Attachment 1 - 30 CES Security Escorts PWS - 11-1240B.pdf

PWS

Security Escort Services

PERFORMANCE WORK STATEMENT (PWS)

FOR

SECURITY ESCORT SUPPORT SERVICES

BUILDING 7011

9 November 2020

VANDENBERG AFB, CA

Table of Contents

Part 1: General Information Part 2: Specific Tasks Part 3: Contractor Furnished Items and Services Part 4: Government Furnished Property, Equipment and Services Part 5: Definitions Part 6: Service Summary (SS) Items Part 7: Deliverables Schedule Part 8: Estimated Workload Part 9: Publications

APPENDIX 1: Environmental Compliance Requirements

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide Security Escort Services for the 30th Civil Engineer Squadron at Vandenberg AFB, CA.

1.1 Description of Services/Introduction: The Contractor shall provide all labor, equipment, supplies, materials, transportation, supervision, and support necessary to provide unarmed but appropriately cleared security escorts for general Contractors operating inside Restricted Areas on Vandenberg AFB, CA.

1.2 Background: The existing HVAC system needs to be replace. This SOW is to provide escorts(s) to escort the general Contractor during the construction of the project. During the construction phase (approximately 203 days in the secure area), the contractor will be replacing/upgrading the existing HVAC system at Building 7011.

1.3 Scope: The Contractor shall provide all labor, equipment, supplies, materials, transportation, supervision, and support necessary to provide unarmed but appropriately cleared security escorts for general Contractors operating inside Restricted Areas at Vandenberg Air Force Base. The support includes providing daily coordination between the general Contractor and the host installation security forces. The security plan is to have the escorts provide security oversight from critical locations within the rooms that provide proper and effective oversight of construction workers. Most work will require one (1) or two (2) security escorts be provided by the Contractor on given days during the period of performance. However, there may be times where up to three (3) security escorts may be required to ensure proper security oversight is maintained. The Contractor will be given at least two weeks’ notice of the general Contractor’s schedule so they may ensure adequate oversight is made available. Estimated total number of productive hours required is 3,400 hours.

1.4 Contractor Needing Escort: Building 7011 MX Construction Contractor.

1.5 Place of Performance: Building 7011, Restricted Area located at Vandenberg AFB, CA.

1.6 Period of Performance: Work will be performed 203 days on site from date to be determined, Monday-Friday, 7:00 am – 4:00 pm PST (exact time to be coordinated with the Contractor).

1.7 General Information

1.7.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. One (1) copy of Contractor’s Quality Control Plan (QCP) is to be delivered within 30 days after contract award. One (1) copy of a comprehensive written QCP shall be submitted to the Contracting Officer (CO) within five (5) business days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the Contractor’s quality control system. The QCP must contain, at a minimum, the items listed below:

1.7.1.1 A description of the Contractor’s inspection system which should cover, at a minimum, all requirements listed in the Services Summary. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

1.7.1.2 A description of the methods to be used for identifying and preventing defects in the quality of service performed.

1.7.1.3 A description of records utilized to document inspections and corrective actions taken.

1.6.1.4 The Contractor’s inspection records shall be kept throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. Upon request, the Contractor shall immediately make these records available to the Government for review/inspection.

1.7.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Services Summary (SS). The SS identifies the key performance objectives for the services and the associated performance thresholds that must be attained by the Contractor, and over which the Government will exercise surveillance.

1.7.3 Recognized Federal Holidays: The Contractor is not required to perform services on recognized federal holidays unless otherwise provided specific written authorization by the CO to work special hours.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.7.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 07:00 AM PST to 4:00 PM PST, Monday through Friday, except recognized federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.5 Security Requirements: At all times while on Vandenberg AFB premises, Contractor employees shall comply with Vandenberg AFB security requirements imposed by the Installation Commander. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Vandenberg AFB. The Contractor shall be responsible for accountability of all such media issued to Contractor personnel and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor. The Contractor shall comply with all VAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation only for the purpose of work under this contract, and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, understand, read, and write English.

