Attachment 1- Corona Room SVTC Upgrade Statement of Work 24 June 2021.pdf

As of 24 June 2021

Davis Conference Center Market research

For

Corona Room Secure Video Teleconference (SVTC) Upgrade

Current Corona Room Audiovisual (AV) System Capabilities

CORONA Room is the perfect setting for an executive-level conference. The room can seat up to 90 and is available for events chaired by a general officers up to the Top Secret level.

Below are the current existing capabilities of the meeting room:

• RGBHV and HDMI single screen projection and 2 flanking monitors

• Audio for video, presentations and music

• Blu-Ray video playback via player

• Cable TV

• Podium/Lectern monitors allows briefer to view what is projected on screen

• Hybrid Conference Phone (POTS line) integrated into A/V system

• Secure Video Teleconferencing (VTC)

• Gooseneck microphones at main table have individual mute and camera “look at me” buttons

• Table/Podium/Ceiling Microphones

• 3 commercial Desktop computers

• Phone and Fiber connectivity

• Internet connectivity (commercial or Air Force Network)

• 6 video cameras used for monitoring room, and VTC

• Ability to push and receive presentation (audio and video feeds) from CORONA

Room to Auditorium

• Corded Microphone inputs in 6 floor boxes in Corona Room

• VGA and HDMI inputs in floor boxes to connect laptops to AV system

• VGA and HDMI input in the main podium boxes to connect laptops to AV system

• VGA and HDMI inputs on desktop U shape to connect laptops to AV system

• HDMI output in two (2) floor boxes

• Touch panel Crestron control system inside meeting room & A/V Ctrl Room

• XLR connections exist in floor boxes 1-4 (left & right row of tables); also floor box which supports left podium has XLR connections

• Ability to hear CORONA Room discussions in AV Control Room via speakers with on/off (mute) capability

• Room can receive audio signals from house PA system

Corona Room Requirements Summary

1. Replace end-of-life Polycom CODEC with one (1) Cisco SIPR Codec

2. Replace the Polycom Pan/Tilt/Zoom (PTZ) camera and five (5) PTZ room cameras

3. Replace camera control units (CCU) (if required due to camera choice)

4. Replace three (3) rack mounted dual camera monitors

5. Replace camera Joystick control unit

6. Add one (1) rack video input and output plate

7. Replace and add cards in Crestron DM-MD32X32-RPS to support inputs and outputs for new requirements

8. Supply necessary programming to support integrated system

Corona Room Specific Requirements

1. Need one (1) Cisco CODEC configured for SIPR classification level.

a. Replace the end of life Polycom HDX 8000 CODEC

b. Ensure CODEC does not have wireless capabilities and meets current

Department of Defense (DoD) guidelines

c. CODEC must be able to support simultaneous camera and slide inputs and dual video outputs

i. Video will be routed by the Crestron matrix switch

ii. Analog audio will be processed through the QSC audio processor (This allows VTC audio to always be routed to speakers and is not a touch panel routing to speakers)

d. Properly configure CODEC per DoD Security Technical Implementation Guide

(STIG)

e. System will be power controlled so that it is only powered on and will operate in Secret VTC mode

f. Ensure proper TEMPEST spacing when installing CODEC

i. Recommend CODEC be installed near bottom of rack to ensure

TEMPEST space.

2. Need six (6) PTZ video cameras

a. Primary Camera: Replace one (1) Polycom VTC camera

i. Primary camera centered below the projection screen must have at minimum 8 presets

ii. Wall housing dimension for primary camera: approx Width: 13”

Height: 6 ½” Depth: 10 ½”

b. Room Cameras: Replace five (5) room cameras

i. Must have support mounting plates designed for camera

ii. Front cameras (two) are wall mounted

iii. Rear and side cameras (three) are pole mounted

c. All cameras must be able to be used in a Top Secret environment

d. All cameras must be PTZ capable

3. Need six (6) CCU (if required due to camera choice)

a. Replace existing control room camera control units

b. HDMI capability for system consistency

4. Need three (3) rack mounted dual camera monitors

a. Replace existing control room camera monitors

b. Primarily used for room monitoring

c. Video from each camera is permanently assigned to each monitor whether looped from CCU or DM switch

5. Need joy stick control of PTZ video cameras

a. Replace existing Vaddio unit

b. Allows camera control for in-room monitoring from control room

6. Need one (1) rack mounted HDMI input and output plate

a. Located in control room rack

b. Custom rack plate needed with two (2) DM transmitters & one (1) DM receiver

i. Two (2) DM HDMI/VGA/3.5mm input

ii. One (1) DM HDMI output

c. All audio will be routed with selected video

7. Need Crestron DM-MD32X32-RPS input and output cards

a. Remove five (5) DMC-VID-BNC cards from DM switch

b. Need six (6) input cards to support video cameras (HDMI or DM/HDBaseT depending on camera solution)

c. Need one (1) output to support camera feed to CODEC

d. Ensure CODEC connections (content feed to CODEC and dual monitor feeds from CODEC) are properly configured to support the new VTC CODEC (replace with proper DM cards and add proper receiver/transmitter units at main CODEC rack)

i. Per the one line drawing the content feed to the CODEC is HDMI

ii. Per the one line drawing the two (2) monitor outputs from the CODEC are DVI

iii. Crestron matrix switch is in the control room (127) and the secure VTC

CODEC is in the old projector room (128)

e. Need two (2) input and one (1) output to support control room HDMI rack plate

f. Replace three (3) DVI input cards with three (3) HDMI inputs to support control room computers

g. Existing spare inputs and outputs on the DM switch

i. Two (2) HDMI outputs using a DMC-4K HDO

ii. One (1) HDMI input using a DMC-4K –HD

iii. One (1) DM output using a DMC-4K-CO-HD

iv. Two (2) DM inputs using a DMC-4K-C

v. Six (6) available empty slots in the chassis

8. Need programming support

a. Update firmware for Crestron system to support new cards

b. Program system to ensure same functionality as the existing system

c. Program Crestron system to allow any camera to be routed to any destination at any time

d. Update Crestron code to function with the new CODEC

i. If possible connect via analog RS-232 to CODEC (easier to achieve DoD STIG compliance)

ii. If not ensure connection meets requirements listed in DoD STIG

iii. The Crestron Pro 2 currently installed appears to be a slave from the

Main Crestron CP3. It appears to be used only to provide the RS-232 communication to the CODEC

e. Change Mode Select page icons:

i. Remove NIPR VTC icon from touch panel (The room no longer supports

NIPR VTC capability)

ii. Remove Teleconference icon (usually this is used in conjunction with a presentation and DCC staff can access the Teleconference tab as needed)

f. Maintain camera “look at me” presets:

i. Presets are for the primary camera centered under the projection screen

ii. Camera must have at minimum 8 presets

1. Preset zero (0) is the default wide angle position

2. Presets three (3) through nine (9) correspond to the table buttons

3. Presets listed are configured in current Polycom camera

4. Currently, buttons are programmed to be red when inactive and blue when active

iii. Add default position camera preset zero (0) to touch panel settings page

g. Add new rack plate input and outputs to routing page

h. Upon power down of system

i. Default center camera back to preset zero (0) (wide screen shot of conference table)

ii. Power is removed from CODEC (if it had been powered on)

i. Integrate with current Crestron DM-MD32X32-RPS switch and all other existing equipment

j. Un-compiled Crestron source code is available from the Government