Attachment 03 - PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

Services within Indefinite Delivery Indefinite Quantity Task Orders

1. GENERAL INFORMATION:

1.1 This is a non-personal services contract to provide architect-engineer (A/E) services for a variety of renovation and construction projects at the Washington, DC Facility (DCF) of the Bureau of Engraving and Printing (BEP). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Note that all information in this PWS is general in nature and may be superseded by subsequent task orders. When in direct conflict, the requirements in a given task order take precedent over this PWS.

1.2 Description of Services/Introduction: Architect-Engineer (A/E) Services - The contractor may be approached under a given task order to provide architectural and engineering design and/or project management services as required for various renovation and construction projects at the BEP facilities. A/E disciplines required may include, but are not be limited to, exhibit design, electrical, architectural, structural, fire protection, environmental, mechanical, etc. (See PART 5 of this PWS for requirements for A/E Services.)

1.3 Background: The Department of Treasury’s Bureau of Engraving and Printing (BEP), Washington, DC Facility (DCF) is comprised of the Main Building and the Annex Building. These two buildings are historic landmarks located near the Washington Monument, the Holocaust Museum, and the Tidal Basin. The Main Building and Annex are connected through a tunnel located in the basement. Based on the mission of the BEP to develop and produce United States currency, the buildings require continued upgrades and renovations.

1.2.1 The Main Building is located between 14th and 15th Streets SW. Construction of this building was competed in 1914. The main façade of the building faces Raoul Wallenberg Place (15th St), the Tidal Basin, and the Jefferson Memorial, with stone columns spanning the 505-foot (154 m) length of the building's front. The building is 296 feet (90 m) deep and 105 feet (32 m) high with four wings that extend back toward 14th Street.

1.2.2 The Annex Building is bordered by 13th and 14th streets SW and C and D streets SW. Construction of this building was completed in 1938. The building is 570 feet (170 m) long, 285 feet (87 m) wide, and made entirely of reinforced concrete with a limestone façade. The structure consists of a central backbone running from 14th Street to 13th Street with five wings extending north and south from the backbone.

1.4 Scope: As needs arise, task orders will be issued by the Government. The scope of a given task order will be specified in a subsequent performance work statement (PWS) or statement of work (SOW).

1.5 Period of Performance: The period of performance of this contract is five years. The period of performance shall consist of five one-year ordering periods, as follows:

· Ordering Period I – June 1, 2021 through May 31, 2022

· Ordering Period II – June 1, 2022 through May 31, 2023

· Ordering Period III – June 1, 2023 through May 31, 2024

· Ordering Period IV – June 1, 2024 through May 31, 2025

· Ordering Period V – June 1, 2025 through May 31, 2026

1.6 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing Government feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.7 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.8 Federal Government Holidays: The Contractor will not have to perform work on the following federal holidays:

1.9 Hours of Operation:

1.9.1 The Contractor is responsible for conducting on-site business between the hours of 7:00AM to 4:30PM, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.10 Place of Performance: A/E services will primarily be performed at the contractor’s facility. Site visits to facilitate A/E services (e.g., for meetings, investigations, construction contractor oversight) with respect to BEP’s DCF will also be required.

1.11 Type of Contract: The government will award a Firm Fixed Price Indefinite Delivery Indefinite Quantity (FFPIDIQ) Multiple award Task Order contract (MATOC).

1.12 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must undergo a Security Background Investigation at the time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.12.1 A complete list of all key personnel for the general contractor and subcontractor shall be submitted to the COR. Once received, a Contract Access Request Form (CAR) will be sent to the General Contractor’s point-of-contact (POC). The CAR should be filled-out, including email addresses, and returned in an encrypted manner to the COR within ten (10) calendar days of receipt. Upon approval of the CAR, the contractor’s POC will receive an email requesting the listed employees to comply with the Office of Personnel Management’s (OPM) regulations and undergo a background investigation. Subjects will have ten (10) calendar days from receipt of this request to access OPM’s Electronic Questionnaires for Investigation Processing (e-QIP) system and complete their online submission. During this process, disregard any emails received from “USAccess – Sponsorship”. Once individual employees have completed the online submission, they will receive confirmation their case has been accepted and receive additional forms to be filled-out and returned to the Personnel Security Division (PSD) within (10) calendar days. When reporting to PSD for further screening and fingerprinting, the employee shall provide two (2) forms of identification in compliance with Homeland Security Presidential Directive 12 (HSPD-12). If the employee does not report to PSD for processing within (10) calendar days, the employee’s investigation request will be automatically cancelled. Please allow a minimum of four (4) weeks prior to commencement of on-site work for security processing. Once an interim clearance is obtained, an identification/access badge will be assigned to the employee. Badges shall not be shared by employees or used by anyone other than the assigned.

