Attachment 1 DRAFT SOW.pdf

STATEMENT OF WORK

FOR

RADAR RESTORATION PARTS KITTING

9 JANUARY 2026

1. BACKGROUND AND SCOPE

1.1 This Statement of Work (SOW) defines the requirements for providing parts and materials necessary to overhaul radar antenna systems and fire control systems installed on U.S. Navy and Foreign Military Sales (FMS) ships. This includes:

Kitting: Assembling specified parts into kits for efficient overhaul processes.

Acquisition: Procuring the necessary parts and materials.

Inventory Management: Overseeing the inventory and tracking of parts and materials.

Delivery: Providing timely delivery of parts and materials.

1.2 The materials required encompass mandatory and non-mandatory replacement parts as outlined in

Naval Surface Warfare Center (NSWC) Crane overhaul procedures. This SOW outlines requirements for a Contractor owned and operated facility that will be utilized to house and manage all parts for this contract. Furthermore, this SOW includes service requirements for:

Diminishing Manufacturing Sources and Material Shortages (DMSMS) resolution: Addressing issues related to the unavailability of parts and materials.

Part/Material Failure Trend Tracking: Monitoring failure patterns to identify potential problems.

Obsolescence Management: Proactively addressing issues related to outdated or obsolete parts and materials

1.3 The Naval Surface Warfare Center (NSWC) Crane, Radar Technologies Division, overhauls various radar antenna systems and their sub-assemblies. During these overhauls, specific parts and items are designated for mandatory replacement. Implementing a parts supply kitting and delivery contract to provide pre-packaged kits for Radar Restoration has greatly improved efficiency, reduced overall procurement costs, and freed up valuable Government engineering expertise. This parts kitting supply contract aligns with the rules and guidelines for Operating Material and Supplies (OM&S).

2. APPLICABLE DOCUMENTS

APPENDIX A, Bill of Materials (BOM) APPENDIX B, Government Furnished Information (GFI) DoDI 4161.02, Accountability & Management of Government Contract Property, CH2 dates

8/31/2028, issuance date 4/27/2012 DoDI 4140.01, DoD Supply Chain Material Management Policy, CH1 dated 9/2/2025, issuance date 3/6/2019 DoDI 5000.64, Accountability & Management of DoD Equipment and Other Accountable

Property, issued 4/27/2017, CH3 dated 6/10/2019 OPNAVINST 4440.26C, Operating Materials & Supplies and Government Furnished Material

Management, CH1 effective date 5/6/2025 SECNAVINST 5200.43A, Government Furnished Property, Accountability and Management, CH2 effective date 7/22/2025

NSWCCRANINST 5200.3, NSWC Crane Instruction Government Furnished Property Accountability, 12/3/2024

NSWCCRANEINST 3070.1B Operations Security Program Instruction, effective date 3/11/2025 NSWCCRANEINST 5211.1C Privacy Act Program, effective date 8/9/2022 NSWCCRANEINST 5510.1E Security Policy, Procedures and Program Manual, effective date

8/29/2025 NSWCCRANEINST 5510.1B Ch 5 Insider Threat Program

3. REQUIREMENTS

3.1 General Requirements

3.1.1 Mandatory Kits: The contractor shall deliver military-grade parts supply kits as defined in

Appendix A, in accordance with this SOW, individual Delivery Orders (DOs), and all other contractual requirements. Detailed parts lists (Bill of Materials or BOMs) for each kit are provided in Appendix A.

3.1.2 Equipment: The contractor (and any subcontractors) is responsible for providing all tools, examination equipment, inspection tools, measuring devices, testing equipment, and material handling equipment (MHE) necessary to perform the work specified in each DO and this SOW.

3.1.3 Contracting Officer: The Procuring Contracting Officer (PCO) serves as the government's main point of contact for funding, program direction, and approval of any changes or additions to this contract. A Contracting Officer’s Representative (COR) may be appointed to assist the PCO in the technical administration of a contract.

3.1.4 Kit Management: The contractor shall procure, assemble, inspect, stock, manage, and deliver kits and materials as directed by individual Delivery Orders.

3.1.5 Materials Covered: The parts and materials to be acquired, kitted, stocked, managed, and delivered include all items listed in Appendix A. Additional materials identified during the execution of Diminishing Manufacturing Sources and Material Shortages (DMSMS) services, as directed by Delivery Orders, will also be included.

