ATTACHMENT 1_ CES Multi-Service PWS_FINALv2_8Jun22.pdf

FA7060‐22-R-XXXX

PERFORMANCE WORK STATEMENT

FOR

CIVIL ENGINEER MULTI-SERVICE CONTRACT

AT

JOINT BASE ANACOSTIA-BOLLING, WASHINGTON D.C.

8 JUN 22

FINAL

Contents

SECTION I

1.0 DESCRIPTION OF SERVICES

General

SECTION II

2.0 TASK DESCRIPTIONS

Oil Water Separators (OWS) Cleaning/Filter Replacement:

Grease Traps:

Exhaust Hood & Duct Cleaning:

Dryer Vent Cleaning:

Fire Protection Systems:

HVAC Water Testing and Treatment Service:

SECTION III

3.0 SERVICE SUMMARY

SECTION IV

4.0 DELIVERABLES

SECTION V

5.0 GOVERNMENT FURNISHED PROPERTY

Government Furnished Property, Equipment, Material, Information, or Services

Contractor Acquired Property

SECTION VI

6.0 GENERAL INFORMATION

Scheduling Concerns

Kickoff Meeting

Transition-In Plan

Quality Control

Emergency Operations/Mission Essential Personnel

Contractor Manpower Reporting Application (CMRA)

Security Instructions

Travel

Employee Accountability & Turnover

Miscellaneous Paragraphs

Attachment A

SECTION I

1.0 DESCRIPTION OF SERVICES

General The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Multi-Services at Joint Base Anacostia-Bolling (JBAB), Washington, DC. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

SECTION II

2.0 TASK DESCRIPTIONS

Oil Water Separators (OWS) Cleaning/Filter Replacement

The Contractor shall maintain Oil Water Separators and Reclamation Systems to ensure proper operation, to minimize breakdowns, to maximize useful life, and to ensure that oil, oily water and wastes, and sludge are effectively and lawfully managed, recycled and disposed of in accordance with (IAW) local laws. Maintenance services work includes the following: perform inspection and maintenance sufficient to prevent overflow of oil, industrial wastewater, and/or sludge; to prevent the obstruction of storm water flow by debris; to facilitate effective and efficient treatment, and to ensure that effluent from the treatment unit meets all federal, State, and local government effluent criteria. The contractor shall pump and clean out oil/water separators and reclamation systems on a regular schedule. Contractor shall pump all oil, oil residue and other waste from separators. Contractor shall prepare and submit complete and accurate (building number matching tank volume) Manifest Records for Oil Water Separator Hazardous Wastes (industry-standard format is acceptable). Contractor shall submit copies of all manifests to Base Civil Engineer Squadron Contracting Officer Representative (COR) within two (2) working days of the date of performance of service at the work site. Contractor shall drain separators and reclamation tanks completely. Contractor shall perform a visual examination to detect any damage or need for repairs and inspect all parts for problems.

Contractor shall record inspections results in a Performance Assessment Report (PAR) and submit reports to notify the COR of any damage found and contractor’s recommendations for any needed repairs. Contractor shall wash and drain the separator and fill with clear water as required for the unique configuration of the separator, fill to at least one (1) foot above the discharge down pipe. Any confined space work will be at the cost of the contractor.

Scheduling: All OWS and filters will be cleaned or replaced on a quarterly basis. The contractor shall develop a schedule for planned OWS activities IAW the provided Asset Inventory (See Attachment A) and provide it to the COR within 30 days of contract award. The contractor shall carry out tasks IAW the approved schedule.

Grease Traps The Contractor shall clean designated grease traps and remove and dispose of grease/oil to ensure proper function. The Contractor shall clean out and remove grease from grease traps and dispose of waste off installation, as per environmentally approved procedures and IAW local laws. Work shall include visual examination of grease traps to identify any needed repairs.

Contractor shall report any problems found to the COR in a PAR. Grease traps are clean and free of grease on baffles, perforated surfaces, and all other removable parts and function to meet the intended purpose. Contractor shall prepare and submit complete and accurate (building number matching tank volume) Manifest Records for grease traps (industry-standard format is acceptable). Contractor shall submit copies of all manifests to Base Civil Engineer Squadron COR within two (2) working days of the date of performance of service at the work site.

