Attachment 1 - Child Care PWS.pdf

PERFORMANCE WORK STATEMENT FOR

CHILDCARE – 44TH IBCT YRRP Events

(December 2023)

I. BACKGROUND

1. The contractor shall, except as specified, provide all personnel, supervision, and all items and services necessary to provide Childcare Services for New Jersey Army National Guard Yellow Ribbon Events, as defined in this Performance Work Statement (PWS).

II. PERFORMANCE WORK STATEMENT

1. Period of Performance:

a. Period: Three days of services for four Yellow Ribbon events.

b. Unit, Locations, and Dates:

a. 44TH HQS & 104TH BEB: December 02, 2023 – JT2DC (Building 3601), 3601 Technology Dr, Fort Dix, NJ 08640

1. One room with a capacity of 75 adults each will be available at the venue for childcare.

2. Time: 0930 - 1500 – this time frame includes set up for registration the day of the event and cleanup of all supplies used on day of event.

b. 102ND CAV: December 02, 2023 – Hilton Parsippany, 1 Hilton Ct, Parsippany-Troy Hills, NJ 07054

1. One room with a capacity of 75 adults each will be available at the venue for childcare.

2. Time: 0930 -1500 – this time frame includes set up for registration the day of the event and cleanup of all supplies used on day of event.

c. 250TH BSB: December 03, 2023 – Bordentown Armory, 1048 US- 206, Bordentown, NJ 08505

1. One room with a capacity of 75 adults each will be available at the venue for childcare.

2. Time: 0930 -150 – this time frame includes set up for registration the day of the event and cleanup of all supplies used on day of event.

d. 112TH FA: December 09, 2023 – Timmerman Theater, 5441 8th St, Fort Dix, NJ 08640

1. One room with a capacity of 75 adults each will be available at the venue for childcare.

2. Time: 0930 -1500 – this time frame includes set up for registration the day of the event and cleanup of all supplies used on day of event.

2. Scope:

a. This PWS is for a childcare requirement, not a “baby sitter service”.

b. Adequate personnel (provide appropriate number of personnel to care for number of children per age group that is noted below):

1. December 02, 2023 (JT2DC)

• 6 months – 12 months: 0

• 13 months – 2 years: 5

• 25 months – 3 years: 10

• 3 years to 5 years: 10

• 6 years to 12 years: 10

• TOTAL: 35 Children

2. December 02, 2023 (Hilton Parsippany)

• 6 months – 12 months: 5

• 13 months – 2 years: 5

• 25 months – 3 years: 10

• 3 years to 5 years: 15

• 6 years to 12 years: 15

• TOTAL: 50 Children

3. December 03. 2023 (Bordentown Armory)

• 6 months – 12 months: 0

• 13 months – 2 years: 0

• 25 months – 3 years: 5

• 3 years to 5 years: 5

• 6 years to 12 years: 5

• TOTAL: 15 Children

4. December 09, 2023 (Timmerman Theater)

• 6 months – 12 months: 5

• 13 months – 2 years: 10

• 25 months – 3 years: 15

• 3 years to 5 years: 15

• 6 years to 12 years: 15

• TOTAL: 60 Children

3. Performance Requirements

a. Childcare vendor must be able to provide services at location and date specified above (section 1.b.).

b. This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

c. Contractor Management. The contractor shall provide an on-site contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the manager is absent should be identified to the POC for the event. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the operation of this contract. The contract manager and alternate(s) must be able to read, write, speak, and understand English. The contractor shall provide activities for children and to always ensure direct line of sight of children.

d. Childcare vendor must provide all necessary certifications for each employee (at a minimum state background checks through the New Jersey Department of Job & Family Services). Childcare vendor must provide a list of each employee working the event and the date of their most current background check no later than 7 days prior to event.

Childcare providers must be CPR and First Aid certified. This information must be verified/acknowledged in your quote.

e. Childcare provider must hold adequate Liability Insurance (copy of documentation to be provided with proposal).

f. Childcare provider must provide childcare age-appropriate activities for children. For example if arts and crafts are a provided activity, vendor must provide all material. Vendor must bring necessary supplies, such as blankets, changing stations, toys, games, etc. and is responsible for transporting materials to event venue location. Vendor must provide all necessary toys, games, TV/projector, movies, etc for the children as it is expected the rooms provided at each location will be empty.

g. Childcare vendor must include company safety and child accountability procedures (copy of documentation to be provided with proposal).

Provider must establish check-in/check-out procedures and supply written documentation of each child in attendance. Documentation of child attendance must be provided to the Yellow Ribbon Support Specialist point of contact no later than 5 days after event.

h. Conduct. Contractor employees shall not access any area that is not pertinent or necessary to the fulfillment of their duties in accomplishing this contract. Contractor employees are to adhere to all instructions and warnings, communicated or posted, regarding their work area and the facilities that occupy this area.

i. Inspections. Contractor performance may be evaluated on-site by the event POC for contract compliance.

j. No food or eating supplies are required.

k. Vendor must provide all necessary napping supplies (pack n play, etc) for the small children.

l. Per regulation the ratio of caretakers to children must be as follows:

6 months to 12 months - 1:4

13 months to 24 months - 1: 5

25 months to 36 months - 1:7

3 years to 5 years - 1: 10

6 years to 12 years - 1: 15

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level

(AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

3c Communication

Childcare vendor must provide the on-site point of contact that will be attending the event.

On-site manager shall be present for the entire time specified above and communicate any emergency in the childcare area.

Periodic Inspection / On- Site Coordinator

3d Employee Certifications

Childcare vendor must provide all necessary certifications for each employee to include background check, first-aid, and CPR.

Background checks should be at the minimum through the NJ Department of Job & Family Services.

3e Insurance

Childcare provider must hold adequate Liability Insurance.

Copy of documentation must be provided with proposal.

3f Childcare activities

Childcare provider must provide childcare age-appropriate activities for children.

Childcare vendor must bring necessary supplies, such as blankets, toys, games, etc. and is responsible for transporting materials to event venue location.

Periodic Inspection/ On-

3g Childcare vendor must Provider must Periodic Inspection / On-

Accountability Procedures include company safety and child accountability procedures (copy of documentation to be provided with proposal).

establish check-in/check-out procedures and supply written documentation of each child in attendance.

Documentation of child attendance must be provided to the Yellow Ribbon Support Specialist point of contact no later than 5 days after event.