Attachment 1 - DRAFT SOW_Upgrade EST-3 Fire Alarm System to EST-4.pdf

STATEMENT OF WORK

FOR

Upgrade Edwards EST-3 Fire Alarm System to Edwards EST-4

January 14, 2026

PREPARED BY:

21st CIVIL ENGINEER SQUADRON

1 NORAD RD

CHEYENNE MOUNTAIN SPACE FORCE STATION, CO 80914

DRAFT

SCOPE OF WORK

1. GENERAL

• This scope of work outlines the requirements for upgrading the existing Edwards

EST-3 fire alarm system to the Edwards EST-4 system at Cheyenne Mountain Space Force Station (CMSFS). The existing FireWorks system will remain. The project involves replacing twenty-three (23) existing Edwards EST-3 fire alarm control panels (FACPs) with new Edwards EST-4 FACPs, ensuring seamless integration with existing field devices, and providing comprehensive training and documentation. The new Edwards EST-4 system shall have a redundant network to provide a backup in the event of a loss of communication. This upgrade aims to enhance the system's capabilities, improve reliability, and provide a modern, feature-rich fire protection solution.

• The work to be performed shall consist of furnishing necessary labor, tools, transportation, supplies, equipment, materials, and incidentals necessary to complete all the work stated in this Statement of Work (SOW). The contractor shall have at least 5 years’ experience in installation of fire alarm and life safety systems.

A minimum NICET II in Fire Alarms Systems, and Edwards FireWorks System manufacturer’s Certification, and licensed in the State of Colorado. Documentation of training or certification must be provided to the Contracting Officer for review and approval before the contract can be accepted. In addition, all work procedures and materials shall be approved by the 21 Civil Engineering Squadron (21 CES) Requirements and Optimization (R&O) prior to the start of work. The contractor shall coordinate and perform all operations in a manner that will result in a professionally and expeditiously completed project.

• All network-related activities performed under this Statement of Work must adhere to the cyber security requirements outlined in (attachment 1). This includes, but is not limited to, configuration changes, system integrations, data handling, and access control. Contractor will be responsible for ensuring that all personnel involved in network activities are aware of and compliant with these requirements.

Any deviations from the requirements must be documented and approved by the Cheyenne Mountain Space Force Station Cyber Security Team prior to implementation.

• In the event that the contractor requires access to sensitive or classified information, or any area where such information may be present, strict adherence to the Operations Security (OPSEC) Standard Operating Procedures (attachment

2) is mandatory. The contractor is responsible for ensuring all personnel accessing these areas have reviewed and understand the OPSEC procedures prior to commencing work.

2. PROJECT GOALS

• Replace all twenty-three (23) existing EST-3 FACPs with EST-4 FACPs.

• The existing FireWorks system shall remain.

• Ensure full functionality and compliance with current fire codes and standards

(NFPA 72, local AHJ requirements).

• The entire network shall be designed and installed in a redundant configuration to provide a backup in the event of a loss of communication.

• Maintain seamless integration with existing addressable and conventional fire detection devices (smoke detectors, heat detectors, pull stations, etc.).

• Minimize disruption to building occupants during the upgrade process.

• Provide comprehensive documentation and training to CMSFS personnel on the operation and maintenance of the new EST-4 system.

• Improve system monitoring and reporting capabilities.

3. PROJECT DESCRIPTION

• Provide all necessary personnel, equipment, tools, materials, transportation, supervision, and other resources required to replace the 23 existing EST-3 fire alarm systems with new EST-4 fire alarm systems. The project would re-use all existing field wiring, initiating devices and notification devices throughout the Cheyenne Mountain Space Force Station.

• Work will be performed and invoiced in two sequential phases (CLIN-1 and CLIN-2). Work on CLIN-2 will begin only after work for CLIN-1 has been completed and verified. Payment for each CLIN will be issued upon its respective verification.

o CLIN-1 will include:

NODE #1 in building 1000 NODE #2 in building 2000 NODE #3 in building 3000 NODE #4 in building 4000 NODE #5 in building 5000 NODE #6 in building 6000 NODE #7 in building 7000 NODE #8 in building 8000 NODE #9 in building 9000 NODE #10 in building 10000 NODE #11 in building 11000 o CLIN-2 will include:

NODE #12 in building 12104 NODE #13 in building 12108 NODE #14 in building 12000 NODE #15 in building 101 NODE #16 in building 100 NODE #17 in building 300 NODE #18 in building 15 NODE #19 in building 12099 NODE #20 in building 322 NODE #21 in building 309 NODE #22 in building 315 NODE #23 in building 326

4. SCOPE OF WORK DETAILS

4.1 SYSTEM DESIGN AND ENGINEERING

4.1.1 Site Survey:

• Conduct a detailed site survey to identify the existing EST-3 panels, their locations, wiring configurations, and connected field devices. Document all findings and create a comprehensive inventory.

