Attachment 1 589-707 Supplement B - Final.pdf

SUPPLEMENT B

PROJECT TITLE/NUMBER: Construct Addition and Renovate Bldg. 3 for Pharmacy and Associated ADA Parking #589-707

DESIGN TIMEFRAME: A/E shall deliver final construction documents NLT 365 days after the Notice to Award.

CONSTRUCTION BUDGET/DESIGN LIMITATION: $13,497,000

CRITERIA FOR DESIGN AND PROJECT DEVELOPMENT (as applicable to project):

Design Manual Reference PG-18-10 Design and Construction Procedures, PG-18-3 A/E Submission Instructions, PG-18-15, Minor and NRM Projects, Vol C Standard Details. Program Guide, PG-18-4 Equipment Guide List PG-18-5 Equipment Guide List Index Space Planning Criteria, PG-18-9 VA-Space and Equipment Planning System (VA-SEPS) Architectural Accessibility and VA Barrier Free Design Standards PG-18-13 Asbestos Abatement Design Manual VA Signage Design Guide Master Construction Specifications, Program Guide-18-1 VA Design Alerts VHA Fire Protection Design Manual VHA National BIM/CAD Standards Physical Security Design Manual Whole Building Commissioning Process Manual VA Sustainable Design Manual Infrastructure Standards for Telecommunications Spaces National Codes and Standards (NFPA, NEC, Natl. Plumbing Code, EPA, OSHA, Department of Veterans Affairs, etc.)

Note: Above documents can be found at the following website: http://www.cfm.va.gov/TIL/

*Due to the nature of this project Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

SCOPE OF DESIGN/CONSTRUCTION PROJECT:

A/E shall be required to provide all technical and engineering disciplines as needed to meet project requirements as outlined. It will consist of, but is not limited to, architectural engineering, civil engineering, mechanical engineering, structural engineering, electrical engineering, fire protection engineering and physical security consultant. The A/E shall specifically include a fire protection and life safety review, and pre-construction risk assessment at the 60% design review.

A/E shall design a three-story addition to building 3 at 2,500sf per floor. The A/E will also design the renovation of approximately 14,151 square feet of existing space in building 3.

Within the new addition, the A/E shall on the ground floor create a new pharmacy waiting and http://www.cfm.va.gov/TIL/ counseling space. This space should be open to building 29 to provide easy access for the veteran to receive medications after their primary care appointments and to provide overflow waiting space in 29 for the pharmacy. The 1st floor of the new addition shall right size the pharmacy area and the 2nd floor will create a space to provide administrative workspace. The renovation of the existing ground floor shall include the existing pharmacy space and breakroom and the telecom room. AE shall provide a water infiltration study specifically at the existing break room for pharmacy, and existing telecommunications room for OIT on the ground floor. AE based on study results shall design a solution to mitigate water infiltration issues into the ground floor of building 3. The renovation of the first floor shall also include pharmacy and the entrance/lobby area of building 3. This area will be especially important due to the exterior work that is also a part of this project. The 2nd floor renovation shall include administrative space and restrooms. The design shall also include correcting ADA non-compliant internal and external spaces. The design shall also include replacing windows in the existing building as needed. The A/E shall design to reconfigure parking lots and entrances in front of buildings 1,3, and 4 to correct building access issues. Specifically building 3 main entrance shall have the existing covered drive way removed and converted back to a more historically accurate entrance for Veterans and visitors. The A/E shall also expand the covered parking and solar array on the parking canopy and reconfigure the northwest parking lot to provide handicap accessibility, increase parking, and provide physical security to the station.

This project with the parking area and building entrance reconfigurations shall correct roadway circulation. The A/E shall also follow the PSRDM, physical security resiliency design manual when designing the buildings, entrances, parking and road circulation.

AE will review VA furnished asbestos survey to identify known areas of remediation. The AE will be responsible for all specifications and cost estimations associated with remediation required as part of the design period of services. The AE shall be responsible for air monitoring services to be provided during remediation of hazardous materials (i.e. asbestos, lead, mold, etc). Remediation shall be performed by the construction contractor.

