Attachment 1 757-205 Design SOW_REV 06082023.docx

Columbus, Ohio 43219-1834

Project 757-205 Construct Logistics and Operating Rooms

Minor Construction Project Design Scope of Work

1. GENERAL INTENT: The Contractor (herein referred to as “A/E”) shall provide Architect/Engineer (A/E) services to design a construction project at the Chalmers P. Wylie VA Outpatient Clinic (Columbus VA) in accordance with this design scope of work.

2. STATEMENT OF WORK: A/E Part One Services (also known as Design Phase) for this design project includes site visits, field investigation, conduct of studies, design charrettes with stakeholders and user interviews to prepare drawings, specifications and cost estimates for all facets of work and disciplines/trades to facilitate a construction project. This project will construct approximately 2,227sf of logistics space on the 1st floor that will increase the storage to allow for continued support for the facility expansions and add approximately 2,227sf of surgery space on the 2nd floor to add two operating rooms. This will require renovation to some space constructed under the Construct Surgery Addition project as well as the clean and sterile corridors. The logistics space was originally approved and then removed from the Build Specialty Care project as a deduct alternate and one of the OR's was removed from the Construct Surgery Addition due to the Logistics space not being constructed. The expansion of the OR’s directly supports the VA Priority; Focus Resources More Efficiently by improving delivery of health care service by determining appropriate and efficient use of services and ensuring effective care coordination across all care settings. The other functions of this project directly support the expansion of the ORs and correct safety deficiencies that have been identified at the facility. The Logistics expansion directly supports the OR portion of this project. The Logistics space will be used to store and distribute medical supplies to the additional and existing OR’s in the facility. The existing logistics storage space is not adequate as approximately 1800 SF will be lost with the addition of PACU beds required in this project. The logistics portion is being built on the first floor and the ORs are on the second floor. Without the logistics portion this project will create a cantilever, which is a physical security risk. The replacement of ductwork to stainless steel corrects FCA deficiency 337032 and complies with the VA HVAC Design Manual and the VA Master Construction Specifications. The replacement of the ductwork cannot be completed without the OR portion on this project. This project will not improve the energy intensity for the campus as it only is replacing the ductwork to mitigate the safety risk previously identified.

Extensive phasing will be required to minimize impacts to Central Ohio VA Healthcare System (COVAHS) operations and physical security during construction. The A/E shall develop a recommended phasing plan(s) for construction and estimated costs for implementation of the plan(s).

Multiple other deliverable requirements must also be prepared by the A/E for government use. This includes lists of furniture, IT equipment (such as desktop computers and phones), and other miscellaneous equipment items for VA procurement. These items are considered “Activation Items” and procurement of them cannot be funded by the construction project in accordance with VA fiscal policy. Installation costs for equipment however can be funded through the construction project. The A/E shall design for the quantity, space/dimensions and utility requirements for these furniture and equipment items. The list and figures shall be provided to the VA in accordance with the design submittal schedule (or sooner as required) to coordinate the purchase and delivery of these items with the construction schedule.

Equipment needed to meet requirements for an occupied building can be procured through the construction contract. The specifications for equipment items required for occupancy are covered in Division 1-10, 13-26 or 28-48 of the VA Master Specifications or is IT equipment covered in Division 27 and not other IT specifications.

Optional A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation and construction phases of the construction project, attendance at pre-bid, post-award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, site visits during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination with project commissioning requirements, review of any construction project modifications for cost and technical acceptability, attendance in the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design of this project. The A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. Copies of Columbus VA record drawings will be made available for A/E use; the A/E will verify the validity of the record drawings prior to the start of design work.

The A/E shall be solely responsible for management needs, including all associated labor, equipment, materials, mailing costs, and inspections, to meet the requirements of the design contact. The A/E shall further provide meeting minutes for all meetings held under this project.