Scheduling: All grease traps will be cleaned on a monthly or quarterly basis. The Contractor shall develop a schedule for planned Grease Trap activities IAW the provided Asset Inventory (See Attachment A) and provide it to the COR within 30 days of contract award. The contractor shall carry out tasks IAW the approved schedule. Contractor shall make contact with the building occupant the month prior to service to coordinate service. A list of building occupants will be given to the contractor during the kick off meeting as this is a working document and changes frequently. All updates to this list will be forwarded to the contractor as needed by the COR.

Exhaust Hood & Duct Cleaning The Contractor shall service designated exhaust hoods and ducts and associated equipment to ensure they are clean and sanitary. The work includes cleaning the hoods, plenums, fans, fan housing, grease removal devices, weatherproof covers, and the full length of ventilating ducts.

The Contractor shall ensure the cleanliness of the system is in compliance with the requirements of the National Board of Fire and Underwriters and the current standards of the National Fire Protection Association, NFPA Standard 96, Chapter 8, 8-3 through 8-4. In the event the contractor is unable to bring the level of cleanliness to the NFPA standards, they shall notify the COR in a PAR.

Scheduling: All exhaust hoods traps will be cleaned on a monthly, quarterly, semiannual, or annual basis. The Contractor shall develop a schedule for planned Exhaust Hood & Duct activities IAW the provided Asset Inventory (See Attachment A) and provide it to the COR within 30 days of contract award. The contractor shall carry out tasks IAW the approved schedule. Contractor shall make contact with the building occupant the month prior to service to coordinate service; reference the building occupant list for contact. Contractor shall affix sticker to hood indicating date cleaned and next scheduled service.

Dryer Vent Cleaning The Contractor shall clean designated dryer vents and associated equipment to ensure they are clean and free of lint. The work includes cleaning dryer vent hoses, plenums, fans, fan housing devices, weatherproof covers and the full length of the ventilating ducts. Dryers with connecting vents shall be cleaned using commercially available devices. The Contractor shall ensure the cleanliness of the dryer vent and associated equipment is in accordance with the NFPA Standard 96 and other commonly accepted commercial practices. In the event the contractor is unable to bring the level of cleanliness to the NFPA standards, they shall notify the COR in a PAR. If the Contractor is unable to perform the cleaning, they shall notify the COR within 24 hours in a PAR. The report shall outline reasons for nonperformance and recommendations for solution, e.g., repair or replacement of equipment or parts.

Scheduling: All dryer vents will be cleaned on a semimonthly basis. The Contractor shall develop a schedule for planned Dryer Vent Cleaning activities IAW the provided Asset Inventory (See Attachment A) and provide it to the COR within 30 days of contract award. The contractor shall carry out tasks IAW the approved schedule. The contractor shall make contact with the building occupant the month prior to service to coordinate service; reference the building occupant list for contact. Contractor shall affix sticker to individual dryer to indicating date cleaned and next scheduled service.

Fire Protection Systems The Contractor shall perform maintenance on the electronic alarms fire protection systems to ensure safe, reliable, uninterrupted fire protection service. The Contractor shall maintain, inspect, and test fire protection systems. The Contractor shall schedule inspections, testing and certifications, maintain test documentation, and record inspection and test results. These records shall be provided to the COR in PDF via email within 24 hours of record occurrence or change.

The Contractor shall maintain, inspect, and test fire protection systems to operate as designed.

The contractor shall notify facility occupants, Fire Department Security Department two (2) days prior to performing maintenance, inspections, or testing of alarm system. The Contractor shall report all discrepancies within 24 hours of discovery in a PAR. The Contractor shall have at least one licensed supervisory employee present on the installation when contractor personnel are executing inspection, testing, and maintenance and repair tasks.