As part of initial design development, AE shall review proposed site and evaluate feasibly and constructability as well as suggest potential alternatives. Construction will consist of, but is not limited to, the following: replacement or relocation of MEP equipment ( i.e. generator, chillers, and air handler units) necessary demolition and removal; new and reconfigured partitions;

mechanical, plumbing, lighting, fire protection, and electrical systems upgrades (as necessary);

new interior finishes to ceiling, walls, and flooring; new casework; site preparation for pharmacy equipment furnishings; new windows for the new construction and renovation, new signage and wayfinding to include exterior wayfinding, repair of existing concrete structural members as required, repair of existing concrete slabs as required, landscaping and irrigation, asphalt and concrete road work.

Construction shall include the abatement of any asbestos as identified on the provided drawings. The construction of this project will take place in a very busy occupied building and is to be completed to allow medical care functions to be maintained uninterrupted throughout construction – necessitating carefully phased construction and coordination with VA COR/users. The A/E shall make investigations necessary to thoroughly evaluate the area, including interviewing the staff impacted because of this project. All design shall be in accordance with A/E Submission Instructions for Minor and NRM Construction Program, Program Guide PG-18-15, Volume C, all VA supplemental physical security directives, and provide commissioning in accordance with VA whole building commissioning manual requirements.

A/E shall work in collaboration with VHA staff and State Historic Preservation Organization, SHPO, to mitigate and come to agreeable terms for historic buildings on the campus for any construction that may disrupt or change the appearance of historic buildings in the historic registry. The A/E shall produce documentation that they will upload to the SHPO website that clearly states the agreed upon terms. The A/E shall apply for SHPO approval at their web site, https://www.kshs.org/shpo, then provide the Government documentation of application and SHPO approval letter prior to changes to buildings, building material or landscapes.

A/E shall design to Guiding Principles Compliance and Validation requirements within VA Sustainable Design Manual. Project shall follow Internal Certification for Minor projects – AE to complete checklist and supporting documents and provide a copy to COR as well as email final check list to VA’s Green Management Program (GMP) at Energy@va.gov .

• In accordance with 52.236-22, Design Within Funding Limitation, the estimated construction contract price for this project is $13,497,000. If the project cannot be designed within funding limits specified, the A/E shall notify the Contracting Officer immediately in writing and shall not proceed further without direction from the Contracting Officer.

• Design multiple deductive bid alternates into the construction documents equal to at least 10% of the total construction cost (Design Limitation) not including contingency. The base design must be fully functional with or without the alternates. Provide an itemized cost estimate associated with each deduct alternate. Bid deduct alternates will reflect the appropriate reduction in project completion time (days).

• Each subsequent design submission shall incorporate all required changes/corrections from the previous set. AE shall furnish summary of changes with comments on concurrence or reason change was not incorporated (i.e. code or VA requirements).

SCOPE OF WORK FOR A/E:

A. Design Development:

(1) The A/E shall make investigations necessary to thoroughly evaluate the area, to include a pre-TAB of the HVAC system for all renovated areas and shall also include interviewing the staff impacted by this project. All design submissions shall be in accordance with A/E Submission Instructions for Minor and NRM Construction Program, Program Guide PG-18-15, Volume C.

B. Construction Document:

(1) After the VAMC approves the A/E's design development for construction, the A/E shall prepare construction documents necessary to accomplish the approved design development including identified bid deduct elements.

C. Construction Period Service:

(1) The A/E shall perform construction period services as detailed within this document.

(2) The A/E shall provide 3rd party commissioning agent.

(3) The A/E shall provide 3rd party air-monitoring services during abatement.

D. Functional Product:

(1) The A/E shall perform design development, detailed design work, prepare detailed construction documents, keeping in mind the result shall be a completely functional fully operational product encompassing all unique processes of the facility to include but not limited to patient care, employees, visitors, equipment and security. AE shall furnish a fully functional stand-alone memo to the COR as a part of the issue for construction document submittal.

(2.) The final design documents will be subject to review and signature approval of all members of an Integrated Project Team (IPT) consisting of medical center https://www.kshs.org/shpo mailto:Energy@va.gov personnel. These individuals will be identified by the COR at the first design review meeting.

(3.) The AE shall utilize the VA existing drawings. The AE shall complete design in

Revit in accordance with VHA BIM and CAD standards. The AE shall produce 2D CAD drawings from the model. A virtual 3D walk through presentation of the project shall be done at both the 60 & 95 percent design review meetings. AE shall provide the COR a copy of the entire presentation on CD/DVD. The Virtual Walk-through presentation shall encompass all layouts and finishes.

