Attachment 1 - Combined synopsis-solicitation.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, in conjunction with FAR Subpart 13.5, and as supplemented with additional information included in this notice. This announcement is the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Combined synopsis/solicitation number 50310220Q0062 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-07, dated July 2, 2020.

This acquisition is solicited as unrestricted under North American Industrial Classification Systems (NAICS) code 238220 and the business size standard is $16.5 Million. All responsible sources may submit a quotation which shall be considered by the agency.

The price summary sheet is attached and shall be provided with your quotation.

The requirement of this solicitation is for HVAC/AC preventative maintenance services, equipment repair and emergency service calls for the SEC Boston Regional Office located at 33 Arch Street, 24th Floor, Boston, MA 02110. The FOB point is destination.

The period of performance for this purchase order includes a 12-month base year, and four (4) one-year options.

This is a Firm Fixed Price (FFP) and Labor Hours (LH) type purchase order that will be awarded via OPEN MARKET as set forth in the Statement of Work included herein. This award shall be made via Lowest Price Technically Acceptable (LPTA). Award will be all or none.

FAR 52.212-1, ‘Instructions to Offerors – Commercial Items’, applies to this acquisition.

SUBMITTAL INSTRUCTIONS

OFFERS MUST BE SUBMITTED ELECTRONICALLY.

All quote submissions must include the following information (preferably to be provided on the quote submission cover letter and will not be included in the page limitation):

a) Dun & Bradstreet Number (DUNS)

b) Contact Name

c) Contact Email address

d) Contact telephone and fax number

e) Complete business mailing address

VOLUME 1 - TECHNICAL QUOTE:

The Quoter’s technical submission should demonstrate the firm’s capability to perform the requirements outlined in the solicitation. Quoters shall provide a technical quote that includes the following three (3) general areas/factors:

A. Technical Approach and Understanding B. Management Approach C. Past Performance

The Quoter must describe their technical approach that satisfies the requirements defined in the Statement of Work (SOW), and provide proof of license and insurance.

The Quoter’s management approach shall identify all key personnel and provide a description of the firm’s current personnel resources. The personnel portion of your quote shall include the following items:

- Resumes with a description of the experience and capabilities of the key personnel proposed for your project. Descriptions shall address such items as the individual’s background, education, work experience and accomplishments and should show the knowledge that the personnel have gained through completed and ongoing efforts that are similar in nature to this effort. Each resume should be limited to five (5) pages.

The Government will evaluate relevant past performance of each Quoter. The Quoter shall identify three (3) current/previous contracts/task orders with the Federal Government or Industry that demonstrate recent and relevant past performance. Recent is defined as within the last three (3) years. Relevant is defined as work similar in complexity and magnitude to the work identified in the SOW. Please include the following information:

a) Project Title.

b) Description of the Project.

c) Contract Type.

d) Contract/Task Order Number.

e) Contract/Task Order Amount.

f) Government Agency/Organization.

g) Contracting Officer’s Representative (COR) name, address, phone number and email address.

h) Contracting Officer’s name, address, telephone number and email address.

i) Current status (e.g., completed and/or in progress, start and estimated completion dates).

j) Key personnel (please identify those individuals who worked on the relevant project and are also proposed for this effort).

k) A brief narrative of why your firm believes this reference is relevant to the proposed task.

The Quoter must complete the part of the Past Performance Questionnaire that is attached to this Request for Quote (RFQ) and provide it to no more than three (3) references (government or industry). The references are expected to submit the Past Performance Questionnaire by email to Ms. Khaleelah Wright at WrightKh@sec.gov no later than the closing date/time of the RFQ. It is the responsibility of the Quoter to ensure that the Past Performance Questionnaire is returned to the correct email address no later than the RFQ closing date/time.

The Government will evaluate the quality of the Quoter’s past performance based on CPARS assessments, the past performance references provided in the Quoter's submission and/or other information obtained from references provided by the Quoter, as well as other relevant past performance information obtained from other sources known to the Government. The Government reserves the right to perform customer surveys only for those contracts which are deemed by the Government to be most relevant to this procurement.

Page Limitation: The technical quote submission shall be limited to fifteen (15) one-sided pages.

Quoters shall not include any price information in the technical quote.

VOLUME 2 - PRICE QUOTE:

Each Quoter shall submit a price quote separate from the technical quote. The price quote shall be complete and accurate in all respects and provide pricing information to demonstrate the Quoter’s ability to satisfactorily perform the work called for by this

RFQ.