3. DESIGN WITHIN FUNDING LIMITATIONS: The design shall be prepared by the A/E so as to permit the award of a construction contract, using Federal Acquisition Regulation and Veterans Affairs Acquisition Regulation procedures for the construction of the facilities, at a cost that does not exceed the project’s estimated construction contract VAAR magnitude of construction cost between $10,000,000 - $20,000,000.

4. DESIGN INDEPENDENCE: Federal procurement law requires all designs for construction to produce a “complete and usable” facility or improvement when constructed. VA policy requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project or certain equipment procured separately to be functional or activated. This certain equipment includes those items to meet code requirements for building occupancy, items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00. The certification does not include any other equipment, free standing furniture, furnishings and supplies to be procured by the VA through separate contracts.

The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design’s independence.

5. DESIGN CRITERIA: The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property.

VA additionally through the documents on the TIL has adopted the latest edition of multiple international/national codes and standards as stated in Program guide, PG-18-3 Design and Construction Procedures, Topic 1 – Codes, Standards and Executive Orders (https://www.cfm.va.gov/til/cPro/cPro.pdf).

VA and VHA policies in the form of directives, handbooks, operational memos and notices impose additional design and/or third-party review requirements for capital projects, or requirements before/during construction, which are available at https://www.va.gov/vapubs/, https://vaww.va.gov/vhapublications/ and http://vaww.hefp.va.gov/resources/updated-construction-guidance-and-expectations (Note: The last two links are to internal VA websites that are not available to the public). The most current revision of the document shall be used and may be annotated by a “(#)” added to the document number. These include, but are not limited to:

a. VA Directive 0023 Tier 1 Graphic Standards

b. VA Directive 0055 VA Energy and Water Management Program

c. VA Directive 0056 VA Sustainable Buildings Program

d. VA Directive 0057 VA Environmental Management Program

e. VA Directive 0062 Environmental Compliance Management

f. VA Directive 0065 Climate Change Adaptation and Resilience Planning

g. VA Directive 0067 VA National Environmental Policy Act Implementation

h. VA Directive 7501 Construction Project Liaison with Paralyzed Veterans of America (PVA)

i. VA Directive 7512 Seismic Safety of VA Buildings

j. VA Directive 7545 Cultural Resource Management

k. VA Directive 7777 Implementation of the VA History Program

l. VA Handbook 0023 Tier 1 Graphics Standards, Appendix A

m. VA Handbook 0730/1 Security and Law Enforcement

n. VA Handbook 0730/4 Security and Law Enforcement

o. VA Handbook 7545 Cultural Resource Management Procedures

p. VA Memorandum 2021-05-20 Interagency Security Committee Risk Evaluation Policy for All Delegated Leases

q. VHA Directive 1028 Facility Electrical Power Systems

r. VHA Directive 1061 Prevention of Health Care-Associated Legionella Disease and Scald Injury from Water Systems

s. VHA Directive 1105.05 Magnetic Resonance (MR) Safety

t. VHA Directive 1108.01 Controlled Substances Management

u. VHA Directive 1108.06 Inpatient Pharmacy Services

v. VHA Directive 1108.07 Pharmacy General Requirements

w. VHA Directive 1108.12 Management and Monitoring of Pharmaceutical Compounded Sterile Preparations

x. VHA Directive 1116 Sterile Processing Services

y. VHA Directive 1162.02 Mental Health Residential Rehabilitation Treatment Program

z. VHA Directive 1167 Mental Health Environment of Care Checklist for Mental Health Units Treating Suicidal Patients

aa. VHA Directive 1200.08 Safety of Personnel and Security of Laboratories Involved in VA Research

bb. VHA Directive 1330.01 Health Care Services for Women Veterans

cc. VHA Directive 1439 Food Service Management

dd. VHA Directive 1611 Safe Patient Handling and Mobility Program

ee. VHA Directive 1810 Boiler and Boiler Plant Operations

ff. VHA Directive 7515 Medical Gas and Vacuum Systems

gg. VHA Directive 7704 Emergency Eyewash and Shower Program

hh. VHA Directive 7710 Management of Lead-Based Paint in VHA Housing and Child-Occupied Facilities

