Attachment 1 - (DRAFT) Statement of Work.docx
DOCX document 147 KB Posted
- Solicitation number
- FA940124Q0029
About this file
This document is a Statement of Work (SOW) for a federal contract opportunity to install two mini-split air conditioning units in Building 1025 at Kirtland Air Force Base (AFB) in New Mexico.
The SOW outlines the scope of work, delivery schedule, and construction requirements. Key details include: a 138-day period of performance to complete the project; requirements for securing base access, protecting the work site, removing and disposing of the existing HVAC equipment, and installing the new mini-split units; and closeout submittals such as warranties and shop drawings. The federal contract opportunity is a pre-solicitation notice with a planned site visit on September 5, 2024 and a tentative solicitation number of FA9401-24-Q-0029. The contract is expected to be between $25,000 and $100,000 in value. Interested contractors must be registered in the System for Award Management (SAM) database.
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| File | Type | Posted |
|---|---|---|
| Attachment 2 - KAFB Pass Request.pdf |
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Text version
STATEMENT OF WORK
FOR
BUILDING 1025
INSTALL 2 MINI SPLITS
KIRTLAND AFB, NM
29 August 2024
TABLE OF CONTENTS
1.0 2.0 3.0
DELIVERY SCHEDULE SCOPE CONSTRUCTION
FACILITY PROJECT # 12621871
Install Mini Splits November 16th, 2023 1.0 1.1
DELIVERY SCHEDULE
The start of the Period of Performance will commence upon the approval of the Government. NetCentric Technology LLC (NetCentric) will issue a written Purchase Order (PO) to the contractor in the required number of calendar days specified below. The contractor shall incorporate the number of days for the specified tasks and reviews detailed below when developing the schedule.
1.2 NetCentric requires completion of the project within the designated Period of Performance of the award. The timeframes specified in the table below are in calendar days.
1.3 All documentation/ communication will be “Controlled Unclassified Information (CUI)” Level. All documents will have CUI at the Top and Bottom. Additionally, contractor is to return all drawings/ SPECs etc. of the project. They are not allowed to retain an information on this project.
2.0
SCOPE
2.1
GENERAL DESCRIPTION
2.1.1 It is NetCentric’s intent to issue a purchase order for the construction of the project identified in this Scope. This Scope identifies the services required to complete the project.
2.1.2 This project will be located on Kirtland Air Force Base (AFB), New Mexico. The primary goal of this project is to install 2- mini splits in server room. The Contractor shall furnish all services, materials, supplies, equipment, investigation, studies, specifications, drawings, and supervision as required in connection with this Statement of Work (SOW). All work shall be in Period of Performance
No. of Calendar Days Contract Award – PO/NTP 30 days Contractor Material Submittals 7 days Material Submittals Review/ Approval 7 days Dig Permit 0 days Lead time of materials 60 days Construction Period 30 days Final Inspections 2 days Close Out 2 days TOTAL Number of Days 138 days strict compliance with all applicable codes as adopted and modified by the state of New Mexico and all local building codes and ordinances.
2.2 REQUIREMENTS
2.2.1 Inside facilities are not available for contractors use. Porta-poty will need to be supplied by contractor. Placement of porta-potty will be discussed during pre-con meeting.
2.2.2 Contractors must check- in daily and receive a User provided Security Badge at Building 1029 before starting work over at Building 1025. Badges are to be worn/ displayed at all times while on the site. User provided Badges will be retuned at the end of each duty day.
2.2.3 NO cell phone or Bluetooth devices will be allowed inside of facility.
2.2.4 The contractor shall properly dispose all construction material at an approved dump site. On site dumpsters shall not be a source for disposal. KAFB landfill is available to contractors. Contractor’s must obtain a KAFB Landfill Pass at the Landfill Office.
2.2.5 Facility staff shall clear out all moveable contents from server room prior to start of project.
2.2.6 Contractor shall protect entire floor area inside room and outside of room prior to start of construction.
2.2.7 Contractor shall protect all existing contents in room prior to start of any construction.
2.2.8 Prior to removal, contractor must ensure all power to current existing HVAC unit(s) are offline. Ensure the power supply from service is disconnected and not energized. Use of lock- out/tag-out procedures will be required for this portion of the project.
2.2.9 Refrigerant will be evacuated from the units and properly disposed of to meet regulatory requirements.
2.2.10 Fluid drained the HVAC system may not be discharged to the sanitary sewer.
2.2.11 Contractor shall disconnect and remove existing HVAC unit(s), equipment, piping valves and other necessary for the installation of the new mini splits, ensure that any other existing equipment/ structure is protected during demo/ installation.
