Attachment 1 668-24-104_Statement of Work V2.docx

Replace Wayfinding for Entire Campus

STATEMENT OF WORK FOR CONSTRUCTION SERVICES

Replace Wayfinding for Entire Campus Project No. 668-24-104 Mann-Grandstaff VA Medical Center Spokane, WA September 30, 2024

Attachments to this document include the following: Comment by Heider, Rachel A.: Do we also need to include Attachments of Interior Sign Schedule and 668-24-104 Replace Wayfinding Specification in the attachment lists? Comment by OShaughnessy, Jeremiah R. (SPO): Yes, added as Exhibit E Exhibit A Exterior Wayfinding Sign Location Map Exhibit B 668-24-104 Exterior Sign Schedule Exhibit C MGVAMC Combined Utilities 2022 Exhibit D Floors Plans Exhibit E Interior Wayfinding Sign Schedule

References:

1) VA Signage Design Manual PG-18-10 Revision May 16, 2023 cfm.va.gov/til/dManual/dmSignage.pdf

1. General:

The contractor shall furnish all labor, materials, equipment, supervision, as-built documentation, and all other related information for “Project 668-24-104, Replace Wayfinding for Entire Campus”, at the Mann-Grandstaff VA Medical Center in Spokane, Washington. Total project duration shall be 250 calendar days from notice to proceed.

The project will remove existing interior and exterior wayfinding signage, procure all new signage, install new signposts, new monument signs, new building designations, new exterior directional signage, new interior directional signage and new lobby signage. Areas where existing signs are removed will be restored to match the existing finishes prior to new sign installation. All signage will follow current wayfinding standards per the VA Signage Manual PG-18-10 (Reference 1). Comment by Heider, Rachel A.: This reads as though only removal and installation is required. Needs to be reworded to make clear that the KTR is required to procure the required signs as well. Comment by OShaughnessy, Jeremiah R. (SPO): Corrected Comment by Heider, Rachel A.: Recommend adding something about repairing to prior finish levels or something like that. Comment by OShaughnessy, Jeremiah R. (SPO): Added Comment by Rhodes, Karen R. (NCO20): Shouldn’t this be an attachment somewhere? Or, at the very least a hyperlink to the most current version? Comment by OShaughnessy, Jeremiah R. (SPO): Added Reference 1 callout hyperlink an current manual given in references section.

Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

This SOW presumes the Contractor will not need access to the Mann-Grandstaff VAMC Local Area Network LAN or any VA Sensitive Information to execute the contract.

The awarded Contractor will adhere to all applicable: codes, standards, guidelines, and design requirements found in the VA’s Technical Information Library (TIL) including the following: Comment by Rhodes, Karen R. (NCO20): ALL? Even if it doesn’t apply? Comment by OShaughnessy, Jeremiah R. (SPO): Added “applicable” Comment by Heider, Rachel A.: I’m a little confused by the formatting, it makes it seem like all numbers below this are detailed in the TIL.

Also the numbering is strange. We’re going non-bold 1. then subset 1-11 with subset letters and fourth subset roman numerals, then there’s a bolded 2) with subset letters and third subset numbers, and then 3) constraints with subsets with parenthesis numbers, etc. Comment by OShaughnessy, Jeremiah R. (SPO): This is wording from our typical SOW template. It is kind of wiggle words to say the list is not all inclusive.

A. Pre-proposal site visit:

2. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

3. Salient details of the infection control barriers are:

a) The ICB must be fire-resistant and rigid.

b) The barrier must be water resistant; capable of being cleaned and sanitized.

c) Installation of the barrier shall not:

1. Generate dust outside the barrier.

d) Demobilization of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier greater than 85dB.. Comment by Rhodes, Karen R. (NCO20): Same Comment by OShaughnessy, Jeremiah R. (SPO): See above

3. Generates excess fumes outside the barrier.

4. Require floor, wall, or ceiling repairs upon removal.

e) The barrier should be environmentally responsible.

1. The materials should be reusable.

2. The materials should not contribute to unnecessary waste to our landfills.

4. Fire-resistant plastic sheeting may be used to supplement the rigid infection control panel system. Comment by Rhodes, Karen R. (NCO20): Is this the ICB? Above no where does it state “rigid”. Comment by OShaughnessy, Jeremiah R. (SPO): Added rigid to 3a, in order to be fire-resistant the barrier would need to be rigid.

5. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Mann-Grandstaff VAMC.

6. Manometers shall be installed on the ICB adjacent to every entrance of the work zone to monitor negative pressure within the work zone.

