seven (7) days’ notice to the government for Routine Maintenance Activities and VHA Directive 1810 Boiler Plant Inspection and Testing. These activities shall be conducted without any impact on facility operations. If any of these activities require a full Temporary Boiler Plant shutdown or outage, the government shall be provided with a minimum of 21 days’ notice. The government reserves the right to reschedule or stop activities that impact patient care or facility operations.

6.7. Documentation of Maintenance, Inspection, Testing, and Repair Activities: The contractor shall fully document all maintenance, inspection, and testing activities referenced in this Scope of Work. At a minimum, maintenance, inspection, and testing records shall include:

a. Date of test, inspection, maintenance, or repair activity.

b. Description of test, inspection, maintenance, or repair activity.

c. Results of test, inspection, and maintenance procedures completed.

d. Parts installed.

e. Repairs or adjustments made to safety devices and the date of their return to service.

f. Qualifications of individuals performing inspections, testing, and repairs.

g. Test and retest results following any necessary repairs or adjustments.

6.8. Water Treatment: The contractor shall be responsible for the water treatment program of the

Temporary Boiler Plant. The contractor shall be responsible for selecting, purchasing, transporting, and setting up all chemicals required to implement the water treatment program as written in the accepted plan. As a part of the submittal phase of the project, the contractor shall provide the government with a written water treatment program that includes daily tests, records of tests, the use of chemicals, and a monthly review by a technical representative of the chemical supplier, by an independent water treatment consultant. All chemical treatment systems are to be automated. The plan should include the daily tests to be completed by the government Boiler Plant Operators. The government will make adjustments to the chemical feed based on guidance and requests by the contractor and/or chemical treatment vendor.

6.9. Maintenance and Operations Manuals: The contractor shall provide (2) copies of the maintenance and operations manuals for all equipment within the Temporary Boiler Plant to the government prior to acceptance of the Temporary Boiler Plant.

6.10. Training: The contractor shall provide a four (4) hour training session to the government on three (3) different shifts. An agenda and schedule for the training shall be provided 14 days prior to the start of the training. Training shall ensure that the Boiler Plant Operators are well-trained and proficient in the following topics:

a. Lighting off, warming up, placing in service, and shutting down the boilers.

b. Firing on each of the available fuels.

c. Operating all plant equipment and controls, including start-up and shutdown.

d. Gradual warm-up of the hot piping system and placing them into service.

e. Maintaining water quality to protect the equipment and piping from damage.

f. Handling malfunctions and emergencies, including emergency or backup generator operation in the central plant.

g. Collecting and organizing the equipment and plant performance records.

h. Operating boiler plant emergency generators within the central plant and associated electrical equipment. If the central plant emergency generator is not located inside the central plant, emergency SOPs must be established for the restoration of central plant electrical power, along with training plans for appropriate personnel.

i. Routine equipment maintenance.

j. Preparing equipment for inspections.

k. Operating and testing of all safety devices and control equipment.

l. Facilitating and monitoring the receipt of fuels and supplies.

m. Operating all equipment at the most cost-effective and efficient. This means maintaining pressures, temperatures, and fuel consumption at the minimum necessary for the proper operation of the equipment, plant, and connected loads.

7. Monthly rental payments for the Temporary Boiler Plant shall begin upon full acceptance of the Temporary

Boiler Plant by the government, after having been fully commissioned and certified by a CTPBI, including training.

8. After the construction and full acceptance of the New permanent boilers and boiler plant, the contractor shall be responsible for the removal and disposal of the Temporary Boiler Plant and shall restore the site to the same condition in which it was prior to construction of the Temporary Boiler Plant.

ii. New Boiler and Boiler Plant Construction Requirements

1. The project scope shall include the construction of a new two (2) story addition utility building between the existing utility building 44 and the loading dock of the main hospital. No crawl space will be required for this building. Each story shall be approximately 5,000 square feet in area. The project includes approximately 10,000 square feet of new construction and 1,665 of renovation. Construction and renovation shall be accomplished in accordance with the provided 100% Construction Documents, VA Master Specifications, narrative, and addendums.

2. The contractor shall read and analyze the complete design package and perform all construction activities

(excavation, footing, beam, columns, slabs, building, installation, replacement, wiring, control, calibration, adjustment, testing, commissioning, etc) while always maintaining the steam production and its redundancy capacity during construction as per the 100% construction drawings, narrative, addendums, Physical Security & Resiliency Design Manual and specifications provided.

