Attachment_1_12639523Q0093.pdf

PDF 992 KB Posted Apr 13, 2023

Attached to: Five year IDIQ Contract for Half Duplex (HDX) Low Frequency (LF) RFID Button Ear tags (non-840 prefix)
Solicitation number: 12639523Q0093
Issued by: Department of Agriculture Animal and Plant Health Inspection Service Marketing and Regulatory Programs Business Services

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INSTRUCTIONS CONDITIONS AND NOTICES TO INTERESTED PARTIES OR RESPONDENTS

This solicitation for commercial Supplies was written in accordance with Federal Acquisition Regulations (FAR) Part 12 Commercial Acquisitions, FAR Part 13 Simplified Acquisition Procedures (SAP) IAW 13.5, under the format in Subpart 12.3 as supplemented with additional information included in this notice. The solicitation number is 12639523Q0093 and is issued as a request for quote (RFQ), In order to have a complete package, as a minimum, the return package of 51 Pages) must contain the following items.

Offers submitted without completion of items listed here shall be considered nonresponsive and ineligible for award.

1. Completed form 1449 Schedule of items (See Attachment 1 pg 1 boxes 17a & 30a,b & c, )

2. Completed Price and Delivery Schedule of Items 001 - 005 (pages 2 thru 4)

• Note: This Contract will contain Clause 52.216-2 Economic Price Adjustment-Standard Supplies for product lines 003, 004 and 005 periods 3 thru 5. Vendor will also need to identify the percentage discount they are giving off published catalog price (if applicable) when using the Economic Price Adjustment to increase pricing, and must maintain the same percentage discount off catalog price.

3. Online Registration of Government System for Award Management (SAM) at http://sam.gov Anyone interested in doing business with the USDA must be listed in the government’s System for Award Management known as SAM. You may register on line with http://sam.gov A prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. ***REGISTRATION IS

FREE***

4. Completion of 52.212-3 - Offeror Representations and Certifications - Commercial Items. The Quoter shall complete only paragraphs (b) of this provision if the Quoter has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Quoter has not completed the annual representations and certifications electronically, the Quoter shall complete only paragraphs (c) through (v) of this provision. (See pages 25 - 44)

5. Completion of Provision 52.204-24(d) Representation (1) & (2) and ( e) Disclosures. if necessary Completion of item (b) (See pages 44 - 46)

6. Completion of Provision 52.209-5 Certification Regarding Responsibility Matters Completion of items A thru D (See pages 46 - 48)

7. Completion of Provision 52.209-7, Information Regarding Responsibility Matters with no exceptions.

Completion of item (b) (See pages (48 - 48)

8. Evaluation—Commercial Items in accordance with 13.106-1 (2) and FAR 13.106-2(b)(3)

(i) In accordance with Federal Acquisition ( FAR) 13.106-1 (2) the Government will award a five year

Indefinite Delivery/Indefinite Quantity (IDIQ) Contract resulting from this solicitation to the responsible Quote conforming to the solicitation that will be the “Best Value” and most advantageous to the Government.

In accordance with FAR 13.106-2 (b)(3); Status as a USDA AIN device Manufacturer , Price, Past Performance and Delivery are the factors to be considered.

Regarding Status as a USDA AIN device Manufacturer

• The Contractor shall supply proof of their status as a USDA AIN device Manufacturer. This includes a written certification that the device being offered is a currently approved AIN device and further that the device meets the same standards and specifications of its initial approval and current device standards as indicated in Tables 1-3. The certification must also include the AIN product number, species certification, and the Manufacturer’s Product name/Number; (example… AIN 0002, 4 Star button tag, approved for use with Cattle, Bison, Deer & Elk)”.

