Attachment 1. DTA ISB Sprung Shelter Repair Scope 20231221.pdf

DTA ISB Sprung Shelter Repair Contract

Requirements Summary:

1) This is a one-time contract to repair existing faults that aren’t covered under other repair/maintenance capabilities (i.e., DPW).

2) Work is to be completed on the three (3) Sprung shelters located at the Donnelly Training Area Intermediate Staging Base (DTA ISB), which is in the vicinity of Fort Greely, AK, and Delta Junction, AK. Locations of shelters are on attached map.

3) Work to be completed includes:

- Repair insulation that has detached from the interior sides of the membranes of the shelters.

- Repair rips/tears/holes and other faults or flaws in outer membranes of the shelters.

- Inspect, service, and repair if required the furnaces in each shelter (2 per shelter)

- Inspect, service, and repair if required the rolling service doors (2 per shelter)

- Inspect, service, and repair if required the electrical wiring and components on interior of shelters

- Install protective, anti-tamper covers over adjustable thermostats in each shelter.

4) Work should be completed by 30 January 2024 in order to be available for occupation prior to JPMRC 24-02.

Power Drop Power Dist. Panel

SCOPE OF WORK

TITLE: Donnelly Training Area ISB Sprung Structure Repair

DATE: 27 Nov 2023

1.0 BACKGROUND

This is a non-personnel services contract to provide repairs and servicing to mechanical components to three existing Sprung Structures located at the Donnelly Training Area (DTA) Initial Staging Base (ISB), in the vicinity of Fort Greely, AK for use in support of JPMRC 24-02. The DTA ISB is approximately 2.5 miles from Fort Greely, AK. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

In 2022 U.S. Army Alaska contracted for the installation of three 60’ x 120’ Sprung shelters at the DTA ISB to support a large-scale winter Field Training Exercise. Due to the accelerated timeline required to meet operational requirements, the re-locatable shelters were chosen as the preferred structure. As per U.S. Army Installation Management Command regulations, re-locatable shelters are not authorized to be repaired or serviced by U.S. Army Directorate of Public Works maintenance personnel.

JPMRC 24-02 is a large-scale Field Training Exercise. During the Exercise over 5500 personnel will be transitioning through the Donnelly Training Area and Fort Greely, AK. Extreme cold weather, unknown logistical and operational support requirements and a shortage of available warm sleeping areas makes the use of the existing three Sprung Structures on DTA ISB a significant exercise support capability. The structures require repairs to the exterior membrane and interior insulation. The structures also require preventative maintenance inspections on the mechanical components (furnaces, rolling service doors) installed in the Sprung shelters to make them usable for the exercise.

The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services requested in this statement necessary to support this effort. The contractor shall perform to the standards in this contract.

2.0 OBJECTIVES

2.1 Provide repairs to the three existing 60’ X 120’ Sprung Structures located at Donnelly Training

Area ISB in the vicinity of Fort Greely, AK. Assess current membranes, insulation, access doors and mechanical components and provide materials and expertise necessary to repair structure NLT 30 January 2024. Repairs shall be made in accordance with OEM manufacturer standards and with approved OEM materials.

2.2 Provide preventative maintenance and required servicing of fuel-fired furnaces (2 per structure), fuel tanks (2 per structure) and associated plumbing as noted in the attached drawing. Repairs shall be made in accordance with OEM manufacturer standards and with approved OEM materials. Technician repair will be required to facilitate full operations of the furnaces.

Coordinate both service and repair of these furnaces.

2.3 Provide service and repair of OEM Overhead Door rolling service doors (2 each, 14’ X 14’ rolling service doors per shelter). If repair is required to facilitate full operations of these doors, Technician will repair i/a/w OEM repair manuals.

2.4 Provide service of electrical wiring and components on interior of the shelters as noted in the attached drawing to ensure safety and standardized code compliance. If repairs are required, they must be completed i/a/w common safety standards and, if applicable, i/a/w shelter OEM requirements.

2.5 Photos and inclusions provided with this Statement of Work (Map, Drawings) allow contractor to gauge repair requirements. On site or virtual site visits can/should be coordinated with the contracting office and installation support staff to better gauge the requirement. Tele-conferencing can be coordinated with the installation to allow a virtual walk through and discussion of repair requirements. See information enclosure provided for details.

2.6 Contractor must coordinate Post Access requirements prior to site tour and Contract Startup.

3.0 SCOPE

The scope of this contract is to provide the listed contractor oversight and technical support necessary to complete the repair, inspection and preventative services of three 60’ X 120’ Sprung Structures in support of the JPMRC 24- 02 Exercise. This repair must be completed by 30 January 2024.

4.0 SERVICE REQUIREMENTS

3.1 Base Effort

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide the designated transportation support on Fort Wainwright Alaska. This includes the following tasks:

4.1 Provide on site technical expert to assess the repair requirements and supervise the repair of the existing three Sprung Structures.

4.2 Provide on site technical expert and repairman for inspection and repair of existing overhead service doors (2 each, 14’ X 14’ rolling service doors per shelter).

4.3 Provide on site technical expert and repairman for inspection and repair of existing electrical wiring and components.

