Attachment 1 Call Boxes Combined Synopsis Solicitation.docx

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-1.

This solicitation is set-aside for: Full and Open Competition

The associated North American Industrial Classification System (NAICS) code for this procurement is 238210: Electrical Contractors and Other Wiring Installation Contractors, with a small business size standard of $19 million.

The FSC/PSC is J059.

The Department of Veterans Affairs is seeking to purchase emergency call box services for the Bedford VA Medical Center, M.A.

All interested companies shall provide quotations for the following:

ITEM INFORMATION

SUB7853- Phone board & PS subassembly Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

SUBTPASYUCMB2CVR-Faceplace and Camera

POP Begin: 09-30-2026 POP End: 09-29-2027

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

7307A- Cellular Interface Subassembly- DCP-ATT

POP Begin: 09-30-2026 POP End: 09-29-2027

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

RP7700084A- Battery 90AH 12V Custom

POP Begin: 09-30-2026 POP End: 09-29-2027

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

ATTPLAN-2: SIM Card and 2-Year Prepaid Cellular Plan*

POP Begin: 09-30-2026 POP End: 09-29-2027

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Installation and Tech Labor

POP Begin: 09-30-2026 POP End: 09-29-2027

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Statement of Work (SOW) Rath Intercom System Upgrade

1. Project Overview This Statement of Work (SOW) outlines the scope, responsibilities, deliverables, and conditions for the Rath Intercom System Upgrade to be provided by the Contractor.

The project includes the supply, installation, and testing of intercom system components and related equipment for the customer site.

2. Scope of Work Contractor will provide equipment, installation, configuration, and testing services required for the Rath Intercom System Upgrade.

Equipment Supply

Installation Contractor’s technicians will install the supplied Rath intercom system components, including camera assemblies, batteries, cellular interfaces, and communication hardware.

System Configuration Contractor will require confirmation of the phone number that the intercom system will dial. A two-year prepaid cellular plan is included in this quote.

Storage Configuration Camera footage will be stored locally on SD cards consistent with the current system configuration.

Testing and Commissioning This quotation includes one functional test of the system by a factory trained contractor’s representative to confirm operational readiness.

Standard Work Hours Testing and labor are based on work being performed Monday through Friday between 7:00 AM and 3:30 PM, excluding holidays.

3. Exclusions Solar Panel – Existing unit will be reused. If the solar panel is not functioning after installation, a change order will be submitted.

Blue Light – Existing unit will be reused. If the blue light is not functioning after installation, a change order will be submitted.

Conduit installation Cutting, patching, or painting Permits and permitting fees Fire stopping Sales tax and bonds

The purchase order period of performance is 09/30/2026-09/29/2028.

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul.

The following solicitation provisions and clause apply to this acquisition:

[Start of Provisions]

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION AUG 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

All quoters shall submit the following: Technical, Past Performance, and Price.

All quotes shall be sent to the contract specialist, Sebastian Freeze, at sebastian.freeze@va.gov

Award will be based upon a lowest price technically acceptable evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.

(End of provision)

2. FAR 52.212-2, Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

(a) The following are the decision factors: Technical, Past Performance, and Price

(1) Technical

(2) Past Performance

(3) Price

(b) Evaluation approach: The Government will evaluate quotations using the lowest price technically acceptable evaluation process outlined in RFO FAR 12.203(c)(2), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical: The quotation will be evaluated to the extent to which it can meet the Government’s requirements as outlined in the statement of work and based on the information requested in the instructions to quoters section of the solicitation.

· Vendors must be an authorized service provider for the Avire RATH platform and provide proof as such.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. Provide 3 or more references of work similar in scope completed within the past five years, completed on attachment D.3.

(3) Price: The Government will evaluate the price by adding the total of all line-item prices, including all options.

(c) Options: The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement.

(d) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

2. FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR).

3. FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

4. FAR 52.204-7, System for Award Management- Registration (NOV 2024) (DEVAITION NOV 2025)

5. VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

6. VAAR 852.239-71, Information System Security Plan and Accreditation (FEB 2023)

7. VAAR 852.239-75, Information and Communication Technology Accessibility Notice (FEB 2023)

(End of Provisions) (Start of Clauses)

1. FAR 52.212-4, Contract Terms and Conditions–Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)

2. FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul (FAR Overhaul) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

3. FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023)

4. FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

5. FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011)

6. FAR 52.204-13, System for Award Management- Maintenance (OCT 2018) (DEVIATION NOV 2025)

7. FAR 52.209-6, Protecting the Government’s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) (DEVATION NOV 2025)

8. FAR 52.209-10, Prohibition on Contracting With Inverted Corporations (NOV 2015) (DEVIATION NOV 2025)

9. FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (DEVATION NOV 2025)

10. FAR 52.222-3, Convict Labor (JUN 2003) (DEVIATION NOV 2025)

11. FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (MAR 2026) (DEVIATION NOV 2025)

12. FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025)

13. FAR 52.222-41, Service Contract Labor Standards (AUG 2018) (DEVIATION NOV 2025)

14. FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

15. FAR 52.222-50, Combatting Trafficking in Persons (NOV 2021) (DEVATION NOV 2025)

16. FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (DEVIATION NOV 2025)

17. FAR 52.223-23, Sustainable Products (MAY 2024) (DEVIATION NOV 2025)

18. FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

19. FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (OCT 2018)

20. FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

21. FAR 52.233-3, Protest After Award (AUG 1996) (DEVIATION NOV 2025)

22. FAR 52.233-4, Applicable Law for Breach of Contractor Claims (OCT 2004) (DEVIATION NOV 2025)

23. FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services (JAN 2025) (DEVIATION APR 2026)

24. VAAR 852.201-70, Commercial Advertising (MAY 2018)

25. VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAR 2026) (DEVATION FEB 2026)

26. VAAR 852,232-72, Electronic Submission of Payment Requests (NOV 2018)

27. VAAR 852.239-76, Information and Communication Technology Accessibility (FEB 2023)

28. VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)

29. FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

30. VAAR 852.204-72, Personnel Vetting and Credentialing (MAR 2026)

(a) Definitions. As used in this clause – VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney-client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract.

*VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

Positions/Tasks Designated as Non-Sensitive Positions - Tier 1/Low Risk

Emergency Call Box Servicing

Positions/Tasks Designated as Non-Sensitive Positions - Tier 2/Mod Risk

N/A

Positions/Tasks Designated as Non-Sensitive Positions - Tier 4/High Risk

N/A

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:

Tier 3: N/A Tier 5: N/A

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract.

The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

1. When no longer needed for contract performance.

2. Upon completion of the Contractor/subcontractor employee’s employment.

3. Upon contract completion or termination.

(f) Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

(g) Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name..

2. Name of VA facility where Contractor/subcontractor employee works, if applicable.

3. Date background check submitted for Contractor/subcontractor employee.

4. Date PIV/identification card issued to Contractor/subcontractor employee.

5. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

6. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

7. Date Contractor notified VA that PIV/identification card is no longer required.

8. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

(End of clause)

(End of clauses)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 09/14/2026 at 9:30 AM EST to the contract specialist at sebastian.freeze@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f): Not accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below by 09/09/2026 at 9:30 AM EST:

Point of Contact: Sebastian Freeze; sebastian.freeze@va.gov Effective Date: 01/15/2026 Revision: 03