Attachment 1 - DRAFT Performance Work Statement.docx

Ground Herbicide Treatment: Joint Base Lewis McChord, Washington

PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF WORK: Furnish all labor, personnel, equipment, materials, operating supplies, tools, supervision, and transportation, in accordance with the plans and specifications to perform herbicide application on Joint Base Lewis McChord, WA. The area to be treated will be mapped polygons.

1.1 Contract Period: All site preparation treatment is to occur August 15 to October 15 of any given year. All release treatments are to occur between April 15 and June 15 of any given year. Invasive species treatment can occur as specified by the Quality Assurance Representative (QAR).

1.2 Hours of Performance: Hours of performance shall be during a normal duty day excluding observed holidays. No work shall be performed outside normal Government working hours, Monday through Friday, 8:00 a.m. – 4:30 p.m. without the consent of the Contracting Officer (CO) or QAR.

1.3 Location: Joint Base Lewis McChord, Washington is approximately 15 miles southwest of Tacoma, Washington. This project is located on Government-owned land and is managed as an active military installation.

1.4 Project Sites: As a general description, topography at Joint Base Lewis McChord is flat and rolling. Roads can be poorly maintained in some areas. Road systems grades generally do not exceed 10%. Harvested areas can be thickly infested with Scotch Broom.

2. CONFLICTS WITH MILITARY USE: Implementation of this project is contingent upon military scheduling and training priorities. In the event that training exercises conflict with the execution of this work or other unforeseen conditions, the Contractor shall be notified and work shall be rescheduled. A work schedule of the Contractor shall be coordinated with the Stand Development/Reforestation Forester at Joint base Lewis McChord, (253) 966-6474.

3. ACCESS TO JOINT BASE LEWIS McCHORD:

After contract award, Contractor personnel performing work on the Installation shall register all vehicles to be used on the job site. All Contractor personnel entering post in privately-owned vehicles shall register those vehicles and obtain an Installation permit. Copies of contract documents, proof of Liability Insurance, a valid driver’s license and registration will be required.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES: The Government shall provide a representative to acquaint the Contractor with the area to apply herbicides. The Government shall provide adequate maps and access authorization. The Government shall provide a pesticide treatment plan. Included in the plan will be sequence of treatment, dates, locations, pesticide trade name, EPA registration number, applied concentration, equipment used for application, All pesticides to be used must be on the Forestry Branches Authorized Use List (AUL) issued by the JBLM Directorate of Public Works (DPW) Environmental Division (ED) Pollution Prevention Program as well as the current JBLM Pesticide Use Proposal approved by Army Environmental Command..

5. CONTRACTOR FURNISHED PROPERTY AND SERVICES:

5.1 Treatment Plan: The Contractor will calibrate equipment and provide copies of applicators’ current pesticide applicators license and handler’s license for all the workers. Federal, State, and Local pest management record keeping and reporting requirements as well as additional JBLM-specific requirements are the Contractor's responsibility. All aspects of work, to include materials use and handling, shall conform to JBLM installation regulations.

5.2 Records: Contractor shall keep written English records of each days pesticide application work, including the specific location of areas treated with herbicide and the method of placement. These shall be turned into the QAR at the end of each week.

5.3 Herbicides: The contractor shall provide all herbicide and carrier required to perform contract work as specified in the Unit descriptions. Substitutions must be approved by the QAR. Substitutions shall be submitted November of any given year.

5.4 Marker Dye: The contractor shall provide liquid coloring agent “Bulls Eye” (blue) manufactured by Milliken Chemicals; an equivalent product may be substituted if approved by the QAR.

5.5 Licenses: All contract applicators must have a WSDA handler’s license. There shall be one WSDA certified applicator onsite at all times.

5.6 Supervision: The Contractor shall provide adequate supervision and serviceable equipment to all workers in order to satisfactorily accomplish this herbicide application project.

5.7 Equipment: The contractor shall provide serviceable equipment and safety equipment satisfactorily to accomplish treatment of acres in the area description.

5.8 Transportation: The contractor shall provide transportation for all workers, equipment, and materials to the treatment areas.

5.9 Employees: The Contractor shall provide competent and experienced employees capable of performing and fulfilling the contract requirements at or above satisfactory level and abide by all of the regulations of the Installation which may be in effect during the contract period.

6. HERBICIDE APLICATION REQUIRMENTS:

All actions shall comply with federal, DoD, Army, and JBLM pest management requirements, including conformance to the JBLM Integrated Pest Management Plan. Direct any questions regarding these requirements to the JBLM Installation Pest Management Coordinator.

6. 1 Mixing: A plan for mixing of the herbicides will be provided by the contractor. This plan must be approved by the QAR. Upon request, provide a sample of the herbicide solution being applied for treatment.