Regarding Past Performance:

http://sam.gov/ http://www.sam.gov/portal

• Preferably government contract experience info found in the Federal Awardee Performance and Integrity Information System FAPIIS Databases

• In the case of a quoter with no past performance in (FAPIIS), They may submit their own

Past Performance References On a separate sheet(s) Please provide up to 3 references for past (within 2 years) or current contracts (including Federal, State, and local government and private) for efforts similar in size and scope to this solicitation requirement. References listed must be available to respond to inquiries if contacted and the following information must be provided to be considered:

Contract/Reference Number

Company/Entity Name

Point of Contact Name, title, phone number

Description – Please identify any problems encountered on the contract and what corrective actions were taken.

• A lack of relevant past performance will not be evaluated favorably or unfavorably.

• The USDA/APHIS/NVSL Program’s knowledge of and previous experience with the product being acquired may also be considered

(ii) Options. The Government will evaluate quotes for award purposes by adding the total price for all ordering periods to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the ordering period prices are significantly unbalanced. Evaluation of ordering prices shall not obligate the Government to use them.

(iii) A written notice of award or acceptance of a quote emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

9. Interested parties return all 51 pages of completed package by notice due date and time sf 1449 Cover page1, box 8 to:

Email: carol.dingess@usda.gov Subject Line Ref #12639523Q0093 mailto:carol.dingess@usda.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

APHIS-MRPBS-ASD-6395

carol.dingess@usda.gov Carol Dingess 970-494-7360

USDA APHIS MRPBS

CODE 16. ADMINISTERED BYCODE

334419

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MN-126395

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/12/2023 1600 MT

04/13/2023

970-494-7360CAROL DINGESS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12639523Q0093

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

17a. CONTRACTOR/

15. DELIVER TO

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

9. ISSUED BY

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Firm Fixed Priced Indefinite Delivery/Indefinite Quantity for USDA Approved/Official Half Duplex (HDX) Low Frequency (LF) RFID Button Ear tags (non-840 prefix) for USDA's Traceability Program for imported, Cattle, Bison, Swine for a period not to exceed five years. Cost per tag shall include all costs necessary to supply and deliver the tags FOB Destination to Veterinary Services Warehouse in Kansas City, MO (including but notlimited to, tag cost and per order costs for set-up and data entry).

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

CAROL R. DINGESS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

Company Name:

Address:

SAM UEI#

POC Name:

Email:

For Invoice Processing and Payment.

Please see https://www.ipp.gov/vendors/enrollment-vendors.htm and submit invoices through the Invoice Processing Platform (IPP) Enroll at https://www.ipp.gov/ For customer Service Info regarding enrollment Please see https://www.ipp.gov/vendors/enrollment-vendors.htm

USDA/APHIS/VS Logistics Support Center 3500 East 149th St.

Dock 1 Kansas City, MO 64147 carol.dingess@usda.gov

Pricing Schedule:

• The U.S. Department of Agriculture is a tax exempt agency. (Exempt from state and Federal tax) Tax ID Number : 41-0696271.

• Cost per tag shall include all costs necessary to supply and deliver the tags FOB Destination to Veterinary Services Warehouse in Kansas City, MO (including but not limited to, tag cost and per order costs for set-up and data entry).

CLIN No. Schedule Certification

CLINS Ordering Period 1 of 5

Estimated Maximum Quantity UI

UNIT

PRICE

TOTAL

ESTIMATED

MAXIMUM QTY

PRICE

USDA Approved Official Half Duplex (HDX) Low Frequency (LF) Plastic RFID Button Ear Tags (non-840 prefix) for USDA’s Traceability Program for imported cattle, bison, and swine USDA Approved Official Half Duplex (HDX) Low Frequency (LF) Plastic RFID Button Ear Tags (non-840 prefix) for USDA’s Traceability Program for imported cattle, bison, and swine. Cost per tag shall include all costs necessary to supply and deliver the tags FOB Destination to Veterinary Services Warehouse in Kansas City, MO (including but not limited to, tag cost and per order costs for set-up and data entry). 250,000 ea $ $

