Attachment 1 - Draft Statement of Work.docx

STATEMENT OF WORK

FOR

J1, J4, AND 1612 CONFERENCE ROOM VIDEO TELECONFERENCING SYSTEM AND AUDIO/VISUAL UPGRADE

UNITED STATES SPACE COMMAND

PETERSON SPACE FORCE BASE, CO

NEWPORT FACILITY, CO

10 July 2024

1. DESCRIPTION OF SERVICES:

1.1. SCOPE. The contractor shall be responsible to provide all personnel, equipment, supplies, transportation, tools, materials, and supervision necessary to procure and install three video teleconferencing (VTC) systems capable of unclassified and secure audio and video. In addition, the contractor shall provide hands on training and one year of maintenance support to repair or replace any equipment following installation.

1.2. PROJECT LOCATION: One system installed per location. The J1 Conference Room, 2nd floor of the Newport Facility, 1670 Newport, CO. The J4 Conference Room, 2nd floor of the Newport Facility, 1670 Newport, CO. The 1612 Conference Room, Building 1, Peterson SFB, CO.

1.3. SYSTEM REQUIREMENTS:

1.3.1. J1 and J4 CONFERENCE ROOMS:

1.3.1.1. System must have capability for unclassified phone conferencing.

1.3.1.2. System must have capability for unclassified and secure video and voice conferencing to include Microsoft Teams (NIPR, SIPR).

1.3.1.3. System must support multiple meeting types to include basic briefing, video conference (unclassified and classified), phone conferencing (unclassified).

1.3.1.4. Systems must include two 65” video displays on front wall. Sound emanating from the displays should come only from the ambient sound system to be installed as part of this project.

1.3.1.5. System must be able to display input from NIPR, and SIPR PCs located at the operator station.

1.3.1.6. System must be capable of displaying any input on any display (not repeated/mirrored displays) separately or simultaneously.

1.3.1.7. System must have uninterruptable power supply (UPS) for backup of critical components within the equipment racks.

1.3.1.8. System must have switched power distribution units (PDUs) for the ability to power down conferencing equipment and equipment in the racks.

1.3.1.9. System must utilize audio digital signal processing for input and output auding during operation.

1.3.1.10. System must include microphones as needed to cover entire space and must tie into existing speaker system for full room audio.

1.3.1.11. System must have video solution capable of capturing two perspectives, first the entire conference room and second the head of table only.

1.3.1.12. Touch screen controls for all aspects of system must be located at the head of the conference table.

1.3.1.13. Graphic overlay of camera is required; thus, each window shown on a monitor may be designated with a custom text label, indicating unit or location, or other label.

1.3.1.14. LED signage must be installed above each doorway and above front displays indicating current room classification level.

1.3.1.15. equipment and installation locations should align closely with those indicated in the room layout.

1.3.2. 1612 CONFERENCE ROOM:

1.3.2.1. System must have capability for unclassified phone conferencing.

1.3.2.2. System must have capability for unclassified and secure video and voice conferencing (NIPR, SIPR, JWICS) to include Microsoft Teams on NIPR/SIPR and IC Connect on JWICS (NIPR, SIPR, JWICS).

1.3.2.3. System must support multiple meeting types to include basic briefing, video conference (unclassified and classified), phone conferencing (unclassified).

1.3.2.4. Systems must include two 65” video displays on front wall. Sound emanating from the displays should come only from the ambient sound system to be installed as part of this project.

1.3.2.5. System must be able to display input from NIPR, SIPR, and JWICS PCs located at the operator station.

1.3.2.6. System must be capable of displaying any input on any display (not repeated/mirrored displays) separately or simultaneously.

1.3.2.7. System must have UPS for backup of critical components within the equipment racks.

1.3.2.8. System must have switched PDUs for the ability to power down conferencing equipment and the equipment in the racks.

1.3.2.9. System must utilize audio digital signal processing for input and output auding during operation.

1.3.2.10. System must include microphones as needed to cover entire space and must tie into existing speaker system for full room audio.

1.3.2.11. System must have video solution capable of capturing two perspectives, first the entire conference room and second the head of table only.

1.3.2.12. Touch screen controls for all aspects of system must be located at the head of the conference table.

1.3.2.13. Graphic overlay of camera is required; thus, each window shown on a monitor may be designated with a custom text label, indicating unit or location, or other label.

