Attachment 1 - 3-112TH FA POST Deployment SOW_29-30MAR2025_FINAL.pdf

[UNCLASSIFIED]

3-112TH FA Yellow Ribbon Reintegration Program Post-Deployment

Statement of Work (SOW) New Jersey Army National Guard Yellow Ribbon Event, March 29-30, 2025.

1. Background: The Yellow Ribbon Reintegration Program (YRRP) networks military services, veteran service organizations, state government departments, and other agencies to provide information, resources, referrals, and proactive outreach to Service members, spouses, employers, and youth throughout mobilization phases. The program helps service members and their families navigate through the numerous Department of Defense (DoD), Veteran Affairs and State systems to ensure they receive information and assistance regarding all the benefits and entitlements they have earned as a result of deployment.

2. SCOPE: The Contractor shall provide for all requirements for conference space and other related support services that will satisfy the Yellow Ribbon objectives. The primary objective is to host the event at a single site that can provide meeting space, dining, and support services for approximately 560 adults and 40 children within a 25-mile radius of Lincroft, NJ.

The event will be held in two days in two groups with the following dates: 29 & 30, March, 2025. There will be approximately 300 attendees on each day.

3. Facility Requirement Summary for 29 & 30 March:

a. CONFERENCE SPACE: The meeting spaces shall not contain pillar(s) and/or structural objects that may obstruct the attendee’s view. Main presentation room must be able to accommodate 300 attendees. The venue contractor must provide, set-up, and take down of all tables and chairs for the event. The venue contractor shall provide signs within the facilities, directing participants to the location of the event. The venue contractor shall provide water stations to include cups in the main presentation room.

The contractor will be responsible for clean-up and set-up during each group.

i. Schedule (tentative):

• 8:30AM – 4:00PM: Group 1 event on March 29, 2025.

• 8:30AM – 4:00PM: Group 2 event on March 30, 2025.

ii. One Main Presentation Room

• One 9 X 12 screen for video presentations

• 1 Podium with microphone and any necessary audio-visual equipment.

iii. Professional Vendor Area (hallway or room)

• Twenty 6ft tables, with 2 chairs per table. NOTE: Tables to be situated in a manner that is conducive for the providers and the military members and their families to access during breaks and the entire event. Vendors must be given access to setup at 3:00PM one (1) day prior to the event.

iv. Registration Area (hallway)

• Three 6ft tables, with 2 chairs per table, located for easy accessibility for registration.

v. Dining Area

• Will accommodate 300 attendees.

b. MEALS: Contractor shall provide proposed menu that take into consideration the following factors: nutrition, suitability for children/adults, and ability to accommodate special dietary needs such as vegetarian, kosher and halal guidelines.

i. Schedule (tentative):

• 8:30AM – 11:30AM Day of Event: Coffee/Tea & Refreshments (Group 1)

• 11:30AM – 1:00PM Day of Event: Lunch (Group 1)

• 8:30AM – 11:30AM Day of Event: Coffee/Tea & Refreshments (Group 2)

• 11:30AM – 1:00PM Day of Event: Lunch (Group 2)

ii. Menus:

• Hot Buffet Lunch:

o Vendor choice for 80% of the headcount for each item listed below:

Protein (beef, chicken, pork, fish): 6-7 oz./serving Starch (potatoes, rice, noodles): 6 oz./serving Cooked vegetables: 8 oz./serving Salad (green leafy): 2 c./serving Bread product (sliced bread, dinner rolls): 1 slice/serving o Vendor choice for 20% of the headcount for each of item listed below:

Non-animal based protein (tofu, beans): 6-7 oz./serving Starch (potatoes, rice, noodles): 6 oz./serving Cooked vegetables: 8 oz./serving Salad (green leafy): 2 c./serving Bread product (sliced bread, dinner rolls): 1 slice/serving o Vendor choice for 75% of the headcount:

Fresh fruit (bananas, apples, and oranges) Fruit cup/individual applesauce: 6 oz.

o Vendor choice for 100% of the headcount:

Bottled water Gatorade Fruit drink

c. ASSUMPTIONS:

i. Free parking to attendees, presenters and event staff throughout the event.

ii. Final headcount for rooms and meals will be provided no later than 7 days prior to event.

4. PERFORMANCE OBJECTIVES SUMMARY

Performance Objective SOW

Para Performance Threshold

Provide snacks/coffee on time. 3.b. 100% visual inspection Provide lunch on time. 3.b. 100% visual inspection Provide meeting rooms with all Audio Visual requirements to meet timelines of event POC.

3.a. 100% visual inspection

5. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

a. The Government will not be providing any facilities or services.

b. The Government Purchasing and Contracting Office will verify the trustworthiness of

Defense Contractors and Sub-Contractor employees.

6. GOVERNMENT POINTS OF CONTRACT:

a. NJ Joint Contracting Office POC: To be determined

b. Contracting Officer Representative (COR) day of the event: To be announced

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