CLINS Ordering Period 2 OF 5

Estimated Maximum Quantity

UNIT

PRICE

TOTAL

ESTIMATED

MAXIMUM QTY

PRICE

CLINS Ordering Period 3 OF 5

Estimated Maximum Quantity

UNIT

PRICE

TOTAL

ESTIMATED

MAXIMUM QTY

PRICE

CLINS Ordering Period 4 OF 5

Maximum Quantity

UNIT

PRICE

TOTAL

ESTIMATED

MAXIMUM QTY

PRICE

CLINS Ordering Period 5 OF 5

Maximum Quantity

UNIT

PRICE

TOTAL

ESTIMATED

MAXIMUM QTY

PRICE

TOTAL DOLLAR AMOUNT FOR ALL FIVE

ORDERING PERIODS FOR PRODUCT $

Estimated Delivery Schedule:

Estimated number of Days ARO Quantity

< =100,000

100,001 to150,000

150,001 to 250,000

1.1 General Information

U.S. Department of Agriculture’s (USDA), Animal and Plant Health Inspection Service’s (APHIS), Veterinary services (VS) intends to award a firm fixed priced Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract to procure USDA Approved/Official Half Duplex (HDX) Low Frequency (LF) RFID Button Ear tags (non-840 prefix) for USDA’s Traceability Program. These tags will only be used to identify imported non-U.S. origin cattle, bison, and swine that have lost the Official ID tags from their origin country and require official identification. These Imported Animal Alternative Official ID tags will be printed with a 15-digit number starting with the manufacturer’s code, instead of the 840 prefix.

Cost per tag shall include all costs necessary to supply and deliver the tags FOB Destination to Veterinary Services Warehouse in Kansas City, MO (including but not limited to, tag cost and per order costs for set-up and data entry).

The quantities in the schedule are estimates only and are not guaranteed. The current minimum order required by this contract is $10,000. There is no obligation or guarantee that additional tags will be ordered.

1.2 Type of Contract

This contract is an IDIQ contract. Supplies will be ordered through the issuance of individual Delivery Orders (orders) as the requirements of the USDA dictate. Each order will include the specific requirements for quantities, colors, and delivery. Order pricing will be in accordance with the fixed rates established in the pricing schedule unless a lower price is provided in a fair opportunity competitive quote. Delivery Orders shall be issued by a warranted USDA Contracting Officer via email.

Contract and delivery order minimums and maximums are addressed in the following clauses: See 52.216‐19, “Order Limitations” and 452.216‐73 “Minimum and Maximum Contract Amounts”. The line-item quantities listed in the Pricing Schedule are estimates for evaluation purposes only and are not intended to convey either a minimum or maximum quantity that will be ordered by the Government.

The period of performance for this contract is five (5) years from date of award. See clauses 52.216‐18, Ordering and 52.216‐22, Indefinite Quantity.

1.3 Scope of work

The USDA, APHIS, VS is contracting for the supply of USDA approved plastic Half Duplex (HDX) Low Frequency (LF) RFID button ear tags for cattle, bison, and swine that will be printed with the manufacturer’s code instead of the 840 prefix. These tags will be used for regulatory purposes and will only be applied to non-U.S. born cattle, bison, and swine that have lost the official ID tags from their origin country and need official identification.

The Contractor shall provide USDA-approved plastic HDX LF button ear tags to the USDA, APHIS, VS in support of the Animal Disease Traceability (ADT) Program. The manufacturer must be able to provide tags that are currently approved as official identification for cattle, bison, and swine and have the following modifications:

• Colors: Plastic Lime green back and blue button

• “IMP” imprinted next to the U.S. shield (“IMP” will be used an abbreviation for import.)

• 15-digit number series that starts with the 3-digit manufacturer code instead of the 840 prefix

The Contractor will sign a new Memorandum of Understanding (MOU)/Tag Manufacturer’s agreement for the ear tag.

Overall estimated need is 100,000 tags initially, with additional tags requested annually based on need.