2.2.12 Contractor shall patch and paint (if necessary) holes on building from where old piping was removed.
2.2.13 New mini split heat pumps will be installed on existing concrete pad where old unit(s) were removed.
2.2.14 Provide and install new from factory 2- mini splits with correct voltage design for the building. Current service is 460/3/60 (volts/phase/hz). Contractor shall provide all electrical components needed to provide a fully functioning HVAC system as it pertains to this SOW.
Preferred make and model: Daikin 4-ton Heat pump unit- RXTQ48TAVJU. Units shall come with a BACnet card.
2.2.15 Both mini spit interior cassettes to be installed in ceiling of server room. If existing holes in ceiling can be used that would be ideal. Line sets, drain tubes, and line set covers will be installed between the outdoor units (pad area) and interior units (server room).
2.2.16 All work shall be installed as shown and in accordance with the manufactures diagrams and instructions unless otherwise specified.
2.2.17 Mini splits shall be connected to the existing auto dialer feature.
2.2.18 Contractor shall schedule and provide certified factory start up.
2.2.19 Contractor shall frame (if necessary) and patch/ texture ceiling with new drywall where air vents were removed.
2.2.20 Contractor shall prime ceiling patches and paint ceiling in its entirety with 2 coats of paint. Color to be determined during site walk.
2.2.21 System startup will be conducted prior to demobilization from the site.
2.2.22 Contractor will submit all equipment manuals ensuring that they contain at a minimum the operating procedures, maintenance procedures, cut sheets, parts list, warranties, and detailed drawings for all equipment installed. A trouble shooting guide shall be included.
2.2.23 Facility staff will be responsible for re- certification of Secure Facility.
2.2.24 Facility staff shall relocate contents back to room after construction has been completed.
3.0 3.1
CONSTRUCTION
FACILITY/USER COORDINATION
3.1.1 All work shall be accomplished while the facility is occupied. The least interference possible to the normal activities in the remaining areas of the facility and the neighboring facilities, surrounding streets and parking areas shall be accomplished. The Contractor shall coordinate with the user and the assigned NetCentric Project Manager (PM) to have zero mission interference.
3.2 AVAILABILITY OF SITE
3.2.1 The facility’s normal hours of operation and duty days are 7:00 AM to 4:00 PM, Monday through Friday, excluding all Federal holidays.
3.2.2 The contractor shall accomplish this project during normal hours of operation and duty days.
3.3 SCHEDULE AND PLANNING REQUIREMENTS
3.3.1 Contractor is required to provide an overall schedule to meet period of performance date/completion date, 2 Week look ahead, and 1-week previous schedule to show how work is to progress from start to completion. Schedules are due by Noon on Mondays.
| 3.3.2 | Final Inspections will be coordinated through the project manager. Project manager will coordinate 1st Pre final, 2nd Pre final, and Final. Government will sign off punch list to finalize projects. |
| 3.4 | NOTIFICATION REQUIREMENTS |
| 3.4.1 | No additional work or changes not specified in the SOW shall be performed per FAR 36 Construction and Architect-Engineer Contracts. The contractor is required to notify the PM of anything the contractor believes is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. |
| 3.4.2 | The contractor is required to notify the PM of critical issues that may affect the contract performance and/or human health and the environment. These types of issues that require notification include, but are not limited to, health risks, spills, changes in critical or key personnel, the contractor will immediately stop work, report the discovery to the PM, and implement the appropriate safety precautions. Field activities shall not continue until clearance is received from the PM. On critical issues, verbal notification should be made immediately, followed by written notification as soon as practical within the succeeding 48 hours. |
| 3.5 | PERMITS/ ENVIRONMENTAL REQUIREMENTS |
| 3.5.1 | The Contractor shall comply with all United States Air Force (USAF), State, Local, and Federal environmental regulations. Refer to the “Kirtland AFB Checklist of Environmental Requirements for a Proposed Project” for a summary of requirements, Kirtland AFB Environmental Office contact information, and timelines. A completed checklist will be provided with each approved AF Form 103 Digging Permit, 332 Work Order, and/or AF Form 813. |
| 3.5.2 | All applicable permits and approvals required by USAF, County, City and State shall obtained prior to construction start. This includes the Kirtland AFB Form 103 Base Civil Engineer Digging Permit Request, Fugitive Dust Control Permit, and Construction General Permit Notice of Intent/Storm Water Pollution Prevention Plan (SWPPP) (if required). The Contractor must comply with all guidance provided by Kirtland AFB on the Form 103 Digging Permit Request, and/or the AF Form 813 Request for Environmental Impact Analysis. For projects with ground disturbance, failure to comply with the Albuquerque Environmental Health Department (AEHD) Fugitive Dust Control regulation at 20.11.20 New Mexico Administrative Code (NMAC) may result in a notice of violation and financial penalty to the Contractor. Refer to the “Kirtland AFB Checklist of Environmental Requirements for a Proposed Project” for a summary of requirements, Kirtland AFB Environmental Office |
contact information, and required timelines. A completed checklist will be provided with each approved Form 103 Digging Permit, and/or AF Form 813.