3.1.6 Occupational Safety, Health and Environmental: The contractor shall be responsible for ensuring the safety of all company employees, other working personnel, and Government property. The contractor is solely responsible for compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) and the resulting applicable standards, OSHA Standard 29 CFR 1910 (general), 1915 (shipboard/submarine) and 1926 (shore), and for the protection, safety and health of their employees and any subcontractors assigned to the respective task orders under this contract. These regulations apply to all related work, as defined in the regulations. Nothing contained in this contract shall be construed as relieving the Contractor from any obligations which it may have for compliance with the aforesaid regulations.

3.2 Logistics Requirements

3.2.1 Configuration Baseline: All parts shall adhere to the applicable system configuration baseline.

3.2.2 The Contractor shall maintain a configuration control program that meets the requirements of EIA- 649-1 Configuration Management Requirement for Defense contracts.

3.2.3 Part Identification and Configuration: Supply items and kits will be identified by either a Navy part number or a Commercial Item Part Number (CIPN). The contractor shall deliver all parts, supply items, and kits at the specified configuration baseline, in accordance with Navy drawings, specifications, and/or the product definition information associated with the CIPN.

3.2.4 Kit Change Management: The Bill of Materials (BOMs) for all parts kits have been developed according to established engineering baselines and technical drawings. Changes to these BOMs are not anticipated. However, should a change become necessary, it shall be implemented through a bilateral contract modification.

3.2.5 Inventory Visibility: The vendor shall maintain an inventory control management system and provide the government with "view-only" access to enable real-time monitoring of inventory data. (First Article Test/Inspection Procedure and Report, CDRL A002)

3.3 Kitting Requirements

3.3.1 Individual Part and Kit Packaging Requirements: The Contractor shall provide packaging for assembling, storing, transporting, and delivering parts kits that meets or exceeds industry best practices. This packaging shall allow for visual identification of individual items organized sequentially by item number, and it shall provide maximum protection while minimizing the amount of packing material used. The kit packaging shall protect against accidental damage, environmental effects, accidental spillage, and mixing or combining of adjacent parts during normal shipping and handling. The kit packaging design shall prevent items of varying sizes and weights from damaging other items adjacent to, above, or below. Loose fill materials are prohibited in kit packaging unless required for absorptive purposes. Fully loaded kit containers shall not exceed 31 lbs (14 kg). If a single part exceeds this weight, it shall be clearly marked to indicate a two-person lift or other appropriate handling instructions The Contractor shall ensure that all hardware items, kits, and packaging containers have identification (ID) markings that are easily distinguishable and IAW MIL-STD-130N. Markings shall be accomplished in a manner that will not adversely affect applied coatings, finishes, plating, machined surfaces, existing packaging, or operational capability.

3.3.2 Delivery Timeframe: The Contractor shall be capable of delivering urgent part requests within 3 hours of receiving a written request via email from the Contracting Officer’s Representative (COR) or the PCO. All other parts shall be delivered within 24 hours of a written request via email from the COR or PCO. To meet these delivery deadlines, the Contractor shall maintain an inventory that facilitates fulfilling the 24-hour delivery requirement.

3.3.3 Marking Requirements: The Contractor shall ensure that all hardware items, kits, and packaging containers have easily distinguishable identification (ID) markings. These markings shall be applied in a way that does not negatively impact the operational life or the required performance of the hardware item, part, or packaging.

3.3.4 Part Kit Item Level ID Marking Requirements: The Contractor shall ensure that all hardware items retain their original equipment manufacturer (OEM) markings and are accompanied by an ID label, tag, or equivalent. These ID labels, tags, or equivalents shall be included within the kit packaging in a manner that allows easy association with the corresponding hardware item, and they shall not be placed directly on the hardware items themselves. OEM markings are defined as those markings applied to the item/part at the place of manufacturing and used to verify the item/part's unique salient characteristics. At a minimum, the following information shall be included on the part kit item level ID markings:

Kit Number Item Number Item Nomenclature Part Number (P/N) Item Manufacturer (Full Name) Item Quantity Item Shelf-life Expiration Date Safety Data Sheet (SDS) Number (any applicable) Item Inspection/Packaged By (First Name, Last Name or equivalent employee

Identification)

Figure 1 has been included to provide an example of an acceptable type ID label, tag, or equivalent.