3. The contractor shall follow all startup, training, and commissioning requirements contained within the 100% construction documents and specifications. Discrepancies among these documents shall be brought to the COR and CO’s attention immediately for resolution. After completion and installation of the three (3) new boilers, the contractor shall test and commission the entire steam system and provide a sequence of operation. Miami VA will hire a third-party commissioning agent to oversee the commissioning. The CORs and VA Boiler Plant representative shall be present at the time of inspection. The contractor shall provide for each New Permanent Boiler all initial, semi-annual, and annual mandatory/required Boiler Inspections from a Third-Party Boiler Certified Inspector as per VHA Directive 1810 and VHA Boiler Plant Safety Device Testing Manual, 8th edition or greater. The contractor shall follow the commissioning agent’s commissioning plan.

The contractor shall install catwalk access to the top area of the three (3) new boilers as per the design detail and in compliance with NBIC requirements, and shall use Yarway Blow-Off Type Valves or equivalent meeting Specifications 23 21 11 for the New Boilers Blowdown Lines. Reference to Yarway literature provided (Attachment 14).

4. The contractor shall be responsible for properly maintaining the new boilers and boiler plant equipment

(including water treatment and its consumables) and comply with all required VA Inspections and VHA directives (VHA Directive 1810 and VHA Boiler Plant Safety Device Testing Manual, 8th edition or greater) and provide full reports within seven (7) calendar days of completion of the activity until boilers have been fully commissioned and accepted by VA, including training. Please refer to the training section for additional information on training.

5. The Contractor shall provide and install the same new electronic key system to all new doors on the project;

reference to Electronic Key Project 546-23-106 Specs (Attachment 36, A-D). (Coordinate with VA Police and Project COR).

iii. Demo and Disposal of Existing Boilers

The existing boilers and associated ancillary equipment (DA Tank, Condensate Tank, Day Tank, Water Pumps, ID Fans, Softener Equipment, Atomizing Air Compressor, Plant Master Control) shall be decommissioned, removed, properly discarded, and disposed of by the Prime Contractor after the two (2) required Temporary Boilers have been installed and commissioned to create the workspace. The contractor shall scrap the boilers as per the Federal and State Environmental Regulations (Refer to the TIL Specifications) and provide a fully signed and Sealed Scrap Certificate (one (1) per boiler), including the boiler’s weight, manufacturer, capacity, model number, serial number, date scrapped, scrapped method, etc.

IV. Additional Requirements:

i. Health and Safety Plan. The contractor shall read, analyze, and follow the complete Health and Safety Plan provided, perform all required activities, and provide a Certified Report by a Certified Environmental Company as per the DERM Department for the construction project. In addition, the Contractor shall follow and comply with the Soil Management and Dust Control Plan provided, which includes measures for dust control and proper disposal of excavated soil that is not reused on the property. Refer to the Tierra Group Health and Safety Plan and Soil Management and Dust Control Plan Provided (Attachment 12). The contractor shall comply and perform all tasks as per the approved DERM Letter dated 08/01/2024 (Attachment 32).

ii. The contractor shall maintain the work area in a neat and orderly condition.

iii. The contractor shall provide a dumpster for the proper disposal of all construction materials and any debris generated during the work and provide a monthly Recycling Report.

iv. The contractor shall ensure the work area is broom-cleaned at the end of each shift.

v. Only MVAHCS Personnel are authorized to shut down and restore utilities (Electrical, Plumbing, Steam, Natural Gas, Oil, Med Gasses, Communication, Fire Alarm, Sprinkler Systems, Elevators, etc.).

vi. Emergency Response: The contractor shall provide an onsite technical response within two (2) hours of being notified (via email, phone call, or text) by either the CO, COR, Boiler Tech Operator on Duty, Boiler Plant Supervisor, or any other VA Engineering Staff of a Temp Boiler Emergency or any other related issue affecting Temp Boilers operation, safety or loss of redundancy steam capacity. This shall apply 24 hours a day, 7 days a week, including any holidays.

vii. Materials to be furnished to the contractor by the MVAHCS: VA Engineering Service will provide the Contractor with all available As-Built and Existing Drawings in a link format as part of the supporting documents (Site Plan, MVAHCS Asbestos and Lead Survey; Electrical Plans, VA Construction Policy, Mechanical Drawings, One Line, and As-Built Drawings). The accuracy of any document requested by the contractor outside of what is provided with this procurement (Paper Copy or Drawings) is not guaranteed and shall be used only for general information.