The price quote shall include a completed copy of Price Quotation Worksheet to include pricing for the Base Year and Option Years 1 through 4 to include a grand total (see Attachment 2).

There are no page limitations for the Price Quote.

All sections shall be sent via one email. Place the Solicitation number within the subject line of your submittal.

mailto:WrightKh@sec.gov

EVALUATION FACTORS FOR AWARD

The Government intends to award a single purchase order to the responsible quoter whose quote is the Lowest Price Technically Acceptable Quote after an evaluation is conducted in accordance with the technical factors in this solicitation.

The technical evaluation criteria set forth below have been developed by the program office and have been tailored to the requirements in this particular solicitation. The quoter is informed that these criteria, (1) serve as the standard against which all quotes will be evaluated and (2) serve to identify the significant matters which the quoter should specifically address in complying with the requirements of this solicitation.

An award will be made to the Quoter whose quote meets the Government’s requirements and presents the lowest price. Quoters are cautioned that their initial quote should contain the best terms from a technical and price standpoint. The failure of a Quoter to meet any given requirement or instruction of the RFQ in their quote may result in the entire quote being found to be unacceptable and thus eliminated from the competition.

All quotations received in response to this RFQ shall remain valid for 90 calendar days from the date of quotation submission.

The Government reserves the right to make no award pursuant to this solicitation.

Evaluation Factors

The evaluation of quotes will be based on the following factors:

D. Price (Non-Rated)

Awards may also be made on the basis of initial quotes without discussions. Quoters are therefore cautioned that each initial quote should contain the Quoter’s best terms.

EVALUATION OF FACTORS

Technical quotes submitted in response to this RFQ will be evaluated as follows:

1) Technical Approach and Understanding - the Government will assess the degree to which the Quoter effectively demonstrates knowledge, understanding, and technical ability to successfully perform the requirements of the SOW, and provide proof of license and insurance.

2) Management Approach – the Government will access the vendor’s capability to provide qualified personnel to successfully perform the requirements of the SOW.

3) Past Performance – the Government will assess the relevance, breadth and quality of the Quoter’s recent past performance on similar type of work.

Price quotes will be evaluated based on price competition received through the submission of several price quotations and previous pricing data.

Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer.

All vendors are cautioned that if selected for award, they must be registered with the Systems for Award Management (SAM). SAM can be accessed at Internet address:

https://beta.sam.gov/. Confirmation of SAM registration will be validated prior to issuance of an award.

The following FAR provisions and clauses apply to this solicitation:

52.204-13 System for Award Management Maintenance (OCT 2018); 52.212-4 Contract Terms and Conditions - Commercial Items (OCT 2018); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (JUN 2020); 52.217-8 Option to Extend Services (NOV 1999); 52.217-9 Option to Extend the Term of the Contract (MAR 2000); 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013); and 52.252-2 Clauses Incorporated by Reference

(FEB 1998).

Full text of the FAR provisions and clauses may be obtained from the following internet website: http://www.acquisition.gov/far/.

The following SEC local clauses apply to this solicitation:

5003.05 Submission of Invoices - DELPHI e-Invoicing System (JUNE 2020)

a. The Securities and Exchange Commission (SEC) will only accept electronic invoices submitted through the Delphi eInvoicing system on a monthly basis.

b. Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account:

https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/.

https://beta.sam.gov/ http://www.acquisition.gov/far/ http://www.login.gov/ https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/ https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) In order to make changes to vendor users who will have access to the eInvoicing web-portal for invoice submission and payment tracking purposes, notify iSupplier@sec.gov and include the full name, valid email address, and current phone number of any new vendor users. Vendor users will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov

(5) Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm's points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov

c. Contractors are cautioned against submitting an invoice prior to goods and services being received/accepted. Invoices submitted prematurely may be rejected. Software license maintenance and subscriptions may be invoiced at the beginning of the contract period of performance.

d. The SEC's Delphi eInvoicing system is managed by the Enterprise Services Center (ESC). In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

(1) Company logo or letterhead

(2) Company name and payment address

(3) Company Point of Contact (POC) for the invoice with phone and e-mail

(4) Invoice number and invoice date

(5) Billing period

(6) SEC Contract number

(7) Task/Delivery Order number (if applicable)

(8) SEC Contracting Officer's Representative (COR name)