3.5.2.1 A digging depth of more than 4 inches shall require a Kirtland AFB Form 103 Base Civil Engineer Digging Permit Request approved by Kirtland AFB.
3.5.2.2 A disturbance of 3/4 of an acre and over shall require a Fugitive Dust Control Permit approved by Kirtland AFB and the City of Albuquerque.
3.5.2.3 A disturbance of 1 acre and over shall require a SWPPP and Fugitive Dust Control Permit approved by Kirtland AFB, EPA, and the City of Albuquerque.
3.5.2.4 A utility outage will require a Kirtland AFB Form 103 Base Civil Engineer Outage Request Permit. An outage affecting the User will require a minimum of one week notice to minimize conflict and to facilitate User's operations. Necessary extended utility outages to perform construction shall be accomplished during non- duty hours. An outage affecting multiple building will require a 21–45-day notice to coordinate depending on facilities affected.
3.6 ABATEMENT
3.6.1 If Asbestos or other hazards are identified during this effort, the Contractor shall stop operations and consult the PM for further guidance.
3.6.2 If construction area is known to contain asbestos or other hazards, abatement will be completed prior to construction start.
3.7 CONSTRUCTION SUBMITTALS
3.7.1 Material Approval Submittal Form. Contractor is required to fill out and submit an AF form 3000 Material Approval Submittal Form for review and approval.
| 3.7.2 | Catalog Data. Contractor is required to submit the catalog data for materials submitted. This shall be provided to identify applicable products, models, options, and other data. |
| 3.7.3 | Contractor Hazardous Material Worksheet. Contractor is required to list all hazardous materials on form and submit with a current Safety Data Sheet (SDS) for each hazardous material. |
| 3.7.4 | Safety Plan. The Contractor is required to submit a comprehensive company Safety Plan. The Safety Plan will be maintained in the Contractor contract files. Safety plan should include a fall safety plan for all work conducted on roof tops. Additional Safety Plan addendums may be required for project specific requirements if not covered in the company Safety Plan. |
| 3.8 | CLOSEOUT SUBMITTALS |
3.8.1 Warranty.
3.8.1.1 Contractor is required to provide a one-year craftsmanship warranty and manufactures stated warranty in writing along with printed Owner’s manuals. One-year warranty starts when the government signs off on the completion of the project.
3.8.1.2 Shop Drawings. These shall include layout, details, and fabrication drawings on minimum 11x17 drawing sheet, to include special utility and electrical characteristics, utility connection requirements, and locations of utility outlets for service for functional equipment and appliance for review by appropriate technical person.
3.9 STAGING, STORAGE AND PARKING
3.9.1 Construction staging and storage shall be determined during the construction phase if not noted otherwise in the contract documents. Materials for this project shall be stored as determined in the pre- construction meeting.
3.10 QUALITY CONTROL/ASSURANCE
3.10.1 A Contractor Field Representative (Inspector) shall be appointed to monitor construction performance. The Field Representative shall be responsible for visiting the construction site and maintaining construction logs.
3.11 SITE PROTECTION, CLEANUP, AND DIFFERING SITE CONDITIONS
3.11.1 Contractor shall ensure that all adjacent property, building and their contents are protected from dust, dirt, water, weather, and other damages. This shall include ensure dry materials are wet down to settle debris.
3.11.2 Contractor will replace or repair all existing adjacent finished surfaces, utilities, equipment, products, vegetation, and structures or parts thereof that have been damaged or removed to perform the work.
3.11.3 Contractor shall ensure that all trash, debris, refuse, garbage, etc., generated on the project site shall be placed in an appropriate container daily. Contractor shall ensure that all trash, debris, refuse, garbage, etc. to be taken off base is disposed of in a safe and legal manner.
3.11.4 Contractor shall ensure that the project site is completely clean before the project final walk-through. All new materials shall be properly cleaned and be free of scuffs, dirt, and dust. Areas surrounding the construction site shall also be cleaned of any dirt or dust.
END OF SOW
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