Attachment 1 - DEVCOM-SC_Chemical Fume Hood Repair and Install PWS.docx

Chemical Fume Hood Statement of Work

1. Background: There is a critical need for chemical fume hood repair, maintenance and preventive upkeep at DEVCOM Soldier Center in Natick, MA. Currently, many chemical fume hoods are not functioning effectively; rendering them inadequate for use in research. These hoods have failed the certification process and need to be inspected, repaired, and certified immediately so that the mission can continue. We require the capability to install new chemical fume hoods as well with this requirement. In addition, the duct work on the roofs of Soldier Center will need to be repaired and maintained. Furthermore, there are many elephant trunks (snorkels) being utilized on post. These will also need to be maintained and repaired on an as needed basis. Lastly, we require the ability for the vendor to install new elephant trunks in the labs and shops as well.

2. Requirements:

a. General Requirements. The contractor's primary focus shall be to:

(1) The contractor shall be qualified, and licensed to conduct work/work on chemical fume hoods and elephant trunks for laboratory/industry use.

(2) The contractor shall maintain the chemical fume hoods and elephant trunks in accordance with American National Standards Institute/American Industrial Hygiene Association Z9.5 Laboratory Ventilation (ANSI/AIHA Z9.5) Standard.

(3) Conduct routine maintenance and upkeep of the working chemical fume hoods in Buildings 3, 4, 5, 16, 36, and 110 to prevent problems from emerging. Repair all of the failed hoods in Buildings 3, 4, 5, 16, 36 and 110 to full working order. The contractor shall supply all the necessary tools, parts, equipment, and personnel to achieve this requirement.

(4) Examine, fix, and maintain the chemical fume hood duct work on the roofs (and duct work leading up to the roofs) of Buildings 3, 4, 5, 16, 36 and 110 to full working order so as to prevent any potential malfunctions of the duct work and the hoods that the duct work serves.

(5) Be on call for any potential services related to the routine maintenance, repair, and preventive upkeep of all the chemical fume hoods AND chemical fume hood roofing duct work at Soldier Center on an as needed basis through the year.

(6) Conduct routine maintenance and upkeep of the elephant trunks in Buildings 3, 4, 5, 16, 36, and 110 to prevent problems from emerging. Repair all of the elephant trunks in Buildings 3, 4, 5, 16, 36 and 110 to full working order. The contractor shall supply all the necessary tools, parts, equipment, and personnel to achieve this requirement.

(7) Examine, fix, and maintain the elephant trunk duct work on the roofs (and duct work leading up to the roofs) of Buildings 3, 4, 5, 16, 36 and 110 to full working order so as to prevent any potential malfunctions of the duct work and the hoods that the duct work serves.

(8) Be able to install a new fully functional chemical fume hood exhaust system including all duct work and electrical wiring at Soldier Center and be able to maintain all aspects of this system when potential problems emerge.

(9) Be able to install new fully functional elephant trunk system including all duct work and electrical wiring at Soldier Center and be able to maintain all aspects of this system when potential problems emerge.

b. Specific Requirements: The contractor shall:

(1) Verify and repair air flow velocity of each fume hood and elephant trunk

(2) Inspect and repair exhaust blowers for each hood and elephant trunk

(3) Inspect and repair pulleys on elephant trunks and fume hoods

(4) Inspect and repair belts on elephant trunks and fume hoods

(5) Calibrate chemical fume hoods and elephant trunks

(6) Provide the replacement parts for both elephant trunks and fume hoods

(7) Clean and repair hood exhaust intake (as needed) on elephant trunks and fume hoods

(8) Repair (change indicator bulbs, alarm/status systems) adjustable frequency drives (Cutler-Hammer IS903) if relevant on elephant trunks and fume hoods

3. Period of Performance: The period of performance for this blanket purchase agreement (BPA) is three years. When the contractor is contacted, work must be completed within ten working days of initial contact by a Government representative.

4. Travel: Travel to Soldier Center is required under this BPA.

5. Security: A security clearance is not required for this work.

6. Personnel Qualifications:

a. General Experience: It is essential that the contractor possess a thorough understanding of chemical fume hoods and elephant trunks and the safety considerations for operation; as well as have demonstrated knowledge and expertise in repairing chemical fume hoods and elephant trunks and the use/repair of Cutler-Hammer (Eaton) IS903 Adjustable Frequency Drives. Only a factory trained and certified technician shall conduct this work.

b. Specialized Experience: The contractor must have demonstrated knowledge and expertise in maintaining chemical fume hoods. The contractors shall be a factory-trained technician. The contractor must also be able to test the air flow and certify the hoods based on the ANSI/AIHA Z9.5 Standard which specifies an average face velocity of 80 to 120 feet per minute (fpm).

7. Government Furnished Property (Equipment/Materials/Information/Computer Utilization): The Government will provide in-house support, as required, for real property and utilities associated with the facility. Access to the work areas (laboratories and rooftops) will be coordinated through the Soldier Center G-4 Biosafety Manager and COR on this program, Michael A Dion at (508) 206-5305 or michael.a.dion11.civ@army.mil.

8. Other Direct Costs (ODC's): No ODCs are anticipated.

9. Deliverables: The contractor shall satisfactorily deliver all the requirements specified in the “general requirements” and “specific requirements” of this statement of work for three years. In addition, the contractor shall provide a quote for repair costs and labor before any work is performed, date the repair was finished, and contact information of the technician repairing the hood. If the hood does not pass the ANSI/AIHA Z9.5 standard which specifies an average face velocity of 80 to 120 feet per minute (fpm), then the repair is not considered finished. The industrial hygienist will verify this measurement.

10. Place of Performance: The primary place of performance for this work will be at DEVCOM- Soldier Center, 15 General Greene Avenue Natick, Massachusetts 01760.

11. Contract Management/Activity Report: The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel used in performance of this contract. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective services performed in accordance with the requirements contained in the statement of work.

12. Invoicing: The Contractor shall bill in WAWF upon completion of the maintenance visit.