Attachment 1 Boiler Repar PWS 9 Aug 21.pdf

Attachment 1 - Performance Work Statement Current as of 9 August 2021

FA500421R0007 - Boiler Maintenance/Repair Eielson AFB, AK

High Pressure Power Boiler Maintenance and Repair Services for the Central Heat and Power Plant

Boilers

Eielson Air Force Base

SECTION I

1.0 SCOPE OF WORK

1.1 Scope

Contractor to provide all labor, transportation, materials, facilities, equipment and personnel necessary to provide on-call critical maintenance/repair for six coal fired high pressure power boilers and/or their support systems. There are four (4) Springfield Boiler Co Model # 1951 and two (2) Indeck Keystone Energy Model # 2013.

1.2 Maintenance

Maintenance/repair shall be performed and coordinated with the 354th CES/CEOFG office.

The execution of repairs or maintenance may only be authorized by the Contracting Officer.

The Contractor shall be available to respond on site within a 24 hour period of being notified for maintenance/repair.

1.2.1 Maintenance/repair includes but is not limited to welding repairs on water wall tubes, super heater tubes, economizer tubes, generating tubes, pier tubes, front header, sidewall headers, rear header, super heater header, mud drums, steam drums, power piping, blow down drains, valves, safeties, hand holes, manholes, soot blowers, baffles, and gas passes. Maintenance/repair shall also include the boiler envelope and associated support systems. The support systems include the boiler, boiler tubes, boiler steam piping, feed water systems, piping, and American Society of Mechanical Engineers (ASME) certified welding. This will include the rolling of tubes into the headers and the replacement of tubes.

1.2.2 All work shall be performed by certified welders (ASME) and journeyman boilermakers. All maintenance/repair will be inspected and accepted by a State of Alaska Boiler Inspector, meet all requirements of ASME 9, and applicable boiler codes, the aforementioned inspection services shall be scheduled and funded by contractor.

1.2.3 The contractor shall request authorization prior to ordering any materials, or parts, as well as incurring labor cost past the initial call out. The aforementioned authorization may only be granted by the Contracting Officer. This is to verify the contractors pricing of the materials, parts, and labor is fair and reasonable and in accordance with terms and conditions of the contract. An itemized list of the materials, parts, and labor hours needed to complete the repairs will be submitted to the Contracting Officer prior to any work being accomplished by the contractor.

1.2.4 The government will reimburse the contractor for the parts and materials (at the contractor’s cost) required to return the high pressure power boiler, or its subsystems, to operational condition at Eielson AFB. The parts, materials, and labor will be reimbursed via equipment and material CLIN indicated in the contract. The contractor’s Letter of

Recommended Repair shall include all boiler inspection costs to bring the boiler system to full operation capability.

1.2.5 Following any services performed under this Performance Work Statement (PWS), the contractor shall furnish a written report detailing what repairs were made along with copies of employee certifications, state of Alaska boiler inspection reports for repairs and if employee certifications were required for the repairs.

1.3 Qualifications

1.3.1 The contractor shall have an “R” welding stamp as accepted by ASME code.

1.3.2 The contractor will also have minimum five years current experience repairing coal fired power boilers.

1.3.3 The contractor will have all tools, welding machines, tube rollers, and material available to complete all repairs.

1.4 Concept of Operations

1.4.1 Described as follows is the established process the Government will utilize for call outs and repairs as well as stated standards for deliverables.

1.4.1.1 Central Heat and Power Plant personnel identify a repair / maintenance that needs to addressed.

1.4.1.2 354 CES/CEOFG/Contracting Officer’s Representative (COR)/Contracting Officer (CO) make initial contact with contractor requesting a technician to evaluate the repair or maintenance that has been identified. The contractor must arrive on site within the required 24 hour period to evaluate the identified deficiency. The Government is responsible for coordinating access to the installation during a call out. The contractor may be required to provide identification information ahead of time per this effort.

1.4.1.3 Once at the CHPP and the job site has been determined safe to access, the contractor shall analyze the deficiencies and to the maximum extent possible inform the COR of progress being made. Progress should be documented and submitted in writing whenever possible.

1.4.1.4 Within one (1) day after inspection of any component for which the contractor recommends repairs or replacement, submit a Letter of Recommended Repair (LRR) to the COR. Contractor shall not let the LRRs accumulate.

1.4.1.4.1 Each LRR shall include a detailed listing of all components, to include part number, model, descriptive nomenclature, and manufacturer as well as suggested sources of procurement and lead time for arrival on site.

1.4.1.4.2 Contractor will supply the specific reference which identifies the component as being out of compliance with manufacturer requirements and/or recommendations.

1.4.1.4.3 Each LRR shall also include a description of the component’s condition, recommended repair or replacement, cost proposal and estimated time to complete the recommended work (after Notice-to- Proceed has been received).

1.4.1.4.4 Each cost proposal shall show itemized material and subcontractor costs, as well as labor hours and rates. If defects in components are discovered, which, in the contractor’s opinion, are optional to correct, the contractor shall submit a letter describing the defect.