1.12.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.14 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. There will be a COR named for the IDIQ contract. There will be a COR named at the task order level.

1.15 Key Personnel: The contractor shall provide a project/contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The project/contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project/contract manager or alternate shall be available between the hours of 7:00 a.m. to 5p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The contract manager shall meet or exceed the key personnel specifications listed below for the project/contract manager.

The key personnel shall have, but not limited to, the following qualifications:

Specialized Technical Personnel:

Specialized Technical personnel includes any architect or engineer working on the contract. Specialized Technical Personnel shall have a bachelor's degree from a U.S. accredited university or college with a major in engineering, architecture, or related technical field. Specialized Technical Personnel shall provide evidence of Professional Engineer active license and registration in Washington, DC and/or in the states of Maryland and Virginia. Personnel shall demonstrate work experience, and technical competence of electrical, mechanical, structural/civil, architectural, fire protection, or environmental requirements covering the last five (5) years.

Project/Contract Manager:

The Project/Contract Manager shall have a bachelor's degree from a U.S. accredited university or college with a major in engineering, architecture, or related technical field, and/or at least five years’ experience in managing architectural, engineering or construction projects of similar size and scope and five (5) years’ experience in Historical Government Buildings. The Project Manager shall be employed by the Prime Contractor.

1.16 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.17 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.18 Other Direct Costs: This category includes travel, reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.19 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.20 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) or GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 ACRONYMS

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES:

3.1 Utilities: The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices.

3.2 Documents: As pertinent to a given task order, the Government will provide the following documents:

· Existing facility drawings

· BEP’s CAD Templates and Title Block (Provide after Awarded Contract)

· BEP’s Best Management Practices (Provide after Awarded Contract)

· Design documents and records

· Manufacturers’ equipment manuals and specifications

· BEP’s Office of Environmental, Health and Safety Contractor Requirements

· BEP’s Form 1767 (Provide after Awarded Contract)

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

5. ARCHITECT-ENGINEER (A/E) SERVICES:

The exact services required under a given task order will be described in a separate PWS or SOW. The services described below represent general requirements that may be referenced in subsequent task orders.

The services in a given task order may fall into either a Design-Build (DB) or Design-Bid-Build (DBB) project delivery system. A/E requirements will vary depending on which system is used for a project.

5.1 Design-Bid-Build (DBB): Within a DBB project delivery system, the A/E contractor is only responsible for the architectural and engineering design for a project. The construction of the project is bid out and completed under a separate contract; however, the A/E contractor may be required to provide Title II services during the construction period.

5.1.1 A/E Design Services (Title I Services) – The Architect/Engineer shall provide services for field surveys, architectural and engineering designs, plans, drawings, estimates, specifications, and investigative work, as required, for each construction project. The total design fee for the Title I Services shall not exceed the statutory limitation of six percent (6%) of the estimated construction cost. The services other than design that occur during the design phase, (Non-Title I services) (and non-Title II) fall outside of the 6% statutory limitation.

5.1.1.1 Architectural and Engineering Design - The design of architectural, structural, mechanical, electrical, civil, and other engineering features of the work shall be accomplished by, or reviewed, and approved by a registered architect or licensed professional engineer registered to practice in the particular professional field involved. The final drawings shall be stamped and signed by a principal of the firm, registered in engineering or architecture. The A/E designs shall include, but not be limited to, lead paint abatement, demolition, architectural, structural, mechanical, and electrical designs and specifications showing both existing and new systems and connections thereto. Engineering calculations shall be provided pertaining to all designs. The designs shall address recycling or diverting construction and demolition materials and debris from landfills.