Figure 1. Hardware Kit Item Level ID Marking (or equivalent) Example

3.3.5 Kit Packaging ID Markings Requirements: The Contractor shall use ID markings (labels, tags, or equivalent) to clearly identify all kits, including those that have been split into multiple separate packages. At a minimum, Kit Packaging ID markings shall include the following:

Kit Nomenclature Kit Number Kit Delivery Date Kit Package Number (i.e. specific kit package # out of total # of packages) Identification of Shelf-Life Material (if shelf-life material is included in the kit)

Figure 2 has been included to provide an example of an acceptable type kit packaging label, tag, or equivalent.

Figure 2. Kit Packaging ID Marking (or equivalent) Example

3.3.6 Kit Packaging Inventory Sheet Requirements. The Contractor shall include an inventory sheet in each package to identify its complete contents. At a minimum, the inventory sheet shall include the following information:

Company name Physical address Telephone number Company point of contact (POC) (Full Name, Telephone Number, and Email Address), Contract number Contract line-item number (CLIN) Complete listing of hardware items (item nomenclature, P/N, and quantities) contained within.

The inventory sheet shall indicate if the hardware items are part of a kit shipped in multiple packages.

Shelf-Life Expiration Requirements. All Contractor provided hardware items IAW requirements defined in the DO and this SOW shall have a minimum shelf life of no less than 1 year

3.4 Testing/Inspection/Verification Requirements

3.4.1 First Article Testing (FAT): The Government will perform First Article Testing (FAT) on one (1) unit of each kit, in accordance with the Contract Line-Item Numbers (CLINs) identified in Section B. FAT will cover material, coating, and dimensional checks, and will encompass all requirements identified in the applicable drawings. The Government will complete the initial inspection and acceptance. Following successful FAT, all subsequently ordered kits will be inspected and accepted by the Government at the Contractor's facility (First Article Test/Inspection Procedure and Report, CDRL A002).

3.4.2 Ongoing Verification: Following approval of the First Article kits, the Contractor shall provide verification of plating, coatings, material(s), strength/hardness, dimensional accuracy, and performance for all delivered hardware items. This verification shall be in accordance with all specifications and drawings listed in this SOW and its appendices (Certificate of Compliance, CDRL A003). The Government will perform periodic inspection checks on delivered kits as deemed necessary.

3.5 DMSMS, BOM and Parts/Kit Delivery Services

3.5.1 DMSMS Services

This section outlines the services required to address Diminishing Manufacturing Sources and Material Shortages (DMSMS) issues affecting the AN/SPS-48, AN/SPS-49, SPS-67(V)1, AN/SPS-67(V)3/5, AN/SPS-73, and AN/SPQ-9B radar restoration systems. DMSMS resolution will be funded on a case-by-case basis as Firm Fixed Price (FFP).

3.5.2 DMSMS Resolution Process

3.5.2.1 DMSMS Case Recognition: A DMSMS case is identified when a potential or actual shortage, discontinuance of a part, material, or software, or loss of sole-source vendor situation (i.e.

capabilities, production throughput, no bids, and/or price gouging, etc.) affects any of the radar systems. Either the Government or the Contractor can identify and propose a DMSMS case. The initiating party must notify the Contracting Officer Representative (COR) via email outlining the proposed case.

3.5.2.2 Case Validation: The Government and Contractor shall jointly validate the viability of the identified DMSMS case. The COR shall provide email approval to proceed to 3.5.2.3.

3.5.2.3 Quote Submission: The Contractor shall submit a Firm-Fixed Price (FFP) quote within 15 days of DMSMS Case establishment to investigate and resolve the validated DMSMS case. The quote must include the time and effort required for the following tasks:

Research and evaluation of potential solutions.

Validation of the chosen solution.

Purchase of necessary hardware and/or software.

Travel to vendor locations for site visits (if required).

Provision of a prototype of the proposed solution.

Estimated completion date

The quote should outline the requirements, including creating specifications, designing the part, obtaining materials, building and testing the part, and delivering complete technical documentation with a proposed engineering change. (Diminishing Manufacturing Sources and Material Shortages (DMSMS) Management Plan, CDRL A004) & Engineering Change Proposal

(ECP), CDRL A005).