1.7.5.1 Main Base Access: Current security access restrictions at the Santa Maria Gate (Main Base Entry Gate) require all Contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate and the Contractor will be required to submit to a vehicle search prior to gaining entry to the base.

Contractor should plan and allow for delays as a result of in-place security procedures.

1.7.5.2 Base Access Letter: To request base access, the Contractor shall send a letter to the Contracting Officer. The letter must be on company stationery and shall include: Contractor’s company address and telephone number, the contract number, names of the Contractor Program (On-site) Manager and Contractor Security Manager, and their alternates, requiring access to Vandenberg AFB, their social security numbers, and duty hours. After approval, this letter will be maintained on file with Security Forces at the Visitor’s Control Center, Building 17596.

Contractor shall provide this letter at the pre-performance conference and submit updated letters as changes occur. Entry requirements are subject to change, without notice, due to installation and world situations.

1.7.5.3 Contractor Personnel: Upon employment, and after the Contractor’s base access letter is on file with the Security Forces, all Contractor employees shall apply for vehicle passes and individual identification badges at the Vandenberg AFB 30 SFS, Visitor's Control Center, Building 17596. Passes may be picked up Monday through Friday prior to 3:30 PM PST. No appointment is necessary. The Contractor shall surrender all passes and identification badges to the 30th SFS on the first workday following completion or termination of the contract or Contractor’s employee’s employment.

1.7.5.4 Security Manager: Upon contract award, the Contractor shall designate, in writing to the Contracting Officer, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of contract award, the Contractor’s Security Manager shall contact the 30th CES Unit Security Manager (in the CES compound located at 1172 Iceland Ave) for assistance in accomplishing Contractor personnel security requirements.

1.7.5.5 Contractor personnel are required to attend security and OPSEC orientation under HSPD Title 12. Contractor shall schedule initial and annual refresher training (for all assigned Contractor personnel) through the 30th CES Unit Security Manager.

1.7.5.6 All Contractor personnel shall be thoroughly briefed by the 30th CES Unit Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD) 31-1 Integrated Defense.

1.7.5.7 The Contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or the Security Forces, when directed, as occasional operational requirements, real world activities, or emergencies dictate.

1.7.5.8 The 30th CES Unit Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. After forms have been properly completed, the 30th CES Unit Security Manager will make an appointment for Contractor employee(s) to go to the 30 SW Information Protection office for submittal of paperwork and fingerprinting.

1.7.5.9 A minimum of 180 days is required to process Contractor employee Tier 1 backgroud investigations. Additional time will be required if the Tier 1 is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base LAN access. The 30th CES Unit Security Manager will notify the Contractor of any negative Tier 1 results. After completion of a favorable Tier 1 investigation, each eligible employee shall report to the 30th CES Unit Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. The 30th

CES Unit Security Manager will schedule appointments for issuance of badges.

1.7.5.10 The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the 30th Security Forces Squadron (30 SFS) as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Due to safety/security, all Contractor personnel shall be able to fluently speak, read, and write English.

1.7.5.11 Contractor Vehicles: Each Contractor vehicle shall have the name of the Contractor exhibited on each side of the vehicle. The Contractor shall provide company identification tags and vehicle identification at no additional cost to the Government.

1.7.5.12 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

1.7.5.13 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.7.5.13.1. In the event keys --other than master keys--are lost or duplicated then the Contractor shall re-key or replace the affected lock/locks only at the direction of the Contracting Officer.

However, the Government may replace the affected lock/locks or perform re-keying. When the Government performs replacement of locks or re-keying as a result of Contractor key loss or duplication; the total cost of re-keying or the replacement of the lock/locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.7.5.13.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.7.5.14 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.7.6 Special Qualifications: The security escort provider must comply with Air Force Instruction (AFI) 31-101, AFI 31-601, 30 Space Wing Integrated Defense Plan (IDP), local security requirements, and must possess a valid facility clearance at the Secret or higher level issued by the Defense Security Service (DSS). The security escort must have a valid Secret security clearance and meet all of the requirements for unescorted access into the Restricted Area as well as the installation in accordance with the IDP. Security Escorts will have to complete Physical Security & Escort Training per AFI 31-101 and IDP before being processed for an Automated Entry Control Card (AECC) by the unit security manager. The security escort provider will enter into an appropriate Visitor Group Security Agreement with the 30th Space Wing IAW AFI 31-601 requirements. The Contractor is responsible for ensuring all Contractor employees performing work on VAFB possess and maintain applicable/current certification(s), license(s), and permit(s) to perform required services on VAFB, CA.

