Attachment 1 - Air Show Sound SOW.pdf

Statement of Work (SOW)

2025 NELLIS AIR SHOW

SOUND CONTRACT

Description of Service:

General Requirements: Contractor shall provide Sound operations to support the Nellis Air Force Base Aviation Nation Air Show, 4-6 Apr 2025.

Background: The Nellis Air Show is an event held at Nellis Air Force Base, NV. The event is expected to have nearly 250,000 viewers over a three-day period. The event features aerial demonstrations, military displays, and food and drinks.

Contractor Requirements: The Contractor shall furnish, assemble, manage, disassemble, and remove all items/equipment necessary for performing all sound for the show.

Within three business days of contract award, the contractor shall meet with the government Director of Ground Ops, Dir of Air Operations and the Air Show Director for the purposes of conducting a coordination meeting to pinpoint and clarify locations and set up of the requirements called for in this contract.

Daily Sound Requirements: The contractor shall be on duty and ready to control sound operations for the air show NLT 0900Luntil 1700L 4-6 Apr 2025. The contractor will have the sound system up and operational no later than (NLT) 3 Apr at 1500 for a complete sound check with the narrator.

Contractor Requirements: The contractor must provide a sound system of high quality and will have both be wired and wireless speakers. Speakers must be individually control for volume. The sound system must cover at least 4800’ of the crowd line and have five self-contained speaker towers in the middle of the ramp, complete with each tower having its own power source (quiet generators). Wires to connect the speakers can be used on the crowd line but must be secured and not pose a tripping hazard to individuals nor a hazard to taxing aircraft. Contractor will work with the Thunderbird Communications personnel to enable their system to be connected to the Air Show sound system for their performance and narration.

Contractor must provide at least five fully functioning wireless microphones (including back-ups in case of failure), two UHF/VHF hand-held radios for the Air Boss to communicate with the aircraft directly and must provide an elevated platform at least 12 to 15 feet high, 17’ to 28’ long and at least 10’ to 12 ‘wide. Must have the capabilities to have at least two 8’ tables for the narrator, air boss and Air Operations Director to work. This platform must have a sunshade available that does not block the overhead view for any of these individuals. Stairs will be provided by the contractor so individuals can safely go up and down the platform. All speakers and speaker towers must be elevated so as not to block the view of the crowd and must all be self-contained (quiet generators, etc.).

Period of Performance: Contractor shall arrive at Nellis Air Force Base not later than 1200 PST 2 April 2025. Contractor shall not depart Nellis Air Force Base prior to 1900 PST on 6 April 2025, and if staying until Monday will plan on departing NLT 1000 PST on 7 April 2025.

Pre-Show Requirements: The Contractor will have all sound equipment assembled, in place and ready to conduct a sound check no later than 3 Apr 1500 and each day of the air show no later than 1000 with the narrator.

Points of Contact:

The contractor shall provide a supervisor with the authority to relay directions to all contractor employees. This supervisor will be located with other key Air Show personnel in the Nellis Emergency Operations Center. The supervisors shall be on-site during operations during the 2019 Air Show.

Installation Access:

The Contractor must provide the Organizer with the following information:

Full Name:

Date of Birth:

Country of Birth:

Social Security Number Driver’s License Number and State of Issue

Once the above information is provided, the Dir, Ground Support will perform the required background checks and coordinate installation access for contractor employees. Contractor employees are subject to background investigations and may be denied access to Nellis AFB if negative information is present in the background investigation.

Government Furnished Property/Services:

Deposits. The Organizer will not pay any deposits. All costs will be inclusive and will be paid in one lump sum. Payment will be made within 30 days of acceptance of a proper invoice.

Please see DFAR clause 252.232-7006 for invoicing requirements.

Lodging. Lodging costs will be paid by the Contractor. When submitting their quote, the Contractor will include a fee for lodging at the rate of $109.00 per day for single occupancy room, lodging fees must be listed as a separate line item. The lodging location will be located at the Nellis AFB Lodging; all rooms are NO SMOKING ROOMS. The Contractor will submit the number of rooms required in their official bid for calculation into the overall cost. Contractor, and all individuals/Sub-Contractors assisting the Contractor in the execution of this PWS and/or accompanying the Contractor under terms of this PWS, will be responsible for paying for all sundry items consumed. A credit card for each room provided will be required upon check-in to cover any sundry item costs.

Transportation. Rental Car costs will be paid by the Organizer. The Contractor will be responsible for identifying the type of rental car in their bid, so the Dir, Ground Support can obtain the necessary vehicle(s). The Organizer has established group reservation codes with local rental car companies for convenience in allowing the vehicles to be pre-positioned on Nellis AFB. The contractor before driving on the flightline will have to undergo a Flightline Driver’s orientation conducted by the 57th OSS Airfield Manager prior to driving on the Nellis flightline. This will be conducted as soon as the contractor arrives Nellis AFB.

Report of Damage, Destruction, Injury, or Death:

(1) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type, whether Government-owned or not, and the term “Contractor” includes the Contractor, its agents, or employees. If incident occurs on base, the 99th Security Forces Squadron (SFS) Law Enforcement Desk at 652-2311 shall be notified within 5 minutes of the occurrence.

(2) The Contractor shall submit the following reports to the Contracting Officer and the Government Representative appointed after the incident:

- A preliminary written report, to include witness statements, as soon as practicable.

- A complete written report within 96 hours of the incident.

Contractor’s Liability Insurance: The Contractor will maintain personal liability insurance with limits of one million dollars ($1,000,000.00) per aircraft/occurrence for bodily injury or property damage. To provide evidence of the above coverage, Civil Aircraft Certificate of Insurance (DD Form 2400) will be provided under this agreement before arrival at Nellis AFB.

Civil Aircraft Landing Permit (DD Form 2401) and Civil Aircraft Hold Harmless Agreement (DD Form 2402) will also be required prior to arrival.

END OF PERFORMANCE WORK STATEMENT