C. The Contractor shall post and maintain the final signed Preconstruction Risk AssesmentPCRA, Infection Control Risk AssessmentICRA, Interim Life Safety Measures ILSM and Emergency Contact Information (when issued) at the entrance to the ICB for the duration of the project. The Contractor will update the postings when new documents are issued. Comment by Heider, Rachel A.: Spell out acronyms Comment by OShaughnessy, Jeremiah R. (SPO): Done Comment by Rhodes, Karen R. (NCO20): Spell out acronyms Comment by OShaughnessy, Jeremiah R. (SPO): Done

D. MaterialEquipment Lead time: Comment by Rhodes, Karen R. (NCO20): What equipment? Isn’t this just ‘signage’? Comment by OShaughnessy, Jeremiah R. (SPO): Yes signage only, updated to materials only

1. MaterialEquipment lead times shall be incorporated into the project schedule and used in conjunction with the baseline for the project start date.

E. Mann-Grandstaff VAMC Permits:

1. Unless otherwise stated the Contractor shall submit for all required VA permits (i.e. hot work or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

F. Work outside of normal business hours (0700-1600) or weekends: Comment by Heider, Rachel A.: Please define “normal business hours” Comment by OShaughnessy, Jeremiah R. (SPO): Done Comment by Rhodes, Karen R. (NCO20): Do we anticipate work being done off hours/weekends?

1. All work performed after hours or on weekends requires coordination with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

2. No work shall take place without written or e-mail confirmation from the project COR.

G. Utility Shutdowns:

3. Planned utility shutdowns should shall be indicated on the project schedule.

H. Submittals and Shop Drawings:

1. Unless otherwise stated, the Contractor shall provide shop drawings and materialequipment submittals for review and approval by the COR fifteen (15) calendar days prior to the start of construction. Comment by Heider, Rachel A.: Make sure this matches with specs if it’s in there Comment by OShaughnessy, Jeremiah R. (SPO): Done Comment by Rhodes, Karen R. (NCO20): Any construction? What if they start on the interior signage---is there “construction”? Do you mean prior to the start of the work? Comment by OShaughnessy, Jeremiah R. (SPO): All preconstruction submittals should be provide and approved prior to any onsite work. This would include shop drawings of all signage and materials of all signage. Both interior and exterior.

2. No work shall be started prior to review and approval by the COR.

I. Certifications:

1. When applicable, the Contractor shall provide certifications for all personnel performing any welding and shall certify all welds prior to the final sign installation. start-up of any of the units.

2. These certifications shall be supplied to the COR. and retained as a permanent record of the project folder.

3. Personnel certifications shall be provided to the COR prior to the start of on-site work.construction. Comment by Rhodes, Karen R. (NCO20): Construction or the work? Comment by OShaughnessy, Jeremiah R. (SPO): Updated to on-site work.

4. All weld certifications shall be provided to the COR at the end of every work week when applicable.

J. Post-Award meeting:

1. The meeting shall be coordinated through the CS/CO.

2. Scope of Work:

The Contractor shall inspect the area under contract prior to commencing work and identify any pre-existing damage and provide an Existing Site Conditions report with related photos to the Contracting Officer and COR for review and approval.

Any deviation from this Sscope of wWork requires the express authorization of the Contracting Officer. The Contracting Officer Representative (COR) does not hold the authority to authorize changes to this sScope of wWork.

A. Continued Use – The Medical Center maintains operations 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

B. Phases – The project work will be performed in one continuous uninterrupted phase.

C. All the work shall be done in accordance with the contract documents, attachments, Reference 1, and the Statement of Work. Comment by Rhodes, Karen R. (NCO20): Same comment D. Demolition / signage removal:

1. The Contractor shall maintain staff, patient, and visitor access to the buildings during construction.

1. Whenever traffic will be impeded by the Ccontractor’s work, the cContractor shall provide traffic control measures per the VA contract specifications. A detailed traffic control plan must be submitted and approved by the COR. Comment by Rhodes, Karen R. (NCO20): Ensure Contractor is capitalized throughout document.

1. The Contractor shall purchase all signage, posts, fasteners, mounting hardware, concrete, etc. necessary for the installation of all signage identified in the contract documents.

1. The Contractor shall provide all necessary equipment for the installation of all signage, e.g., manlifts, scissor lifts, traffic barriers.

1. Upon completion of this project the Contractor shall repair all the landscaping disturbed by this project, to an as found condition. in accordance with the Department of Veterans affairs Site Design Manual. Comment by Heider, Rachel A.: And interior finishes? Comment by OShaughnessy, Jeremiah R. (SPO): This section was meant only for traffic disruption due to exterior sign foundation work.