6.2 Laws: Applicators equipment including Personnel Protective Equipment and application method must be in compliance with herbicide labels and Washington Department of Agriculture regulations.

6.3 Treatment techniques: Site preparation shall be a broadcast on all exposed soil and vegetation up to 5 feet tall. Release spraying will be all Scotch broom in the whole area and all areas within three feet of a tree seedling. Invasive species will treat specific target plants. Evenly distribute all specified herbicide. Rates will vary between 10 to 25 gallons per acre total solution rate. No tryclopyr shall be applied to the soil around seedlings having a release spray.

6.4 Sprayers: All sprayers must be a minimum 4 gallon capacity. All nozzles used on a wand or on a boom for a like treatment technique must be the same configuration and orifice size to facilitate even coverage and rate calibration. Hooded nozzles or buckets shall be used during release spraying to protect trees. Nozzles must have a droplet size greater than 100 microns. Copperhead must be applied using the EZJect herbicide lance.

6.5 Marking: A blue or red dye shall be utilized as marking in the spray solution by the contractor as to indicate coverage throughout.

6.6 Treatment: Application rates and blends will be applied according to schedule A.

6.7 Weather: Contractor shall be responsible for ceasing operations when product labeling, local industry standards or other information indicate herbicide treatment may be ineffective or pose an unacceptable risk of noncompliance with applicable laws pertaining to the application of herbicides due to environmental conditions, such as:

1. Air temperature of less than 40 degrees F or greater than 85 Degrees F or

2. Wind velocity greater than twelve (12) miles per hour; or

3. Rainfall causes water to run down the stems of target plants; or

4. The QAR determines spray conditions are unsuitable.

5. Copperhead can be applied at any time unless below freezing.

7. QUALITY ASSURANCE: The Government reserves the right to inspect the Contractor’s performance using any reasonable inspection method. All surveillance observations will be recorded by the Government. When an observation indicates defective performance, the COR will request the Contractor or foreman to acknowledge the observation and initiate corrective action. Seedling damage or death caused by release sprays will be evaluated. If 20% of the seedlings are damaged the contractor can be charged for seedlings and replanting.

8. PROCEDURES FOR INSPECTION: At a minimum, 90% of the plants treated and acreage claimed shall show mortality or physical signs of herbicide treatment such as wilting, curling or discoloration. Contract inspections will allow sufficient time for target plants to exhibit herbicide effects usually within 2 to 3 weeks after treatment. Contractor shall retreat at no cost to the Government for any control failure less than 90% of the total area treated in each polygon. Seedling damage will be

9. DETERMINATION OF PAYMENT: Payment will be on a per acre basis.

10. ENVIROMENTAL PROTECTION

10.1 The Contractor shall comply with all Joint Base Lewis-McChord (JBLM) environmental requirements, including the most current installation regulation 200-1 (Environmental Protection and Enhancement), available at http://www.lewis-mcchord.army.mil/designstandards/pdf/pwref/FLReg_200-1.pdf.

10.2 Environmental Management System (EMS). The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. The installation policy can be found at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/environ_policy.aspx (click on JBLM Policy). Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470).

An environmental awareness training resource is available to the Contractor at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/EnvTraining.aspx.

10.3 The Contractor shall have and maintain a Hazardous Material Spill Kit on every piece of equipment and / or at every mixing location. The kit will consist of a minimum and contained as a unit: Safety Data Sheets for all fluids, secondary containment devices for all fluids stored on the ground, drip pans suitable to contain fluid leaks/spills, 20 oil absorbent pads, garbage bags, current list of emergency contract telephone numbers. Hazardous materials are defined in Appendix E, Tab 1 of JBLM installation Regulation 200-1 and include (but are not limited to): petroleum products (gasoline, diesel, motor oil), hydraulic fluids, grease, paint, and pesticides. Proper use, storage, and handling of hazardous materials and any accrued hazardous waste and/or disposal of any accrued hazardous waste are the sole responsibility of the Contractor. No hazardous materials or hazardous waste items are to be left unattended or unsecured on JBLM. All hazardous materials and waste shall be properly handled and stored in approved containers in accordance with installation Regulation 200-1. Immediately report spills or releases of hazardous substances (outside containment to soil or water) to the JBLM Fire Department (dial 911) when a spill occurs on the cantonment and to JBLM Range Support (Bldg 4074, 253-967-6371/7974) when a spill occurs downrange. Provide secondary notification to the QAR and submit a spill report (HJB Form 228) to DPW ED Operations Branch (Bldg 1210) within 24 hours or the next business day. Contractor shall be responsible for all costs of damage, cleanup, and decontamination should an herbicide spill occur.