Actual conditions shall be field verified by the contractor.

viii. Inspection Acceptance: The contractor shall only render for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been rendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights within thirty (30) calendar days after the defect was discovered or should have been discovered and before any substantial change occurs in the condition of the item unless the change is due to the defect in the item.

ix. Submittals: The contractor shall provide the MVAHCS a detailed proposal (no lump sum line items) and a detailed construction completion schedule with detailed task activities for each project construction phase as per the Narrative Document for review and acceptance.

1. All parts, materials, and equipment submittals shall be submitted and approved prior to the start of any work and within the first thirty (30) days after issuance of the Notice to Proceed (NTP). All parts, materials, and equipment shall be on hand prior to the commencement of work to avoid project delays.

2. Lead time and/or backorder equipment shall be ordered within the first five (5) calendar days after the

Submittal has been approved. The Government shall not be responsible or liable for any cost escalation increases on materials, equipment, or labor not procured or secured within the five (5) calendar days after the submittal has been approved.

x. Prepare recommendations and solutions for all identified project issues and provide proper tracking.

xi. Document all work performed. Material installations performed shall follow manufacturers’ recommendations and applicable Codes and VA Standards.

xii. Be responsible for all required licenses and permits, including Environmental Requirements.

V. Additional Responsibilities:

i. The contractor shall relocate and/or cover any furnishings in the work area.

ii. The contractor shall ensure all products/equipment used for this project are stored, handled, applied, and disposed of following the manufacturer’s instructions.

iii. The contractor shall only use products suitable for the job conditions. Manufacturers’ instructions and recommendations shall be followed for all products used.

iv. The contractor shall replace any damaged grass, sprinkler heads, or other utility systems caused during the work performed.

v. The contractor shall maintain and upkeep the assigned staging area. The staging area will be provided by the Police Service.

vi. The contractor shall provide their own dumpster and properly dispose of all items and debris created from the construction and demolition in every aspect of this project and provide Construction Waste and Recycling Report Documents to the Project COR for the VA GEMS Records.

vii. The contractor shall dispose of waste and debris daily from the construction site.

viii. The contractor shall follow all requirements as per the VA Safety and Health During Construction (VHA Directive

7715(1), Interim Life Safety Measures Policy (MCP 147-29-22), and Comprehensive Occupational Safety and Health Program (VHA Directive 7701).

ix. The contractor shall submit before and after pictures of the project.

x. The contractor shall ensure value engineering is included in this project to maintain the approved awarded contract amount, revised by the Project COR and approved by the Project CO.

xi. The contractor shall develop a detailed project-specific fire-safety measure plan showing the escape route and fire extinguisher locations.

xii. The contractor shall maintain site and building access free and unobstructed to facility emergency services.

Means of egress shall not be blocked.

xiii. All temporary construction partitions must meet fire safety requirements.

xiv. Temporary heating and electrical installations shall comply with OSHA 1926, NFPA 241, and NFPA 70.

xv. Contractor-furnished shed fire extinguishers shall be provided and maintained in all construction and temporary storage areas.

xvi. Flammable and combustible liquids shall be stored, disposed of, and used in accordance with OSHA 1926, NFPA

241, and NFPA 30.

xvii. Existing fire protection shall not be impaired. The contractor shall provide a fire watch for impairments for more than four (4) hours in a 24-hour period.

xviii. The contractor shall perform hot work in accordance with NFPA 241 and NFPA 51B.

xix. The contractor shall maintain all construction permits visible and updated as required by the VA Safety Office and Infection Control Department.

VI. Training:

The contractor shall provide training to MVAHCS personnel in the proper Startup, Operation, and Shutdown of the Temporary Boilers and related equipment, including the manufacturer's recommendations. The contractor shall provide training on the maintenance requirements and performance. The contractor shall provide proper training to VA Boiler Plant Personnel for all new equipment and systems transferred to the new Control Room, including new boilers. All Training (Temporary and New Boilers) shall be phased to accommodate the existing three (3) shifts.

VII. Period of Performance:

The contractor shall complete the project, including commissioning, training, closeout documents, As-Built, final payment, etc., on or before 730 calendar days after issuance of the NTP.