1.7.7 Post-Award Conference/Management & Technical Meetings: The Contractor agrees to attend any post award conference/management/technical meetings convened by the Contracting Activity/with the authorization of the Contracting Officer to review security requirements and meet Government/Construction Contractor Point of Contact (POC). The Contracting Officer and Government personnel authorized by the Contracting Officer may meet periodically with the Contractor to review the Contractor's performance or to provide the Contractor with the escort requirements for the day. These meetings shall be at no additional cost to the government.

1.7.8 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7.9 Key Personnel: The Contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer.

The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager or alternate shall be available during normal business hours. During normal hours, the Project Manager or alternate shall be available within 30 minutes to meet on the installation with Government personnel to discuss problem areas.

1.7.9.1 Contractor personnel shall present a neat appearance and be easily recognizable. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name.

1.7.9.2 Contractor personnel shall comply, and ensure that Sub-Contractor personnel comply, with current federal, state, local, Department of Defense (DoD), and Air Force regulations, plans, and policies including all applicable parts of the Air Force Occupational Safety and Health Standard (AFOSH) and United States Department of Labor Occupational Safety and Health Administration (OSHA).

1.7.9.3 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with (IAW) DoD 5500.7-R, "Joint Ethics Regulation (JER)", "Standards of Conduct," Dated August1993.

1.7.10 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.7.11 Loss or Damage: The Government will not be liable for any loss or damage to the Contractor’s property or for expenses incidental to such loss or damage unless caused by the Government.

PART 2

Specific Tasks

2. Specific Tasks:

2.1 Security Escort Services.

2.1.1 Comply with Air force Instruction (AFI) 31-101, AFI 31-601, 30 SW Integrated Defense Plan (IDP), and local security requirements.

2.1.2 Possess a valid Facility Clearance at the Secret or higher level issued by the Defense Security Service (DSS).

2.1.3 Ensure all escorts have a valid Secret security clearance and meet all of the requirements for unescorted access into a Restricted Area.

2.1.4 Complete Physical Security & Escort Training per AFI 31-101 Integrated Defense.

2.1.5 Have all escorts processed for both a DBIDS and AECC badge. This requires the following:

2.1.5.1 The Contractor shall fill out Sections 1 of the 30SW Form 539 and submit to the 30SW PM for processing.

2.1.5.2 The Contractor shall develop and submit a base access memo to the visitor center listing all personnel requiring a DBIDs card. All guards requiring an AECC badge must first acquire a DBIDS card even if they already have access to base. The base access memo shall be on official company letter head paper. A template will be provided.

2.1.5.3 The Contractor shall submit an AF IMT 2586 for all guards requiring an AECC badge to the government appointed unit sercurity manager for approval.

2.1.6 Provide escorts in support of operations of the Prime Contractor performing construction in Bldg. 7011 normal hours of operation not to exceed ten (10) work hours per day with a 30 minute lunch, Monday through Friday, and as needed based on pre-coordinated request. Any requests for guards outside of standard times will be coordinated 48 hours in advance.

2.1.7 Maintain the flexibility to plus up and/or scale down labor in support of para 2.1.6 as dictated by the Construction Contractor’s work effort.

2.2 Labor Data. The Contractor shall submit a record of labor hours performed on a bi-monthly basis to Contract Officer Representative (COR) and the 30 CES Program Manager.

The invoice submitted in WAWF should be supported by the following data/spreadsheet: labor breakdown for each week that shows the actual labor hours per day for each guard. All costs including G&A, overhead, management, etc. for the contract must be reflected in the labor hour rate.