10.4 Sustainable Acquisition. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. These elements are described on the Office of Federal Procurement Policy website (http://www.whitehouse.gov/omb/procurement_index_green/. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement. Additionally, the JBLM Guide to Sustainable Acquisition for Construction is available in the “Reference Manuals” section of the JBLM Design Standards webpage (http://www.lewis-mcchord.army.mil/designstandards/index1.htm). The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the Contracting Officer or their representative for further guidance. Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception). The form is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf. Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466 or usarmy.jblm.imcom.list.dpw-green-procurement@mail.mil.

The Contractor shall submit a hazardous material inventory on HJB Form 953 noting the hazardous materials used, the units of measure, quantities used, storage locations, and other information indicated on the form. This inventory shall be submitted by the end of the 15th day following the calendar year quarter in which the product was brought onto, used, or stored on JBLM. All HJB 953 inventories shall be submitted electronically and addressed to the QAR and COR with usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil included in the carbon copy (“cc”) line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program (966-6469). The current HJB Form 953 is available at http://www.lewis-mcchord.army.mil/designstandards/doc_files/HFL_953_HM%20Inventory20090513.xls

11. Anti Terrorism (AT) and Operational Security (OPSEC)

11.1 AT Level I Training. All contractors and their subcontractors required to work on JBLM shall complete AT Level 1 awareness training prior to commencing work on JBLM. The contractor shall submit a signed company letter stating the annual AT Level 1 training has been or will be completed by all employees and subcontractors prior to commencing any work on JBLM. Training certificates shall be maintained and be available for inspection. Compliance may be verified by government QA. AT Level 1 awareness training is available at the following website: https://jkodirect.jten.mil

11.2 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall comply with Joint Base Lewis-McChord security regulations: JBLM Regulation 210 1, JBLM Post Regulations, Chapter 7, section XVII; JBLM Regulation 190-13, Access to and Conduct While on the Joint Base Lewis-McChord; and JBLM Regulation 190-5, Installation Traffic Code. Contractor employees shall display either contractor provided identification badges, RAPIDGate Badge (program expiring on 1 Aug 2019) or the AIE Long Term Badge issued by JBLM. If the contractor does not have a AIE Long Term Badge, they shall develop a contractor-provided identification badge made of nonmetallic material, easily readable and include the employee's name, the contractor's name, and a recent color photograph of the employee. The first step to obtain an AIE Long Term Badge (12 months) is to ensure the contractor’s corporation is on the DES Contractor Access List (CAL) with the correct dates for the contract/task order, the contractor will request through the PM/COR to be placed on the CAL. Both USACE and PW have POCs for the PM/COR to process CAL additions. The second step is a copy of the company’s personnel roster of those requiring badges (showing full name, date of birth, company name, position in company, how often do you come on post, what hours do you access post, what days of the week, and email address) needs to be sent through the PM/COR who will process the list through the USACE or PW POC to DES. If the individuals on the list require access outside of 0700-1700 Monday to Friday this needs to be annotated on the list. The third step is to request AIE Long Term Badge using the AIE LONG TERM BADGE REQUEST FORM, the form will require a government employee signature and is turned in at Waller Hall Vehicle Registration where the badge is issued. Contractor personnel shall wear the identification badge at all times when performing work under this contract at a Government site, including while attending Government meetings that may take place outside the Government facility. Each contractor employee shall wear the identification badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

11.3 Real ID Act. Joint Base Lewis-McChord is in compliance with the REAL ID Act of 2005. This means visitors presenting drivers licenses and Identification cards stating “Not Valid For Federal Purposes" or "Federal Limits May Apply” will need to provide supplemental documentation to prove identity (see link below) in order to be issued a temporary installation pass or a AIE long term pass. If a visitor requesting access does not have REAL ID Act compliant form of identification and cannot provide supplemental identity proofing documents, they must be escorted at all times while on the installation. Each time the pass or AIE long term pass is renewed the supplemental documentation will need to be provided again. For the most current information concerning state-by-state compliance with the REAL ID Act, visit:

HTTPS://WWW.DHS.GOV/CURRENT-STATUS-STATES-TERRITORIES.

11.4 iWATCH. All contractor employees and their subcontractors required to work on JBLM shall complete iWatch training prior to commencing work on JBLM. The contractor shall submit a signed company letter stating the one-time iWatch training has been or will be completed by all employees and subcontractors prior to commencing any work on JBLM. Compliance may be verified by government QA. iWatch training is available at the following website: https://www.army.mil/standto/2018-07-25 or straight to the video at https://www.dvidshub.net/video/583923/iwatch-2018 . This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity. Report the suspicious activity to the JBLM Fusion Center (CRIMINT) 253-966-7303/7320, 911 or usarmy.jblm.imcom.list.des-fusion-cell@mail.mil. The “Report Suspicious Activity” flyer will be posted at the job site.