4.1.2 Submittal Package:

• Prepare a comprehensive submittal package including:

• EST-4 panel specifications and data sheets.

• Wiring diagrams.

• Device list and address mapping.

• Battery calculations.

• Shop drawings.

• Software programming documentation.

• Manufacturer certifications and approvals.

4.1.3 AHJ Approval:

• Obtain necessary approvals from the Authority Having Jurisdiction (AHJ) for the system design and submittal package.

4.2 EQUIPMENT PROCUREMENT

4.2.1 EST-4 FACPs:

• Procure twenty-three (23) EST-4 fire alarm control panels, including all necessary hardware and software. Specify the model number and version of the panels.

4.2.2 Interface Modules (if required):

• Procure any necessary interface modules or devices to ensure compatibility between the EST-4 panels and existing field devices.

4.2.3 Wiring and Cabling:

• Procure all necessary wiring, cabling, fiber, and connectors to complete the installation. Use appropriate wire gauge and cable types as specified by NFPA 72 and local codes.

4.2.4 Batteries:

• Procure new batteries for each EST-4 panel with sufficient capacity to meet the required standby and alarm times as per NFPA 72.

4.2.5 Enclosures and Mounting Hardware:

• Procure new enclosures and mounting hardware for the EST-4 panels, as needed.

4.3 INSTALLATION AND INTEGRATION

4.3.1 Pre-Installation Meeting:

• Conduct a pre-installation meeting with building management, IT personnel for network integration, and the AHJ to review the project schedule, procedures, and potential disruptions.

4.3.2 Panel Removal:

• Carefully remove the existing EST-3 panels, disconnecting all wiring and labeling each wire clearly.

• A fire watch will be required throughout the area that is serviced by the panel that is down.

4.3.3 Panel Installation:

• Install the new EST-4 panels according to the approved shop drawings and manufacturer's instructions. Ensure proper grounding and secure mounting.

4.3.4 Wiring and Connections:

• Connect all wiring from the existing field devices to the new EST-4 panels according to the wiring diagrams. Use proper termination techniques and ensure secure connections. Verify polarity and continuity of all circuits.

4.3.5 Software Programming:

• Program the EST-4 panels according to the approved programming matrix, ensuring proper device addressing, zone assignments, and alarm settings.

4.3.6 Network Integration:

• Configure the network settings for the EST-4 panels to communicate with each other and any central monitoring station, as required. Coordinate with IT personnel to ensure proper network connectivity and security.

4.3.7 Field Device Testing:

• Test all field devices (smoke detectors, heat detectors, pull stations, etc.) to ensure they are functioning properly and communicating with the EST-4 panels.

4.3.8 System Testing:

• Conduct comprehensive system testing to verify the functionality of the entire fire alarm system, including:

• Alarm activation and notification.

• Supervisory signal transmission.

• Trouble signal indication.

• Annunciation panel functionality.

• Communication with central monitoring station.

4.3.9 Deficiency Correction:

• Correct any deficiencies identified during testing and re-test the affected components.

4.4 TRAINING AND DOCUMENTATION

4.4.1 System Documentation:

• Provide a complete set of system documentation, including:

• As-built drawings showing the final installation configuration.

• Wiring diagrams.

• Device list and address mapping.

• Software programming documentation.

• Operation and maintenance manuals for the EST-4 panels.

• Battery calculations.

4.4.2 Training Materials:

• Provide training materials, including:

• User manuals.

• Quick reference guides.

• Training videos (if available).

4.5 PROJECT CLOSEOUT

4.5.1 Final Inspection:

• Conduct a final inspection with the AHJ to verify that the system is installed and functioning according to code.

4.5.2 System Acceptance:

• Obtain final system acceptance from the AHJ.

4.5.3 Lien Waivers:

• Provide lien waivers from all subcontractors and suppliers.

4.5.4 Warranty Information:

• Provide warranty information for the EST-4 panels and related equipment.

4.5.4 Project Completion Report:

• Submit a project completion report summarizing the work performed, including any issues encountered and their resolutions.