ii. VHA Directive 7712 Fire Protection Code Reviews of Delegated Construction Projects

jj. VHA Directive 7714 Asbestos Management Program

kk. VHA Directive 7715 Safety and Health During Construction

ll. VHA Memorandum 2014-04-04 Executive Suite Expenditure Request Requirements

mm. VHA Memorandum 2015-07-17 Implementation of VA Physical Security Design Manuals

nn. VHA Memorandum 2016-09-12 Updated Construction Guidance and Expectations

oo. VHA Memorandum 2017-09-05 Interim Guidance for Heating, Ventilation and Air Conditioning (HVAC) Requirements Related to Reusable Medical Equipment (RME) Reprocessing and Storage

pp. VHA Memorandum 2018-11-07 Sensitive Infrastructure Data Classification – For Official Use Online (FOUO)

qq. VHA Memorandum 2020-08-28 Required Critical Water Systems Testing and Reporting for Sterile Processing Services (SPS)

rr. VHA Notice 2021-16 Storage of Vaccines and Medications in Pharmaceutical Grade Purpose-Built Refrigerators and Freezers at VA Medical Facilities

VHA’s Office of Healthcare Environment and Facilities Programs (HEFP) additionally publishes guidebooks on topics related to VA healthcare facility management and operations which are available at http://vaww.hefp.va.gov/guidebooks. The guides do not set VA/VHA policy, but incorporate references to laws, executive orders (including some not stated in PG-18-3), policies, codes and standards that impose requirements for VHA’s capital projects as well as identify best practices that should be evaluated for inclusion in project designs.

The U.S. Environmental Protection Agency to support compliance with the stormwater management requirements of Section 438 of the Energy Independence and Security Act of 2007 (EISA) publishes technical guidance on implementing EISA on Federal projects. The guidance and additional resources is found at https://www.epa.gov/nps/stormwater-management-federal-facilities-under-section-438-energy-independence-and-security-act. Additional stormwater management requirements may be imposed by state and local jurisdictions; the most stringent requirements in all cases (to include permitting requirements) must be incorporated into VA project designs.

The Federal Interagency Security Committee (ISC) publishes standards on physical security design requirements for non-military Federal buildings and facilities that the VA implements in its leases (as mandated by VA Memorandum 2021-05-20 Interagency Security Committee Risk Evaluation Policy for All Delegated Leases), which is available at https://www.cisa.gov/isc-policies-standards-best-practices. The most current edition of The Risk Management Process for Federal Facilities: An Interagency Security Committee Standard (RMP), including incorporated appendices shall be used to design tenant improvements for all VA leases.

Where conflicts exist between VA adopted codes, standards or state/local environmental requirements and the documents on the TIL, VA/VHA policy or other Federal requirements, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

Design shall be in compliance with the VA Sustainability Design Guide. At a minimum, design shall meet requirements outlines in the following sections:

A. Chapter 1 (General) B. Section 2.2 (Life-Cycle Cost Analysis) C. Section 2.4 (‘Guiding Principles’ Compliance and Validation) D. Section 2.6 (Metering) E. Section 4.3 (Energy-Efficiency Products and Equipment) F. Section 5.2 (Water-Efficient Products and Equipment Requirements) G. Section 6.5 (Low-Pollutant Emitting Materials) H. Section 6.7 (Environmental Tobacco Smoke Control) I. Section 6.8 (Toxic and Hazardous Materials) J. Chapter 7 (Environmental Impacts of Materials)

Demonstrable LEED® Silver Certification is required. A/E shall provide documentation that the design and construction of addition meets this goal. From the entirety of available LEED® Credits, certain credits are mandatory. The A/E shall supplement the mandatory credits with other credits chosen to accomplish sufficient credits for LEED® Silver Certification. The latest version of LEED® available shall be used. The mandatory credits (based on LEED® v3) are:

LEED® prerequisites necessary to obtain the required credits are also required. These include:

Integrated Design – Use a collaborative, integrated planning and design process that initiates and maintains an integrated project team in all stages of a project planning and delivery. Establish performance goals for siting, energy, water, materials, and indoor environmental quality along with other comprehensive design goals and ensures incorporation of these goals throughout the design and lifecycle of the building.

