Attachment 1 - Aero Club Maintenance Service Statement of Work.pdf

PERFOMANCE WORK STATEMENT (PWS)

Airframes and Powerplant Mechanic (A&P) & FAA Inspection Authorization (IA)

ELMENDORF AERO CLUB

JBER, AK

SCOPE OF WORK

The contractor shall perform scheduled and unscheduled maintenance duties prescribed under 14 CFR (Code of Federal Regulations) part 43, performing aircraft alterations, repairs and general inspection of aircraft including annual inspections. Contractor will advise Aero Club employees on all current and projected maintenance needs. Contractor shall ensure aircraft and work areas are maintained in a clean and orderly fashion. The contractor will be responsible for maintaining aircraft records, in accordance with FAA (Federal Aviation Administration) regulations and Aero Club policies. Contractor work schedule will be Monday through Friday 0700-1600, excluding all federal holidays.

Contract shall last one calendar year.

SPECIAL QUALIFICATIONS

The Contractor must hold an FAA mechanic certificate with both airframe rating and powerplant rating (A&P). Additionally, the Contractor must have FAA inspection authorization (IA). The Contractor shall provide copies of supporting documentation to demonstrate these qualifications including but not limited to work experience, FAA mechanic certificate, and inspection authorization. Further, the Contractor must have a basic knowledge and understanding of Microsoft Excel.

The Contractor must be familiar with 14 CFR part 43 and shall have at least two years of experience in maintenance (Mx) of 100-series Cessna aircraft. The Contractor will also be required to become familiar with Mx of other aircraft types used by the Club.

Elmendorf Aero Club’s fleet currently includes the aircraft listed below but is subject to change.

• Cessna 172P (on floats)

• Cessna 172R

• Cessna 172SP

• Cessna 172RG

• Cessna 182R

• Cessna 185F (wheels and floats)

• Piper PA34-200T twin

The recurring scheduled inspections and maintenance tasks on the above aircraft include:

• 100-hour inspection (Fixed price for each aircraft type, exclusive of parts)

• Annual inspection (Fixed price for each aircraft type, exclusive of parts)

• 50-hour inspection (Fixed price for each aircraft type, exclusive of parts)

• Post flight, pre-flight, and in-flight discoveries (cost per hour)

• After hours, minimum of three hours. (cost per hour)

• R&R (remove and replace) engine and airframe components (cost per hour)

• Contractors shall Maintain calibrated tools program (cost per hour)

The Contractor shall become familiar with Aero Club aircraft maintenance policies and procedures. Contractor is required to carry liability coverage. Additionally, the Contractor must have a basic knowledge and understanding of Microsoft Excel.

SPECIFIC TASKS

1. Perform preventive maintenance, repairs and aircraft inspections including but not limited to 50-hour, 100 hour, and annual inspections to standards described in manufacturer maintenance manuals, airworthiness directives, service bulletins, federal aviation regulations, US Air Force regulations, and all other applicable regulatory documents.

2. Maintain aircraft logbooks in accordance with federal aviation regulations and Aero Club policies.

3. Provide instruction and expertise as needed to part-time maintenance staff for aircraft repairs, inspections, or other maintenance-related duties. Note: The Contractor will not serve in a supervisory capacity but will function in an advisory and quality assurance role.

4. Coordinate with the Aero Club Manager to ensure scheduled maintenance tasks are completed before regulatory deadlines.

5. Provide daily maintenance status reports to the Aero Club Manager.

6. Review aircraft discrepancies submitted by Club members and assist members/staff with questions regarding aircraft condition or airworthiness.

7. Designate any aircraft that may be considered unsafe or un-airworthy as ‘grounded’ per Elmendorf Aero Club Standard Operating Procedures.

8. Inspect, evaluate and install avionics and instruments. Inspect, evaluate and repair as necessary common electrical equipment.

9. Inspect, evaluate and repair as necessary components of airframe and engine.

10. Refinish coating for external surface components (wing, tail, fuselage, etc.), applying preservative or protective materials to components where appropriate.

11. Inspect new or overhauled aircraft components to ensure proper working condition.

Participate in functional flight checks as needed (pilot for functional flight checks will be provided).

12. Assist Aero Club staff as necessary with tasks including but not limited to the list

• HAZMAT control

• Inventory control

13. Update avionics database subscriptions as needed.

14. Notify the Aero Club Manager as soon as possible of any accident, incident and/or unusual occurrence involving Aero Club equipment. The Contractor must be available within reason to respond to phone calls should an emergency situation take place outside of normal working hours. Reason response time during business hours is no later than 2 hours.

15. Notify the Aero Club Manager if equipment or tools become inoperative.

16. Notify Aero Club staff of any parts, supplies or bench stock needed to complete aircraft maintenance tasks. All parts not available as bench stock will need to be purchased by the contractor.

17. Coordinate and attend any maintenance-related inspections and site-visits conducted by the US Air Force, Air Force Services, FAA, NTSB (National Transportation Safety Board), or other regulatory body.

18. Safeguard all government property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation.

19. Perform or arrange to be performed any other task directly related to aircraft maintenance, safety or airworthiness not listed above. Note: Major repairs or repairs anticipated to exceed 100 labor hours may be outsourced as a separate contract depending on the current workload for the Contractor and the current needs of the Aero Club. The Contractor may conduct such repairs if mutually agreed upon by the Contractor and the Aero Club Manager.

ACCEPTANCE CRITERIA

The Aero Club Manager or other US Air Force representative will verify that all services have been performed in a satisfactory manner and accept services performed.

Maintenance, inspections, and other related work must be completed within a reasonable number of billable hours, in accordance with industry norms.

SUBMISSION OF INVOICES

The Contractor will submit an invoice for payment no later than the last day of the month to both the NAFI and to the Aero Club Manager (see example invoice below).

*EXAMPLE INVOICE*

NAME & ADDRESS INVOICE DATE PAY PERIOD CONTRACT NO.

YOUR NAME DD/MM/YYYY 1-31 MAY 2022 ELME-F-XXXXXXX

YOUR ADDRESS

YOUR CITY/STATE/ZIP CODE

ALL INVOICES MUST BE SUBMITTED (AS A PDF) TO THE EMAIL ADDRESS LISTED BELOW:

AFSVA/SVTEA (ACCOUNTS PAYABLE)

2261 HUGHES AVE, SUITE 156

SAN ANTONIO, TX 78236

PHONE (210) 395-7725

FAX (210) 395-7493

EMAIL: AP.INVOICES@AFSV.NET

Contractor Phone Number:

Contractor Email Address:

QTY UNIT UNIT PRICE AMOUNT

AIRCRAFT MX: 0.0 HOURS $--/hr $00.00

AIRCRAFT MX (NON-LOCAL): 0.0 HOURS $--/hr $00.00

TOTAL AMOUNT: $ 000.00

mailto:AP.INVOICES@AFSV.NET