Attachment 1 B10577 PWS.pdf

PWS Furniture Purchase | GSA

Bldg. 10577, Third Floor Command Suite, A-Wing, Vandenberg SFB, CA

Table of Contents

Table of Contents

1.0 Background

2.0 Scope

2.1. Furniture

3.0 Description of Services

3.1 General Services

3.2 Product Markings/Documentation/Tools

3.3 Delivery Services

3.4 Installation and Removal Services

3.5 Inspection/Acceptance Checklist

4.0 Government Furnished Property/Support

5.0 Site Conditions

6.0 Additional Services Information

7.0 Base/Installation Specifics

8.0 Administrative Tasks

8.1 Contractor Manpower Reporting (CMR)

9.0 All Deliverables (CDRLs)

9.1 Design/Installation

10.0 Points of Contact (POC)

1.0 Background

This purchase shall include the final design, pricing, purchase, removal of existing furniture and installation of new furniture in Building 10577, third floor, A-wing Command Suite reception area, miscellaneous offices and conference rooms, Vandenberg SFB, CA. Design effort is to be based on attached floor plan and furniture description noted below as prepared by 30 CES/CENME, Facilities Excellence.

2.0 Scope

2.1. Furniture

Not to exceed pricing that has been previously established by blanket purchase agreement (BPA) and GSA negotiated pricing to include design, delivery and installation services. The contractor may choose to propose lower pricing. For this project we require the following furniture as noted below. See descriptions and attached floor plan for additional information on each room and how furniture is to be configured.

Contractor shall disassemble and remove all existing furniture for transfer to the Recycle Center, B11514, or Defense Logistics Agency (DLA), B11510. Contractor shall coordinate delivery and prepare all required paperwork for submittal of removed furniture to the Recycle Center or DLA.

All furniture shall be modern or transitional in appearance. All finishes referenced are typical for all conference rooms and reception furniture. All furniture specified below is to be as noted or approved equal. All proposals will be evaluated on aesthetic, quality and pricing.

A300 Office, Task Chair CC1 (6 total); Keilhauer Filo conference chair 9421PA, swivel/knee tilt, mesh back, color: QM001 Off Black; leather upholstered seat, Leather #AR71017, color:

Storm, over CFC-free polyurethane cushioning material; 5-star base, PA00 polished aluminum, black casters for carpet.

A300 Office, Task Chair CC2 (1 total); Keilhauer Elite high back task chair 591-5, swivel/knee tilt, fully upholstered with fully upholstered open arm; upholstered seat, back and open arms, leather finish, Aria, AR91102, color: Cold Blue, over CFC cushioning material; 5-star base, PA00 polished aluminum, black casters for carpet.

A302 Reception, Coffee Table OT1 (1 total): Kimball, Circ wood veneer circular coffee table KA53415MGW, 34” diameter, Midtown Walnut (MW) wood veneer, polished aluminum wire base, 490 Chrome.

A302 Reception, Side Table OT2 (3 total): Kimball, Circ wood veneer circular coffee table KA51621ENW, 16” diameter, Midtown Walnut (MW) wood veneer, polished aluminum wire base, 490 Chrome.

A302 Reception, Curved Lounge Loveseat LS1 (1 total): Kimball, Entourage curved loveseat KB4L2, 70”w x 34”d, COM upholstery; back upholstery, 5 yards, Luna Ellword DwellEFW-585; seat upholstery, ## yds, Carnegie, Allure 6468-7, Allure 17; base finish, 490 Chrome.

A302 Reception, Curved Lounge Loveseat LS2-4 (1 total): Kimball, Entourage straight sofa, three pieces as follows:

-- LS2 (1 total): KB4LSRE, right end, 47.25” w x 29”d x 30.25”h, COM upholstery; back upholstery, 2 yds COM, Luna Ellword Dwell EFW-585; seat upholstery, Carnegie, Allure 6468- 7, Allure 17; base finish, 490 Chrome.

-- LS3 (1 total): KB4LSC, center section, 47.25”w x 29”d x 30.25”h, COM upholstery; back upholstery, 2 yds COM, Luna Ellword Dwell EFW-585; seat upholstery, Carnegie, Allure 6468- 7, Allure 17; base finish, 490 Chrome.

-- LS4 (1 total): KB4LSLE, left end, 47.25” w x 29”d x 30.25”h, COM upholstery; back upholstery, 2 yds COM, Luna Ellword Dwell EFW-585; seat upholstery, Carnegie, Allure 6468- 7, Allure 17; base finish, 490 Chrome.

A302 Reception, Lounge Chair LC1 (2 total): Kimball, Nash Club Chair K24GC, fully upholstered with fully upholstered open arm; upholstered seat,back and open arms;

upholstered leather seat, COL, Aria, AR91102, color: Cold Blue, over CFC cushioning material; upholstered back, COM, Luna, color: Copa Dino CPA -3790, over CFC cushioning;

leg wood finish, Midtown Walnut.