1.4.1.4.5 The CO will review the information provided by the contractor and decide whether or not to make the optional repair.

1.4.1.5 The CO will review each LRR submitted. If the recommended additional repair is approved, a fair and reasonable price will be negotiated and the Contractor will be issued a Notice-to-Proceed with the repair.

1.4.1.6 For approved repairs, furnish all needed parts and repair services, welding, machining, and reshaping components to restore within manufacturer’s specified tolerances.

1.4.1.7 The CO may add inspection items to the “Task Inspection List” based on the type of work included in the accepted LRRs.

1.4.1.8 The contractor will provide a final cost report to the COR within 10 days of repair.

SECTION II

2.0 GOVERNMENT SPECIAL INSTRUCTIONS, TERMS AND CONDITIONS

2.1 Government Furnished Equipment/Property

2.1.1 The Government will not furnish any facilities or equipment for any work that needs to be accomplished in this PWS.

2.1.2 The contractor shall furnish all supplies needed to perform this contract according to the terms and conditions.

2.2 Hazardous Materials

2.2.1 The Contractor shall comply with base regulations regarding Hazardous Materials (HAZMAT) for all issues of hazardous materials.

2.2.2 The contract shall ensure procedures meet all applicable policies, publications, and protocols in this contract.

2.2.3 Provide Bio-Environmental Engineer Service with a Safety Data Sheet (SDS) on all first time purchases of hazardous items obtained through local sources of supply.

2.2.4 The contractor shall obtain approval prior to the use of the hazardous materials on Eielson AFB.

2.3 Emergency Medical Services

2.3.1 The government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill while at Eielson AFB.

2.3.2 Treated personnel will be responsible for reimbursing the government for the cost of medical treatment and patient transportation at the current inpatient or outpatient rate.

2.4 Government Remedies

The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for contractor’s failure to correct nonconforming services.

2.5 Hours of Operation

2.5.1 Services shall typically be performed Monday through Friday from 0700 hours to 1700 hours local time in coordination with the Government for all non-emergency maintenance.

2.5.2 All emergency repairs will be coordinated with 354 CES/CEOFG prior to the beginning of work.

2.6 Security Requirements

2.6.1 The contractor shall ensure each employee obtains a pass and all identification items as applicable for contractor personnel and contractor-owned vehicles. These forms will be issued by the Security Forces Pass and Identification Office, located inside the Visitor’s Center at the main gate.

2.6.2 The contractor shall maintain a current listing of employees.

2.6.2.1 The list will include employee names, social security numbers and driver’s license numbers. This list shall be provided to the contracting officer and servicing security forces organization.

2.6.2.2 An updated listing shall be provided upon change of employees. The Contractor must provide all names, social security numbers and duty hours of all personnel who will be on site at the start or anytime during this project.

2.7 Performance of Services During Crisis

2.7.1 During times of crisis or national emergency, the contractor shall continue to provide services as scheduled, with minimal disruption of services if directed by a Contracting Officer.

2.8 CO and COR Quality Assurance Personnel

2.8.1 The CO will appoint a primary and alternate representative for management of the day to day activities of the contract.

2.8.2 The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

2.9 Quality Assurance

2.9.1 The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract.

2.9.2 The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS.

2.9.3 The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become an official Air Force record of the Contractor’s performance.

2.10 Service Summary

2.10.1 The contractor service requirements are summarized into performance objectives that relate directly to mission essential items.

2.10.2 The performance threshold describes the minimum acceptable levels of service required for each requirement.

2.10.3 These thresholds are critical to mission success

Performance Objective PWS par. Performance Threshold

SS-1

Maintenance/repair for six coal fired high pressure power boilers and/or their support systems.

1.1

0 Deficiencies permitted.

SS-2

Respond on site within a 24 hour period of being notified for emergency maintenance/repair.

1.2

0 Deficiencies permitted.

SS-3

All work shall be performed by certified welders (ASME)

1.2.2

0 Deficiencies permitted.

SS-4

All maintenance/repair will be inspected and accepted by a State of Alaska Boiler Inspector

1.2.2

0 Deficiencies permitted.

SS-5

Request authorization prior to ordering any materials, parts, and labor relating to this PWS

1.2.3

0 Deficiencies permitted.

SS-6

Reimbursement documentation for the parts and materials

1.2.4

0 Deficiencies permitted.

SS-7

Written report detailing what repairs were made along with copies of employee certifications

1.2.5

0 Deficiencies permitted.

SS-8

Provide Letter of Recommended Repair to COR within one day after inspection

1.4.1.4

0 Deficiencies permitted.

SS-9

Provide within 10 days of repair a final cost report to

COR.

1.4.1.8

0 Deficiencies permitted.

SS-10

The Contractor shall comply with base regulations regarding Hazardous Material (HAZMAT) and Security requirements

2.2 & 2.6

100% of the time