3. Constraints:

D. Exploratory demolition is permitted but must be coordinated with the COR.

E. Mann-Grandstaff VAMC implementsVHA Directive 1085 implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities. Comment by Rhodes, Karen R. (NCO20): Which can be found where? Comment by OShaughnessy, Jeremiah R. (SPO): They don’t need to read the policy just comply with the facility rules, reference to directive removed.

F. The Contractor badging process is a required security procedure. of all VA stations. It is the responsibility of the general or prime Contractors to notify their subcontractors of this requirement. All contracted workers visiting the jobsite will need to receive a cContractor’s badge. This is to be done before any construction or demolition work is started on the project. Failure to obtain and display the proper badge could result in the worker being removed from the station by Mann-Grandstaff VAMC Police.

The procedure to follow is:

1. The Contractor shall fill out Contractor Badging Forms – To Be provided by COR after kick-off meeting.

2. Two (2) forms of personal identification are needed. Valid (unexpired) forms of ID include:

a) Current Driver’s License.

b) An original social security card (not laminated). Substitutes may include:

i. Current Passport.

ii. Original birth certificate (not a copy).

Additional forms of identification can be found on Page 2 of the Contractor Badging Form.

3. The Contractor shall coordinate with the COR to return the completed forms.

4. Tasks and Responsibilities:

1. Construction Security Plan: Defines both physical and administrative security.

2. Construction Phasing Plan: It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

3. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

4. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.

5. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.

6. Construction Schedule: Work Breakdown Structure schedule including start/end dates, duration, and sequencing, preferably in MS Project or Primavera format (include floats).

7. Schedule of Values: A detailed Breakdown for Payment, including design stages, work performed, and work invoiced per Progress Payment submission.

a) The Schedule of Values is a representative breakdown of the cContractor’s firm, fixed-price bidoffer. Each portion of the Schedule of Values represents the amount the government paid to the contractor for that portion of the work.

b) Because the cContractor’s bid offer was is fixed, so too is the Schedule of Values. It is not fluid and does not change after submission and approval. The Schedule of Values can only be modified through a bi-lateral agreement between the gGovernment and the cContractor.

8. Existing Conditions Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer.

9. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

10. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with 668-24-104 Replace Wayfinding Specificationsspecifications and this SOW.

11. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

12. Document Submissions:. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by the Contractor.

15. Obtain PIV badges.

1. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.

1. Issue daily field reports of construction progress to the COR.

1. Attend field inspections and punch list inspections as requested by the COR.

1. Construction Close-out Period:

2. The Contractor shall provide the following:

c) As-built drawings and record submittals.

d) Staff training when applicable.

e) All Waste Reports submitted per Safety and Health during Construction Activities. Comment by Rhodes, Karen R. (NCO20): Where are these found/how is this accomplished? Comment by OShaughnessy, Jeremiah R. (SPO): Specs detail

f) Existing Conditions Re-survey.

2. The COR shall review the Contractor’s close-out submissions for thoroughness and conformance with the contract document requirements. The COR shall also review field-marked as-built drawings for conformance with final installations.

5. Deliverables:

A. The Contractor shall provide all submittals required by 668-24-104 Replace Wayfinding Specifications.the Specifications Book.

6. Time Frames:

A. This project shall be completed within tTwo Hhundred fifty (250) calendar days once NTP is signed.issued. Comment by Rhodes, Karen R. (NCO20): Above at the kick-off it just mentions the NTP being signed, not issued?

1. Phasing – The construction shall be executed in a single uninterrupted phase within one hundred sixty (160) calendar days.

2. Pre-construction (kick-off) Meeting is when the Notice to Proceed (NTP) is signed. Comment by Rhodes, Karen R. (NCO20): Signed only? Signed and issued? Comment by OShaughnessy, Jeremiah R. (SPO): Changed to issued as the clock should start when they are given NTP.

3. Pre-Construction Period duration is NTP + ninety (90) calendar days. Shop drawings shall be submitted to the COR for review and approval. VA needs fifteen (15) days to review product submittals. Within this period, the Contractor shall provide all materials included under Tasks and Responsibilities and the following:

1. Logistics Plan. Comment by Rhodes, Karen R. (NCO20): Is this new? It’s not under 4A? Comment by OShaughnessy, Jeremiah R. (SPO): Removed, logistics plan not required by specs.

