ATTACHMENT 1.pdf

ATTACHMENT 1

The Department of Veterans Affairs, VISN 08, Orlando Veterans Affairs Medical Center (OVAMC), located at 13800 Veterans Way, Orlando FL 32827 and Bay Pines Veterans Affairs Healthcare System (BPVAHCS) located at 10000 Bay Pines, Blvd. Bay Pines, FL 33744 are looking for certified, Service- Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB), Small business, and/or other than small businesses sources for the following:

The Contractor shall provide one (1) Full Time Equivalent (FTE) Board Certified CHIEF Therapeutic Medical Physicist and one (1) FTE Board Certified Therapeutic Medical Physicist in support of the Radiation Oncology Service, OVAMC and the Contractor shall provide one (1) FTE Board Certified CHIEF Therapeutic Medical Physicist and one (1) FTE Board Certified Therapeutic Medical Physicist in support of the Radiation Oncology Service.

The Contractor shall propose a minimum of four (4) key personnel, two (2) Board Certified CHIEF Therapeutic Medical Physicist and two (2) FTE Board Certified Therapeutic Medical Physicist to be credentialed and be available for scheduling to meet the requirements of the contract.

Qualifications:

License – The Contractor’s employee (s) assigned by the Contractor to perform the services covered by this contract shall have a current license to practice medical physics in any State, Territory, or Commonwealth of the United States or the District of Columbia) when services are performed onsite on VA property.

All licenses held by the personnel working on this contract shall be full and unrestricted licenses.

Contractor’s employee (s) who have current, full and unrestricted licenses in one or more states, but who have, or ever had, a license restricted, suspended, revoked, voluntarily revoked, voluntarily surrendered pending action or denied upon application will not be considered for the purposes of this contract.

Board Certification - All contractor’s employee (s) shall be Board Certified. All continuing education courses required for maintaining certification must always be kept up to date. Documentation verifying current certification shall be provided by the Contractor to the VA COR on an annual basis for each year of contract performance.

Medical Physicists must be Board Certified in Medical Physics or Therapeutic Medical Physics by the ABR and maintain licensure with the Board of Licensure for Professional Medical Physicists, if applicable. Certification must be maintained throughout the contract POP. If Contractor’s medical physicist(s) is/are not directly employed by the treating facility, documentation must be provided to ensure adequate certification.

The individuals shall be a highly qualified, master's or PhD level medical physicists with ABR board certification in medical physics, with extensive radiation oncology clinical experience (5 years minimum).

These positions requires a mastery of the knowledge of theories, radiation principles, concepts, and methodologies to constantly improve radiation treatment.

Contracted employees shall possess knowledge and experience in applying and supporting guidelines and requirements of the VHA National Radiation Oncology Program (NROP).

Contracted employees shall possess knowledge of qualitative and/or quantitative methods for the assessment and improvement of program effectiveness.

Contracted employees shall possess knowledge and experience in the commissioning & acceptance process of new Linear Accelerators. Contracted employees shall demonstrate their experience in participation/leadership in said commissioning processes of a minimum of 5 different linear accelerators.

Contracted employees shall possess clear understanding of radiation room shielding requirements, construction & collection of data for input into the treatment planning computer system. The contractor shall be proficient in all current treatment planning techniques, complex dose computations for 2-D, 3-D, IMRT, SBRT, SRS IGRT brachytherapy treatments.

Contracted employees shall possess knowledge and experience in implementing and maintaining an Intensity-Modulated Radiation Therapy (IMRT), Arc Therapy (RapidArc) and Image-Guided Radiotherapy (IGRT) programs as well as all associated quality assurance of said programs.

Contracted employees shall possess knowledge and experience in implementing and maintaining a Stereotactic Radiotherapy (SRS/SBRT) program. Contracted employees shall possess clear understanding of collection of data for input into the treatment planning computer system. The contractor shall be proficient in all current SRS/SBRT treatment planning and immobilization techniques. Preference will be given to applicants with recent SRS experience (past two years).