5.1.1.2 Field Surveys and Site Investigations – The A/E shall be responsible for all necessary field surveys to verify all dimensions, measurements, and location of existing facilities, utilities, and equipment. The A/E shall review Government furnished documents and perform the required site visits to gain an understanding of the scope of the project. The A/E shall visit the project site to verify the information shown on any Government-furnished preliminary drawings, record (as-built) drawings and other planning documents provided for the task order. This information is the best available but the Government does not guarantee its accuracy or completeness. The A/E shall review existing BEP architectural, mechanical, structural, electrical, and other pertinent drawings of areas in the building affected by the design. The A/E’s field surveys and investigations shall be performed by competent professionals in accordance with Construction Industry Standards. The A/E shall consult and communicate with the COR, BEP personnel, equipment manufacturers and vendors, and furniture vendors to ensure the completion of an efficient, comprehensive design.

5.1.1.3 Energy Conservation – The A/E Contractor shall adopt current U.S. Federal Government requirements on energy efficiency, water conservation and the use of recovered materials. The A/E shall specify energy-efficient products that are ENERGY STAR® qualified or meet energy efficiency specification set by the Department of Energy’s Federal Energy Management Program (FEMP). ENERGY STAR® and FEMP products can be found at: and http://www.eere.energy.gov/femp/procurement/. The A/E shall submit energy code compliance forms and checklists “COMcheck” to verify that the designed building envelope, lighting, and mechanical equipment are in compliance with the code. The COMcheck software program can be downloaded free from http://www.energycodes.gov/comcheck/. These requirements shall be incorporated into the design documents. The A/E Contractor shall determine if there are other requirements and applicable documents that are in effect at the time this task order is awarded; and report it to the COR immediately. As of this writing, the following is a list of known documents which are applicable:

· P.L. 109-58, Energy Policy Act of 2005, August 8, 2005

· Executive Order 13423, Strengthening Federal Environmental, Energy and Transportation Management, January 24, 2007

· Executive Order 13514, Federal Leadership in Environmental, Energy, and Economic Performance, October 5, 2009

· BEP Mechanical and Energy Conservation Design Manual

· ASHRAE Standard 90.1: Energy Efficient design of New Buildings Except Low-Rise Residential Building

5.1.1.4 Environmental Requirements – The A/E contractor shall consider the following environmental risks:

5.1.1.4.1 PCB Contamination - The A/E contractor shall identify any electrical equipment containing PCB contaminated fluid and other building materials contaminated with PCB, where applicable.

5.1.1.4.2 Lead-Based Paint (LBP) - LBP is defined as paint containing 1.0 mg/cm2 as measured by an X-ray fluorescence analyzer or 0.5% by weight. The A/E contractor shall conduct a lead-based paint survey on surfaces scheduled to be significantly disturbed and/or demolished. Based upon the survey results, the A/E contractor shall develop an abatement plan which complies with the General Services Administration’s paint abatement information shall be noted on drawings, where applicable. The A/E contractor shall assure the following is incorporated into the specifications. “The construction contractor shall provide an independent contractor for monitoring of abatement personnel. This includes all warranted personnel working in that area and area air monitoring during the abatement process.”

5.1.1.5 Sustainability - BEP is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects. The result is an optimal balance of cost, environmental, societal and human benefits while meeting the mission, function, and operation of the intended facility. It is BEP's intent that sustainable design will be integrated as seamlessly as possible into the existing design and construction process.

5.1.1.5.1 Sustainable design shall seek to reduce negative impacts on the environment, and the health and comfort of building occupants, thereby improving building performance. The basic objectives of sustainability shall reduce consumption of non-renewable resources, minimize waste, and create healthy, productive environments. Sustainable design principles shall include the ability to:

· Optimize site potential

· Minimize non-renewable energy consumption

· Use environmentally preferable products

· Protect and conserve water and enhance indoor environmental quality

· Optimize operational and maintenance practices

5.1.1.5.2 Utilizing a sustainable design philosophy shall encourage decisions at each phase of the design process that will reduce negative impacts on the environment and the health of the occupants, without compromising the bottom line. It shall be an integrated, holistic approach that encourages compromise and tradeoffs. Such an integrated approach shall positively impact all phases of a building's life-cycle, including design, construction, and operation and decommissioning.