Design shall be in compliance with the VA PSDM. A/E to notify the VA of any elements that can not be met and provide the VA with an approvable design alternate for that requirement. Alternate shall be approved by the VA to be considered acceptable.

6. COMMISSIONING: Commissioning for all new and renovation construction projects is mandated by the Energy Policy Act of 2005 and the Executive Orders 13423 and 13514. The Whole Building Commissioning Process Manual dated May 1, 2013 (revised November 1, 2013) is the VA standard for commissioning of all construction projects. This document is available on the TIL at http://www.cfm.va.gov/til/spclRqmts.asp. The contractor shall utilize an Independent Commissioning Agent (Cx Agent) to ensure commissioning of the design and construction projects.

7. DESIGN COLLABORATION: The A/E during this design project shall collaborate with (at the minimum) the Cx Agent for the project and the Independent Life Safety Review Agent (LS Agent) for the project. Design submittal comments from these contractors, if concurred with by VA, shall be incorporated into the design. Cx Agent deliverables shall be coordinated with the A/E’s design submittals to ensure commissioning of the design project occurs. The A/E shall additionally coordinate on the Cx Agent’s tasks for the construction project.

8. SUBMITTAL REQUIREMENTS: Design submittals for Minor and Non-Recurring Maintenance (NRM) projects in the VA are governed by Program Guide, PG-18-15, Volume C - A/E Submission Instructions for Minor and NRM Construction Program dated November 2008. This document is available on the TIL at http://www.cfm.va.gov/til/aeDesSubReq.asp.

The A/E shall deliver design submittal documents that follow the iterative phase breakdown for design work shown below. Specific requirements for each discipline/work product listed under each phase can be found in PG-18-15; it is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The design must include deductive bid alternates in accordance with the VISN 10 Project Business Rules.

Quality Assurance/Quality Control (QA/QC) Plan Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

Part One Services are 1% billable upon acceptance of the QA/QC Plan.

Basis of Design (BD) The Basis of Design is a narrative presentation of facts, sufficiently complete, to demonstrate that the project concept is fully understood, and that subsequent design details, and their ultimate presentation in the final drawings and specifications, will be based on sound architectural and engineering decisions. Conceptual drawings of the planned design and the initial cost estimate will additionally be included. The narrative shall be updated throughout the course of design work to serve as a summary of major design decisions and changes.

Part One Services are 10% billable upon acceptance of the BD Submittal.

Schematic Design (SD) Site Development Architectural Asbestos Abatement

Part One Services are 25% billable upon acceptance of the SD Submittal.

Design Development One (DD1) Site Development Architectural Asbestos Abatement

Specifications – For work completed to date

Note: All design category items from the SD submittal (incorporating VA, Cx Agent, and LS Agent comments and requested corrections) will be included with the DD1 submittal.

Part One Services are 50% billable upon acceptance of the DD1 Submittal.

Design Development Two (DD2) Interior Design

Specifications – For work completed to date

Note: All design category items from the SD and DD1 submittal (incorporating VA and Cx Agent comments and requested corrections) will be included with the DD2 submittal.

Part One Services are 75% billable upon acceptance of the DD1 Submittal.

Construction Documents (CD) Site Development Architectural Asbestos Abatement

Deductive Bid Alternates Specifications

Part One Services are 95% billable upon acceptance of the CD Submittal.