2. Construction Security Plan.

3. Construction Phasing Plan.

4. Submittal Registry.

5. Accident Prevention Plan.

6. Activity Hazard Analyses.

7. Construction Schedule.

8. Schedule of Values.

9. Existing Conditions Survey.

10. Infection Control Plan.

11. Quality Control Plan.

12. Environmental Protection Plan.

13. Document Submissions.

14. Demolition Debris Management Plan.

15. Certificates, Licenses, and Training Documents.

16. Obtain PIV badges.

4. Construction Period - To be determined based upon the approved schedule for construction. The estimated construction period is one hundred sixty (160) calendar days with all product submittals to be delivered and approved by the COR prior to the start of construction. No demolition or construction shall be started without the review and approval from the COR for those items listed in the Pre-Construction Period unless authorized in writing by the COR or the CO.

5. The contractor shall submit a completed punch listt and commissioning reports (if applicable) for review and approval by the COR, within 14 calander days after completion of the work. Within this period the Contractor shall provide all materials included under Tasks and Responsibilities to the COR and the following: Comment by Rhodes, Karen R. (NCO20): Within what? X days of completion of work? Comment by OShaughnessy, Jeremiah R. (SPO): Fair, typo corrected. Comment by Rhodes, Karen R. (NCO20): “this period” being Construction Period? Or is this after construction period? 5 isn’t clear what period this is. Comment by OShaughnessy, Jeremiah R. (SPO): Corrected, to be with in the 14 days post work completion. Comment by Rhodes, Karen R. (NCO20): Again? They already submitted it at least once---why do they need to submit again? Comment by OShaughnessy, Jeremiah R. (SPO): This is to insure any remaining not installed material is turned over. For example blank sign panels for future use, or tools required for sign maintenance if non-typical.

a) Inspection and Approval by the COR and/or the CO.

b) Warranties documents and O&M Manuals.

c) As-built drawings and record submittals.

d) Staff training when applicable.

e) Contractor Release of Claims.

f) Waste Reports.

g) Existing Conditions Re-survey.

7. Performance Monitoring.

The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's performance. Comment by Rhodes, Karen R. (NCO20): The COR? Comment by OShaughnessy, Jeremiah R. (SPO): Yes, updated

8. Other Pertinent Information or Special Considerations.

1. All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits, and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates. Comment by Rhodes, Karen R. (NCO20): ??? Are we requiring certification other than the welder one mentioned? If so, we should be clear not a blanket statement. Comment by OShaughnessy, Jeremiah R. (SPO): This is typical words this would be such things as required OSHA safety certification, required competent person training for concrete prep and pour, etc. Comment by Rhodes, Karen R. (NCO20): Found where? Comment by OShaughnessy, Jeremiah R. (SPO): This is strange to ask where federal requirements are found, in order to do any work they would be familiar with the federal requirements.

2. Per VA Information Security Program policy – VA Directive and Handbook 6500 and 6500.6, Appendix A, contractorContractor storage, generation, transmission or exchanging of VA sensitive information during this construction project is not acceptable.

3. All work shall be scheduled to meet requirements of Mann-Grandstaff VAMC. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the COR.

The Contractor shall provide to the COR record of work certifications for all trade’s relative to this contract five (5) calendar days prior to beginning work on-site. Certifications shall include welders, pipe installers, machine operators, etc.

4. The Contractor is responsible for repairing any damages to existing utilities incurred during construction or demolition.

5. Utilities within the work area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. The Contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.

6. Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair, or refinish affected areas or surfaces to their original condition, or as existed before the commencement of this project. Upon completion of the contract, the Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or subcontractors to any existing structure, grounds and utilities shall be repaired or replaced to their original condition.

7. Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this sStatementcope of wWork shall comply with the 668-24-104 Replace Wayfinding SpecificationsSpecification Binder and all applicable state and federal regulations and codes. Comment by Rhodes, Karen R. (NCO20): Isn’t this a statement of work? Comment by OShaughnessy, Jeremiah R. (SPO): Correct, updated. Comment by Rhodes, Karen R. (NCO20): Now it’s a specification binder and not book as before, or just specifications before that? Be consistent. The actual specifications are titled “668-24-104 Replace Wayfinding Specifications”. Comment by OShaughnessy, Jeremiah R. (SPO): Updated throughout to reference document. Comment by Rhodes, Karen R. (NCO20): Which are??? And can be found??? Comment by OShaughnessy, Jeremiah R. (SPO): This is typical wording they would need to comply with state and federal regulations relating to the work at any worksite, we should not need to point the contractor to the regulations they need to comply with to run a business.

9. Government Furnished Equipment (GFE)/Government Furnished Information (GFI):

A. GFE Comment by Heider, Rachel A.: Spacing gets weird here Comment by OShaughnessy, Jeremiah R. (SPO): Corrected

1. None

B. GFI.

2. No additional information is intended to be supplied other than information that is requested by the Contractor.