E. The A/E will provide and maintain a secure FTP site that will be accessible to the VA staff assigned to the project. The site will be secure and only accessible with a username and password, to be provided by the A/E. This site shall be used throughout the duration of the project design and construction.

(1) AE to provide web data services to VA specification for final construction and bidding documentation. Web service will have the ability to process, record, manage and exchange submittals from all parties involved in the submittal processes. Data exchange web site will provide services comparable to those provided by submittalexchange.com. Web service shall be accessible by VA computer systems and considered a secure site by the VA. AE shall provide access to assigned staff, Contracting Officer, and contractors. Contractors shall have read and submission access only. The submittal data exchange system shall remain active through entire design period. Once construction period of services contract is awarded the winning bid construction contract shall provide a Data exchange web site will provide services comparable to those provided by submittalexchange.com.

(2) Once construction is complete AE shall provide one (1) CD copy of all submittal files along with the as-build drawings.

F. Bidding Support Services

(1) Work will be designed and packaged for bidding as one construction package for issue corresponding to availability of funding for FY 23. A/E shall provide support during the bidding phase for construction, including, but not limited to, attend and record minutes for all meetings related to the construction bidding progress, including design review, pre-bid conference, and other meetings as determined by the Contracting Officer Representative (COR). A/E shall also respond to Requests for Information (RFIs) during the solicitation process.

A/E FEE DETERMINATION:

The A/E is to present their fee proposal for evaluation and negotiation in the following format:

1. Submit completed Price Proposal on NCO 15 Form 10-6298. The spreadsheet is to have the work broken out in hours by position, by discipline and by design phase. Include a list of the number of drawings required for each design phase broken out by drawing type per discipline.

Include a summary of the foregoing with the number of hours required for each drawing type and each major task. The spreadsheet will be used to facilitate review and comprehension of work effort and document fee. Include Part IV in cover letter and Part V (signed) as a separate attachment. Submit the electronic file of the spreadsheet upon request.

2. Include a letter of understanding with the price proposal that presents a detailed understanding of the Supplement B. The letter of understanding shall include an analysis of the fee included and excluded from 6% fee limitation as compared to the estimated Construction Budget.

3. Reproduction and delivery costs of Design Review Material and other direct costs, such as travel costs, are included in the costs for each design phase and are not reimbursable. The costs of Bidding reproduction, delivery and other direct costs in accordance with the “Milestone Submittal Requirements” are included in the CD Phase. Unused site visits will be deducted at the end of the contract.

4. Provide an outline of the Quality Assurance/Quality Control actions that your firm will take during the design process and construction period. Monthly QA/QC reports are required, including actions taken to maintain project quality, schedule and budget, and will be submitted with project invoices using an approved invoice format.

5. Correction of A/E’s Errors and Omissions, including required site visits to ascertain remedial action, is included in scope of services at no additional cost to the VA.

DESIGN DEVELOPMENT:

A. The A/E shall make investigations necessary to thoroughly evaluate the conditions of the existing space and utilities. Feasibility and constructability of the proposed site as well as alternative shall be included in initial design development. The design shall include any energy efficiency improvements available for the application. All design shall be in accordance with A/E Submission Instructions for Minor and NRM Construction Program, PG-18-15 Volume C. A/E shall plan for the following design and design review meetings as part of the Scope of Work:

B. A/E shall complete an initial SEPS run to determine appropriate square footage and work flow requirements. AE is required to interview Facilities Management and end user staff to gather workload data as appropriate for SEPS run. The A/E is required to collaborate with VA space planner, COR, IT, and other VA department end users to and to use the initial SEPS run to develop the initial needed equipment list for a fully functional design that will need to be purchased during the construction phase. This is required at the 30% design mark, and will be amended as required throughout the design phase

C. A/E shall provide at least three schematic layout options for review by the VA.

Review of space layouts with Facility Planner and Project Staff (End users, COR, Safety, Infection Control, etc). A/E shall provide a review of the schematic layout that will be provided by the government and incorporate any changes. A selection of the preferred design option will be chosen in this session. Space layout shall meet current VA Space Planning Criteria (7610 building design guide) and be in compliance with the Uniform Federal Accessibility Standards (UFAS) and VA Barrier Free Design Guide (PG-18-13).

D. Architectural, Mechanical, plumbing, electrical, fire and life safety systems, and physical security must meet current codes and standards as required by VHA. All new space and utilities will be designed to meet the Interagency Security Committee’s and other relevant physical security guidelines. The completed project shall be capable of achieving LEED certification.