Final Bid Documents (Bid) Site Development Architectural Asbestos Abatement

Deductive Bid Alternates Specifications

Part One Services are 100% billable upon acceptance of the Bid Submittal.

9. DRAWING FORMAT: All drawings shall adhere to VA project software requirements for Building Information Modeling (BIM) and Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp.

The A/E shall provide electronic drawings, various 3D renderings and a 3D model to present to VA throughout the design phase to adequately represent architectural, mechanical/electrical/plumbing (MEP), site conditions and other items in the design to aide with facility visualization and contractor coordination.

BIM software shall be Revit 2017 or the latest version available to COVAHS. BIM model Levels of Development (LOD) shall range from American Institute of Architects (AIA) LOD 100 to 300 as appropriate for the requirements of the SD, DD and CD design phases. Models shall be developed to include, but not limited to, the systems described below as they would be built, the processes of installing them and to reflect record drawing conditions (possibly incorporating into the Columbus VA Master Record Drawing – pending COVAHS expertise) as appropriate for the design phase.

Architectural/Interior Design Square Footage/Volume including Room Names and Numbers Departmental Ownership (By Common Name, Capital Asset Inventory Department Definition and Strategic Capital Investment Program Department Definition) Architectural Schedules Walls and Curtain Wall Sizes, Shapes, and Material Data Doors Windows Louvers Roof Floors Ceilings Vertical Circulation Architectural Specialties and Woodwork Life Safety Information (Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms) General Signage Schedules Furniture Equipment Structural Foundations Shafts and Pits Mechanical

HVAC

Plumbing Electrical/Telecommunications Power and Lighting Steam Distribution Nurse Call System Asbestos/ Hazard Material Info Security System Information (Access Controls, Security Cameras, Panic Alarms, Overhead Paging) Exterior Building Information Other Engineering Data as Required

10. SUBMITTAL FORMATS: Submittals shall be submitted in electronic format only, unless specifically required to be in hard copy format as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp), Autodesk AutoCAD drawing (.dwg), Autodesk Revit Project (.rvt) and Esri Shapefile (.shp, .shx and .dbf) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The A/E shall be responsible for providing:

Meeting/Conference Minutes Meeting minutes for all formal meetings and conferences held with the VA or between the A/E and the Cx Agent. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

Construction Cost Estimates Construction cost estimates shall comply with Manual for Preparation of Cost Estimates & Related Documents for VA Facilities dated March 8, 2011. This document is available on the TIL at http://www.cfm.va.gov/cost/index.asp. All estimates in any of the electronic formats listed above.

Quality Assurance/Quality Control (QA/QC) Plan All documents in any of the electronic formats listed above

Basis of Design (BD) All documents in any of the electronic formats listed above Two (2) half-size paper bond sets of drawings – 1 to VA, 1 to Cx Agent

Schematic Design (SD) All documents in any of the electronic formats listed above; LS Agent will review Three (3) full size paper bond sets of event space renderings for charrettes - 3 to VA Two (2) full size paper bond sets of drawings - 1 to VA, 1 to Cx Agent Three (3) half-size paper bond sets of drawings – 2 to VA, 1 to Cx Agent Two (2) paper bond sets of specifications – 1 to VA, 1 to Cx Agent Two (2) paper bond sets of the updated QA/QC plan, updated design narrative, investigation reports, design calculations, space planning data and cost estimate - 1 to VA, 1 to Cx Agent

Design Development One (DD1) All documents in any of the electronic formats listed above Two (2) full size paper bond sets of drawings - 1 to VA, 1 to Cx Agent Three (3) half-size paper bond sets of drawings – 2 to VA, 1 to Cx Agent Two (2) paper bond sets of specifications – 1 to VA, 1 to Cx Agent Two (2) paper bond sets of the updated QA/QC plan, updated design narrative, investigation reports, design calculations, space planning data, construction schedule, construction statement of work (SOW) and cost estimate - 1 to VA, 1 to Cx Agent

