Attachment 1 Cultural Resources Grounds Keeping PWS (2).pdf

FA860120R0061

Attachment 1

Performance Work Statement

FOR

CULTURAL RESOURCES MANAGEMENT SERVICES

At

Wright-Patterson Air Force Base, Ohio

10 September 2020

1. Introduction

Wright-Patterson Air Force Base (WPAFB) is required, in accordance with Section 110 of the

National Historic Preservation Act of 1966, to manage and maintain its historic properties.

WPAFB must take into account all kinds of cultural resources, including historic buildings, historic structures, historic districts, cultural landscapes, historic objects, prehistoric and historical archaeological sites, and traditional cultural properties at all levels of significance, including the local level. The sites covered in this Performance Work Statement (PWS) include

(1) the Huffman Prairie Flying Field (National Register-listed and a National Historic

Landmark), (2) NR-listed Wright Memorial and its prehistoric mounds plus the lone mound in

Area B, and (3) similar if not directly related aspects of the above sites or similar sites or historic structures elsewhere at WPAFB.

This is a non-personnel services contract in support of cultural and natural resources management. The intent is to maintain compliance with the National Historic Preservation Act

(NHPA), the Archaeological Resources Protection Act (ARPA), Native American Graves

Protection and Repatriation Act (NAGPRA); other applicable federal, state and local laws and regulations; and related DoD and AF directives (including DoDI 4715.16; DoDI 4710.02; and

AFI 32-7065). Services shall include, but are not limited to, assisting federal employees in their duties as Installation Cultural and Natural Resources Managers, and performing professional archaeological, historic, architectural, and cultural preservation work.

2. Location

Wright Brothers Hill, WPAFB Area B. Located at 2380 Memorial Road WPAFB, OH 45433.

This location does not require base gate access to enter.

3. Cultural Resources Management Objectives

The Contractor shall provide a broad range of natural resources management services, comprised of general grounds maintenance performing the following tasks:

3.1 Wright Brother Hill (WBH) Grounds Maintenance

3.1.1. The work site where this service is required is approximately 10 acres. The Contractor shall include all labor, supervision, equipment, tools and materials necessary to complete the work outlined in this PWS in accordance with professional grounds management practices. The following subtasks are considered part of the grounds maintenance task:

3.1.2. General Grounds Maintenance which includes the following;

Trimming around trees, shrubs, signs and foundations shall be performed once per week from April through November (36 times per year). Work shall be performed using hand labor, chemical or mechanical devices, at contractor's discretion, to present a neat appearance.

Policing of the grounds meaning removal of all litter (trash), branches, debris, etc. from turf areas, lawns, tree rings, beds, curbs, drains, etc. All areas shall be policed once per week throughout the year and all litter and debris removed. Excessive grass clippings observed resulting from growth rates exceeding proposed frequencies or that remain as clumps shall be removed from turf areas. Grass clippings observed shall be removed from all paved or mulched surfaces so as to not enter any ditch, stream, or storm sewer.

Use of a blower is acceptable. Excess clippings shall be disposed of in the composting station or offsite if the composting station is not available.

Trash Receptacle Servicing: The Contractor shall be responsible for emptying of the three bear proof trash receptacles located on WBH. The Contractor shall remove the trash bags from each receptacle and place the trash in the dumpster onsite. The

Contractor shall install new trash bags in the receptacles. The Contractor shall provide trash bags for the receptacles. The receptacles shall be emptied once per week throughout the year.

Weeding: All weeds shall be hand-pulled from monument beds, tree rings, and the beds around the visitor center, once every week from May through October (26 times per year). Included in this task is the large landscape island in the parking lot which shall be hand weeded to protect the wild Geranium plantings, this area is approximately 30,500 square feet.

3.1.3. Watering: Provide watering of new plants and trees weekly until established for up to approximately 60 trees/shrubs for one year. This task shall be accomplished from May through

September (26 times per year). Contractor shall utilize government supplied tree bags for new trees. This requirement is weather dependent. Water is available from an exterior faucet at the front of the Welcome Center and may be utilized until such time that the rain water collection system is brought online. The future rain water collection system will become the primary source for watering.

3.1.4. Edging, all walks, curbs and hard surfaces shall be edged using mechanical methods. All bed lines, tree rings and soft surfaces shall be edged typically once in April and once in

October.

3.1.5. Weed and Pest Control; State of Ohio Best Management Practices (BMPs) and standard

Integrated Pest Management (IPM) programs are an integral part of this program. The contractor shall develop and institute an IPM Plan for WBH.

To implement IPM practices field scouting shall be utilized and spot treatments shall be done to control weeds and other pest problems. This minimizes the use of chemicals while still controlling potential problems with the most effective materials available. Scouting by a licensed pesticide applicator (requirements list below in this section) shall be conducted twice per year, typically once in March and once in September depending on recommendations in the IPM plan and any finding shall be reported to the COR and a copy of findings will be delivered to the COR.