3.5.2.4 Quote Approval and Execution: Upon Government approval of the Contractor’s quote and issuance of an FFP Order, the Contractor shall begin working on the DMSMS resolution.

3.5.2.4.1. Following receipt of the FFP Order, the Contractor will procure all approved parts and materials and execute the development, manufacturing, and validation plans. This includes developing and delivering the Technical Data Package (TDP) (CDRL A006), to which the Government will own all rights.

3.5.2.4.2. The Contractor shall host monthly status update meetings ("drumbeat meetings") via Teams to demonstrate continued progress. The Contractor shall document the meeting minutes and distribute them to attendees via email (Meeting Minutes, CDRL A007).

3.5.2.5 Prototype Evaluation: Upon submission of the prototype, the Government will evaluate it to validate and test the proposed solution. The Contractor is encouraged to participate in verification tests to confirm that Form, Fit, and Function (FFF) parameters are met. The Government will provide the Contractor with findings from the verification testing, outlining acceptance or rejection. This notification does not authorize the Contractor to proceed with further work. If acceptance, a contract modification shall be released to continue work and if rejection, the contractor shall stop work on the DMSMS issue. If a rework option is agreed upon between both the Government and the Contractor, the Contractor will submit an updated quote that outlines all of the necessary changes for approval.

3.5.2.5.1 The Government will determine if the prototype is acceptable or unacceptable. If deemed acceptable, the prototype may be considered the first production unit. The Contracting Officer Representative (COR) will notify the Contractor via email of the acceptance or rejection decision.

3.5.2.5.2 The Contractor will deliver final Technical Data Packages (TDPs) for all parts/items approved for DMSMS resolution. Upon receipt of the technical reports (Technical Data Package, CDRL A006/ Technical Report – Study/Services, CDRL A008), the Government reserves the right to terminate DMSMS part/item resolution efforts.

3.5.2.6 Contract Modification (If Prototype Approved): If the Government approves the prototype, a quote to include validity will be requested. The contract may be modified to add the new part information to the applicable Contract Line-Item Number (CLIN) to facilitate ordering of the new part.

3.5.3 BOM Analysis Services

3.5.3.1 The contractor shall verify that the quantity of parts in each kit matches the parts counts specified in the provided Bill of Materials (BOMs). Additionally, the contractor shall perform physical configuration audits to incorporate any recommended updates to the BOMs.

3.5.4 Delivery and Inventory Management

3.5.4.1 The contractor shall develop processes for the ordering and delivery of parts kits and miscellaneous parts. Processes should be outlined as company policy dictates and the results of these processes should yield a tracking database that shall calculate the expected delivery date based on the material lead time, duration and planned completion of each part/kit ordered.

3.5.4.2 The contractor shall have processes and parts storage/management facilities in place that enable the contractor to successfully meet the delivery time requirements defined in 3.3.2 of this SOW.

3.5.4.3 The contractor shall track usage rates of both mandatory parts kits and non-mandatory parts (CLIN 0083 Miscellaneous Parts). The contractor shall also track the lead time for ordering, acquisition, and delivery of all mandatory parts, non-mandatory parts, and parts kits. Using projected workload requirements provided by the Government, along with the tracked usage rates and lead times, the contractor shall determine and execute processes to ensure that work stoppages on the Radar Restoration program do not occur due to parts unavailability. The contractor shall notify the Government when parts/materials need to be re-ordered, based on projected workload, usage, and lead time data (Contract Government Furnished Material (GFM) Requisition and Inventory Report, CDRL A001).

3.5.4.4 If the Contractor determines that the agreed upon delivery dates are unattainable and a different delivery schedule is determined appropriate, the Contractor shall notify the Government as soon as the schedule delay is identified.

3.5.4.5 Upon request from the COR, the contractor shall deliver any Urgent miscellaneous parts and parts kits to authorized Radar Restoration personnel at the designated Government space within NSWC Crane facilities, building 3168, or to any other Radar Restoration overhaul contractor/subcontractor location if requested. This may require personnel to obtain a DBIDS badge for access to NSWC Crane to facilitate delivery. All non-urgent requests shall be delivered to NSWC Crane, Building 3168 within 24 hours of request.

4. GOVERNMENT FURNISHED ITEMS

4.1. Government Furnished Property (GFP)

GFP may be required for completion of tasks under this SOW.