This amount is the current estimated need and is not a guaranteed amount.

1.4 Background

APHIS is proposing to amend the animal disease traceability regulations to require that ear tags be both visually and electronically readable in order to be recognized as official ear tags for the interstate movement of cattle and bison covered under the regulations. This would result in visual-only metal NUES (National Uniform Ear tagging System) tags or visual-only plastic tags not being allowed as official ID in cattle and bison. These official visual-only tags have historically been used to identify imported cattle and bison that lost the official ID tags from their origin country and needed official identification. However, when the amended regulations are finalized, they will no longer be an option.

Official RFID tags that use the Animal identification number (AIN) numbering system, also known as 840 tags, also cannot be used for imported animals since the 840 prefix is reserved for U.S. origin animals. Thus, a solution is needed for electronically readable official ID tags that are not 840 tags and can be used for non-U.S. origin imported cattle, bison, and swine that have lost the official ID tags from their origin country and need official identification. Although swine will not be impacted by this change to the animal disease traceability regulations, their industry will also benefit from having an option of electronically readable official ID tags for non-U.S. origin imported animals that require official ID. The USDA, APHIS, VS, intends to acquire HDX LF RFID button ear tags for imported cattle, bison, and swine that need official ID. Eligible vendors are limited to manufacturers who produce USDA approved 840 ear tag/s prior to Award. Eligible devices are limited to HDX LF RFID button ear tags certified by ICAR for conformance with ISO-11784 and 11785 that received USDA approval prior to Award and have current approval status.

1.5 Period of Performance

The Period of Performance will be from date of award and not to exceed five years

2. Contract Requirements The Contractor shall supply proof of their status as a USDA AIN device Manufacturer. This includes a written certification that the device being offered is a currently approved AIN device and further that the device meets the same standards and specifications of its initial approval and current device standards as indicated in Tables 1-3 below. The certification must also include the AIN product number, species certification, and the Manufacturer’s Product name/Number; (example… AIN 0002, 4 Star button tag, approved for use with Cattle, Bison, Deer & Elk).

2.1 Contractor’s Tag Performance Requirements

Table 1 — Tag Performance Requirements and Description

Tag Performance Requirement Description One-time use – Tamper evident The tag must be designed for one-time use (tamper evident), making it impossible to remove and reapply the tag without visual evidence of tampering.

Unalterable The printing on the tag may not be readily altered.

Readability The manufacturer coded number must be easily and reliably readable with 20/20 vision. The printing and color contrast of the official ear tag shield, lettering, and numbers are to be easily and reliably readable at a distance of 30 inches (0.75 m).

The percent of data matrix read on new tags being shipped from the manufacturing plant must be at 100% when read with a camera-based image reader (barcode reader).

Tag loss rates On average, when applied in a manner approved by the manufacturer, not more than 1 percent of tags applied may be lost in the year following application or in any year thereafter under normal field conditions over the expected life of the tag.

Expected tag life The minimum time that a tag shall be expected to remain on an animal in a functional state (physically) is for the expected life of the animal.

Tag toxicity and animal injury Tags may do no harm to an animal or affect its health or well-being.

Tags may not cause chemical contamination of meat or edible offal or damage the hide.

Tag deterioration There may be no diffusion of colorant from tags.

There may be no apparent physical deterioration (other than color) due to detrimental effects by UV light, rain, heat (45°C) and cold (-30°C) or other environmental influences such as chemicals, mud, urine, or manure for at least 5 years of wear.

Tag plasticity Devices may not split or crack under normal use.

Tag coupling/tensile strength Tag coupling/tensile strength: Evaluation standards must conform to ICAR testing standards and, at minimum, should comply with ISO standards 37 and 527.

Tag abrasion resistance

Tag abrasion resistance: Tags shall not exhibit damage or change due to wear, may be subjected to ICAR testing standards and, at minimum, should comply with ISO standard 9352.

