Attachment 1- Brand name characteristics and requirements_.pdf

Sources Sought Notice

Brand name technical specifications

This requirement is for the rental of brand name hospital-grade specialty hospital beds for William Beaumont Army Medical Center (WBAMC), El Paso, TX.

The specialty bed requirement only includes rental of specified equipment and accessories, delivery, pick-up, maintenance, and training on the use of rental equipment. The purchase of any additional product(s) is not a part of this contract and no additional supplies can be ordered using this contract.

Brand Name Envella Bed Requirements.

The Contractor shall be able to provide beds that:

• Shall support weight up to 350 pounds,

• Shall have an air fluidized support surface which provides pressure redistribution via fluid-like medium created by forcing air through beads as characterized by immersion and envelopment which is at least 19 inches wide and 45 inches tall. The rest of the surface must offer weight-based pressure redistribution.

• Shall have bed temperature control range of 86 to 100 degrees F

• Shall have a central bed lock and alert feature,

• Shall have an integrated scale for patient weights

• Shall have a bed frame must offer at least 6 inch clearance from the floor

• Shall have collapsible side rails,

• Shall have hospital-grade fire-resistant material.

• Shall offer an optional trapeze.

1.1. Training. The Contractor shall provide training on proper use of equipment. At a minimum, some form of face-to-face training must be provided to the facility by a trained Contractor representative quarterly.

1.2. Support. Due to the 24-hour mission of WBAMC, a customer service phone number shall be available 24 hours a day, 7 days a week to receive orders. Orders for rental equipment will only be placed by the appointed contract COR (Contracting Officer’s Representative). A trained representative of the Contractor shall be employed within a 100-mile radius of WBAMC providing in-services, answer questions, and assist with correct product selection as needed.

Setup of equipment, any necessary training of staff, and assistance transferring the patient onto the rental bed is to be part of every delivery unless declined in writing by WBAMC staff.

1.3. Delivery & Pick-Up. Due to the 24-hour mission of WBAMC, the delivery time of the equipment shall be no longer than 4 hours from the time an order is received. Removal of the used equipment from the inpatient wards must be completed within twenty four (24) hours from notification of the discontinuation of therapy. All specialty bed/mattress delivered to WBAMC shall be delivered and processed through Property Management Branch and Medical Maintenance before it is delivered to the patient.

Sources Sought Notice

1.4. Maintenance. Maintenance and repair of rental equipment shall be performed by the Contractor. Documentation of an electrical safety inspection shall be provided in accordance with NFPA 99. A copy of this documentation shall be delivered to the COR’s office for each piece of equipment delivered at the time of delivery. The COR shall deliver all electrical safety inspection documents to Clinical Engineering. A service technician shall be on call and available to come to WBAMC upon notification that equipment is not functioning properly. Response time shall be no longer than four (4) hours. If equipment cannot be repaired during the visit, a replacement shall be provided and the malfunctioning equipment shall be removed.

1.5. Invoicing. Invoicing shall be done on a monthly basis. Once the invoice has been approved, it shall be submitted into WAWF as a 2-in-1 invoice. This contract is a pay-per-use contract.

There is no minimum usage requirement of equipment for this contract. The Contractor shall not charge for unused equipment.

Performance Measurements

2.1. Outcome. The Contractor shall provide WBAMC Army Medical Center with specialty beds including: delivery, pick-up, training, maintenance, 24/7 technical support, and a local Contractor representative.

2.2. Standards. Acceptable measures include: the delivery of equipment within 4 hours after notification, on-going and continuous maintenance services, training of government personnel in the operation of the equipment, 24/7 availability of technical support and pick-up within 24 hours after notification.. Other performance factors, which may be monitored and are not quantified by numerical measurements include: the Contractor’s relationship with hospital staff/government personnel and accurate and timely invoicing.

2.3. The COR shall monitor Contractor performance by verifying timely delivery and pick-up;

Monitor maintenance and operation of equipment; verify availability of technical support and the Contractor representative; Monitor invoices received and the general business relationship between the Contractor’s staff and Government personnel; monitor training to staff provided by Contractor.