Service Calls: The Contractor shall respond and make corrections to deficiencies identified via contractor walk thru, or by request of the COR. Repairs shall be made immediately, if possible. IAW 2.1.5, if a deficiency cannot be repaired, the on-site personnel shall notify the COR in a PAR. If the COR approves the request for delayed work, a deadline will be set for the repair to be completed. The Contractor shall provide a single contact telephone number for service calls. The Contractor shall receive and respond to calls at this number 24 hours per day, seven days per week. A service call consists of all personnel, labor, equipment, transportation, tools, materials, supplies, supervision, quality control, management and other items and service necessary to provide the service call repairs IAW the PWS. It does not include travel time, or breaks taken while on the job site. Job site is defined as the actual repair/service work location.

2.5.2.1 Routine Service Calls: Service calls shall be classified as routine when the work does not qualify as an emergency. Routine calls shall be considered as received by the Contractor at the time and date the call is made to the single point of contact, or discovered during on-site manager/technician walk thru. The Contractor shall respond to the work site for all routine calls no later than the following business day upon required approval IAW 2.5.2.

2.5.2.2 Emergency Service Calls: Service calls shall be classified as an emergency call when the work consists of correcting failures which constitute an immediate danger to personnel or threaten to damage property. Emergency service call notification shall be considered as received by the Contractor at the time and date the call is made to the single point of contact or discovered during on-site manager/technician walk thru. The Contractor shall respond to the work site within two hours or less after receipt of an emergency service call. The Contractor shall work continuously without interruption and shall arrest the emergency condition before departing the job site.

HVAC Water Testing and Treatment Service The Contractor shall provide and implement an HVAC water testing and treatment program to ensure optimum equipment operation and to maximize useful life. The Contractor shall develop an HVAC water testing and treatment program for water-cooled chillers and cooling towers in accordance with equipment manufacturer’s specifications and the Unified Facility Code (UFC). The Contractor shall develop an HVAC water testing and treatment program for boiler water heating systems in accordance with equipment manufacturer’s specifications and the UFC. The Contractor shall submit HVAC water treatment test reports to the COR within two (2) working days of the date of performance of service at the work site.

Scheduling: The contractor shall develop an inspection schedule for planned HVAC water testing and treatment activities IAW the provided Asset Inventory (See Attachment A) and provide it to the COR within 30 days of contract award. The contractor shall carry out tasks IAW the approved schedule.

SECTION III

3.0 SERVICE SUMMARY

Table 1

Performance Objective PWS Paragraph Performance Threshold Method of

Surveillance

SS - 1 OWS /

Filter Replacement

Par.; 2.1.1 Complete all OWS clean outs & documentation IAW PWS and established schedule.

Periodic validation;

100% inspection of customer complaints

SS – 2 Grease traps

Par.; 2.2.1 Complete all grease trap clean outs & documentation IAW PWS and established schedule.

Periodic validation;

100% inspection of customer complaints

SS – 3 Exhaust Hoods & Duct Cleaning

Par.; 2.3.1 Complete all cleaning operations in safe & efficient manner return area to operational condition.

Periodic validation;

100% inspection of customer complaints

SS – 4 Fire Protection Systems

Par.; 2.5.1 Complete all Inspections and services IAW PWS NFPA codes.

Periodic validation;

100% inspection of customer complaints

SECTION IV

4.0 DELIVERABLES

All deliverables shall be delivered to the COR via email in legible PDF format.

Table 2

DELIVERABLE PWS

PARA

DUE DATE

Manifest Records for Oil Water Separator Hazardous Wastes

2.1.1 Within 2 working days of service

performance

Oil Water Separator Activities Schedule 2.1.2 Within 30 days of contract award

Manifest Records for Grease Traps 2.2.1 Within 2 working days of service performance

Grease Trap Activities Schedule 2.2.2 Within 30 days of contract award

Exhaust Hood & Duct Cleaning Activities Schedule 2.3.2 Within 30 days of contract award

Dryer Vent Cleaning Activities Schedule 2.4.2 Within 30 days of contract award

Fire Protection System Testing or Inspection Reports 2.5.1 Within 24 hours of record occurrence or change

HVAC Water Treatment Test Reports 2.6.1 Within 2 working days of service performance

HVAC Water Testing and Treatment Activities Schedule

2.6.2 Within 30 days of contract award

Performance Assessment Report multiple As needed

Kickoff Meeting Agenda 6.2 NLT 3 days after contract award

Transition-In Plan 6.3 At Kickoff Meeting

List of Employees 6.9.1 At Kickoff Meeting; upon request

SECTION V

5.0 GOVERNMENT FURNISHED PROPERTY

Government Furnished Property, Equipment, Material, Information, or Services. The

Government will not furnish property for this requirement. The Government will provide two offices for contractor use as listed on the Asset Inventory (See Attachment A).

