Attachment 1. Performance Work Statement.pdf

Performance Work Statement

Catholic Religious Education (RE) Coordinator

16 December 2021

1.1 Scope of Responsibilities: In coordination with the chaplain-in-charge the Contractor shall develop and execute all applicable management, administrative and support requirements for comprehensive religious education programs for Joint Base Andrews (JBA) Catholic Chapel Program. This will include age groups, but not limited to the Rite of Christian Initiation of Adults (RCIA), Confraternity of Christian Doctrine (CCD), Vacation Bible School, Baptismal Preparatory classes and holiday/Holy day events.

1.2 Education and Experience:

1.2.1 Possess familiarity with general Catholic doctrine, teachings, rites, and worship rubrics, ordinances under the guidance of the Catholic Church's Archdiocese for the Military Services, USA (AMS).

1.2.2 Possess program management and Windows-based computer system skills, to include all Microsoft Office Programs, Teams, and Zoom. This will be to plan, develop, coordinate and implement a comprehensive religious education plan to include virtual distance instruction for the JBA Catholic community.

1.2.3 The contractor shall have the ability to solicit and work harmoniously with volunteer teachers and leaders.

1.2.4 Hold a Baccalaureate Degree in Religious Education from an accredited college or university, or have a minimum of four (4) years of experience as a Religious Education Coordinator/Religious Activities Coordinator in a military chapel, or as a civilian director of religious education or parish programming.

1.2.5 Passing a background check will be required upon award of contract.

1.2.6 Past experience working on military installations preferred but is not required.

1.2.7 Must have Archdiocese for the Military Services (AMS) credentials or obtain these credentials within the base year of this contract.

1.3 Specific Responsibilities:

1.3.1 Contractor shall recruit and train volunteer teachers and volunteer teacher’s assistants for the above program.

1.3.2 Recruiting, training, and recognizing teachers, teacher's assistants, and other volunteers.

Training includes regular in service classes throughout the year in coordination with the chaplain-in-charge/designee.

1.3.3 Contractor shall work in coordination with chapel staff to ensure all volunteers working with youth below 18 years of age receive a background check as described in DoD Instruction (DoDI) 1402.5. Contractor shall ensure all volunteers to comply with the mandatory AMS (Archdiocese for the Military Services) training promulgated by American Bishops Catholic Conference's Dallas Charter "Protecting God's Children."

1.3.16 The contractor shall coordinate with the Contracting Officer for the approval to utilize subcontracted coordinators prior to their use. Contractor shall provide at least seventy-two (72) hour notice in advance of the scheduled absence (ie vacation, illness, etc).

Subcontractors shall be required to meet the same requirements as the primary Catholic Religious Education Coordinator (CREC).

1.3.17 Ensure pay is submitted in a timely manner. If there are any issues, please bring it up to the COR.

1.4 Other Ministry Activities: Contractor may be asked to provide a service project by the chaplain overseeing the program. A program proposal to include objectives, location(s), dates, times, budget, sponsor requirements , method of evaluation effectiveness , shall be provided to the designated chaplain no less than ninety (90) days prior to the event.

1.5 Control and Reporting:

1.5.1 Contractor shall meet with the designated Chapel NCOIC to ensure an understanding and control of Chapel facilities, Standard Operating Procedures (SOP's), Operating Instructions (OI's) and applicable policies.

1.5.2 Contractor shall provide a weekly report to the Joint Base Deputy Chaplain or designated chaplain detailing attendance, contact work, volunteer involvement and activities, as required.

1.6 Administration:

1.6.1 Contractor shall provide advertising and promotional bulletin announcements, articles, flyers and materials to the Joint Base Deputy Chaplain's office for approval prior to distribution in chapel congregations, for inclusion in chapel bulletins, published in the post newspaper and posted on bulletin boards.

1.6.2 Conduct Parent Meetings, in coordination with the Catholic Youth Ministry Coordinator, in order to advise parents about the youth ministry programs, its goals and needs. Encourage parents to be active participants in the youth ministry program. Educate parents in the phases that their youth may be going through and things to watch for in their spiritual development.

1.6.3 Interface with Chapel and Parish Councils and/or leadership at the regular Parish Advisory Council meetings in order to report trends, attendance, needs for the program, and to coordinate congregation support for youth ministries.

1.6.4 Provide an annual review of the program in May providing a summary of activity, trends and progress during the preceding year. Include information and suggestions regarding future program direction.

1.6.5 Provide written after-action reports (AAR) on all special events and retreats to include suggested changes of direct ion, trends, and problem areas within one week of completion of the event to the designated chaplain.

1.6.6 Provide input for religious education in the chapel ministry plan, to include programs needs and projected costs.

1.6.7 Provide the Joint Base Deputy Chaplain or designated chaplain with refined and updated financial projections on a quarterly basis.

1.6.8 Provide ordering information in the authorized format for supplies and resources to support religious education activities.

1.6.9 Attend bi-weekly staff meetings, input information in “Staff Meeting Slides” by COB on Monday.

1.7 Volunteers and Support Committee:

1.7.1 Recruit volunteers from the chapel services to assist in the program. Selection of volunteers shall be in accordance with applicable United States Air Force core values of Integrity, Service, and Excellence, installation regulations, and contractor must protect personal information of volunteers. In accordance with AFI 52-101, the Wing Chaplain has final approval authority for members working for or participating in chapel programs.

1.7.2 Conduct training sessions to teach and train volunteers in all aspects of religious education. Help volunteers become comfortable in religious education, teaching them the skills and confidence to be effective volunteers.

1.7.3 Mentor volunteers on the varied aspects of religious education throughout the year. A volunteer utilization file to include roles, training and hours volunteered shall be maintained.

2.1 Government/Contractor Furnished Property:

2.1.1 Any specific government or contractor furnished property is delineated within the descriptions above and as defined in this section. All items required to complete assigned duties shall be provided to include: office space, computer, office supplies, printing paper, and copier.

2.1.2 Contractor shall ensure personal property is clearly marked and identified to preclude misidentification as Chapel property. Contractor shall be liable for loss, damage, or theft of Chapel property due to the contractor's carelessness and /or negligence. Negligence shall be determined by appropriate investigative or Report of Survey findings.