4.1.1. Procurement Integrated Enterprise Environment (PIEE) GFP Module Reporting & Accountability

All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks under this contract/order. Accountability for Government Property under this contract/order shall be managed in accordance with FAR Part 45, DFARS Part 245 and DFARS PGI Part 245 as well as the Government Property clauses in the contract/order whether acquired by the prime or subcontractors (Contractor Acquired Property), provided by the Government, or received directly from another commercial source as a deliverable from a Government issued contract. Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

D DoDI 4161.02, Accountability & Management of Government Contract Property DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition DoDI 5000.64, Accountability & Management of DoD Equipment and Other Accountable

Property OPNAVINST 4440.26C, Operating Materials & Supplies and Government Furnished

Material Management SECNAVINST 5200.43A, Government Furnished Property, Accountability and

Management NAVSEAINST 5200.15, General Equipment Accountability

4.1.1.1. Receipt Reporting

FAR 52.245-1(f)(1)(ii) requires the contractor to report receipt of all GFP. Reporting of Government Furnished Property (DFARS 252.245-7005) and DoDI 4161.02, Accountability and Management of Government Contract Property Instruction requires that contractors, as part of the required receipt of any Government property, report to the DoD IUID Registry using WAWF, DLMS transactions, or direct update of the registry. Contractors shall ensure appropriate accountable property records are maintained utilizing the data reported in the DoD IUID Registry and its integral GFP Module in the Procurement Integrated Enterprise Environment (PIEE). At the time of reporting receipt of GFP in the GFP Module, the contractor will also send an email notification to cran_gfpaccounta.fct@navy.mil to ensure the NSWC Crane Property Management Division is notified.

4.1.1.2. Shipping Notification

DoDI 4161.02 requires use of electronic transactions when transferring Government property to a contractor and upon return of property to DoD. The contractor shall use the GFP Module in PIEE when returning GFP back to the Government. At the time of creating the shipping document to return GFP using the GFP Module, the contractor will also send an email notification to cran_gfpaccounta.fct@navy.mil to ensure the NSWC Crane Property Management Division is notified.

4.1.1.3. Contractor – Acquired Property (CAP)

FAR 52.245-1 defines CAP as property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the government has title. To request CAP conversion to GFP or contractor to buy back, the contractor must utilize the CAP Pre-screening capability within the PIEE GFP Module.

4.1.1.3.1. CAP- ECP Kits

Materials to be furnished by the Contractor for ECP kits will be identified by TI. It is anticipated the Contractor will provide materials for prototype kits in limited quantity. If ECP kits for all government property being modified is required, the Government may request firm fixed prices (FFP) for ECP kit material to be provided by the Contractor and incorporate into the TO as a FFP

CLIN.

4.1.1.4. Lost, Damaged or Stolen GFP Reporting

FAR clause 52.245-1 requires the contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7005 further requires the contractor to report lost, damaged or stolen government property using the Property Loss functionality within the PIEE GFP Module.

4.1.1.5. Excess Property Reporting

SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned as soon as the excess is identified without waiting for formal contract closeout processing. Recovering excess property from the contractor will be completed by the return of GFP back to the government via a DD-1149 or utilizing the GFP Module Plant Clearance capability as soon as possible to ensure the property is available to fill other requirements and can potentially reduce the administrative costs of the contract. The Government-appointed Plant Clearance Officer (PLCO) will accept or reject the request to excess GFP using the GFP Module Plant Clearance capability.

4.1.2. Inventory Reporting

FAR 52.245-1 requires the contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” frequency of on-hand inventory count are in the Contract Data Requirements List (CDRL) identified in this contract.”

4.1.2.1. GFP Reporting

The contractor shall provide GFP data deliverables IAW the listed CDRLs in Section 5 by contract and contract order number (if applicable) to provide accountability for all Government furnished property that has been provided in support of the contract. The report shall include the fields required by the Data Item Description noted in the CDRL, DFARS 252.245-7005 and DFARS PGI 245.103-72 for the purpose of accountability.