5.1.1.5.3 The A/E’s design shall result in a project utilizing the Leadership in Energy and Environmental Design (LEED™) Rating System as a goal in design criteria to help apply principles of sustainable design and development to our facilities projects while not necessarily achieving LEED certification status.

5.1.1.6 Design Criteria - The A/E shall prepare all design documents in conformance with applicable portions of the following:

· UFAS – Uniform Federal Accessibility Standards

· ASTM – American Society of Testing Materials

· ACI – American Concrete Institute

· AISC – American Institute of Steel Construction

· ANSI – American National Standards Institute

· ASHRAE – American Society of Heating, Refrigerating, and Air Conditioning Engineers

· IBC – International Building Code

· IECC – International Energy Conservation Code

· IFC – International Fire Code

· IMC – International Mechanical Code

· IPC – International Plumbing Code

· EPA – Environmental Protection Agency

· FM – Factory Mutual

· NFPA – National Fire Protection Association (See Section 3.4)

· NEC – National Electrical Code

· UL – Underwriter’s Laboratories

· SMACNA –Sheet Metal and Air Conditioning Contractors’ National Association

· NIOSH – National Institute for Occupational Safety and Health

· OSHA – occupational Safety and Health Administrative Standards

5.1.1.7 Design Schedule

5.1.1.7.1 The A/E will be required to complete the design for each project and deliver the submittals to the Contracting Officer in accordance with the design schedule specified for the individual project (the performance period for each phase will be established for each project. The performance period for each project is negotiable.) The A/E contractor shall provide successive submittals as required by the task order. BEP shall respond with comments within 21 calendar days after the receipt of submittal.

5.1.1.7.2 Following completion of each design phase, the Government will perform a review of the submittals. The Government shall review and approve, with or without comments, each schedule item prior to the A/E initiating work on the subsequent schedule item. A design review conference will be held after completion of this review, technical comments will be given to the A/E. The A/E shall be required to attend these conferences. The Government will establish the time and place of these conferences. The technical comments shall be incorporated into the design before completion of the next design phase. The A/E responses to the Government reviewer’s comments shall be included in each submittal.

5.1.1.7.3 The final (bid documents) design submittal will include:

5.1.1.7.3.1 Hard copies:

· one (1) reproducible copy of the final drawings,

· one (1) original typed specification,

· one (1) copy of the final economic analysis, and

· one (1) copy of the final construction estimate.

5.1.1.7.3.2 Digital copies Format:

· one (1) copy of final design drawings in AutoCAD (*.dwg) format

· one (1) copy of final design drawings in PDF (*.pdf) format.

· one (1) copy of final design specifications in MS Word (*.doc) format

· one (1) copy of final design specifications in PDF (*.pdf) format

5.1.1.8 Construction Drawings – Drawings shall be on 24”x36” paper. Drawings shall have all margins approximately ½” wide. Final drawings shall be documented on reproducible polyester drafting film and have left and right margins approximately one (1) inch wide with all other margins approximately ½ inches wide. All drawings shall be accurate and in sufficient detail to enable proper and satisfactory construction of the entire project. The quality and workmanship of the drawings shall permit clear and legible reproductions. All drawings shall have the Bureau of Engraving and Printing title block in the lower right hand corner and the A/E Contractor’s title block on the adjacent left of the BEP’s title block. All drawings shall be numbered with standard letter sequences applicable to each design discipline and labeled.

5.1.1.9 Specifications – The specifications shall be complete, clear, and shall amplify all information shown on the drawings and shall include detailed requirements for materials and equipment. Material items will be specified using federal specifications or industry standards and are not limited to those noted in Division One. The specifications shall include the Division One sections generated by the BEP which when attached to the other sections become the project manual. The specifications will be prepared using the 48 technical sections of the 2010 Master Format developed by the Construction Specification Institute (CSI). The specifications will be prepared using the new Construction Specification Institute (CSI) Division Format. The final specifications shall be typed on bond paper 8½ x 11” with 1” margin right and left and 1 ½” margin top and bottom. The quality of the specifications shall permit clear and legible reproduction.

