Attachment 1-BPA SOW Mech Rental Maxwell AFB 19 Aug 2024.pdf

STATEMENT OF WORK

Chiller, Boiler, and Air Handler Rental

Maxwell Air Force Base, Alabama

1.0 Background

Infrastructure within Maxwell Air Force Base and Gunter Annex, Alabama rely on chillers, boilers, and air handlers to provide heating ventilation and air conditioning for facility operation. If any of the aforementioned systems fail, an emergency procurement is initiated with contracting to identify a vendor that can respond with an appropriate piece of rental equipment to serve as a bridge to repair or replacement of the failed piece of equipment.

2.0 Purpose

The 42nd Civil Engineering Squadron (42 CES) would like to enter into a cooperative agreement, otherwise referred to as a Blanket Purchase Agreement (BPA). In the event of an emergency equipment need, this established agreement will expedite acquisition procedures by saving significant time and resources by placing orders for identified equipment at established prices and reduce the administrative costs of acquiring the emergency equipment rental services. The Contractor shall furnish all labor, equipment, material, manufactured articles, transportation, supervision, and all else necessary to accomplish the installation and maintenance of each item rented under this BPA. Work may be accomplished at Maxwell/Gunter AFB. All future references to Maxwell shall be construed to include Maxwell and Gunter unless specifically stated otherwise.

3.0 Acronyms/Definitions:

CS – Contract Specialist GPM – Gallons per Minute CO – Contracting Officer HWR – Hot Water Return CPG – Comprehensive Procurement Guide HWS – Hot Water Supply SOW – Statement of Work KW – Kilowatts COR – Contracting Officer Representative TAB – Test, Adjust and Balance ADEM – Ala Dept. of Environmental Mgt 42 CES – Civil Engineering BAS – Building Automation System USDA – US Dept. of Agriculture BTUH – BTU per Hour NEC – National Electrical Code

4.0 Applicable Specifications/Standard/Related Studies:

Applicable Publications, Laws, Regulations, etc.: All mechanical and electrical work accomplished under this contract shall conform to latest International Mechanical and SMACNA Code, and the newest National Electric Code guidelines. Refrigerant handling work will comply with EPA Regulation, Clean Air Act, Title VA, 1990, Section 608 “Refrigerant Recycling Rule.” The Contractor will comply with NFPA and Unified Facilities Criteria (UFC) 3-600-01, 8 Aug 2016, ASHRAE guidelines and all State and local ADEM codes.

4.1 Fire Regulations. The Contractor shall comply with as aspects of the current editions of the US Army Corp of Engineers Engineering Manual 385-1-1, NFPA Standard 241, and Maxwell AFB Instruction 32-2005.”

4.2 Public Law 107-171: Farm Security and Rural InveCORent Act of 2002, 13 May 03. http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act-2002 also known as the “Farm Bill.”

5.0 Scope of Work

The 42nd Civil Engineering Squadron has a requirement for the rental services of chillers, boilers, and air handlers in the event of an emergency need. The Contractor shall provide all labor, materials, equipment, and services as necessary to furnish, deliver, set in place, level, set up, complete connections, start up, inspect, test, ensure operational capability, shut down, disconnect, and remove from site once there is no longer a need of the emergency rental equipment at the facility site. The Contractor shall prepare for these units to run continuously during the time of need. The Contractor shall inform the Contracting Officer Representative (COR) of all work completed.

Deliverables

5.1 Chiller: The Contractor shall be capable of providing a range of trailer mounted, air cooled chillers. The chiller units must be equipped with an onboard chiller water pump capable of handling the load requirements for full capacity for 24/7 operation. The chiller units must be equipped with controls for automatic operation. The Contractor will supply and hookup all necessary hoses, piping, and wiring to facility connection points, perform initial startup of the chiller units, as well as tear-down and removal of all components after chiller unit is no longer required. The Contractor is also responsible for the transportation of the chiller(s) and necessary components to and from Maxwell Air Force Base and Gunter Annex facilities. The Contractor shall be capable of providing chiller units ranging in capacity of 40-500 tons with the individual sites determining sizing/electrical/utility requirements.

5.2 Boilers: The Contractor shall provide a range of trailer mounted, electric or gas fired boilers. Both domestic and HVAC boilers may be required. The boilers must be capable of handling the load requirement for full capacity for 24/7 operation. The boiler units must be equipped with controls for automatic http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act-2002 http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act-2002 operation. The Contractor will supply and hookup all necessary hoses, piping, and wiring to facility connection points, perform initial startup of the boilers, as well as tear-down and removal of all components after unit is no longer required. The Contractor is also responsible for the transportation of the boilers and necessary components to and from Maxwell Air Force Base and Gunter Annex facilities. The Contractor shall be capable of providing boilers ranging in capacity of 500k – 2M BTUs capable of staging to meet site needs with the individual sites determining sizing/electrical/utility requirements.