4.1.3. Property Pass Issuance

Upon delivery of GFP, including NMCI assets and peripherals, directly for use by contractor personnel via a government issued DD-1149, contractors required to travel to and from a government installation with GFP must maintain a contractor issued OF7-20 with their assigned asset at all times. This includes contractors allowed to telework that will be taking their computer on and off a Government site. Contractors may be required to show proof of issuance at security checkpoints upon entry or departure of the installation

OF7-20 is available at https://www.gsa.gov/forms-library/property-pass

4.2. Government Furnished Information (GFI)

4.2.1. The Government will provide the Contractor with all drawing and specification documents listed as "NSWC CRANE Drawings" in Appendix B as Government Furnished Information (GFI).

4.2.2. The Contractor may identify additional GFI needed and request it from the Government, along with the required need date. The Government will consider and may provide the requested GFI if it is in the best interest of the program. The Contractor shall identify the risks associated with not receiving the requested GFI.

4.2.3. The Contractor shall handle GFI according to the distribution statement marked within the GFI.

The Contractor shall safeguard all provided GFI and return it to the Government immediately following the end of the contractual period of performance.

4.2.4. Any GFI to be provided in support of DMSMS services will be identified at the order level.

4.3. Government Furnished Material (GFM) (Contract Government Furnished Material (GFM)

Requisition and Inventory Report, CDRL A001)

4.3.1. The GFM will be provided when the Contractor has a requirement for special or specific Government material in the performance of specific tasking or as lay-in material for repairs, refurbishment, upgrade of systems. GFM planned to be provided will be identified on a GFP attachment for each contract, as applicable. The contactor shall maintain a complete listing of all serial managed operating materials and supplies where title is vested to the government.

4.3.2. Any GFM to be provided in support of DMSMS services will be identified at the order level.

4.3.3. The Government will provide an available group of GFM as a Rotatable Pool for this tasking as an initial stock of specific items to assist with facilitating immediate operations.

4.3.4. This GFE shall be housed at the contractor’s facility and shall be used to reduce lead times and minimizing downtime due to delivery of kits to the government.

4.3.5. As GFM is removed from the rotatable pool, removal shall be documented and items shall be replenished as soon as possible.

4.4. Government Furnished Equipment (GFE)

4.4.1. The government will not provide tooling or equipment to accomplish this tasking.

5. DATA DELIVERABLES

The contractor shall submit the following data deliverables in Microsoft compatible format in accordance with the requirements listed in the Contractor Data Requirements Lists (CDRLs).

CDRL: A001

DID Number: DI-MGMT-82128 DID Title: Contract Government Furnished Material (GFM) Monthly Requisition and Inventory Report SOW Paragraph: 3.2.5.

CDRL: A002

DID Number: DI-NDTI-82326 DID Title: First Article Test/Inspection Procedure and Report SOW Paragraph: 3.4.1.

CDRL: A003

DID Number: DI-MISC-81356A DID Title: Certificate of Compliance SOW Paragraph: 3.4.2.

CDRL: A004

DID Number: DI-MGMT-81948 DID Title: Diminishing Manufacturing Sources and Material Shortages

(DMSMS) Management Plan SOW Paragraph: 3.5.2.3.

CDRL: A005

DID Number: DI-SESS-80639E DID Title: Engineering Change Proposal (ECP) SOW Paragraph: 3.5.2.3.

CDRL: A006

DID Number: DI-SESS-80776A DID Title: Technical Data Package SOW Paragraph: 3.5.2.4.1, 3.5.2.5.2.

CDRL: A007

DID Number: DI-ADMN-81250 DID Title: Meeting Minutes SOW Paragraph: 3.5.2.4.2.

CDRL: A008

DID Number: DI-MISC-80508B DID Title: Technical Report – Study/Services SOW Paragraph: 3.5.2.5.2.

CDRL: A009

DID Number: DI-MGMT-82128A DID Title: Contract Government Furnished Material (GFM) Requisition and Inventory Report SOW Paragraph: 3.5.4.3., 4.2.

CDRL: A010

DID Number: DI-MGMT-82071 DID Title: Incident Report SOW Paragraph: 6.6.4.

6. SPECIAL CONDITIONS

6.1. Security and Facility Requirements

6.1.1. Classified Information: No classified documents or other classified material will be provided by the Government or required for the work performed by the Contractor in accordance with Delivery Orders (DOs) and this Statement of Work (SOW).

6.1.2. Facility Requirements: The Contractor shall have a storage facility located within a 100-mile radius of NSWC Crane. The storage facility shall have a minimum capacity of 5,000 square feet, be climate controlled, and have weight handling equipment. All inventory shall be housed in this facility.

