Attachment 1. Performance Work Statment (PWS)_AEE Certified Energy Manager (CEM).pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

AEE Certified Energy Manager CEM Certification

In Support Of

AFIT The Civil Engineer School

24 Feb 2025

Performance Work Statement for

1.0 SCOPE

2.0 INTRODUCTION/BACKGROUND

a. This is an ongoing contract that AFIT request annually to certify energy managers.

3.0 REQUIREMENTS/DESCRIPTION OF SERVICES

a. Instructional Services – The contractor shall deliver an AEE approved preparatory course for the AEE Certified Energy Manager’s Exam, AFIT course WTSS 464. An example of an acceptable course is the “Premier Certified Energy Manager Training Program” course offered by AEE. The course will be offered 1 July 2025 - 15 July 2025 with the exam to be given on the morning of 15 July. There will be twenty student’s total. The contractor shall supply the necessary instructors, the appropriate workbooks, and other customary course materials to each individual student. The course must be conducted in its entirety in residence learning format. As a minimum, the course must address the topics listed in paragraph g. below.

b. Education Services – The contractor shall administer/proctor the Association of Energy

Engineer’s Certified Energy Manager exam and issue the customary certificates of completion to each student passing the exam.

c. Registration -- Will assist AFIT course director with the registration within the AEE system.

d. Cancellation and Transfers – If a student is unable to attend a class after registering, another individual may be substituted into the seminar.

e. Location – Instructional and Education Services will be provided at The Civil Engineering

School AFIT Wright Patterson AFB OH.

f. Other – The course will include all fees associated with the Virtual Certified Energy

Manager Course. CEM application and exam fees will be INCLUDED in contract cost. All instructors must be AEE Certified Energy Managers.

g. Course Topics – As a minimum, the course must address the following topics: The optimizing energy use and costs within non-residential buildings. It explains how energy is purchased and then used in various energy systems throughout a building, such as HVAC, Lighting, Motors, and Boilers. This holistic approach helps energy professionals see the big picture and then learn how to optimize systems to reduce costs, improve profits, and increase occupant satisfaction. Most course participants leave with actionable ideas they can immediately apply in their facilities to improve profitability

3.5 Executive Update Briefings

The contractor shall delivery executive update briefing at the end of the course

4.0 CONTRACTUAL REQUIREMENTS

4.1 Quality Assurance. The Government will monitor the Contractor’s performance. The Government reserves the right to review services being provided.

4.2 Quality Control. The Contractor is solely responsible for the quality of services provided.

The Contractor is also liable for the Contractor employee negligence, and any fraud, waste, or abuse. Re-performance of any work for failure to perform in accordance with the specified requirement shall be completed at the Contractor’s own expense and at no additional cost to the Government.

4.3 Place of Performance. Work will predominately occur at 2950 Hobson Way Wright- Patterson Air Force Base (AFB), OH.

4.4 Normal Hours of Operation. The average workweek is 40 hours. The average workday is 8 hours and the window in which those 8 hours may be scheduled is between 0800 AM and 5:00 PM, Monday through Friday.

4.5 Contractor Identification.

Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review.

4.8 Security Requirements. The Contractor shall take appropriate measures to ensure the protection of data to specified levels for the duration of the contract. The Contractor shall follow all appropriate security procedures regarding identification badges, entry control cards, and vehicle passes. The Government will direct the Contractor of the necessary avenues required acquiring the appropriate identification badges, entry control cards, and vehicle passes. The Contractor must return all issued badges and passes to the Government at the end of the contract, before final payment will be made.

5.0 DELIVERABLES

Below are deliverables that will be required for the tasks outlined in this PWS.

5.1 All deliverables must meet and comply with the requirements set forth in this PWS.

5.2 The contractor shall submit the deliverables in accordance with the attached DD Form 1423.

6.0 SERVICES SUMMARY

SERVICES SUMMARY (SS)

PERFORMANCE OBJECTIVES, PERFORMANCE THRESHOLDS,

METHODS OF SURVEILLANCE AND REMEDIES

Performance Objective

PWS

para.

Performance Threshold

1. Quality Service 4.2 Show up on time in accordance with applicable schedule.

2. Schedule 4.4 Be in place ready to go 8-5 daily.

3. Clearances 4.8 Meet all security requirements.

4. Presentation Materials

3.2.1 and 3.2.2

Provide presentation material on time 100% of the time

5. Plans and schedules 1.0 Provide detailed, workable plans and schedules with less than 25% re-work and on date as requested 90% of the time with remaining 10% within 3 working days.

7.0 Voluntary Protection Program

Voluntary Protection Programs - The Voluntary Protection Program (VPP) promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health.

Requirements

Wright-Patterson AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all “applicable contractors” operating on Air Force Installations. The contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The contractor shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www/osha.gov/dcsp/vpp/index.html

The contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer not later than 10 calendar days after contract award. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. The plan shall:

Demonstrate a management commitment to employee safety and health;

Identify the application of the safety and health plan to subcontractors;

Identify the roles and responsibilities of the following individuals with respect to safety and VPP: Management, Supervisors, Employees, and Safety Coordinator;

Identify applicable safety rules and regulations;

Include a worksite hazard analysis to include base-line hazard identification and required control measures;

Include a job site analysis to include hazards of tasks required to control measures;

Identify employee safety and health training requirements and the documentation process;

Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

Include employee hazard reporting procedures;

Identify individual(s) responsible for corrective action of hazards;

Identify first aid/injury procedures;

Identify procedures for accident investigation and reporting;

Identify emergency response procedures; and

Identify the process for tracking controlled hazards in contractor work areas.

The contractor shall submit their Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

The contractor’s Quality Control Plan shall identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

8.0 CONTRACTOR MANPOWER REPORTING LANGUAGE FOR CONTRACT PERFORMANCE

WORK STATEMENTS

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following Air Force link web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Reporting Period: Contractors are required to input data by 31 October of each year. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil <http://www.ecmra.mil> .

Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

Combating Trafficking in Persons Combating Trafficking in Persons (CTIP) is a worldwide problem posing a transnational threat involving violations of basic human rights. The DoD has a zero tolerance policy for TIP. As part of the 2013 National Defense Authorization Act, the Pentagon is required to take action against any contractor engaging in any activities related to labor trafficking, sex trafficking and child soldiering. The contractor should familiarize its employees with TIP by going to the DoD CTIP site at: http://ctip.defense.gov/Home.aspx. The contractor should immediately report all suspicious activity of its employees to the COR or CO.