VIII. Environmental/Occupational Safety and Health (EOSH):

ii. All projects and project designs shall contain language that addresses all applicable EOSH requirements.

iii. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

1. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General Industry.

2. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

3. Volume 40 of Code of Federal Regulations, Protection of the Environment.

4. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of Hazardous Materials.

IX. Other Government Documents:

iv. VA Directive 1810.

v. VA Electrical Design Manual.

vi. VA Fire Protection Design Manual.

vii. VA HVAC Design Manual.

viii. VA Plumbing Design Manual.

ix. VA Steam, Heating Hot Water Design Manual.

x. VA Interior Design Manual.

xi. National Board Inspection Code.

xii. VA Physical Security & Resiliency Design Manual.

X. Project Classification:

This project has been classified per the Construction Infection Control Risk Assessment as a Class III (Type D, High Risk Group) project. See PCRA (Attachment 37) and ICRA (Attachment 38).

XI. Meetings, Conferences, and Site Visits:

i. Meetings at the site are anticipated; however, teleconferences may be requested by the contractor if necessary.

The contractor shall participate in a weekly project meeting organized by the Project COR and shall correct any deficiency found within seven (7) calendar days.

ii. The contractor shall be responsible for generating meeting minutes for any progress meetings. The meeting minutes shall document all items discussed at the meeting and shall include a list of meeting attendees.

iii. The contractor shall attend site visits as necessary to survey existing conditions and to determine existing as-built conditions affecting this project.

iv. The contractor shall provide any structural, architectural, electrical, and mechanical investigation work of existing and designed systems necessary to ensure the accuracy of the project.

v. The contractor shall provide any measured drawings of existing systems of the facility required to ensure the accuracy of the project.

vi. OHE, HEFP, CFM, and VISN Site Visits are anticipated at any time.

XII. Location:

MVAHCS, 1201 NW 16th Street, Miami, FL 33125, in the old Incinerator Area.

XIII. Work Hours:

Work shall be performed during normal business hours; Monday to Friday from 6:00 AM to 6:00 PM (five (5) days a week). If work is required outside of normal business hours, it shall be coordinated with the project COR.

i. Contractor access shall be provided during this time. The contractor shall not have any personnel on-site without the proper approval from the COR. Contractors and subcontractors are required to have a form of physical identifier, such as a uniform or armband, reviewed and approved by the COR.

ii. All work in the areas involved shall be scheduled with the VA Engineering COR. Work shall be scheduled for proper execution to complete this contract.

iii. All shutdowns involving temporary impairment of utilities shall be requested in writing to the VA COR three (3) weeks in advance and properly scheduled to minimize the impact (Off Shifts, Nights, Weekends, or Holidays).

Shutdowns shall be considered as an activity in the contractor schedule and discussed with the COR during the Bi-weekly Progress scheduled meetings.

iv. The following list addresses the kind of shutdowns or service interruptions that shall require advanced notice:

1. Electrical Systems shutdown, including normal or emergency power.

2. Steam System Shutdown.

3. Domestic Water Shutdown.

4. Medical Gases Shutdown.

5. Fire Suppression Systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety office. Fire Alarm work shall be conducted by Simplex.

6. Parking.

7. Cranes. Prior to the crane arriving on site contractor shall submit: Crane maintenance logs, crane operator’s license, and drawings showing the crane’s operational and exclusion zone. All documents shall be revised and approved by the MVAHCS Safety Office prior to scheduling the work.

XIV. Construction Deliverables:

i. The contractor shall submit a daily log, sign-in sheet, pictures, and work performed each time services are rendered.

ii. The contractor shall submit a report for each shipment of construction debris, the weight by type, shipment date, destination, and whether the debris is to be recycled/reclaimed or disposed of to the COR. Types include concrete, lumber, metal, drywall, etc.

XV. Contractor Personnel and Management:

i. Contractor Personnel:

1. The contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW. The contractor shall be responsible for all subcontractors and their employees to have the proper documentation that authorizes personnel to work in the United States of America. The contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

2. The contractor shall be financially responsible for the screen and mandatory background checks for all employees and subcontractors as required by the MVAHCS Police Department. The contractor and subcontractor employees shall wear a government VA-furnished badge and a company-furnished badge while performing services under this contract, at all times. The badge shall contain a personal picture, the name of the employee, and the contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip, or worn around the neck secured by an appropriate identification card lanyard.