E. Construction phasing is required to maintain operational facility and shall be reviewed during design and the phasing plan shall be included in construction documents as needed.

F. A/E shall use a new SEPS run completed before the acceptance of the 100% BID Set construction documents to determine final required equipment list for a functional design.

The A/E is required to collaborate with VA space planner, COR, IT, and other VA department end users to finalize the required equipment list needed for purchase during the construction phase.

CONSTRUCTION DOCUMENTS:

A. A/E firm shall complete further investigations to develop the accepted design documents into working drawings and specifications.

B. A/E firm shall provide a complete construction plan detailing all phases and sequencing of construction to minimize the impact on the facility.

C. In most instances, copies of the VA Master Construction Specifications will be available off the Internet, which will be edited and incorporated in the project specifications. In those instances where copies of the VA Master Construction Specifications are not available, the A/E shall develop the specification for incorporation into the project specifications. Copies of design guides, space criteria, room finishes, and other VA guidelines are also available off the Internet. It is required that the A/E design in accordance to VA guidelines as these guidelines supersede any other industry guidelines. It is important to note that all specification sections be thoroughly edited to maintain uniformity of formatting and structure. (https://www.cfm.va.gov/TIL/) Refer to attached Contracting Officer Review Comments prior to submission of 100% specifications and drawings.

D. Working drawings and specifications shall meet most current National Fire Protection Association Code, VA Standards, and other applicable national codes.

DESIGN DELIVERABLES:

DISTRIBUTION OF A/E MATERIAL TO THE VAMC

*Design Documents Submission: Schematics Layout Construction Cost Estimates, Narratives, Analyses, SEPS, Feasibility/Constructability Options, Studies, Calculations and Data

Drawings N/A

(1) complete electronic set (1) Full size (2) Half Set Each N/A

*Design Documents 30% Submission:

Construction Cost Estimate, Calculations and Data, Equipment list, any Schematic information corrected through review.

Drawings Table of Contents List of VA Master and A/E produced Specifications

(1) complete electronic set 1) Full size (2) Half Set Each (1) complete electronic set

*Design Documents 60% Submission:

Construction Cost Estimate, Calculations and Data, Equipment list

Drawings & FTP transmission drawings and 3D walk-through.

Edited VA Master and A/E produced Specifications

(1) complete electronic set 1) Full size (2) Half Set Each

(1) complete electronic set

*Design Documents 95% Submission:

http://www.cfm.va.gov/TIL/) http://www.cfm.va.gov/TIL/)

Construction Cost Estimate, Narratives, Analyses, Studies, Calculations and Data, Equipment List

Drawings & FTP transmission drawings and 3D walk-through.

Edited VA Master and A/E produced Specifications

(1) complete electronic set 1) Full size (2) Half Set Each

(1) complete electronic set

*Design Documents 100% Submission:

Narratives, Analyses, SEPS, Studies, Calculations and Data, Equipment List

Drawings Set, drawings in CAD and

PDF.

Final edited VA Master and A/E produced Specifications hardcopy plus FTP transmission in word and pdf.

(1) complete sets (1) Full size (2) Half size sets

(1) complete sets

*Design Documents 100% BID Set Submission:

Narratives, Analyses, SEPS, Studies, Calculations and Data, Finalized Equipment List

Drawings Set, FTP transmission of Revit model, drawings in CAD and PDF.

Final edited VA Master and A/E produced Specifications hardcopy plus FTP transmission in word and PDF

(1) complete sets (1) Full size (2) Half size sets

(1) complete sets

In addition to the sets of drawings and specs mentioned above, at the 95% and

100% review levels the A/E shall send one copy of the specifications in pdf format and one hard copy half size set of drawings to the contracting officer for review.

A/E firm shall provide to the VA drawings and specifications as follows: Electronic copies of specifications must be submitted in word and pdf. Drawings must be submitted in pdf and AutoCAD/Revit. Specifications not exceed 20MB per file. Hard copy sets of the drawings shall be one-half sized prints (18”x24”), and (36” x 48”), sizes determined by COR. Hard copy of specification shall be comb bound.