1.3.2.14. LED signage must be installed above each doorway and above front displays indicating current room classification level.

1.3.2.15. equipment and installation locations should align closely with those indicated in the room layout.

1.4. ADDITIONAL REQUIREMENTS

1.4.1. These systems are to be installed in a classified processing area. The contractor shall provide the list of part numbers, quantities, full specification sheets, and descriptions of all components for a security impact analysis as part of the technical evaluation. System components will at a minimum:

1.4.1.1. Be listed on The Department of Defense Information Network (DoDIN) Approved Products List (APL) https://aplits.disa.mil and Joint Worldwide Intelligence Communication System (JWICS) APL (if applicable).

1.4.1.2. Support multiple classification levels through the use of National Information Assurance Partnership (NIAP) or Joint Interoperability Test Command (JITC) approved software and hardware and purchased and installed in accordance with Defense Information Switch Network (DISN) Video Services Secure Digital Video Services (DVS).

1.4.1.3. Have Cybersecurity assessment report indicating configuration and compliance with DoD Security Technical Implementation Guides (STIGs).

1.4.1.4. This equipment must not contain any wireless capability.

1.4.2. The contractor shall install new equipment ONLY; NO remanufactured or "gray market" refurbished items will be accepted. All items must be covered by the manufacturer's warranty.

1.4.3. The contractor shall install equipment on a phased schedule to support minimal organizational disruption. The first priority conference room is 1612 Conference Room, Building 1, Peterson SFB, CO to be completed within 20 days of award. Second priority is the J4 Conference Room, 2nd floor of the Newport Facility, 1670 Newport, CO to be completed within 40 days of award. The third priority is the J1 Conference Room, 2nd floor of the Newport Facility, 1670 Newport, CO to be completed within 60 days of award.

1.4.4. Contractor will be responsible for installation of all equipment and audio/visual (A/V) wiring. Wiring for all A/V equipment is to be installed internal only (does not penetrate exterior walls). Wiring locations will be determined after award.

1.4.5. Contractor will be responsible for the removal of the existing video teleconferencing system and audio/visual equipment requiring removal.

1.4.6. Government will provide all power requirements and network drops to include 120V alternating current (AC) outlets at locations identified after award.

1.4.7. The contractor shall be liable for all personnel injuries and equipment damage which result from their negligence or failure to follow safety and/or health guidelines. The contractor shall take proper safety and health precautions to protect work, the workers, the public, and the property of others, to include appropriate insurance.

1.5. INSTALLATION and INSPECTION: All equipment will be installed, connected, tested and demonstrated to be fully operational within 90 days of contract award. All affected areas will be cleaned, dusted, and all debris will be removed from the two conference rooms in the Newport Facility located at 1670 Newport, CO and the 1612 conference room located at Building 1, Peterson SFB. All damaged and/or deficient items will be inspected by the Contractor and the Government for disposition. All warranty issues will be annotated and corrected.

1.6. CLOSE-OUT REQUIREMENTS:

1.6.1. Records Management: All records, files, and documents, regardless of media (e.g., paper, electronic, etc.), which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract.

2. GENERAL INFORMATION:

2.1. INFORMATION SOURCES: The USSPACECOM POC will be available throughout this project to provide technical information. The POC will provide all necessary documents when requested by the Contractor.

2.2. ACCESS TO GOVERNMENT PROPERTY AND FACILITIES: The contractor will be escorted at all times while at the Newport Facility located at 1670 Newport Drive and Building 1 located at Peterson SFB. The government POC will provide escorts. The Contractor will provide the POC with a Security Pass list that indicates all personnel who will be working on this project. The list will be submitted to the government POC. It will be the Contractor’s responsibility to update the list as personnel changes occur. The list will be printed on company letterhead and contain name and Driver’s License Number. A Tier 1 investigation (background check) will be conducted on all listed personnel. Secret clearance is preferred. REF: Executive Order 13467, 30 Jun 08, Federal Investigative Standards, & Homeland Security Presidential Directive - 12.

2.3. HOURS OF OPERATION: Perform work under this contract during normal hours of operation, Monday – Friday, 8:00 am – 5:00 POC. Pre-approval must be obtained from the POC for changes in work hours or to schedule weekend/holiday work.