(9) Amount billed (by CLIN), current and cumulative

(10) Total amount billed this period

(11) Cumulative total billed to date

(12) Brief Description of Services Performed - General description only

e. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

mailto:iSupplier@sec.gov http://einvoice.esc.gov/ http://einvoice.esc.gov/

5004.00 Appointment of Contracting Officer’s Representative (COR) (JUNE 2020)

a. TBD, is hereby designated the Securities and Exchange Commission COR for administration and information relating to this contract. TBD is hereby designated as the Alternate COR for this contract. The COR may not re-delegate his or her authority; only the CO has this authority.

b. The COR will manage the contract in coordination with the CO and within the terms of the contract. The COR’s responsibilities include reviewing invoices and charges by the Contractor, informing the CO of areas where exceptions are taken, and accepting or rejecting invoices in the SEC’s financial system. The COR shall be the primary point of contact responsible for communicating administrative guidance for on-boarding and off-boarding of Contractor Personnel, mandatory trainings, government closures, and other events as necessary. Unless otherwise specified in this contract, inspection and acceptance of supplies and/or services to be furnished under this contract will be performed by the COR.

c. Only the CO has the authority to change the terms and conditions of this contract.

The COR may request a contract modification, but the CO will make the final determination. The COR may not agree to or issue a change to the contract terms and conditions. In the event the Contractor effects changes to the contract at the direction of any person other than the CO, the changes will be considered to have been made without any authority and no adjustments will be made to the contract.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

6001.00 SEC Non-Disclosure Requirements and Agreements (FEB 2018)

Required non-disclosure agreements are attached and must be completed and returned to the Contracting Officer before starting work under this contract. Note: Electronic and digital signatures are prohibited.

Provisions of the SEC Regulation Concerning Conduct of Members and Employees and Former Members and Employees of the Commission expressly prohibit unauthorized disclosure and improper use of confidential or non-public information or documents. See 17 C.F .R. § 200.7353(b)(1) & (b)(2). The Contractor, and its employees, agents, subcontractors, and subcontractor personnel who will have access to confidential or non-public information or documents in the performance of the contract, agree to be bound by the provisions of Sections 200.735-3(b)(1) and 200.735-3(b)(2) of the SEC's Regulation Concerning Conduct and the terms set forth in the attached non-disclosure agreements (Attachments 1& 2). For purposes of this clause, “confidential or non-public information,” is defined as information generated by or in the possession of the SEC that is commercially valuable, trade secret, market sensitive, proprietary, related to an SEC enforcement or examination matter, subject to privilege, protected by the Privacy Act (5 U.S.C. § 552a), or otherwise deemed confidential or non-public by an SEC division director or office head, and is not otherwise available to the public.

An officer or executive authorized to bind the Contractor shall execute the non-disclosure agreement (Attachment 1) on behalf of the Contractor and return it to the Contracting Officer prior to the Contractor commencing work on the contract. The Contractor shall submit to the Contracting Officer a list of its employees, agents, and subcontractors that will be authorized access to SEC information by virtue of performing the requirements set forth in this contract. Each person identified on the list shall then sign the non-disclosure agreement on behalf of themselves (Attachment 2) and submit it to the Contracting Officer before commencing work on the contract.

The Contractor shall also ensure that all of its employees, agents, and subcontractors assigned to perform the requirements set forth in this contract adhere to the terms of the non-disclosure agreement, protecting all confidential or non-public information, and to not divulge to any unauthorized person. Assignment of staff who has not executed the non-disclosure agreement or failure to adhere to this statement shall result in action by the Contracting Officer, as deemed appropriate. Violation of this clause or the attached non-disclosure agreements by the Contractor, its employees, agents, subcontractors, or subcontractor personnel may result in default of the contract and/or civil suits and/or criminal prosecution.

6001.01 Restrictions on Use, Disclosure, and Duplication of Confidential and Non-Public Information (NOV 2010)

Confidential or non-public information, for purposes of this clause includes but is not limited to, all financial, statistical, personnel and/or technical data which is furnished, produced, generated, or otherwise available to the Contractor, during the performance of this contract. Unless otherwise specified, confidential or non-public information shall not be used for purposes other than performance of work under this contract without the prior written consent of the Contracting Officer. The Contractor, and its employees, agents, subcontractors, and subcontractor personnel are restricted from duplicating or disclosing confidential or non-public information, in whole or in part, outside the Securities and Exchange Commission (SEC) for purposes other than fulfillment of the requirements set forth in this contract. Any presentation of any confidential or non-public information, or any reports or material derived from confidential or non-public information shall be subject to review of the Contracting Officer prior to publication or dissemination. Any questions about whether information is confidential or non-public shall be referred to the Contracting Officer prior to use disclosure or duplication.