12 OPSEC

12.1Operations security (OPSEC) denies adversaries sensitive information, critical information or essential elements of friendly information. This information requires special protection from disclosure that could compromise or cause a threat to our National Security, an Army organization, activity, family member, DA civilian, or DOD contractor. OPSEC is everyone’s responsibility that comes in contact with the information. Information that is described below must be controlled, and if the information is in digital or hardcopy format, it needs to be destroyed at contract completion. Control includes not disclosing the information to personnel who do not have the need to have this information; if digital, do not post in a manner open to the public (on cloud storage or publicly available site) and if hard copy secure in a locked area (office, trailer, vehicle, etc…) Examples which may be deemed sensitive include but are not limited to information related to:

0. Unit structuring

0. manning

0. equipment

0. Training and readiness

0. vulnerabilities

0. administration and personnel

0. Military Operations Planning

0. intelligence, counterintelligence

0. security

0. logistics

0. deploying

0. acquisition plans

0. capabilities

0. morale

0. financial data and funding

0. Drawings, blue prints, as-builts and designs

0. utility systems information (electrical, water, waste water, storm water, gas, communications)

12.2 Handle any attempt by unauthorized personnel to solicit sensitive information (for example computer breach or questioning employees on or off JBLM) as a Threat Awareness and Reporting. Program (TARP) incident. Report all facts immediately to the JBLM Fusion center (see iWatch paragraph above) and inform the COR.

12.3OPSEC Level I Training. All contractor employees and their subcontractors required to work on JBLM or have access to contract documents shall complete Level I OPSEC training prior to commencing work on JBLM. The contractor shall submit a signed company letter stating the annual Level I OPSEC training has been or will be completed by all employees prior to commencing any work on JBLM. Training certificates shall be maintained and be available for inspection. Compliance may be verified by government QA. Level I OPSEC training is available at the following website: http:/www.cdse.edu/catalog/operations-security.html.

12.4 The Contractor and subcontractors shall pre-screen all employees required to work on JBLM using the E-Verify website (https://www.e-verify.gov/) to meet the established employment eligibility requirements. The Contractor shall ensure that the employee has two valid forms of Government issued identification to ensure the correct information is entered into the E-verify system. The contractor shall submit a signed company letter stating all employees have or will be screened in E-Verify prior to commencing any work on JBLM.

13. TRASH AND WASTE DISPOSAL: The Contractor shall be responsible to properly collect, gather and dispose all Contractor-generated trash, refuse and waste from the project areas/units to locations off the Installation.

14. DAMAGES: The Contractor shall be liable for any and all damages or losses caused through the fault or negligence of his/her agents and/or employees. The Contractor shall restore any damage caused by his/her operations, including the replacement of any plant material damaged as a result of negligence, at no cost to the Government.

15. Criteria:

JBLM Installation Regulation 420-5 Procedures for the Protection of State and Federally Listed Threatened, Endangered, Candidate Species, Species of Concern, and Designated Critical Habitat.

JBLM Integrated Pest Management Plan

JBLM Integrated Natural Resources Management Plan

JBLM Integrated Cultural Resources Management Plan

AFPMB Technical Guide 15 (Pesticide Spill Prevention and Management) http://www.afpmb.org/sites/default/files/pubs/techguides/tg15.pdf

(A.I.)

Garlon XRT

EPA 62719-553

water

10 to 25 gallons Blue dye Compatible with herbicide. Flag Strips

TBD

Transline

EPA 62719-259

Roundup Custom

EPA # 524-343

Syltac Liberate or Dynamic

(A.I.)

Opensight

EPA # 62719-597

Aminopyralid Metsulfuron 62.13% 9.45% 3 Oz.

Blue dye

Esplanada F

EPA# 432-1517

Polaris AC

EPA# 228-570

Roundup Custom

Liberate Dynamic N/A

(A.I.)

Opensight

EPA # 62719-597

Aminopyralid Metsulfuron 62.13% 9.45%

3 OZ.

Blue dye

Transline

Esplanada F

EPA# 432-1517

Polaris AC

EPA# 228-570

(A.I.)

EPA 62719-553

Blue dye

Syltac

(A.I.)

EPA 62719-553

Blue dye

Syltac

(A.I.)

EPA# 228-570

TBD

N/A

(A.I.)

Acre

EPA # 524-343

TBD

Syltac

(A.I.)

Acre

EPA 62719-259

TBD

(A.I.)

Blue dye

Transline

Roundup Custom

(A.I.)

EPA #83220-2