Attachment 1. PWS--Maintenance Services for Portable Fire Extinguishers.pdf

Attachment 1—Maintenance Services for Portable Fire Extinguishers 2031ZA21Q00001

PERFORMANCE WORK STATEMENT (PWS)

MAINTENANCE SERVICE FOR PORTABLE FIRE EXTINGUISHERS

GENERAL INFORMATION

1 General: This is a non-personal services contract to provide maintenance service for portable fire extinguishers located throughout BEP Main and Annex buildings. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide non-personal services to include all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to maintain and service portable fire extinguishers in accordance with National Fire Protection Association (NFPA) regulations. The services will include at a minimum inspection, maintenance, testing, repair and replacement of the fire extinguishers in use at the BEP; currently, BEP maintains approximately 1,000 portable fire extinguishers. The contractor shall deliver maintenance service for portable fire extinguishers as defined in this Performance Work Statement except for those items specified as government furnished property and services.

1.2 Background: The Bureau of Engraving and Printing (BEP) is the component of the United States Department of the Treasury that designs, engraves, and manufactures US currency and other U.S. security products

1.3 Objectives: Ensure all portable fire extinguishers located at the BEP are maintained and serviced to be readily available and function reliably in accordance with NFPA-10, Standard for Servicing Portable Fire Extinguishers, and any others applicable regulations and mandates

1.4 Scope: Provide on annual basis and as needed maintenance for approximately 1,000 portable fire extinguishers which include 955 type ABC’s, 35 type BC (CO2) and 8 type K’s.

These items range in weights from 2 ½ lbs. to 20 lbs. The services will include at a minimum inspection, maintenance, testing, repair and replacement of the fire extinguishers in use at the

BEP.

1.5 Period of Performance: The period of performance shall be for one (1) base period (12 months) and four (4) option periods (12 months each).

Base Period October 1, 2020 – September 30, 2021 Option Period 1 October 1, 2021 – September 30, 2022 Option Period 2 October 1, 2022 – September 30, 2023 Option Period 3 October 1, 2023 – September 30, 2024 Option Period 4 October 1, 2024 – September 30, 2025

1.6. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement, submit and maintain an effective Quality Control System which includes a submitting a written Quality Control Plan (QCP) within ten (10) business days of contract award. The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances;

procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall submit a comprehensive QCP to the COR/CO within ten (10) business days when revisions are made for final approval and acceptance. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.1 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract.

1.6.2 Federal Government Holidays: Contractor will not work on the following Federal Holiday’s:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.3 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 am – 3:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at Bureau of Engraving and Printing Main and Annex Building 301 14th Street S. W Washington

DC.

1.6.5 Type of Contract: The government will award a Firm Fixed Priced contract.

1.6.6 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have a low security clearance at the time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.7 Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract.

Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.6.7.1 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.3 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.4 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: Contractor must be certified with all required state and federal certifications to perform the requirements as stated. Contractor personnel shall have a minimum of three (3) years’ experience and meet the ICC/NAFED training requirements for the inspection, maintenance, testing and repair of the portable fire extinguishers types specified.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 am - 3:00 pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.6.13 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative BEP Bureau of Engraving and Printing COR Contracting Officer Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation CO Contracting Officer ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: N/A

3.2 Facilities: The Government will provide storage for portable fire extinguisher inventory.

3.3 Utilities: The Government will provide the Contractor with all required utilities. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices.

The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment

3.4 Equipment: The Government will provide approximately 1,000 portable fire extinguisher. The specific location of each extinguisher will be provided upon contract award.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all personnel, supplies, and services required to perform annual and as needed maintenance services to the BEP’s portable fire extinguishers under this contract that are not listed under Section 3 of this PWS.

4.2 Facility Clearance: N/A.

4.3. Materials: The Contractor shall provide all materials and supplies to maintain and service extinguishers to be readily available and function reliably in accordance with all applicable regulations and mandates.

4.4. Equipment: The Contractor shall provide all equipment, materials and supplies to maintain extinguishers to be readily available and function reliably.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services. Provide on annual basis and as needed maintenance for approximately 1,000 portable fire extinguishers which include 955 type ABC’s, 35 type BC (CO2) and 8 type K’s. These items range in weights from 2 ½ lbs. to 20 lbs. The services will include at a minimum inspection, maintenance, testing, repair and replacement of the fire extinguishers in use at the BEP. The fire extinguishers will be maintained and serviced to be readily available and function reliably in accordance with NFPA-10, Standard for Servicing Portable Fire Extinguishers, and any others applicable regulations and mandates.

5.1.1 All portable fire extinguishers shall be inspected and tagged annually (Change the color of the inspection tag each year) according to the minimum standards set in NFPA-10, Standard for Servicing Portable Fire Extinguishers. Replace the plastic seals annually.

5.1.2 Check manufacture date or date of last required maintenance to see if due for 5, 6 or 12 year maintenance (teardown) or hydrostatic test.

5.1.3 Provide six (6) year teardown, maintenance and testing on all dry chemical fire extinguishers (ABC & BC) as required.

5.1.4 Hydrostatically test the fire extinguisher cylinder. Twelve (12) year intervals for Dry Chemical ABC & BC extinguishers. Five (5) year intervals for CO2 type extinguishers.

Perform Continuity Test on 10 lb. and larger CO2 extinguisher hoses as required.

5.1.5 Install “Verification of Service” collar on all extinguishers hydrostatically tested or recharged.

5.1.6 Provide only metal valve replacement fire extinguishers.

5.1.7 The Contractor shall be International Code Council (ICC)/National Association of Fire Equipment Distributors (NAFED) certified to service and repair portable fire extinguishers.

5.1.8 Contractor personnel shall have a minimum of three (3) years’ experience and meet the ICC/NAFED training requirements for the inspection, maintenance, testing and repair of the portable fire extinguishers types specified in this Performance Work Statement.

5.2. Equipment Report. The Contractor shall submit an annual report forty-eight (48) hours after concluding inspection and maintenance services of all portable fire extinguishers. The report shall state the overall health of the equipment, repairs made, recommendations for replacements, and any other information important to the Government regarding the state of its portable fire extinguishers.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures. NFPA-10 Standard for Portable Fire Extinguishers.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7. TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

Performance Objective

Performance Standard Performance Threshold

Method of Surveillance

Incentives (Positive or Negative)

In Accordance With PWS Section 5.1.1 – 5.1.8

Provide labor, equipment, parts, and tools required to maintain and service the portable fire extinguishers located at the BEP, Washington District of Columbia Facility (DCF), to be readily available and function reliably in accordance with NFPA-10, Standard for Servicing Portable Fire Extinguishers.

95% Inspection and Acceptance

Contractor Performance Assessment Report (CPARS) Notation

7. TECHNICAL EXHIBIT 2 – DELIVERABLES

The following deliverables are due in accordance with the PWS.

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Quality Control Plan IAW PWS Para

1.6.1

Contractor shall submit a comprehensive QCP to COR/CO with the proposal and within 10 business days after contract award when revisions are made for final approval and acceptance.

(Quality Control 1.6 – 1.61).

PDF/ MS

Word/Email Microsoft Word 2003 (or higher) format

CO

COR

Equipment Report IAW PWS Para 5.2

Contractor shall submit report annually, forty-eight

(48) hours after service is rendered, stating the overall health of the BEP’s portable fire extinguishers.

PDF/ MS

Word/Email Microsoft Word 2003 (or higher) format

CO

COR