6.1.3. Data Security: The Contractor shall not provide or post Government Furnished Information (GFI), technical data, or any other contractual information online unless explicitly authorized under the protocol for Navy Authoritative Data. The Contractor shall comply with all document distribution statements and document markings.

6.2. Inspection and Acceptance

6.2.1. Inspection and acceptance will be conducted at the Contractor's facility by the Government

Quality Assurance (QA) Representative or other designated Government representative. A 30-day constructive acceptance period will be required for the first delivery order to allow for item-level inspection and Government verification testing. All subsequent Delivery Orders will be inspected for type, quantity, and condition.

6.3. Travel Requirements

6.3.1. The Contractor will be required to travel to and from NSWC Crane and/or the Radar Restoration overhaul contractor/subcontractor location for all material delivery needs.

6.4. Quality

6.4.1. Program: The Contractor shall have a quality program that is ISO 9001-2015 compliant or meets the following requirements: monitor and control critical processes, continuously improve processes, establish mechanisms for performance feedback, and maintain an effective root cause analysis and corrective action system.

6.4.2. Assurance: The Contractor shall ensure that each part meets all specifications in accordance with

(IAW) the applicable drawings and referenced documents. The Contractor shall also ensure that only approved parts and processes are used to fulfill the requirements of this SOW.

6.5. Counterfeit Parts and Material

6.5.1. Counterfeit material poses a serious threat to the safety and operational effectiveness of DoD systems. The Contractor (and Subcontractors at all tiers) shall implement a risk mitigation process when obtaining critical or high-risk material, in accordance with paragraph 6.5.2. below.

6.5.2. Authorized Sources: If the material is currently in production or currently available, it shall be obtained only from authorized sources. Authorized sources are defined as the original manufacturer, a source with the express written authority of the original manufacturer or current design activity, or an authorized aftermarket manufacturer.

6.5.3. Counterfeit Avoidance Criteria: If the material is not in production or currently available from authorized sources, it shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria. Counterfeit avoidance criteria can be found in the following Industry Standards: SAE AS5553A; SAE AS5452; SAE AS6081; SAE ARP617; SAE AS6174; and SAE AS6301.

6.5.4. Notification and Mitigation: Contractors shall notify the Contracting Officer when critical or high-risk material cannot be obtained from an authorized source. If purchased from another source, the Contractor shall take mitigating actions to authenticate the material.

6.5.5. Reporting: The Contractor shall report instances of counterfeit and suspect counterfeit material to the Contracting Officer and the Government Industry Data Exchange Program (GIDEP) via https://www.gidep.org/data/cft/cft.htm as soon as the Contractor becomes aware of the issue.

6.6. Operations Security (OPSEC)

6.6.1. The NSWC Crane OPSEC program is detailed in NSWC CRANE INSTRUCTION 3070.1. The

Contractor is required to protect critical information, as defined in the NSWC Crane Critical Information and Indicators List, by participating in the Government's OPSEC program. This includes preventing unauthorized disclosure and observing established OPSEC requirements.

The Government will provide additional OPSEC guidance as necessary, in accordance with the imposed DD254 or other program-specific OPSEC guidance. The Contractor may contact cran_opsec@us.navy.mil for further information.

6.6.2. Counterintelligence Awareness: The Contractor shall brief all new employees and conduct refresher training as required in the areas of Counterintelligence (as outlined in DODD 5240.06, Counterintelligence (CI) Awareness and Briefing Program) and DOD Operations Security (as outlined in DODD 5205.02E, DOD Operations Security Program).

6.6.3. Public Release of Information: In accordance with DoD policy, a security and policy review shall be performed on all official DoD information intended for public release that pertains to military matters, national security issues, or subjects of significant concern to the DoD. Proposed public releases shall be submitted for review and approval to the appropriate Government approval authority prior to release.

6.6.4. Security Awareness Reporting: Contractor personnel should be aware at all times of any unusual persons or packages in their work area and immediately report them to the Naval Support Activity emergency services by calling 911 via landline or (812) 854-5316 via cell phone. If Contractor personnel become aware of any person seeking unauthorized access to information or program materials, they should immediately report this to the COR. (Incident Report, CDRL A010)