A300B Conference Rm, Technical Table TT1 (1 total): Nucraft Flow XT Table, 120”l x 42”w, Natural Walnut veneer, G25, hardwood edge; PM-1 power matrix, dual USB charging ports,

(2) RJ45 data ports, (3) receptacles, door with powder coat finish, A8005 Shadow; (2) wood veneer rectangular bases with access doors, cable management under table.

A300B Conference, Task Chair CC1 (9 total); Keilhauer Filo conference chair 9421PA, swivel/knee tilt, mesh back, color: QM001 Off Black; leather upholstered seat, Leather #AR71017, color: Storm, over CFC-free polyurethane cushioning material; 5-star base, PA00 polished aluminum, black casters for carpet.

A300B Conference, Side Chair SC2 (6 total); Keilhauer Filo conference chair 9421PA, swivel/knee tilt, mesh back, color: QM001 Off Black; leather upholstered seat, Leather #AR71017, color: Storm, over CFC-free polyurethane cushioning material; 4-star base, PA00 polished aluminum.

A301 Conference, Technical Table TT2 (1 total); Nucraft Flow XT Table, 204”l x 36”/78”w, Natural Walnut veneer, G25, hardwood edge; (2) total PM-1 power matrix, dual USB charging ports, (2) RJ45 data ports, (3) receptacles, door with powder coat finish, A8005 Shadow; (3) wood veneer rectangular bases with access doors, cable management under table.

A301 Conference, Task Chair CC3 (5 total); Keilhauer Elite high back task chair 511-5, swivel/knee tilt, fully upholstered with black urethane open arm; upholstered seat, back and open arms, leather finish, Aria, AR91102, color: Cold Blue, over CFC cushioning material; 5-star base, PA00 polished aluminum, black casters for carpet.

A301 Conference, Task Chair CC4 (10 total); Keilhauer Elite medium back task chair 517-5, swivel/knee tilt, fully upholstered with fully upholstered open arm; upholstered seat, back and open arms, leather finish, Aria, AR91102, color: Cold Blue, over CFC cushioning material; 5-star base, PA00 polished aluminum, black casters for carpet.

A301 Conference, Side Chair SC1 (45 total); Keilhauer Branden side chair 2100, fully upholstered back/seat/arms, Leather #AR71017, color: Storm, over CFC-free polyurethane cushioning material; legs to be Brushed Aluminum.

A301 Conference, Credenza BC1 (1 total); Nucraft Performance credenza, 63”w (when open), 72”w x 28”d; wood veneer finish, Natural Walnut G25; polished chrome pulls.

3.0 Description of Services

3.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install furniture within B10577, A300 Command, Rooms A301, A300B, A300A & A302. This includes ongoing servicing of any items Suite defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install furniture.

3.1.2 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DOD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

3.1.3 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.4 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.5 The contractor shall provide a Project Manager with a minimum of 5 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Space Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.6 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Space Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.7 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.8 The contractor shall provide customer service during normal duty hours, 0730- 1630 hours, Monday through Friday; except for federal holidays or when the Government facility is closed due to local/national emergencies, administrative closings or similar Government directed facility closings. The contractor will not be reimbursed when the Government facility is closed for the above reasons.

3.1.9 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.10 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.11 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-work days or other periods where government offices are closed.

3.1.12 All Space Force inquiries shall be responded to by a contractor representative within two business days.

3.1.13 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

3.1.14 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

3.1.15 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

3.1.16 The contractor shall be responsible for any storage of all new furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.17 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

3.1.18 The contractor shall maintain continuity between the support operations at Vandenberg SFB, California, and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to 30 CES/CENM, (805) 606-0068, during the same business day.

3.1.19 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel;

supporting personnel co-located on Vandenberg SFB, California, and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.20 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.2 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.2.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.)

shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

3.2.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and /or Government Project Manager prior to final Government acceptance of products and services.

3.3 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.3.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.3.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non- existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

3.3.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.3.4 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

3.3.5 Work shall comply with applicable building standards and codes, specifically:

National Electrical Code (National Fire Protection Association (NFPD 70) and National Life Safety Code (NFPA 101)

3.3.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.3.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work.

Duplication of keys or other means of access is not authorized.

3.3.8 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.3.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.3.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.4 Installation and Removal Services

Manufacturer certified professionals to install executive office furniture per the approved performance work statement.

3.4.1 Each installer shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed furniture.

3.4.2 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.4.3 During installation the contractor shall protect all furniture and building materials, to include carpet to remain, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

3.4.4 The contractor shall uncrate/unpack all new items and perform required installation in accordance with the manufacturer instructions.

3.4.5 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

3.4.6 Services shall include removal of packing materials from the installation.

3.4.7 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

3.4.8 The contractor shall maintain environmental controls when working in any

Space Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.4.9 Services shall include assembly of new product to conform to final Air Force approved design drawings.

3.4.10 Any furnishings attached to the building shall be attached securely.

3.4.11 Installation of furniture must be under the oversight manufacturer certified installer.

3.4.12 Light fixtures shall have appropriate lamps and be in working order.

3.4.13 Prior to acceptance the contractor shall clean all new furniture only with manufacturer’s recommended cleaning agents/products.