4.4 Conduct LTA membrane repair to patch larger holes. Total amount of repairs is approx. 5 yards for the three structures.

4.5 Conduct LTA membrane repair using patch kits to fix small holes.

4.6 Conduct repairs or replacement to any insulation that is debonding or falling away from walls or ceilings of the structures.

4.7 Conduct work to complete electrical connection from power pole to power distribution panel.

4.8 Contractor will submit “Draft” Proposal of requirements. Tentative details includes: Proposed

Work Schedule, required/requested Installation support.

5.0 DELIVERABLES

The contractor shall deliver:

DELIVERABLE CRITERIA/ CONTENT DUE DATE RECIPIENT

DRAFT Staffing and Soldier Support Plan

DRAFT Staffing/Manning Roster Contractor

Acknowledgement of all Installation Access Review

Requirements

10 Working Days from Contract

Award

Technical

POC

Equipment List and Statement of Materials

Membrane and Repair Parts and listing of components to ensure contract completion and invoice detail of repair/installation equipment and required support Materials or equipment rental.

Details provided in proposal and upon invoicing (IAW stated PWS)

Technical POC

6.0 QUALITY ASSURANCE SURVEILLANCE PLAN

Government shall use the monitoring methods cited below to determine whether the performance standards/service levels/AQLs have been met. If the contractor has not met the minimum requirements, it may be asked to develop a corrective action plan to show how and by what date it intends to bring performance up to the required levels.

SOW

Paragraph

Performance Standard

Acceptable Quality Level

Method of Surveillance

Incentive (Positive and/or Negative)

(Impact on Contractor)

Objectives 2.1, 2.2, 2.3 and Para.

4.1- 4.6

Repair Existing Membrane of Sprung Structures 100%

TPOC review of on site operations.

Garrison Compliance No –Notice Inspections

Non Compliant Site will be shut down until satisfactory standard is met.

feedback and re-work of the vignettes will be required prior to acceptance / payment Objective

2.4 and Para. 4.7

Supervise and provide Technical Oversight to repair of existing

Sprung Structure

100% TPOC/Safety or designated

Representative Spot Check

Additional feedback and Potential work stoppage until compliance

Objective Repair existing Insulation of Sprung Structures

100%

TPOC review of on site operations.

Garrison Compliance No –Notice Inspections

Non Compliant Site will be shut down until satisfactory standard is met.

feedback and re-work of the vignettes will be required prior to acceptance / payment Service and repair if required rolling service doors of Sprung Structures

100%

TPOC review of on site operations.

Garrison Compliance No –Notice Inspections

Non Compliant Site will be shut down until satisfactory standard is met.

feedback and re-work of the vignettes will be required prior to acceptance / payment Service and repair if required the existing furnaces, fuel tanks and associated plumbing of Sprung

Structures

100%

TPOC review of on site operations.

Garrison Compliance No –Notice Inspections

Non Compliant Site will be shut down until satisfactory standard is met.

feedback and re-work of the vignettes will be required prior to acceptance / payment Service and repair if required the existing electrical wiring and components installed in Sprung

Structures

100%

TPOC review of on site operations.

Garrison Compliance No –Notice Inspections

Non Compliant Site will be shut down until satisfactory standard is met.

feedback and re-work of the vignettes will be required prior to acceptance / payment Complete electrical connection from power pole to power distribution panel at Sprung shelter

TPOC review of on site operations.

Garrison Compliance

Non Compliant Site will be shut down until satisfactory standard is met.

No –Notice Inspections feedback and re-work of the vignettes will be required prior to acceptance / payment

7.0 TRAVEL

The contractor has no travel requirements necessary to fulfill the requirements described in this PWS.

8.0 PLACE OF PERFORMANCE

The primary place of performance is at the DTA ISB, vicinity Delta Junction, AK. The work and support will be provided on site at the designated Sprung Structure highlighted in the enclosures provided. The government will provide portable/designated latrines on site but the contractor should support all other support requirements for on-site personnel.

9.0 OTHER INFORMATION

9.1 SECURITY

The work under this contract is unclassified. The support will be provided within the boundaries of DTA ISB, which is part of the Fort Wainwright, AK installation. Contractor will require access to the military installation.

10.0 AVAILABLE SUPPORT BY GOVERNMENT PERSONNEL

As stated in the PWS, identified equipment support may be available to the contractor with coordination with the COR. Temporary MHE, Construction Equipment Support etc. may be available with coordination. Contractor must identify and request support with COR prior to arrival of personnel.

Contractor is authorized to coordinate for “space available” support but is responsible for identifying requirements and cost savings provided to the government for the use of this government support. No equipment provided will be operated by the contractor and will be provided “in support” of contractor requirements. This support could/can include snowplowing of designated area, MHE support for download of equipment, and other support as coordinated and approved by the COR.

11.0 TECHNICAL POINT OF CONTACT (TPOC)

Charles.n.wallace.civ@army.mil , 907-353-7463

The contractor shall coordinate contract performance logistics with these TPOC.

On site coordination for Range Support, Area Access and other designated support requirements

Aaron.d.owen.civ@army.mil 907-873-4716

(End of Performance Work Statement) mailto:Charles.n.wallace.civ@army.mil mailto:Aaron.d.owen.civ@army.mil