5.3 Air Handlers: The Contractor shall provide a range of trailer mounted, Air handlers. The AHU’s must be capable of handling the load requirement for full capacity for 24/7 operation. The AHU’s must be equipped with controls for automatic operation. The Contractor will supply and hookup all necessary hoses, piping, and wiring to facility connection points, perform initial startup, as well as tear-down and removal of all components after unit is no longer required. The Contractor is also responsible for the transportation of all necessary components to and from Maxwell Air Force Base and Gunter Annex facilities. The Contractor shall be capable of providing AHU’s ranging in capacity of 15K-25K CFMs with the individual sites determining sizing/electrical/utility requirements.

Additional Contractor Requirements A site-visit is mandatory prior to the proposal from the Contractor. Start-up and commissioning of the chillers, boilers, and air handlers shall be completed within fourteen (14) calendar days of the execution of the Call award unless otherwise specified. The Contractor shall provide protective barriers to prevent pedestrian or vehicular traffic from damaging rental equipment. All electrical connections shall follow NEC guidelines. The Contractor shall use licensed personnel for electrical connections. The Contractor shall provide all necessary materials and labor to level the unit for proper operation. The Contractor shall be responsible for all maintenance and repairs of the rental equipment. Maintenance includes all components including but not limited to ongoing cleaning and preventative servicing in accordance with the manufacturer’s requirements. The Contractor shall respond to and correct any issues that prevent the proper operation of the equipment within 24 hours of notification.

This will apply 24 hours per day, 7 days a week including any holidays. Any damage to property structures caused by the delivery/removal services, the Contractor shall provide necessary repairs or the replacement of greater than or equal to the value of the damage structure.

6.0 Period of Performance

5-Year BPA: Base period, plus four (4) option years beginning immediately after award.

7.0 BPA Calls

All work performed under this BPA contract shall only be performed by the Contractor via government issued BPA Call Orders awarded against the subject BPA contract. The process will be initiated by the Government notifying the Contractor that work is required. A Statement of Work will be forwarded to each BPA holder for each required project including date required to have necessary equipment on site and operational. The BPA holder quotes shall be submitted within twenty-four (24) hours of request by the Contracting Officer due to emergent need. Once the service is agreed upon by both parties, a BPA call will be issued to the BPA holder with the quickest response time to have on site and operational. The BPA Call will include the line items, quantities, and associated pricing. All pricing shall be determined directly from the BPA contract Pricing Schedule, less any applicable discounts. The BPA Call will also include the location of the work, an effective start date, and estimated ending date for the period of performance.

To facilitate closeout of individual orders placed under this BPA, within (30) days of completion of any individual order, the BPA holder shall submit a final invoice in accordance with 252.232-7003 Electronic Submission of Payment Requests.

8.0 Place of Performance

The place of performance is Maxwell Air Force Base and Gunter Annex, Alabama

8.1 Services shall be conducted in conformity with applicable regulations to contribute maximum satisfaction to responsible base offices. Services shall be made with minimum divergence from schedules once established. All services shall be made with minimum disturbance and maximum protection property.

The COR shall be notified 48 hours prior to work starting.

Contractor must within 24 hours of notice that a delay will be incurred notify the COR/CO in writing. This letter must identify why there will be a delay and how long. Also the Contractor shall take any actions in its control to prevent delay from occurring.

8.2 Supervision: Contractor shall provide competent supervision at all times when work is in progress. Contractor is responsible for scheduling and coordinating various trade activities. Contractor is also responsible for assuring that all work accomplished and materials used are in accordance with industry standards.

8.3 Access: The contract specialist/contracting officer shall have access any and all times to the Contractor’s equipment, materials, supplies, assigned areas and sites of operation for inspection purposes.

8.4 Hours of Operation: The Contractor will be able to accomplish this work between the hours of 7:00 AM and 5:00 PM. The Contractor will not normally be permitted to work on weekends or on the following legal holidays (or the day the Federal Government observes these holidays) unless he has coordinated such work with the Contractor representative at least seventy-two

(72) hours in advance:

a. New Year’s Day g. Labor Day

b. Martin Luther King, Jr’s Birthday h. Columbus Day

c. Washington’s Birthday i. Veteran’s Day

d. Memorial Day j. Thanksgiving Day

e. Independence Day k. Christmas Day

f. Juneteenth Independence Day

If interruption of any building utility services such as but not limited to the following, chilled water, electrical power, domestic water, fire protection water supply, or communications etc. are required, the Contractor shall coordinate the interruption of the utilities 24 hours in advance with the COR.