5.1.1.10 Cost Estimates – The project(s) shall be developed by the A/E with regard to the limiting considerations of the particular project budget. It is incumbent upon the A/E to follow job cost trends and projected estimates during the project development in such a manner that any possibility of exceeding the limitations imposed will become apparent in the early stages. It is the responsibility of the A/E to advise the Contracting Officer immediately when any such tendency is indicated in order that remedial corrections can be made. The cost estimate shall be based on completed work and material in place, taking into account location, seasonal conditions at the time of work, site conditions, availability of local labor, and other variables. The cost estimates shall represent the anticipated construction contractor’s bid price including overhead, profit, and allowable contingencies. Lump sum estimates will not be accepted; cost estimates shall be itemized for each type of material and labor required. The Government allowance for profit and overhead shall be 10% each. The first sheet of the cost estimate shall summarize all costs by engineering discipline. The number of cost estimates and time of delivery will be established by each task order.

5.1.1.11 Design and Economic Analysis – The design calculations and analysis shall be prepared on standard 8 ½ x 11 bond paper. The design shall be based on the criteria set forth in the Statement of Work and standard practices and methods used in modern engineering computation necessary for the project and all other information necessary to clearly express the designer’s intentions and methods. Specific elements requiring design calculations and analysis shall be as agreed to for each project prior to the negotiations. The economic analysis shall include the estimated energy cost savings and amortization period for energy relate construction.

5.1.1.12 Topographical surveys. Any topographical surveys, excavations, soil boring, soil analysis, chemical tests, laboratory tests, pressure tests, electrical tests, corrosion and cathodic protection tests and any other tests required for a complete design will be the responsibility of the A/E.

5.1.1.13 Construction Scheduling. The A/E shall list all applicable tasks and show critical paths throughout the project time frame. The construction schedule shall be furnished to the BEP on recordable compact discs (CD-R) in Microsoft Project format. The disks, upon completion of the work, shall become the property of the government.

5.1.1.14 Deferral of Work – The A/E shall stop work upon written notification from the Contracting Officer in the event that the government defers advertising for and securing construction bids. The Government shall retain the option of requiring completion of all A/E services under this contract for one (1) year from the date of completion of the Contract Drawings and Specifications. If at the end of the one (1) year period the Government has not decided to proceed with the A/E services beyond this stage, the work required under this contract will be terminated unless the Government and the A/E mutually agree upon a time extension. Upon completion of the Contract Drawings and Specifications and written notice to the A/E of the deferral of the work from the Contracting Officer, the A/E shall deliver to the Government all original drawings, specifications, design details and calculations relating to the work and this material shall become the property of the Government and may be used on any government project without additional cost to the Government but with no warranty by the A/E of their adequacy for use other than that originally intended.

5.1.2 A/E Title II Services

5.1.2.1 Construction Period Responsibilities - The A/E shall perform all services required for supervision, inspection, and surveillance during the progress of construction up to the completion, commissioning and final acceptance of the project, or for such time period as specified in the contract documents. This requirement will be listed separately and negotiated as a line item in Section B of the task order. The A/E shall do nothing that may be construed as a contractual act of the Government and shall have no such contacts with the Contractor's representatives without the approval of the Contacting Officer. The A/E shall not disclose to the Contractor any information contained in his records of communications with the Government unless authorized in writing by the Contracting Officer. The A/E has no authority to make any decisions or approve any part of the work. When requested by the Contracting Officer, the A/E shall interpret the contract documents and recommend any actions he deems suitable for the satisfactory completion of the construction work. The A/E shall report to the COR any deficiencies in the construction work that may come to his attention. The A/E shall prepare any supplemental drawings or other documents that may be required to clarify or supplement the contract documents. The Construction period will commence with the award of the construction contract(s) and will terminate with the acceptance of the facility by the Contracting Officer.

5.1.2.2 Shop Drawings, Submittals, etc. – The A/E shall check the contractor's shop drawings and detail drawings, schedules, descriptive literature and samples and review the color, texture and suitability of materials for conformity with the contract documents and recommend approval, disapproval, or other suitable disposition. He shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E will, through the COR, request the Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the A/E shall review all prior submittals for related components of the system before acting on a single component. The A/E shall notify the COR in writing of any and all deviations from the requirements of the contract documents that he has found in the Contractor's submittals.