Design Development Two (DD2) All documents in any of the electronic formats listed above; LS Agent will review Two (2) full size paper bond sets of drawings - 1 to VA, 1 to Cx Agent Three (3) half-size paper bond sets of drawings – 2 to VA, 1 to Cx Agent Two (2) paper bond sets of specifications – 1 to VA, 1 to Cx Agent Two (2) paper bond sets of the updated QA/QC plan, updated design narrative, investigation reports, design calculations, construction schedule, construction SOW and cost estimate - 1 to VA, 1 to Cx Agent

Construction Documents (CD) All documents in any of the electronic formats listed above; LS Agent will review Two (2) full size paper bond sets of drawings - 1 to VA, 1 to Cx Agent Three (3) half-size paper bond sets of drawings – 2 to VA, 1 to Cx Agent Two (2) paper bond sets of specifications – 1 to VA, 1 to Cx Agent Two (2) paper bond sets of the updated QA/QC plan, updated design narrative, investigation reports, design calculations, space planning data, construction schedule, construction statement of work (SOW) and cost estimate - 1 to VA, 1 to Cx Agent

Final Bid Documents (Bid) All documents in any of the electronic formats listed above Two (2) full size paper bond sets of drawings - 1 to VA, 1 to Cx Agent Four (4) half-size paper bond sets of drawings – 3 to VA, 1 to Cx Agent Two (2) paper bond sets of specifications – 1 to VA, 1 to Cx Agent Two (2) paper bond sets of the updated QA/QC plan, updated design narrative, investigation reports, design calculations, space planning data, construction schedule, construction statement of work (SOW), design independence letter and cost estimate - 1 to VA, 1 to Cx Agent

Requests For Information Requests For Information shall be submitted within three (3) calendar days of submittal to the A/E.

Submittal Reviews Submittal reviews shall be submitted within seven (7) calendar days of submittal to the A/E.

Site Visit Reports Site visit reports shall be submitted within seven (7) calendar days of the visit. All documents in any of the electronic formats listed above.

Modification Requests Modification requests shall be submitted within seven (7) calendar days of submittal to the A/E. All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance.

Punch List Punch list shall be submitted within seven (7) calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

Record Drawings Record drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project.

11. PROJECT SCHEDULE/PERIOD OF PERFORMANCE: The A/E shall perform Part One Services/Design Phase work according to the schedule shown below.

Submittal Review Conference

Schematic Design (SD) Submittal 60 calendar days after VA acceptance of BD Submittal

Schematic Design (SD) Review Conference 14 calendar days after receipt by VA of SD Submittal

Design Development One (DD1) Submittal 60 calendar days after VA acceptance of SD Submittal

Design Development One (DD1) Submittal 14 calendar days after receipt by VA Review Conference of DD1 Submittal

Design Development Two (DD2) Submittal 60 calendar days after VA acceptance of DD1 Submittal

Design Development Two (DD2) Submittal 14 calendar days after receipt by VA Review Conference of DD2 Submittal

Construction Document One (CD) Submittal 45 calendar days after VA acceptance of DD2 Submittal

Construction Document One (CD) Submittal 14 calendar days after receipt by VA Review Conference of CD1 Submittal

Final Bid Documents (Bid) Submittal 14 calendar days after VA acceptance of CD Submittal

Total Part One Services/Design Phase Schedule 312 calendar days

Part Two Services/Construction Period Services shall be performed for the length of time between the acceptance of Final Bid Documents and acceptance of the Final Commissioning Report Amendment issued by the Independent Commissioning Agent. This timeline shall be approximately 1,100 days.