8.5 Ground Fault Circuit Interrupters: Whenever Contractor uses portable electrical tools or equipment in an outside location where operator will be in contact with a grounded surface or in an interior wet location where floor is conductive such as concrete, Contractor shall provide and use a portable ground fault circuit interrupter (GFCI). This shall apply wherever electric power is supplied through government-owned facilities. Contractor shall be responsible for maintaining the GFCI in operating condition and testing it before each use.

8.6 Pass and Identification Items: The Contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

4.10.1 DD Form 1172, Application for Uniformed Services Identification Card

(AFI 36-3026, Identification Cards for Members of the Uniformed Services, their family members and other eligible personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian Identification (ID) Cards).

4.10.2 AETC Form 58, Civilian Identification Card (AETCI 36-3001)

4.10.3 AF Form 1199, USAF Restricted Area Badge, or locally developed badge.

4.10.4 AF Form 75, Visitor/Vehicle Pass (AFI 31-204)

8.7 Retrieving Identification Media: The Contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement.

8.8 Freedom of Information Act Program (FOIA): The Contractor shall comply with DOD5400.7-R_AFMAN 33-302, Freedom of Information Act Program (FOIA), and requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material.

8.9 Reporting Requirements: The Contractor shall comply with AFI 71-101, Volume 1, Criminal Investigations and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

8.10 Physical Security: Areas controlled by Contractor employees shall comply with Base Operations Plans/instructions for THREATCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The Contractor shall safeguard all government property, including controlled forms, provided for Contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

8.11 Traffic Laws: The Contractor and its employees shall comply with base traffic laws and regulations.

8.12 Inspection and Acceptance: Inspection and acceptance of Services will be performed at Maxwell AFB and Gunter Annex, Alabama by a Contracting Officer Representative (COR). Inspection and acceptance will be conducted in accordance with the contract and Statement of Work.

8.13 Communications Cabling Protection: Contractor shall protect all communications cabling while working and if damaged is caused by the Contractor than the Contractor shall replace the damaged communications cabling with same or for internal cable base standard CAT6 cable. All CAT6 cable must be home run to communications room. Copper tie cables must be replaced with same. Fiber optic cables must be a continuous strand with no splices. All communications cabling must be wired to the T568B standard.

8.14 Air Field Driving: All Contractors must receive airfield drivers training prior to receiving notice to proceed or prior to driving on the airfield IAW (AFI 13- 213, 2.1.3.39.7.) This training will be provided by Airfield Management at Bldg. 844, Phone 953-7406/7407.

8.15 Fire Regulations: Contractor shall comply with all aspects of The National Fire Protection Association(NFPA) Standard 241, "Standard for Safeguarding Construction, Alteration, and Demolition Operations," current edition, and United Facilities Criteria (UFC) 3-600-01, “Fire Protection Engineering for Facilities,” current edition.

9.0 Government Furnished Property/Facilities/Equipment

No Government Furnished Property, equipment, materials, or services will be provided as part of this contract.

10.0 Security Requirements

10.1 Installation Access Requirements: As prescribed by the DAFFARS 5352.242- 9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the Contracting Officer (CO) listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in withholding of final payment.

Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

10.2 Controlled/Restricted Areas: If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DoDM5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

10.3 Reporting Requirements: The contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

10.4 Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

10.5 Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

10.6 Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

10.7 Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

10.8 Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under the applicable federal laws.

10.9 Illegal Weapons. The below weapons are considered illegal, unless specifically authorized by competent authority and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under the applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks

d. Homemade mortars, aka "tennis ball launchers" or similar devices.

11.0 Safety

The Contractor shall implement a safety program that ensures protection of Government personnel and property.

In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the accident / incident notification shall be sent within three (3) calendar days to the Contracting Officer Representative, who will forward it to 42 ABW/SE Safety Office.

12.0 Government Roles and Responsibilities

The 42 CES Engineering/FMS staff may provide assistance for making the required connections of the emergency equipment to the building connection point. The requesting facility will provide fuel for the operation of the emergency equipment.

Roles The following personnel are the authorized representatives to oversee and coordinate with the vendor for this contract.

Responsibilities Contracting Officer – The CO will ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and will safeguard the interests of the United States in the contractual relationship. The CO will also assure the Contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer Representative (COR (42 CES)) – The COR is a government employee assigned to interface and provide direction to the Contractor if within scope of the contract, does not constitute and/or change the contract, and has no funding implications. The individual does not have authority to change/modify the terms and conditions of the contract. The Contractor must refer any changes they deem may affect contract price, terms and conditions to the CO for action.

COR POC:

Name: James Wilson Phone: 334-953-4158 Email: james.wilson.178@us.af.mil

Mailing Address:

42 CES/CEY

400 Cannon Street Bldg 1060 Maxwell AFB AL 36112

The COR can assist the Contractor in the interpretation of technical requirements and performance of the effort required. The services to be performed by the Contractor during the performance period of this contract shall at all time and place be subject to review by the Contracting Officer or authorized representative.