Contractor Acquired Property The contractor will not be required to acquire any property.

SECTION VI

6.0 GENERAL INFORMATION

Scheduling Concerns.

Duty Hours. The Contractor shall have access to Government facility five days per week, Monday through Friday, eight hours a day, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, unless otherwise approved. Contractor personnel are expected to conform to customer agency normal operating hours; however the Contractor may be required access to Government facility outside of duty hours based on the customer agency’s needs. As a baseline, Contractor personnel shall work 8 hours per day, 40 hours per week. Compensatory time arrangements are permissible for temporary spikes in worktime; but overtime pay is prohibited without COR and CO approval. Federal Holidays shall be observed in accordance with Office of Personnel Management policy.

Core Duty Hours and Base Shutdown/Inclement Weather. Core duty hours are 0800 - 1600, Monday through Friday (excluding federal holidays). Work to be performed outside of Core duty hours shall be coordinated in advance with the COR. Expected out-of-core duty hours shall be annotated in the applicable monthly schedule. The Contractor shall follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of performance for work to be performed in the Joint Base Anacostia-Bolling (JBAB) is http://www.opm.gov/status/.

Kickoff Meeting The Contractor shall schedule and coordinate a Project kick-off Meeting no later than

(NLT) five (5) calendar days after contract award at the location approved by the Government.

The meeting will provide an introduction between the Contractor personnel and Government personnel who will be involved with the contract. The meeting will provide the opportunity to discuss technical, management, and logistic issues; communication process between Government and Contractor; and reporting procedures. At a minimum, the attendees shall include key Contractor personnel, key Government representatives, the CO, and the COR. The Contractor shall provide a Kick-Off Meeting Agenda.

http://www.opm.gov/status/

The Contractor shall provide a draft copy of the agenda NLT 3 days after contract award for review and approval by the COR prior to finalizing. The Government will provide the Contractor with the number of participants for the kick-off meeting and the Contractor shall provide sufficient copies of the presentation for all present.

The Kickoff Meeting location will be held at the Government's facility or another designated location and the date and time will be mutually agreed upon by both parties.

Transition-In Plan The Contractor shall provide a Transition-In Plan at the Kickoff Meeting, the plan shall facilitate the accomplishment of a seamless transition from the incumbent Contractor (if applicable) and incoming Contractor. The Contractor shall identify how it will coordinate with the incumbent Contractor and Government personnel to transfer knowledge regarding the following:

• Points of contact

• Location of technical and project management documentation

• Schedules and milestones

• Actions required of the Government

The Contractor shall also establish and maintain effective communication with the incumbent Contractor and Government personnel for the period of the transition via weekly status meetings per the COR’s direction if requested.

Incumbent employees may be interviewed for possible employment by the incoming Contractor; however, the employees will have the first right of refusal.

Current employees under this contract may be interviewed for possible employment by a succeeding Contractor; however, the Contractor will have the first right of refusal. The current Contractor will release any employee who chooses to be employed by a succeeding Contractor.

The current Contract will assist by orienting assigned employees of the succeeding Contractor during the last 30 days of the period of this contract, if so directed by the CO.

Quality Control Quality Assurance. The Government shall rely on the Contractors’ existing quality assurance system as the method to ensure that the requirements of the contract and performance thresholds are met; however, the Government reserves the right to monitor and evaluate the quality of services provided and compliance with the contract terms and conditions at any time.

Quality Control Plan (QCP). The Contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations, and best commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in this PWS. The Contractor’s quality control program is the means by which it assures itself that the work complies with the requirement of the contract.