Table 2 — Ear tags – Printing Standards and Description for Ear tags

Printing standard Description Official U.S. shield The tag must have the official ear tag shield imprinted on its surface1 imprinted at a minimum height of 5 mm (0.2 inches).

1 The above printing standards are for visual identification, and the visual ear tag is the animal's official identifier.

Radio frequency identification technology (RFID) must be incorporated in the visual tag when the above printing

Font The font for all characters for required information imprinted on the tag must be Arial or, if different, approved by APHIS.

“IMP” (for import) imprint The tag must bear an “IMP” imprint next to the official ear tag shield at a minimum height of 5 mm (0.2 inches).

Manufacturer encoded identification number

The tag must bear the entire identification number imprinted at a minimum height of 5 mm (0.2 inches). For these tags a space must be inserted between each 3rd digit of the imprinted 15-digit manufacturer coded number, e.g., 9## 003 123 456 789.

“Unlawful to remove” statement The text “UNLAWFUL TO REMOVE” must be imprinted on the tag and must be a minimum height of 3 mm (0.12 inches).2

Character size All characters that are part of the official number format must be 5mm (3/16 of an inch) high and easily readable with 20/20 vision at a distance of 30 inches (0.75 m).

Manufacturer’s logo An indentation of the manufacturer’s unique, copyrighted logo or trademark must be easily observed on the tag. Having such information permanently imprinted on the tag is also acceptable.

Additional printed information Printing of other information may be authorized if it does not compromise the readability of the required information.

2D Data Matrix Tags that contain radiofrequency technology must have the 2D Data Matrix imprinted on the tag piece that contains the official animal number unless waived by USDA.

2.2 Radio Frequency Technology Specifications

The radio frequency technology must meet the criteria defined in Table 3 below.

Table 3 — Radio Frequency Technical Standards

Radio Frequency Technical Standard

Description

ISO Compliant All transponders must be certified by ICAR for conformance with ISO-11784 and 11785.

Electronic Read Rates and Ranges

In a laboratory with a neutral electromagnetic environment: Transponders must have a 100 percent read rate in best orientation at 24 inches (60 cm) in a stationary test and a moving test of 1 m/sec over a criteria is met. Tags with RFID technology must have all 15 digits of the manufacturer coded identification number printed on the portion of the tag that contains the transponder which is coded with the identical 15-digit identification number. Imprinting the identification number on the portion of the tag that does not contain the transponder is optional, but when this is the case, the tag set is packaged in containers or trays so that the two pieces are maintained as a pair until they are applied.

2 In order for producers, market operators, and animal health officials, etc., to recognize ear tags as "Official", it is essential that the official ear tag shield and “IMP” be visible on the animal after it is tagged. Similarly, in order to emphasize the need to maintain this identification for the life of the animal, it is necessary to have the text, "UNLAWFUL TO REMOVE" clearly visible. Therefore, the official ear tag shield and “IMP” must be printed on both parts of a two-part tag, and the text, "UNLAWFUL TO REMOVE" must be printed on the portion of the ear tag that is most visible following application.

passage length of at least 20 inches (50 cm). Note: This test information is optional.

In a field test environment: Transponders must be reliably machine read at a rate of 95 percent without regard to orientation by a standardized dual HDX/FDX reader, as cattle move by in a single file passage at 4 mph (1m/sec).

Expected tag life The minimum time that a tag shall be expected to remain functional (electronically) is for the expected life of the animal.

Transponder security The official number encoded within each transponder must not be able to be altered and must be contained within the tag.

Tags will be tamper-evident and impossible to unseal without visible evidence of tampering.

Transponder failure rates The transponder within the tag shall be reliable and machine-readable for the expected lifetime of the animal.

2.3 Quality Control

Contractors shall have a quality control plan and must explain the contractor’s quality control system and clearly demonstrate the manufacturer’s ability to consistently adhere to contract specifications and contract delivery requirements.