3.4.14 The contractor shall provide all new components, completely assembled, installed and operational, including keys in each lockset.

3.4.15 New furniture, equipment and accessories shall be level, square and in proper alignment with adjoining furniture. Operations of the furniture should operate smoothly.

3.4.16 The contractor shall inspect to ensure the new furniture is free of surface dirt, defects, the installation is complete and the new furniture is ready for use.

3.5 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

3.5.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

3.5.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

3.5.3 A final walk through will be performed with the contractor and the Government

Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.5.4 Upon completion of all contract requirements, the contractor will submit to the

Government Acceptor the completed punch list with documentation of completed punch list items. The Government Acceptor will initial the punch list and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed punch list to the invoice submission.

4.0 Government Furnished Property/Support

4.1 Base support includes Government-controlled working space and utilities.

5.0 Site Conditions

5.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours.

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area.

5.1.3 Threat condition level of the base is Bravo. This requires contractor personnel to get base access in order to complete the product installation.

5.1.4 A staging area adequate to sort, stage and uncrate/unpack products.

5.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working elevator if location is on a floor other than the first floor.

5.1.6 A loading dock and freight elevator is available for installation.

5.1.7 A building ready for the installation of furniture (i.e. other tasks such as flooring are complete so as not to cause any delays in performance) as described above.

5.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

6.0 Additional Services Information

6.1 Services shall include removal and/or disposal of all excess product and transport to the Space Force approved warehouse or other location as specified.

7.0 Base/Installation Specifics

7.1 All commercial trucks must enter through Lompoc Gate Vehicle Inspection Station, which is located at the intersection of Santa Lucia Canyon Road and Washington Avenue south of Highway 1 for inspection. In accordance with the Installation policies, base entry procedures must adhere to delivery vehicle process requirements mandated by SLD 30. Once at Lompoc Gate, the driver must have a current base pass from Bldg.

17595, Visitor Control Center located at the Santa Maria Gate and be able to show:

7.1.1 A current Vehicle Registration

7.1.2 A current Proof of Insurance

7.1.3 A valid and current Driver's License for the driver

7.1.4 A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

7.2 Gate Procedures:

7.2.1 Once at Lompoc Gate Vehicle Inspection Station, be prepared to exit the vehicle and allow for vehicle inspection. At this time, you may ask for directions to your final destination.

7.2.2 If the final destination requires the driver to leave Lompoc Gate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

7.2.3 Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

7.2.4 This procedure will occur each time a commercial truck requests access to the base.

7.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the SF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information to include office telephone number).

7.4 Personnel should the following items when entering an installation:

7.4.1 Current Registration for all vehicles

7.4.2 Current Proof of Insurance for all vehicles

7.4.3 Valid driver’s license for each driver

7.4.4 Valid driver’s license or other state identification for each passenger

7.4.5 Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Bldg. 17595, Visitor Control Center located at the Santa Maria Gate.

7.4.6 The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

7.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Bldg. 17595, Visitor Control Center, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

7.6 Mission Essential Services: Contractors are not considered mission essential.

7.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

8.0 Administrative Tasks

8.1 Contractor Manpower Reporting (CMR)

The contractor shall report ALL contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for the US Space Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following webpage address: http://www.ecmra.mil

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk.

9.0 All Deliverables (CDRLs)

9.1 Design/Installation

9.1.1 CLIN 0001 Design/Installation 1 total

9.2 Product/Installation

9.2.1 CLIN 0002 Task chair CC1 15 total

9.2.2 CLIN 0003 Task chair CC2 1 total

9.2.3 CLIN 0004 Coffee table OT1 1 total

9.2.4 CLIN 0005 Side table OT2 3 total

9.2.5 CLIN 0006 Loveseat LS1 1 total

9.2.6 CLIN 0007 Lounge sofa LS2-4 (3 pcs) 1 total ___________

9.2.7 CLIN 0008 Lounge chair LC1 2 total __

9.2.8 CLIN 0009 Technical table TT1 1 total ___________

9.2.9 CLIN 0010 Side chair SC2 6 total ___________

9.2.10 CLIN 0011 Technical table TT2 1 total ___________

9.2.11 CLIN 0012 Task chair CC3 5 total___________

9.2.12 CLIN 0013 Task chair CC4 10 total___________

9.2.13 CLIN 0014 Side chair SC1 45 total___________

9.2.14 CLIN 0015 Conf credenza BC1 1 total____________

10.0 Points of Contact (POC)

10.1 Resource Advisor, Bldg. B10577:

10.2 Customer Rep, Bldg. B10577:

10.3 30 CONS/PKB, Contracting Officer:

10.4 30 CONS/PKB, Contract Specialist:

10.5 30 CES/CENME, Designer/Exec Supt:

1st Lt Asher Floyd, 805.606.8747

MSgt Alexander Newman, 805.606.1733

A1C Lauren Havens, 805.605.3933

Ms. Elizabeth Waters, 805.606.0068