Emergency Operations/Mission Essential Personnel

Continuation of Essential Contractor Services during Crisis. All services in this PWS

HAVE NOT been defined or designated as essential services for performance during crisis IAW DFARs 252.237-7023, “Continuation of Essential Contractor Services.”

Contractor Manpower Reporting Application (CMRA) The Contractor shall report ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the secure Contractor Manpower Reporting Application (CMRA) data collection site. The Contractor is required to completely fill in all required data fields at: http://www.SAM.gov. Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. The UIC for AFDW is FF16M0. While inputs may be reported anytime during the FY, all data shall be reported not later than 31 October of each calendar year.

The Contractor may direct questions to the CMRA help desk.

Subcontractor Input in CMRA: Prime Contractors are responsible to ensure all subcontractor data is reported. Subcontractors will not be able to enter any data into CMRA, but will enter their information into a Bulk Loader spread sheet available from the AF CMRA helpdesk. Subcontractor shall fill in columns A-C then return it to the AF CMRA helpdesk after it's completed and a technician team will enter the information into CMRA.

Security Instructions Physical Security. The Contractor shall safeguard all Government property, documents and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. At the end of each work day, all Government facilities, equipment, and materials shall be secured by a Government POC. Contractors are not allowed to secure Government facilities, equipment, and materials.

Access Control. The Contractor shall establish and implement methods of ensuring that no building access instruments issued by the Government are lost, misplaced or used by unauthorized persons. Access codes shall not be shared with any person(s) outside the organization. The Contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The Contractor is not authorized to record lock combinations without written approval by the Government COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires.

Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on JBAB or any other military facility.

Communications Security (COMSEC). Contractors may require access to COMSEC information on Air Force installations. The Contractor shall not require a COMSEC account.

Access shall be controlled by the sponsoring agency. Access to COMSEC material by personnel is restricted to US citizens holding final US Government clearances. Such information is not releasable to personnel holding only reciprocal clearances. If it is determined the Contractor is required to access COMSEC information, the necessary training information and courses shall be provided by the COR. The DD Form 254 shall give further instructions on safeguarding and managing COMSEC material.

Contractor Identification. All Contractor personnel shall wear the Air Force issued Common Access Card at all times when away from their immediate work area so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, Contractor personnel shall identify themselves as a contractor to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors shall identify themselves on any attendance sheet or any coordination documents they may review.

Electronic mail signature blocks shall identify their company affiliation. Where practicable, contractors occupying collocated space with their government program customer should identify their work space area with their name and company affiliation or as a minimum “Contractor” after name.

Drug, Tobacco, and Alcohol Use Policy. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

Travel Local Travel. Local travel to attend meetings or events may be required at no cost to the

Government. Travel within the Metropolitan Capital Area commuting vicinity is considered a cost of doing business and shall not be separately reimbursed.

Employee Accountability & Turnover List of Employees. The Contractor shall maintain a current listing of employees assigned under this contract. The list shall include the employee's name, and level of security clearance.

The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the CO and COR. An updated listing shall be provided upon request.

Contractor professionalism. The contractor shall:

• Present a professional appearance and maintain professional demeanor and conduct at all times.

• Conduct their work assignments IAW project schedules

• Function effectively and efficiently during extended periods of high pressure and stress.

• Function as an integral member of a team of highly trained professionals responsible for the safety and security of USAF personnel and resources.

Miscellaneous Paragraphs

Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement).

Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the JBAB FOIA Manager to ensure proper processing and compliance with the Act.

Controlled Unclassified Information (CUI). The Contractor shall comply with DoDI 5200.48, Controlled Unclassified Information. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government.

Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

Project Policy. The Contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

Inherently Governmental Functions. The Contractor shall not perform inherently Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relation to this PWS.

Ethics. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

Professional Appearance of Work Space. The Contractor shall keep work space areas neat and orderly and avoid conditions leading to safety violations.

Non-Personal Services. The Government shall not supervise or task Contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the Contractor to manage its employees directly and to guard against any actions that are of the nature of personal services, or give the perception of personal services to the Government or to Government personnel. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it is the Contractor’s responsibility to notify the CO immediately. Non-personal Contractor services shall not be used to perform work of a policy/decision making or management nature.