Attachment 1 Description of Need.pdf

Description of Need Defense Finance and Accounting Service, Limestone

Propane Delivery

1.0 Purpose:

The purpose of this requirement is to purchase and deliver propane to the Defense Finance and Accounting Service (DFAS), 27 Arkansas Road, Limestone, Maine, 04751.

2.0 Scope:

The contractor shall provide all management, supervision, labor, materials, supplies, and equipment; and shall plan, schedule, coordinate and ensure effective supply and delivery of propane to DFAS Limestone, Maine. Estimated annual consumption is 37,500 gallons. Delivery will be on-call. Delivery must be accomplished within seven (7) calendar days of delivery request.

The Contractor shall provide a metered delivery ticket or bill of lading to the Contracting Officer’s Representative (COR) upon delivery. At a minimum, the delivery ticket or bill of lading shall include the following information:

• Date of delivery

• Total gallons delivered

• Price per gallon

3.0 Place of Performance:

Defense Finance and Accounting Service (DFAS), 27 Arkansas Road, Limestone, Maine, 04751.

Coordination with the COR will be required to access secure, fenced 18,000 gallon underground tank. Unless otherwise requested, all deliveries will occur Monday through Friday between the hours of 7 am and 3 pm.

4.0 Period of Performance:

The anticipated period of performance is 1 December 2022 – 30 November 2023 with two one-year option periods.

5.0 Contracting Officer’s Representative (COR):

Primary: Jack Baker, (207) 328-1143, Jack.R.Baker13.civ@mail.mil Alternate: Jeff Kelley, (207) 328- 1143, Jeffery.S.Kelley.civ@mail.mil

The CORs are subject to change. The Contractor will be notified in writing of any changes.

6.0 Security Requirements:

Contractor personnel are required to follow the standard requirements for all contractor personnel, which are submission of the following items:

1. DFAS Form 9035, Contractor Request for Investigation (CRI);

2. OF306, Declaration for Federal Employment

3. A set of fingerprints, unless any of the following apply;

Description of Need Defense Finance and Accounting Service, Limestone

Propane Delivery

a. The person has been fingerprinted for the Office of Personnel Management (OPM) within the past 30 days;

b. The person is currently undergoing a background investigation, or reinvestigation, by OPM or any other Federal agency;

c. The person has a background investigation currently being adjudicated by the

Department of Defense Consolidated Adjudications Facility (DoD-CAF) or another

CAF;

d. The person has been favorably adjudicated within the past 30 days by the DoD CAF or a

CAF from any other Federal agency; or

e. The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

f. The Personnel Security Office otherwise determines that no new fingerprints are required.

Once the results of the fingerprints are received, and the results are negative for a criminal record, the Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S.

Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

Contractor personnel with current, pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite. Contractors will have or not need direct system access.