3. Government-issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

4. The contractor shall be responsible for ensuring that all subcontractors and employees have a valid driver’s license when driving a vehicle inside government property.

5. Contractor and subcontractor employees shall present a professional appearance that is commensurate with standards delineated for Government civilian personnel acting in similar capacities.

6. The contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter for this contract or any phase of any program hereunder without the prior written approval of the COR.

7. Contractor and subcontractor employees shall conduct themselves professionally (i.e., Timeliness, Communication, Spoken and Written, etc.). The CO may require the contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent.

Contractor employees shall be subject to dismissal from the premises upon determination by the CO that such action is necessary and in the interest of the Government.

8. The hospital Director or designated representative has the authority to bar individuals from the Government facility. Removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide enough personnel to perform the services as required by this SOW. The Government will not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

9. Contractor personnel are not authorized to carry or possess personal weapons on VA property, including, but not limited to, firearms and knives with a blade length of more than three (3) inches, while assigned under this contract.

10. The contractor shall comply with all applicable Federal, State, and Local Laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. The contractor is responsible for the proper use and wear of the Personal Protection Equipment (PPE) for subcontractors and employees during the entire project. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

11. All work performed under this contract shall be in accordance with Safety and Health During Construction Activities Policy 138-80-16. The contractor shall provide a written, certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life safety code requirements are not applicable, a written statement shall be provided accordingly.

12. The MVAHCS Safety Officer and COR shall have full authority to check that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

13. The contractor shall provide all necessary barricades/signage and temporary escape route alternatives (if any).

14. The contractor shall isolate the area to prevent the spread of debris into adjacent spaces and maintain the working area negatively pressurized when required as per the Infection Control Risk Assessment.

ii. Personnel Qualification:

1. The contractor shall employ certified, licensed, technically qualified personnel to perform the work specified in this SOW. The contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee shall contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to or utilized by the contractor in the performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

2. The contractor shall always provide a supervisor on site who can fluently communicate in English (speak, read, and write).

3. The contractor shall be responsible for subcontractor and employee training for the safety and performance of their respective duties.

4. The contractor shall furnish appropriate safety equipment to the subcontractor and employees as prescribed by OSHA Standards.

5. The Government reserves the right to review Contractor personnel qualifications. Upon request, the resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is for verification purposes and not for the Government to become the hiring authority.

6. Contractor/Subcontractor Superintendent, Project Manager, Supervisor, and QC shall be OSHA 30 Certified, and all employees OSHA 10 Certified (Valid certificate shall be provided to the Project COR prior to starting to work.) The contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f), which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees and who has the authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of their employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

iii. Security/Safety Requirements:

1. The contractor shall comply with all applicable Federal, State, and Local Laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. The contractor is responsible for the proper use and wear of the Personal Protection Equipment (PPE) for subcontractors and employees during the entire project. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

2. All work performed under this contract shall be in accordance with Safety and Health During Construction

Activities Policy 138-80-16. The contractor shall provide a written, certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life safety code requirements are not applicable, a written statement shall be provided accordingly.

3. The MVAHCS Safety Officer and COR shall have full authority to check that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

4. The contractor shall provide all necessary barricades/signage and temporary escape route alternatives if any.

5. The contractor shall isolate the area to prevent the spread of debris into adjacent spaces and maintain the working area negatively pressurized when required as per the Infection Control Risk Assessment.

XVI. Building Codes and References:

i. Department of Veterans Affairs:

1. Physical Security Design Manual for VA Mission Critical Facilities.

2. Design Instructions to Architects and Engineers (February 1, 2014).

3. Structural Design Manual for Energy Center Projects (February 1, 2014).

ii. Building Codes:

1. ASCE.

2. ASCE-7 (2016).

3. ICC.

4. Florida Building Code 7th ed. (2020).

5. AISC.

6. AISC 360, AISC Steel Construction Manual and Specification for Structural Steel Buildings.

7. ACI.

8. ACI 318 (2014), Building Code Requirements for Structural Concrete.

9. ACI 301 (2016), Specifications for Structural Concrete.

10. TMS.

11. TMS 402 Building Code Requirements for Masonry Structures and TMS 602 Specification.

12. Masonry Structures.

13. Florida Building Code.

14. NFPA.

15. UL.

16. ANSI.

17. ASTM.

18. NEMA.

19. NEC.