After a contract is awarded, each shipment/lot must include Quality Assurance records that shows the number, type and dates of quality assurance checks performed. Failure to provide these QA records may be grounds for rejection of the entire lot shipped.

2.4 Printing

Tags must meet current standards in Table 2 above as of January 17, 2023, and the following additional requirements:

At a minimum, contractors must have the ability to print tags in the colors of lime green (back piece/post) and blue (front piece/button) and have the letters “IMP” printed by the official ear tag shield.

2.5 Packaging

Male and female tag pairs must be packaged in holding trays. The trays will then be placed in a bag containing 20 tags per bag. Contractor will affix the 13-digit National Stock Number (NSN) Z888-00- HDX-RFID to each outer bag.

In addition, each bag containing 20 RFID females and 20 males will have a 7-digit number (3 alpha and 4 numeric) affixed to the bag.

The sequence range of bags will be AAD 0001 to ZZZ 9999. The female RFID tags contained in the bags must have the 15-digit manufacturer coded numbers in a sequential range and placed in a holding tray (e.g., 9## 000 000 000 001 to 9## 000 000 000 020 in bag AAC0001).

Additional general packing and shipping instructions related to this request for proposals (RFP) can be found in the included document entitled “Instructions to Contractors for packaging and Marking of

Supplies/Tags for Shipment to the National Logistics Support Center, Kansas City, Missouri.” These instructions are to be considered requirements for this RFP.

2.6 Additional Administration Requirements

All tag distribution records must be reported to the Animal Identification Number Management System

(AIMS).

2.7 Delivery

Tags will be shipped from the manufacturer directly to USDA warehouse in Kansas City, MO. This should be done via the most cost effective and efficient means that will insure intact and on time delivery.

Please see Attachment 1, “Instructions to Contractors for Packaging 2018”.

Delivery Address:

USDA/APHIS/VS Logistics Support Center 3500 East 149th St.

Dock 1 Kansas City, MO 64147

3.0 Contract Administration

Contract Administration/Personnel (responsible for making changes to this contract)

Carol Dingess Contracting Officer

USDA/APHIS/MRPBS

Office: 612-224-0970 Email: carol.dingess@usda.gov

Technical Point of Contract:

Alex K. Turner, DVM Assistant Director, National Animal Disease Traceability & Veterinary Accreditation Center USDA APHIS VS Strategy & Policy Fort Collins, CO 80526 Phone: 970-556-3568 Email: Alexander.Turner2@usda.gov

Contracting Officer’s Representative (COR):

Melody Allison Supply Technician

USDA APHIS VS

Kansas City, MO Phone: 816-516-5946 Email: melody.allison@usda.gov

The COR is responsible for monitoring the performance of work under this contract and is the local Government contact. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract be effective or binding upon the Government unless advance authorization is received from the Contracting Officer, and proper contractual documents executed by the Contracting Officer prior to performing the work.

mailto:carol.dingess@usda.gov mailto:Alexander.Turner2@usda.gov mailto:melody.allison@usda.gov

The COR shall inform the contracting Officer as soon as possible of any understandings, tentative agreements, recommended modifications, and actions or inactions of the Contractor or the Government which could impact the Contractor’s ability to comply with the contract performance requirements or completion times.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor shall so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer shall be notified immediately.

PROCEEDING WITH WORK WITHOUT PROPER CONTRACTUAL COVERAGE AND

APPROVAL OF THE CO COULD RESULT IN A BREACH OF CONTRACT AND NONPAYMENT.

The designation (delegation of authority) is provided in writing to the COR and is available to the Contractor. The delegation of authority clearly explains the CORs roles and responsibilities on the contract and limitations of authority.

3.1 Delivery Orders

BPA Order Set Up

USDA/APHIS/MRPBS will issue BPA Calls (delivery orders) shortly after award of the BPA. They will be numbered with an 126395 YY F NNNN . Orders may be issued by any USDA/APHIS/MRPBS Acquisition personnel with sufficient warrant authority. Upon delivery and acceptance of the products for any BPA Call (orders), the vendor will be responsible for submitting the invoice for payment against the BPA Contract number, referencing the individual call number in the IPP system at https://www.ipp.gov.