6002.00 Type of Contract (JUNE 2020)

This is a Firm-Fixed-Price and Labor Hour type contract/agreement.

6006.00 Conflicts of Interest (FEB 2019)

(a) General

Subpart 9.5 of the Federal Acquisition Regulation (FAR) 48 C.F.R. 9.5, prescribes responsibilities, general rules, and procedures for identifying, evaluating, and resolving organization conflicts of interest.

(b) Purpose

The purpose of this SEC Instruction (SECI) is to avoid, neutralize, or otherwise mitigate organizational conflicts of interest which might exist related to a Contractor’s performance of work required by this contract. Such conflicts may arise in situations including, but not limited to:

(1) A Contractor’s participation as a offeror, or representative of a offeror, in a procurement in which it has provided assistance in the preparation of the Government’s requirements and specifications;

(2) A Contractor providing advisory assistance to the Government for a procurement in which the Contractor, or a firm which the Contractor represents, is an actual or potential offeror; and

(3) A Contractor’s participation as a offeror, or representative of a offeror, in a procurement where the Contractor has obtained confidential or proprietary information relating to competing offers as a result of the Contractor’s work on prior contracts.

(c) Definition

For the purposes of this SECI, the term “Contractor” means: the Contractor; any of the Contractor’s parents, affiliates, or other entities in which the Contractor or such parents or affiliates have a financial interest; successors in interest to the Contractor or any of its parents or affiliates; proposed consultants or subcontractors at any tier; and employees thereof.

(d) Restrictions

The Contractor agrees:

(1) To remain ineligible to participate in any capacity (including participating as a prime contractor, subcontractor, or as the representative of another party) in offers, contracts, or subcontracts (whether solicited or unsolicited) that directly relate to the Contractor’s performance of work under this contract.

(2) To execute, prior to beginning work on a contract, such Confidentiality Agreements, Non-Disclosure Agreements, or other documents which the Contracting Officer may, in their sole discretion, require in order to protect the proprietary nature or confidentiality of information provided by the Government or otherwise received by the Contractor in connection with its work under this contract.

(3) As otherwise provided in this contract, not to accept any compensation or any other form of payment from a broker, potential lessor, or any source other than the Government for services rendered under this contract, and to employ aggressive strategies to minimize the Government’s lease costs where the Contractor would be entitled by common business practice to receive a real estate commission or any form of payment from a broker, potential lessor, or other party, for work performed under this contract.

(4) To immediately notify the Contracting Officer of any offer of compensation, other form of payment, or thing of value, made by a broker, potential lessor, or any source other than the Government to the Contractor related to services rendered under this Contract, regardless of whether such offer was made during Contractor’s performance of work under a given contract or subsequent to Contractor’s completion of work under such contract.

(5) Prior to the acceptance of a contract, request to immediately notify the Contracting Officer of any potential conflict of interest which would prevent or limit the Contractor’s ability to perform the work required under the contract.

(6) To immediately notify the Contracting Officer of any conflict of interest discovered during the Contractor’s performance of work pursuant to a Government contract; provided that the Contracting Officer shall have the right to impose such restrictions as they deem appropriate on Contractor’s performance based on the existence of such a conflict or, if the Contracting Officer determines that such restrictions would not adequately address the conflict of interest at issue, to terminate the Contractor’s performance of work under the contract at no cost to the Government.

(7) As otherwise provided in this contract, that if the Contractor declines to accept a task order request and subsequently participates (either directly or as a representative of another party) in a Government procurement action that was the subject of the task order request, then the fee which the Contractor would have been entitled to receive for such task order work or the fee actually paid by the Government for the task order’s performance by another contractor, whichever is greater, shall be applied toward the Contractor’s minimum order guarantee.

(8) That in the event that the Contractor knowingly withholds the existence of a conflict of interest from the Government, that the Contracting Officer may terminate this contract at no cost to the Government and any minimum guarantee(s) otherwise applicable to the Contractor will be forfeited; provided, that the foregoing shall be in addition to all other remedies and causes of action which the Government may have against the Contractor, including the suspension and/or debarment of the Contractor.