In line with IPM practices all pest control products utilized shall be the least harsh product available in accordance with Ohio Best Management Practices, to effectively control the pest.

Reports of findings shall accompany treatments and visitations. Reports shall be simply emailed to the government Point of Contacts (POCs). All necessary treatments shall have follow up inspections and treatments scheduled as per label recommendations.

Pre-emergent and post-emergent chemical weed control shall be used in shrub beds and tree rings in accordance with manufacturer’s recommendations. Manufacturer’s recommendations shall be followed closely as prescribed by Ohio pesticide law. This shall include weeds in the hard surface cracks and joints, especially in and around the monument walks.

Insecticides and fungicides shall be applied under the direction of a licensed applicator.

Application shall be as often as necessary to prevent insect and disease damage. Rates and timing shall follow manufacturer’s recommendations in accordance with Ohio pesticide law.

The principles of integrated pest management shall be followed when applicable. The pest management program shall introduce the least amount of chemical into the landscape as is necessary to achieve accepted levels of control of pest populations. Any findings from field inspections shall be reported to the Cultural and Natural Resources Managers with recommendations for treatment.

All contractor employees who will be applying herbicide on base, shall be currently licensed by the Ohio Department of Agriculture (ODA) as a Commercial Pesticide Applicator or Operator in

Category 5, “Industrial Vegetation Control”. Licensed Applicators or Operators must have their license with them at all times while using herbicide on base. The Contractor must also submit copies of the current Environmental Protection Agency (EPA) registration labels and Material

Safety Data Sheets (MSDS) for any herbicides for approval prior to performing herbicide application on base. All pesticide application records, pesticide applicator licenses/etc. must be submitted to CEG Pest Management- 88 CES/CEOIE, 937-257-3593. Following completion of the work the contractor must submit a completed ‘Pesticide Application Record’ (Attachment 2) as specified by the CEIEA POC/COR.

3.1.6. Shrub and Formal Hedge Management; work required shall include all labor, supervision, equipment, tools and materials to complete the work outlined in these specifications and in accordance with professional horticultural and ornamental practices. All shrubs shall be trimmed once in early spring (March or April), following current ISA (International Society of

Arboriculture) guidelines pertaining to trimming/pruning. Care shall be taken not to remove too much of the flowering surface branches when pruning. Pruning shall include removing dead or diseased wood or wood that is seriously infested with insects, weak wood that is not productive of bloom, excess suckers and shoots, and irregular growth.

3.1.7. Mulch Application: Mulch shall be applied to all previously mulched tree rings and shrub beds to maintain a minimum depth of 2 inches in the service area as called for. Mulch shall be applied in May. Additional mulching will be agreed upon by the government and contractor for reapplication/refresh and for creation of new beds. Mulch shall be black hardwood mulch and shall be even across the entire surface where applied. All Mulch materials will be provided by the Contractor.

3.1.8. Leaf Collection: The Contractor shall clear the grounds of leaf clutter each year between

November and December. All leaf debris shall be transported to the composting station or offsite if the composting station is not available.

4. GENERAL CONTRACTOR REQUIREMENTS.

In carrying out work under this PWS, the Contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to, the performance of work set forth herein and be responsible for safeguarding proprietary and other sensitive information.

4.1. Government Property. All documents, photographs, maps, graphics, mailing lists, computer files and the like developed by the Contractor in completing the requirements of this PWS are

Government property and will be delivered to the 88th CEG/CEIEA POC upon completion of this project. All contractors taking photographs must be escorted and use a digital camera. The pictures must be reviewed and approved by the WPAFB CE OPSEC Manager before the

Contractor leaves the base each day.

4.2. Data Security. The Contractor shall not release any data, reports, or materials collected or developed while completing this project without the expressed written consent of the 88th

CEG/CEIEA POC.

4.3. Records of Conversations. The Contractor shall prepare and maintain records of telephone conversations and significant verbal conversations conducted in support of these tasks. These records will be maintained in a project file.

4.4. Deliverables. The Contractor shall furnish the 88th CEG/CEIEA POC with a CD containing all documents in current Microsoft Office format if reports are required as part of the order.

5. CONTRACTOR QUALIFICATIONS

5.1. The Contractor and any subcontractor(s) must show that they have minimum of five years of demonstrated knowledge and expertise in landscaping. The Contractor must also have knowledge of approved methods, means, and materials necessary for landscape maintenance.

The Contractor must have a state of Ohio commercial pesticide applicator’s license for any pesticide applications per task 3.1.6.

5.2. The Contractor and any subcontractor(s) must have experience with environmental projects, commercial landscape management, and Integrated Pest Management plans and implementation.