5. RESPONSIBILITIES

• Contractor: Responsible for all aspects of the project, procurement, installation, testing, training, and documentation. The contractor must be a qualified and licensed fire alarm contractor with experience installing and servicing EST-4 systems.

• Building Management: Responsible for providing access to the building and equipment, coordinating with tenants, and ensuring a safe working environment. Requirements & Optimizations (719) 474-2775

• Authority Having Jurisdiction (AHJ): Responsible for reviewing and approving the system design, conducting inspections, and providing final system acceptance. Assistant Chief of Prevention (719) 474-3355

6. SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK.

(a) The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

(b) The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract unless that understanding, or representation is expressly stated in this contract.

7. WORK SCHEDULE

Working hours for the Contractor will normally be between the hours of 7:00 a.m.

and 4:00 p.m. excluding Saturdays, Sundays, and Federal Holidays. On rare occasion, circumstances may require work to be completed in other than the aforementioned time frames and shall be coordinated with the Requirements and Optimization section (R&O) and approved by the Contracting officer in writing prior to the deviance.

8. WORK AREA ACCESS

8.1. This worksite is located inside a restricted area at CMSFS, and all contractors must have proper authorization. The contractor’s company shall ensure contractors have been authorized to enter the restricted area and must provide their own escorts, if necessary. 21 CES can provide recommendations for approved escorts.

Escorts may only supervise 10 visitors at any one time and visitors must always remain within sight of the escort. Upon acceptance of this contract, the contractor shall complete and submit a CMSFS Visitor Request to 21 CES. Visitor Request template to be provided after award. All Visitor Requests shall be submitted no later than 15 business days prior to the first day of work. The Contractor shall coordinate Visitor Request processing with R&O at 719-474-2775. Any contractor who fails to pass a background check will not be permitted to work on the installation.

8.2. All contractor employees and subcontractors shall wear company-branded attire (e.g., shirts, vests, hard hats) or prominently display company-issued identification badges that clearly identify them as contractors while on site. The attire or badges must be easily visible at all times.

8.3. The contractor shall inform CMCC at the start and end of every shift at 719-474-

3575/3558.

8.4. The contractor shall coordinate with the R&O team at (719-474-2775, dallas.miller.1@spaceforce.mil) to be issued a Vehicle Authorization Request (VAR). A VAR is required before any vehicle may enter restricted areas. All VAR requests shall be submitted no later than 15 days prior to when the vehicle will be needed in restricted areas.

9. SAFETY

All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 (1910.146 and 1910.147) and 29 CFR 1926, and Air Force Occupational Safety & Health (AFOSH) AFOSH standards including 91-205 and DAFMAN 91-203 AIR FORCE

OCCUPATIONAL SAFETY, FIRE, AND HEALTH STANDARDS.

10. SITE MAINTENANCE AND CLEANUP

10.1. The Contractor shall protect the work area, and if necessary adjacent areas, from dust, dirt, or other materials. Work areas shall be maintained in a neat, clean, and safe condition and shall, at a minimum, be cleaned at the end of each shift. All passageways in/or adjacent to the site shall always remain free of project generated trash and debris.

10.2. For project to be accepted the contractor shall collect all trash, debris, refuse, garbage, etc., that is generated from this project and place it in appropriate containers with lids or approved covers on a periodic basis or as directed. The materials shall be hauled from the site by appropriate means on a daily basis, unless otherwise approved by the R&O team. Disposal shall be outside the limits of government property. Upon project completion, the Contractor shall clean and restore the work site and storage area(s) to their original conditions. Failure to do so may result in inspection and oversight by 21 CES to ensure compliance with site cleanliness and restoration standards.

11. DELIVERABLES

11.1. At the completion of the contract, the Contractor shall provide all applicable documents for operations and maintenance of the new system. Additionally, the Contractor shall provide a separate detailed report for condition and maintenance actions required. This report becomes property of the US Government and shall not be shared with third parties except with written permission from the 21 CES.

11.2. Warranty:

All equipment and materials furnished and installed under this Scope of Work shall be warranted against defects in materials and workmanship for a minimum period of one (1) year from the date of Final Acceptance. This warranty shall be a full and unconditional warranty, covering all parts, labor, and associated expenses required to repair or replace any defective equipment or materials during the warranty period.

• The Contractor shall be responsible for:

• Promptly responding to warranty claims.

• Diagnosing and repairing or replacing defective equipment.

• Providing all necessary documentation related to warranty claims.

• Ensuring minimal disruption to operations during warranty work.

END OF STATEMENT OF WORK

END OF STATEMENT OF WORK