(9) To include this Conflict of Interest SEC Instruction, including this subparagraph, in all of the Contractor’s subcontracts at all tiers (appropriately modified to preserve the Government’s rights hereunder) which involve the performance of work by subcontractors in support of this contract.

(10) That, in addition to the remedies enumerated above, the Government may terminate this contract for cause in the event of the Contractor’s breach of any of the above restrictions.

6007.00 Compliance with Regulations (JUNE 2020)

a. The Contractor shall comply with all statutes, regulations, directives, instructions, and references applicable to the conduct of this acquisition as imposed by the Federal Government and the SEC, including, without limitation, those specified or referred to in this contract.

b. The Contractor and its employees performing work on-site at SEC facilities shall become acquainted with and shall comply with the rules and regulations of the SEC’s facilities, including, but not limited to security, controlled access, personnel clearances, and conduct with respect to health and safety at the site, regardless of whether or not title to the facility is vested in the SEC.

6012.01 Compliance with Security Regulations, Policies, and Procedures

(MAR 2012)

The Contractor shall be responsible for compliance by its employees with SEC security regulations, policies, and procedures. This includes safekeeping, wearing, and visibility of identification badges. The SEC will issue Contractor identification badges to on-site Contractor personnel, and the badges shall be visible at all times while employees are on SEC premises. The Contractor shall provide all requested information (the SEC will provide forms to the Contractor at time of award) required to facilitate issuance of identification badges and shall conform to applicable regulations concerning the use and possession of the badges. The Contractor shall be responsible for ensuring that all identification badges issued to the Contractor employees are returned within forty-eight

(48) hours following the completion of the contract, relocation, or termination of an employee and/or request of the Contracting Officer or the Contracting Officer’s Representative (COR).

6012.02 SEC 508 Requirements (JUNE 2020)

a. Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all Information and Communication Technology (ICT) products and services developed, acquired, maintained, and/or used under this contract/order must comply with the Information and Communication Technology Accessibility Provisions set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in FAR 39.203(a). The complete text of Section 508 Final Provisions can be accessed at Section 508 Law.

b. All ICT products must comply with the following requirements. Descriptions of the requirements are viewable at the link Section 508 Standards.

c. Offerors that fail to demonstrate compliance with the above requirements, may be eliminated from further consideration for award.

d. The offeror shall indicate for each line item in the schedule whether each product or service is compliant or non-compliant with the accessibility requirements at 36 CFR 1194 using a Voluntary Product Accessibility Template (VPAT 2.4). Further, the solicitation response must indicate where full details of compliance can be found (e.g., vendor’s website or other exact location).

Offerors to this solicitation must provide any additional detailed information necessary for determining applicable Section 508 standards conformance. If an offeror claims its products and/or services, including ICT deliverables such as electronic documents, web content or electronic reports, meet applicable Section 508 standards, and it is later determined by the Government – i.e., after award of a contract/order, that products and/or services delivered do not conform to the described accessibility, remediation of the products and/or services to the level of conformance specified in the contract will be the responsibility of the offeror at its expense.

6016.00 Supplies (JUNE 2020)

Space, desk, phone and computer will be made available to on-site contractor personnel at the SEC for use in the performance of their task and will be returned when they are no longer on-site. The Contractor is responsible for providing all other supplies required to perform the contract requirements with exception of those items identified in the contract to be provided by the government.

https://www.govinfo.gov/content/pkg/USCODE-2011-title29/html/USCODE-2011-title29-chap16-subchapV-sec794d.htm https://www.access-board.gov/ https://www.acquisition.gov/content/39203-applicability https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/corrections-to-the-ict-final-rule https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.itic.org/policy/accessibility/vpat

6024.00 Government Closures and Modified Operations (JUNE

2020)

a. In the event of Government closure or modified operations, performance under this contract, in whole or in part, may be deemed essential by the SEC and required to continue. (For the purpose of this instruction, “Government closure” includes, but is not limited to, those due to local or national emergencies, inclement weather, Government shutdown, administrative closings, or similar Government directed closings. “Modified operations” may include, but is not limited to, recommended/required telework, unavailability of certain Government facilities, or other scenarios where alternative operations are necessary.)

b. The Contractor shall coordinate with the COR or the CO when Government closure or modified operations are anticipated. When not otherwise addressed in the Terms and Conditions of the contract, only a CO may approve requests for telework, work hour changes, alternate work sites, or other accommodations, if necessary.