DESIGN REVIEW AND COMPLETION SCHEDULE:

A. The A/E shall perform the work required by this contract within the limits of the following schedule. The A/E shall provide Professional Architects and Engineers as directed by the Contracting Officer who are familiar with the work to attend the following VAMC Design Reviews:

Schematic layouts/options due 60 calendar days after initial Award/NTP.

VAMC schematic layout review 18 calendar days after received from AE 30% AE Design material due 75 calendar days after schematic layout completed 30% VAMC Design Review 18 calendar days after received from AE.

60% AE Design material due 72 calendar days after VAMC review completed.

60% VAMC Design Review 21 calendar days after received from AE.

95% AE Design material due 42 calendar days after VAMC review completed.

95% VAMC Design Review 14 calendar days after received from AE.

100% AE Design material due 21 calendar days after VAMC review completed.

100% VAMC Design Review 12 calendar days after received from AE.

Deliver final, stamped construction bid set materials incorporating comments/changes if required from 100% VAMC review to Facilities Management 12 calendar days after review.

Total Design 365 days

AS-BUILT DRAWINGS:

A. A/E firm shall provide a clause in the specifications indicating method by which a contractor will provide information to the firm to allow the firm to provide as-built drawings upon completion of construction.

B. A/E firm shall update existing VA BIM model with final as-built drawings and return to

VA. A/E firm shall provide to the VA one (1) complete set of permanent Mylar drawings. Pencil is not considered permanent. One (1) complete set of as-build drawings shall be provided on CD/DVD, and digitally transferred by the FTP site using AutoCAD 2019, Revit 2017, and PDF Release version 2011 or later. Layering shall be per VA BIM and CAD standards.

DRAWINGS AND SPECIFICATIONS FOR CONTRACTING OFFICER REVIEW

1. At the 95% and 100% review levels the A/E shall send one copy of the specifications in Word format to the contracting officer for review. PDF copies of final (signed and stamped) drawings and complete set of specifications and construction cost estimate (IGCE) will be sent directly to the Contracting Officer for bid documents by the A/E.

2. Contract drawings and specifications and all related documents shall be completed, fully coordinated and ready for reproduction for bidding and construction purposes. A copy of the 95% specification showing changes that have been made will be submitted.

3. The A/E shall deliver the 100% Final Drawing set directly to the Contracting Officer and

COR. Drawings shall bear the seal of the Registered Architect, Professional Engineers and Certified Industrial Hygienist responsible for the design.

4. Prior to reproduction for issue for construction bids, the A/E shall make any corrections to the working drawings, calculations, and specifications identified. A/E is to refer to attached Contracting Officer Review comments prior to submission of 100% specifications and drawings and make corrections as necessary.

5. The final design documents will be subject to review and approval (by signature) of all members of an Integrated Project team (IPT) consisting of medical center personnel.

These individuals will be identified by the COR at the first design review meeting.

6. Drawing cover sheet provided to the Contracting Officer with bid documents will have signature block complete with IPT signatures.

7. A 1-2 page Statement of Work for the construction project will be provided in Microsoft

Word to the Contracting Officer. Statement of work will reflect General Requirements and the number of calendar days for construction. The Base Bid and all Bid Deducts shall be listed. Base Bid and Bid Deducts will separately list the number of calendar days for construction.

CONSTRUCTION PERIOD SERVICES

A/E firm shall provide such construction period services to allow the VA to monitor the contract daily with adequate support from the A/E firm. The items of support shall include, but not be limited to:

A. A/E replies to all reviews of technical submittals, shop drawings, request for information, RFI’s, and other technical correspondence. To accomplish this the AE shall be required to review and reply with in the given amount of calendar days as outlined.

(1) All RFI’s shall be reviewed with in three calendar days (3) of receipt

(2) All technical submittals, and shop drawings shall be reviewed with in seven calendar days (7) of receipt.

(3) All other technical correspondence of major systems shall be reviewed with in ten calendar days (10) of receipt

(4) An AE error or omission that is required for a fully functional design shall be reviewed with in three calendar days (3) of receipt.

B. The A/E will provide and maintain an FTP site that will be accessible to the VA staff assigned to the project. The site will be secure and only accessible with a username and password. Password shall be provided by the A/E. This site shall be used throughout the duration of the project both for submittal and RFI review and during the design phase.

C. Provide advice and consultation on RFI’s raised by the VA or contractor. Provide additional design and sketches as necessary should issues arise with the constructability of the initial design. Site investigation for responses to RFI’s is the responsibility of the A/E for continuance of design and it will not be considered a General site visit request for invoice.