Delivery orders will be issued against this contract on a firm fixed price bases at the quoted price.

Orders may be placed by a warranted USDA contracting officer through email.

3.2 Placement of Orders

The contractor shall provide the products under this contract only as directed in the delivery orders.

1) Date of order

2) Contract number and order number

3) Item number and description, quantity, and unit price

4) Delivery date/schedule

5) Place of delivery (see Attachment 1)

6) Packaging, packing, and shipping instructions (see Attachment 1)

7) Accounting and appropriation data

8) Method of payment and payment office, if not specified in the contract

9) Any other pertinent information

3.4 Ordering Authority

USDA APHIS Contracting Officers may place orders up to their warrant and within the limits of the contract Min/Max as established in the contract clauses.

3.5 Invoicing

USDA uses the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services: Enroll at https://ipp.gov.

The IPP is a government-wide secure web-based invoice processing service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS).

Contractors must submit invoices and attach all supporting documentation as required. Supporting documentation includes, number and color of tags delivered, Delivery Oder number, sequence number range, and company information. The IPP Approver will review the supporting documents before approving invoices in IPP, if supporting documentation is not provided the invoice will be rejected. IPP will issue a notification to contractor that they must submit supporting documentation and resubmit the invoice. See FAR 52.232-33.

4.0 Attachment 1

Instructions to Contractors for packaging and Marking of supplies/tags for shipment to the APHIS/VS Logistics Support Center Kansas City, Missouri

I. MARKINGS OF UNIT AND INTERMEDIATE PACKAGES

Each unit of material procured for shipment to and storage at the APHIS/VS Logistics Support Center in Kansas City, Missouri shall be individually packaged and marked. Unit packages of the same VS stock number may then be packaged together for the ease of shipment into intermediate shipping containers.

Each unit package and each intermediate package shall be marked on the top side of box With the following information:

1. Complete VS stock number

2. Item description

3. Sequence number of tags (if applicable)

4. Quantity in the package and unit of issue

5. Contract number

6. Delivery or purchase order number

7. Shelf-life expiration date

8. Hazardous material identification

II. MARKINGS OF EXTERIOR CONTAINERS

The exterior package shall be marked with the same information as the above Items 1 through 8, plus the contractor’s name and address, and the gross weight and cube of the exterior container.

All markings shall be legible and are to be located such that the markings may easily be read from a distance of five (5) feet when stored on shelves or stacked in the warehouse. All markings shall be located so as not to be destroyed when the pack is opened for inspection. Markings shall be placed so as not to be obscured by strapping or closure tape.

Boxes and crates under ten (10) cubic feet, exterior markings shall be applied to the upper left two-thirds of the side of the container having the largest marking surface area. The address label for shipment shall be applied on the same side of the container. If the container is too small to accommodate the address label on the identification marking side, it shall be applied on the opposite side of the container .

If a shipment is palletized, the pallet size must be standard, and the maximum height shall not exceed 52” from the floor to the top of the stacked cartons. Pallets shall be shrink- wrapped and secure. Shipment shall be palletized in numerical order. Markings should be standardized as to letter type and size. If shipping tags, pallets shall be shrink-wrapped, and double strapped with metal or nylon straps. Tags that are produced in alpha and numerical sequence shall be arranged on the pallet in descending order. (ex: A is top layer, B,C,D, E, with F the bottom layer of the pallet) Sixty (60) thousand tags per pallet maximum for metal tags and 20,000 to 32,000 for RFID tags. Must be able to read the label of each box to verify tag sequence. Do not double stack pallets.

III. PACKING SLIP DOCUMENTATION

Each exterior container shall be individually marked and include a packing slip on the outside, which identifies the item packaged. Each packing slip must be clearly legible and include the following information.