Contracted employees shall possess knowledge in implementing and maintaining a prostate brachytherapy program.

Contracted employees shall possess knowledge and experience in implementing and maintaining both Low Dose Rate (LDR) and High Dose Rate (HDR) Brachytherapy program. Contracted employees shall possess clear understanding of all applicable laws and regulations, supervising a source exchange, acceptance and calibration of a new source, periodic quality assurance of the HDR unit, and collection of data for input into the treatment planning computer system. The contractor shall be proficient in all current LDR and HDR brachytherapy treatment planning techniques and applicators.

Requested submittal Information:

Contractors having the skills, capabilities and capacity necessary to perform the stated requirements should submit a response of no more than 5 pages in length, single spaced, 12-point font minimum. The Government will not review any other data or attachments that are in excess of the 10 pages. Companies should provide clear and unambiguous evidence to substantiate their capability to fulfill these requirements.

Interested parties shall furnish the following minimum information:

1. Company name and address.

2. Company point of contact name, telephone number and email address.

3. Is your business large or small?

4. If small, does your firm qualify as a small, emerging business, or small disadvantaged business?

5. If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act

6. Is your firm a certified Hub zone firm?

7. Is your firm a woman-owned or operated business?

8. Is your firm a certified Service-Disabled Veteran or Veteran Owned Small business (SDVOSB or

VOSB)?

9. If your firm is a SDVOSB or VOSB, are you registered with VetBiz Registry? If not, please register at: http://vip.vetbiz.gov/general_user/register/default.asp

10. Does your firm have a DUNS number? If so, please provide. If not, you must register with Dun & Bradstreet at: http://www.dnb.com

11. Is your firm registered with the System for Award Management (SAM) at https://www.sam.gov/portal/SAM/#1? If not, please register as soon as possible.

12. If the company holds a Federal Supply Schedule (FSS) Contract, list the GSA Contract Number and relevant SINS.

13. Does your firm have a website address? Please provide.

14. Does your company have the capability to provide medical physicist services in support of the Government’s requirement?

15. Does your company provide for product service code and federal supply codes: R425 – Professional:

Engineering/Technical services?

16. What commercial practice is used to determine rates?

17. Capabilities/Qualifications: A written response providing clear and unambiguous evidence to substantiate the capacity to fulfill this requirement. Description of the capabilities/qualifications/skills your company possesses to perform services described in the scope of work.

18. Do you need to subcontract any portion of work to provide these services stated herein?

19. Past Experience: Brief summary of the company history relative to similar requirements. Offer may provide the following information on a maximum of three similar projects for which the responder was a prime or subcontractor.

a. The name, address, and value of each project.

b. The Prime Contract Type, Firm Fixed-Price, or Time and Material.

c. The name, telephone and address of the owner of each project.

d. A description of each project and why it is relevant to this requirement. Include difficulties and successes.

e. Your company’s role and services provided for each project.

20. What are the common qualifications of the people who are providing these services?

The Department of Veterans Affairs is issuing this sources sought synopsis as a means of conducting further market research to identify parties having an interest in and the resources to support this requirement for Medical Physicist Services. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) codes assigned to this procurement are 621399: Offices of All Other Health Practitioners.

There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information:

1) organization name, address, email address, website address, telephone number, and size and type of ownership for the organization; and

2) tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The government will evaluate market information to ascertain potential market capacity to:

1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated;

2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements;

3) implement a successful project management plan that includes: compliance with program schedules;

cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and

4) provide services under a performance based service acquisition contract.

Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses or procured through full and open competition, and multiple awards may be made.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the listed services in Interested vendors are invited to submit a response to this Sources Sought Notice by November 2, 2020 at 17:00 pm EST. All responses under this Sources Sought Notice must be emailed to cyrouse.houshyani@va.gov and all questions listed under the requested submttal information answered, accordingly.

If you have any questions concerning this opportunity, please contact: Cyrouse Himid Houshyani by email.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.