2.3 Invoicing. The Contractor shall invoice electronically to the Defense Finance Accounting Service (DFAS) utilizing the iRAPT application on the Wide Area Work Flow (WAWF) e- Business Suite website (www.wawf.eb.mil) within five (5) working days of the month. The Contractor shall notify the POCs identified in the WAWF clause of the contract upon submittal of invoice for processing. The Contractor shall provide supplemental documentation with each monthly invoice to be uploaded in iRAPT. Supplemental files shall include work orders issued and other documentation that was generated for each task (inspection records). Supplemental files are used to validate the pricing for the monthly invoicing.

2.4 Contractor Management Reporting (CMR)

2.4.1 The Contractor shall report ALL Contractor labor hours (including Sub-Contractor labor hours) required for performance of services provided under this contract for the US Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil

2.4.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk.

PART 3

Contractor Furnished Items And Services

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 General: The Contractor shall provide all labor, equipment, supplies, materials, transportation, supervision, and support necessary to perform required services listed in this

PWS.

PART 4

Government Furnished Property, Equipment, And Services

4. GOVERNMENT FURNISHED ITEMS AND SERVICES:

4.1. Services.

4.1.1 Medical Response Services. The Government will provide initial medical treatment for life-threatening emergencies. It shall be the responsibility of the Contractor or Contractor employee to seek continued medical treatment if needed. The Contractor or employee shall reimburse the Government for all Government-provided medical services. The emergency phone number is 911 or if using a cellular phone the number is 606-3911.

4.2 Facilities. N/A

4.3 Utilities. N/A

4.4 Equipment. N/A

4.5 Materials. N/A

PART 5

Definitions

5.1 DEFINITIONS: The following is a list of terms used within PWS that require further definition.

5.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

5.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

5.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

5.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

5.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

5.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

5.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

5.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

5.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

5.1.10. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subContractor.

5.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

5.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

5.2. ACRONYMS:

AF- Air Force ANSI- American National Standards Institute CO- Contracting Officer COR- Contracting Officer Representative ECMRA- Contractor Manpower Reporting Application PWS- Performance Work Statement QC- Quality Control QCP- Quality Control Program VAFB- Vandenberg Air Force Base

PART 6

Service Summary (SS) Items

The SS identifies the key performance objectives for the services and the associated performance thresholds that must be attained by the Contractor, and over which the Government will exercise surveillance. The omission of any PWS or contract requirement from the SS shall not be construed as a waiver by the Government to enforce the performance of that requirement by Contractor or a waiver of any rights or remedies by the Government against Contractor for non-performance of that requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Reference Performance Threshold (This is the maximum error rate.)

1 Provide Security Escort Services IAW this PWS

Part 2 No more than two (2) valid customer complaints

2 Comply with the permits, regulations, directives, plans or any other compliance operating documents governing VAFB

Para 1.7.6 Zero (0) Significant Notice of Violations from the Regulatory Agency Inspector

Method of Surveillance:

Validated Customer Complaint: Complaints must be validated.

Part 7 Deliverables Schedule

Deliverable Frequency # of Copies

Medium/Format Submit To

Quality Control Plan Within 30 days after contract award.

Within 5 business days from when changes are made thereafter paper (hard copy)

1 digital copy (Adobe PDF) & 1 paper (hard copy)

Contracting Officer

Certification(s), License(s), & Permit(s)

With proposal and anytime there is a change.

1 1 digital copy (Adobe PDF)

Contracting Officer

Key Personnel Designation

At contract award and anytime there is a change.

1 1 digital copy (Adobe PDF)

Contracting Officer

Labor Data Bi-Monthly 2 Digital copy (Microsoft

Excel)

COR & 30 CES

Project Manager

Invoice(s) NLT 5th business day of every month

1 WAWF https://wawf.eb.mil

Contractor Manpower Reporting

NLT 31 Oct each CY1 1 eCMRA www.ecmra.mil

1Calendar Year

PART 8

Estimated Workload Data

NAME ESTIMATED

QUANTITY

1 Security Escort Services 3,400 HRS

PART 9

Applicable Publications

9. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

AFI 31-101 Integrated Defense AFI 31-601 Industrial Security Program Management 30th Space Wing Integrated Defense Plan (IDP)

9.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.