5.3. SUBMITTALS. Contractor must submit a copy of the current ODA Commercial Applicator or Operator License of anyone on the job who would be applying herbicides for approval prior to using herbicide on the base. The Contractor must also submit copies of the current

Environmental Protection Agency (EPA) registration labels and MSDS’s for any herbicides

MSDSs for approval prior to performing invasive species removal on base. Following completion of the work the contractor must submit a completed ‘Pesticide Application Record’

(Attachment 3) as specified by this PWS.

5.4. GENERAL PROVISIONS. All reports, maps, photographs, notes and other work developed in the performance of this contract shall be and remain the sole properties of the Government and may be used by the Government on any other work without additional compensation to the contractor. The Contractor agrees not to assert any rights and not to establish any claim with respect thereto. The Contractor agrees to furnish all retained materials on the request of the contracting officer. The Contractor shall be responsible for the accuracy and validity of the material presented in their reports. In the event of controversy or court challenge, the principal investigator may be placed under contract by the Government to testify on behalf of the

Government in support of report findings.

5.5. SCHEDULING. The Government Representative(s) will notify the contractor in advance of any additional work to be accomplished. The Contractor shall schedule all work to be performed

IAW this PWS. The Contractor will obtain approval from the Government Representative(s) for all schedules of work to be performed.

6. GENERAL INSTRUCTIONS TO THE CONTRACTOR

6.1. No hazardous material/substance/chemical shall be stored on base. In the event of a pesticide or fuel spill, the Contractor shall contact the Base Fire Department at (937) 257- 9111.

6.2. The Contractor must familiarize himself with the hours of gates that impact access to each work area, and coordinate access to all areas through the 88th CEG/CEIEA POC.

6.3. The Contractor must abide by applicable state traffic laws while driving on Air Force property.

6.4. Before starting any work whereby traffic would be impeded or hindered, especially fire trucks and police vehicles, notify the Base Fire Department at 257-3033 and Security Forces at

257-6516 at least 72 hours prior to placing any barricades. On site work hours are Monday through Friday, daylight hours, however notify the COR if planning to work past 5:00 p.m.

Work may be accomplished on Saturdays, Sundays or government holidays (New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day) with written concurrence from the COR or Contracting Officer.

6.5. Safety Data Sheets (SDSs) and labels for any herbicides used must accompany the contractor at all times while on base property.

7. QUALITY ASSURANCE/QUALITY CONTROL

The Government will monitor the Contractor’s performance. The Government reserves the right to review services being provided. The Contractor is solely responsible for the quality of services provided. The Contractor is also liable for the Contractor employee negligence, and any fraud, waste, or abuse. Re-performance of any work for failure to perform in accordance with the specified requirement shall be completed at the Contractor’s own expense and at no additional cost to the Government.

SERVICES SUMMARY (SS)

PERFORMANCE OBJECTIVES, PERFORMANCE THRESHOLDS,

METHODS OF SURVEILLANCE AND REMEDIES

Performance

Objective

PWS

para.

Performance

Threshold

Method of

Surveillance

Remedy

SS – 1 Trimming services

3.1.2 Meets customer’s

documented expectations 90% of the time.

Periodic

Surveillance

Monthly

Re-performance (must occur within 1 week of notification)

SS – 2 Policing of grounds

3.1.2 Meets customer’s

documented expectations 90% of the time.

Periodic

Surveillance

Weekly

Re-performance (must occur within 2 business days of notification)

SS – 3 Edging services

3.1.4 Meets customer’s

documented expectations 90% of the time.

100%

Surveillance

Re-performance (must occur within 1 week of notification)

SS – 4 Weeding services

3.1.2 Meets customer’s

documented expectations 90% of the time.

Periodic

Surveillance

Weekly

Re-performance (must occur within 1 week of notification)

SS – 5 Weed and pest control

3.1.5 Meet customer’s

documented expectations 90% of the time.

Customer

Complaint

Re-performance (must occur within 1 week of notification)

SS – 6 Shrub and formal hedge management

3.1.6 Meet customer’s

documented expectations 90% of the time.

Customer

Complaint

Re-performance (must occur within 1 week of notification)

SS – 7 Provide and install mulch

3.1.7 Mulch installation, customer’s documented

expectations 90% of the time.

100%

Surveillance

Re-performance must occur within 1 week of notification

SS – 8 Watering of new trees

3.1.3 Meets customer’s

documented expectations 90% of the time.

Periodic

Surveillance

Weekly

Re-performance (must occur within 1 week of notification)

SS – 9 Collection of fall leaf litter

3.1.8 Meets customer’s

documented expectations 90% of the time.

100%

Surveillance

Re-performance (must occur within 1 week of notification)

SS – 10 Service trash receptacles

3.1.2 Meets customer’s

documented expectations 90% of the time.

Periodic

Surveillance

Weekly

Re-performance (must occur within 1 week of notification)

CONTRACTOR MANPOWER REPORTING REQUIREMENTS PWS ADDENDUM

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

Attachment 2