D. Provide construction cost estimates for final design to the Contracting Officer. Provide construction cost estimates for changes/modifications as a result of design modifications to the construction contract to the Contracting Officer.

E. Review contractor proposals for pre-award actions and for post award construction modifications. Provide comments, recommendations, and a comparison of the contractor proposal to the Government Estimate.

F. A/E firm shall provide adequate representation at all pre-bid and pre-construction conferences to answer questions from contractors and inform all technical items necessary to construct and complete the project.

G. The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.

Third-Party Commissioning

The A-E shall provide Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, OCFM Whole Building Commissioning Process Manual located on the TIL (https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF). See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in all phases of the project, including both design and construction. It is anticipated that the Commissioning Agent will participate in the following: design reviews, owner’s requirements updates, design phase commissioning planning (facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the A-E shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all EHRM projects based on the following Systems to be Commissioned.

• HVAC (VA Master Specification Section 23 08 00): Direct Digital Control System, Chilled Water System, Condenser Water System, Steam/Heating Hot Water System, HVAC Air Handling System, HVAC Ventilation/Exhaust Systems, HVAC Terminal Unit Systems, Decentralized Unitary HVAC Systems, Humidity Control Systems, Hydronic Distribution Systems

• Electrical (VA Master Specification Section 26 08 00): Grounding and Bonding Systems, Electric Power Monitoring Systems, Low-Voltage Distribution System, Emergency Power Generation Systems

• Communications (VA Master Specification Section 27 08 00): Grounding and Bonding Systems, Structured Cabling System

• Electronic Safety and Security (VA Master Specification Section 28 08 00): Grounding and Bonding, Physical Access Control Systems, Access Control Systems, Security Access Detection Systems, Video Surveillance System.

SITE VISITS

A. A/E firm shall provide representatives to make periodic site visits during construction to provide support to the VA. Site visits may require more than one engineering specialty within the A/E firm. A site visit that requires multiple Engineering Specialists, at one time, is considered one visit.

B. Site visits shall be at a fixed cost per site visit.

(1) General Site Visits: Provide Twenty-four (24).

(2) Pre-bid Conference: Provide One (1).

(3) Final inspections, at completion of project and/or at completion of any phases where the VA must accept work done by the contractor. A final punch list shall be conducted by all the design trades. The cumulative findings shall be combined into one final list and provided to the VA for issuance to the contractor.

C. Formal documentation will be required for all site visits. Final inspection reports will be prepared by the A/E firm and submitted to the VA for issuance to the contractor. Record of site visits will be in accordance with, Special Provisions of the Contract.

PROMOTION OF FULL AND OPEN COMPETITION

https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF

A. A/E agrees to assure specifications are not restrictive. Specifications will be based on performance criteria when possible and will not use brand names.

B. If an occasion arises that use of a brand name is necessary, the A/E will provide a justification including:

(1) Why the specific brand must be used or why a specification cannot be written

(Proprietary design, etc.)

(2) The criteria of alternate items must be met to be considered equal.

C. In the event it is necessary to pre-qualify major components the A/E will advise the Contracting Officer of such, so that the necessary action can be taken to establish a Qualified Products List.

D. In addition to requirements of the special provisions, a certification will be provided stating the solicitation is not restrictive; it has been written to provide full and open competition; and will list at least three manufacturers who can supply major components or systems of the project.

ESTIMATE SUBMISSION REQUIREMENTS

A. General - the A/E shall submit a construction cost estimate with the drawings at each project submission. This estimate shall show the cost of construction, which would be expected to be reflected by the construction contractors' bids, if the bids were submitted on the same date as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted. Simply stated, this means that if a construction element is shown, it must be priced; if it is shown in detail, it must be priced in detail. For detailed elements, "lump sum" or "allowance" figures will not be acceptable.

B. The A/E shall not utilize a Supplement B if it is not issued by a NCO 15 Construction Contracting Officer with a solicitation, amendment, modification, task order award, or contract award.

C. Contracting Officer requirements – in addition to submissions to the COR, the A/E shall submit ALL construction cost estimates directly to the Contracting Officer. The final construction cost estimate delivered with the 100% specs and drawings shall be marked “For Official Use Only” and be signed and dated by the architect. This document will be used as the Independent Government Estimate (IGE) for construction period services.

End