c. For contract performance that does not continue during a government closure or modified operations, Contractors shall refer to the Terms and Conditions of the contract and their internal company policies, as needed.

d. Unless otherwise specified by statute, Contractors will not be paid for performance that has not occurred. For firm-fixed price contracts, the government reserves the right to renegotiate pricing when work cannot be performed. For other than firm fixed price contracts (i.e., time and materials and labor hour contracts), the contractor will not be reimbursed in the event of a government closure or delayed arrival when work is not performed.

e. This instruction is supplemental and does not preempt conflicting FAR clauses or other federal laws or regulations.

Wage Determination No 2015-4047, Rev 13, dated 09 April 2020 applies to this acquisition.

The closing date and time of this solicitation is 31 July 2020 at 12:00PM Eastern Time.

Vendors shall submit quotations on company letterhead signed by an authorized company representative by the closing date and time. Quotes must be submitted via email only.

Paper copies of this solicitation will not be issued and telephone, fax, or email requests for the solicitation will not be accepted. Quotes must be valid for ninety (90) days after due date. Any amendment(s) issued to this RFQ will be published on this website.

Therefore, it is the quoter’s responsibility to visit this website frequently for updates on this procurement.

Electronically submitted quotations shall be submitted to the following email address:

wrightkh@sec.gov Khaleelah Wright, Contract Specialist

**It is the contractor's/quoter's responsibility to ensure that electronically submitted quotes are received by the Government by the due date.

Clarity and completeness of the quote are of the utmost importance. The quoter must be written in a practical, clear and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible.

mailto:wrightkh@sec.gov

STATEMENT OF WORK

C-l GENERAL DESCRIPTION

The U.S. Securities and Exchange Commission (SEC) has a requirement for skilled union technicians to provide HVAC/AC preventative maintenance services, equipment repair and emergency service calls in the Boston Regional Office. The Contractor shall provide quarterly inspection and preventative maintenance checks, service calls and emergency services for the HVAC/AC equipment to include the following location: 23rd Floor, Computer Room.

C-2 TASKS

C-2.1 The Contractor shall respond to service calls for the SEC's HVAC/AC equipment during regular working hours (Monday- Friday, 8:00AM to 4:30 PM) on a quarterly basis. Maintenance services include the following:

1. Check fan assembly.

2. Check fan bearings.

3. Check motor bearings.

4. Check belts & sheaves.

5. Check motor amps/volts/winding.

6. Check evaporator coil.

7. Check drain pans and drains.

8. Check electrical connections.

9. Check operating/safety/controls.

10. Check operation of run/stop/alarm.

11. Check temperature/humidity settings.

12. Check humidifier pans/drains.

13. Check humidifier overall operation.

14. Check compressor volts/amps.

15. Check compressor oil level.

16. Check visually for refrigerant & oil leaks.

17. Check crankcase heater w/a.

18. Check condenser fan operation.

19. Check tubing for chafing/vibrations.

20. Check operating pressures.

21. Check condenser coil w/a.

22. Check water regulating valve operation w/a.

23. Re-secure loose cabinet panels.

24. Check overall operating conditions.

25. Replace pre-filters every quarter.

26. Lubricate all bearings and motors.

27. Clean and check condensation pans and drain lines.

28. Clean and check condensation pumps.

29. Check and adjust all belts and drives. Belt to be changed a minimum of once a year.

30. Visually inspect all refrigerant piping for leaks.

31. Take ampere readings on all motors and compressors.

32. Check air distribution.

33. Test system operation.

34. Check operation for auto dampers.

35. Clean and check water strainers.

C-2.2 The Contractor shall notify the SEC's Contracting Officer's Representative

(COR) of the material required for repairs for prior authorization.

C-2.3 The Contractor shall provide for non-contract issues billable at 4 hour minimum, at the applicable overtime rate if after work hours for the HVAC/AC equipment is needed, as well as weekends and holidays. All services required to correct items such as electrical meters, fuse panels, disconnect switches, electrical supply lines to the equipment, water mains to the equipment, chilled water and steam lines, building drains, sinks, floor drains, well water pumps, cabinets, cases, door seals and hardware, or to clean any air passages including duct work, supply and return grilles as well as any act of God (i.e., flood, lightning strike) are not covered by the Full Coverage.