12. CONTRACT OVERSIGHT: All contracts for this project (shall be awarded by the Veteran’s Integrated Service Network 10 Network Contract Office (VISN 10 NCO); only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

The VISN 10 NCO shall designate a VA Contracting Officer’s Representative (COR) to monitor and manage the A/E’s performance under the design project contract. The COR shall be a representative of the COVAHS Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

A VA COR from the COVAHS Engineering Service Project Section shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s Representative” and does not supersede or eliminate the A/E’s responsibility for Part Two Services/Construction Period Services. The A/E ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase.

13. CONTRACT SECURITY: For this design project the VA certification and accreditation requirements do not apply and a Security Accreditation Package is not required in accordance with VA Handbook 6500.6, Appendix A.

Employees of the A/E shall comply with COVAHS security badging requirements while working under this project (Attachment 3).

14. SOW ATTACHMENTS:

The following documents are attached to this SOW for A-E use and incorporation into the project documents:

· VHA Required Division 01 Specification Sections (SOW Attachment 01)

· Program Guide, PG-18-15 Volume C - A-E Submission Instructions for Minor and NRM Construction Program dated November 2008 (SOW Attachment 02)

· Seasonal Influenza with Vaccines (SOW Attachment 03)

· VHA Directive 1061 Prevention of Healthcare Associated Legionella Disease (SOW Attachment 04)

· PCAC Post-Award Specs-Drawings Review Checklist (SOW Attachment 05)

15. OPTION ITEM REQUIREMENTS:

Solicitation Support Services Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

Answers to RFIs will be required from the A-E within five calendar days of the date the questions are sent to the A-E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A-E is required to comply with the five-calendar-day requirement.

Throughout the solicitation period, the A-E shall provide addenda as necessary if required to revise specs and drawings.

In response to any technical questions and/or addenda issued during the solicitation period, the A-E shall provide any final revisions to the 100% FC CD as part of the construction contract. These documents shall be labeled Final Construction.

Construction Period Services (CPS) Requests for Information (RFI) Requests for Information shall be submitted within three calendar days of submittal to the A-E.

Submittal Reviews Submittal reviews shall be submitted within seven calendar days of submittal to the A-E Site Visit Reports Site visit reports shall be submitted within seven calendar days of the visit. All documents in any of the electronic formats listed above.

Modification/Change Order Requests Modification requests shall be submitted within seven calendar days (check all against Dan’s email) of submittal to the A-E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A-E's reply regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A-E shall also supply cost estimates as requested by the COR for Requests for Proposals for anticipated changes. All documents in any of the electronic formats listed above. Note: If major modification, VA will provide additional time and document format guidance.

Punch List Punch list shall be submitted within seven calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

Record Drawings Record drawings shall be delivered to the VA within 30 calendar days after VA acceptance of the construction project. Autodesk Revit Project (.rvt) format and AutoCAD (.dwg) format.

Third-Party Commissioning The A-E shall provide Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, OCFM Whole Building Commissioning Process Manual located on the TIL (https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF). See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in all phases of the project, including both design and construction. It is anticipated that the Commissioning Agent will participate in the following: design reviews, owner’s requirements updates, design phase commissioning planning (facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the A-E shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all EHRM projects based on the following Systems to be Commissioned.

· HVAC (VA Master Specification Section 23 08 00): Direct Digital Control System, Chilled Water System, Condenser Water System, Steam/Heating Hot Water System, HVAC Air Handling System, HVAC Ventilation/Exhaust Systems, HVAC Terminal Unit Systems, Decentralized Unitary HVAC Systems, Humidity Control Systems, Hydronic Distribution Systems

· Electrical (VA Master Specification Section 26 08 00): Grounding and Bonding Systems, Electric Power Monitoring Systems, Low-Voltage Distribution System, Emergency Power Generation Systems

· Communications (VA Master Specification Section 27 08 00): Grounding and Bonding Systems, Structured Cabling System

· Electronic Safety and Security (VA Master Specification Section 28 08 00): Grounding and Bonding, Physical Access Control Systems, Access Control Systems, Security Access Detection Systems, Video Surveillance System