1. VS stock number

2. Item description

3. Sequence number of tags (if applicable)

4. Quantity of the units of issue in the intermediate package

5. Contract number

6. Delivery or Purchase order number

7. Shelf-life expiration date

8. Hazardous material identification

9. Package number and total number of packages (ex: 1of 5)

Packing slip shall be securely attached to the end or side of the container and sealed in a waterproof container.

They shall be secured to the exterior of the palletized load or containers in the most protected location.

IV. MARKING ALL TYPES OF CONTRACTS

All shipments to:

APHIS/VS Logistics Support Center 3500 East 149th St. Dock 1 Kansas City, MO 64147

V. TRANSSHIPMENTS

All boxes shall be constructed to withstand shipment to the VS Logistics Support Center, then shipments from the Logistics Support Center to the end users. Containers shall meet Federal Express and United Parcel Service shipping requirements. Boxes shall be sealed in two directions (length/girth) with some type of reinforced tape and/or staples.

Example Label for Master Carton RFID Tags

Z888-Manufacturer-HDX-RFID Imported Animal Alternative (non-840) official HDX LF Tags

AAJ 0001-0000*

9##003##### (1st tag) 9##003##### (Last tag) 1000 Tags – 10 pkgs of 100 12639523D#### (ctr #) 126395YYF#### (d.o.#) Case # 1 of 20, 2 of 20, 3 of 20, etc.

* For the imported animal tags:

The first case will be labeled AAJ 0001-1000, (next) AAJ 1001-2000, etc. last label 9001-0000. Next set of alpha numbering will be AAK, AAL, etc. After AAZ will come ABA.

5.0 Contract Clauses

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vmfara.htm https://www.dm.usda.gov/procurement/policy/agar_x/agar02/subchaph.html

52.203-12 Limitation on Payments to Influence Certain Federal Transactions. (Jun 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. (Jun 2020)

5 52.204-13, System for Award Management Maintenance (Oct 2018)

2.204-18 Commercial and Government Entity Code Maintenance. (AUG 2020)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems. (Nov 2021)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021)

52.212-4 Contract Terms and Conditions—Commercial Items. (Dec 2022)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (Nov 2021)

52.247-34 F.o.b. Destination. (Nov 1991)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services. (Dec 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

http://farsite.hill.af.mil/vmfara.htm https://www.dm.usda.gov/procurement/policy/agar_x/agar02/subchaph.html https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10

(5) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

__ (13) [Reserved]

X (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

X (16) 52.219-8, Utilization of Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (OCT 2022) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2021) of 52.219-9.

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) ( 15 U.S.C. 657f).

X (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (OCT 2022) ( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) ( 15 U.S.C. 637(m)).

https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_13 https://www.acquisition.gov/far/part-52#FAR_52_219_14 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_16 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_27 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_28 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_28 https://www.acquisition.gov/far/part-52#FAR_52_219_29 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_30

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

X (27) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

X (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (DEC 2022) (E.O.13126).

X (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

X (30) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

X (31) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (JUL 2014) of 52.222-35.

X (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

X (33) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

X (35) (i) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (MAR 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (MAY 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA– Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (MAY 2008) of 52.223-9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

https://www.acquisition.gov/far/part-52#FAR_52_219_32 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec644.htm https://www.acquisition.gov/far/part-52#FAR_52_219_33 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec637.htm https://www.acquisition.gov/far/part-52#FAR_52_222_3 https://www.acquisition.gov/far/part-52#FAR_52_222_19 https://www.acquisition.gov/far/part-52#FAR_52_222_21 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_222_35 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_222_35 https://www.acquisition.gov/far/part-52#FAR_52_222_36 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title29-section793&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_222_36 https://www.acquisition.gov/far/part-52#FAR_52_222_37 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_222_40 https://www.acquisition.gov/far/part-52#FAR_52_222_50 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_222_50 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3…

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