5.1.2.3 Contractor's Requests for Information and Cost Proposals - The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his review of cost proposals and his recommendations shall include an independent breakdown of costs in detail, quantities and unit prices and shall cover both additions and deductions of labor, materials and equipment.

5.1.2.4 Expeditious Replies - The A/E shall submit recommendations on shop drawings within five (5) days after their receipt of the request. If the scope of the required action is so extensive as to require more time, the A/E shall so notify the COR including information about the time needed to process the action. However, the A/E shall expedite delivery in every practicable way. The A/E shall answer all Requests For Information (RFIs) during bidding process and construction Contractor questions during construction, when submitted by the COR, within forty-eight (48) hours in writing.

5.1.2.5 Site Visits - During the Construction Period, the A/E shall make visits to the project site. The total number of visits required shall be negotiated and included in Section B of each task order and includes visits for partial final and final inspections and for special purposes as requested by the Contracting Officer. A site visit is defined as a visit to the site by one man for any part of a day. Site visits shall be made as and when requested by the Contracting Officer or his authorized representative. Only registered Architects and Engineers familiar with the project may make these site visits. The Contracting Officer has the prerogative to determine the professional discipline(s) required for each visit. The A/E shall observe the construction, advise the COR of any deviations or deficiencies and recommend appropriate corrective measures.

5.1.2.6 Inspections of Construction Work

5.1.2.6.1 Intermediate Inspections: The A/E shall provide Licensed Professional Engineers (PEs) or Registered Architects (RAs) who are familiar with the project design to act as observers and advisers with a BEP team conducting intermediate inspections of the installed equipment and systems. The number of such inspections and scheduled time thereof will be determined by the Contracting Officer.

5.1.2.6.2 Partial Final and Final Inspections: The A/E shall provide Registered Architects (RAs) and Licensed Professional Engineers (PEs) in number and of the disciplines at the time requested by the Contracting Officer to act as observers and advisers with the BEP team conducting partial final and/or final inspection(s) of the project.

5.1.2.7 Record of Site Visits - The A/E shall maintain a continuing record of site visits, recording thereon the date of each visit, the hours thereof, the purpose of the visit, and the personnel involved and have each visit certified by the COR. Site visits made by the A/E without a request from the Contracting Officer or the COR or required because of deficiencies in the A/E's performance shall be at the A/E's expense and shall not appear on the record as officially approved visits or be subject to reimbursement of cost. Should the number of site visits listed in Section B of the Task Order be exceeded, the contract will be modified to include payment for the additional visits at the amount per site visit shown in Section B of the Task Order. Any additional site visits for which the A/E expects to be reimbursed shall be approved in writing by the Contracting Officer in advance of the visits and, also, be certified by the COR.

5.1.2.8 Attendance at Conferences

5.1.2.8.1 The A/E shall participate in the following conferences at the project site at times designated by the Contracting Officer. The A/E's representatives shall be Registered Architects/Licensed Professional Engineers who are thoroughly familiar with the project designs and the contract documents. Pre-Construction Conference: (Attendance at Pre-Construction Conference, if required, will be counted as a site visit).

5.1.2.8.2 All other conferences will be counted as site visits.

5.1.2.9 Project Representative - The A/E shall designate and assign a project representative whose duty and responsibility is to inspect the construction work in progress and to determine if the work is properly executed in conformance with the drawings and specifications. The project representative will visit the job site, as requested, to adequately inspect the work. In addition, fully qualified personnel will be used for inspection of structural, electrical and mechanical systems. The personnel shall be capable of reading contract drawings and specifications and shall have a minimum of three (3) years experience as a construction inspector on similar construction projects or experience acceptable to the Contracting Officer. The Contractor will furnish the name of the project representative in writing to the Contracting Officer prior to the pre-performance conference. The Contracting Officer may require the A/E to remove from the work any construction inspector the Contracting Officer deems incompetent, careless, or otherwise objectionable.

5.1.2.10 Record Drawings

5.1.2.10.1 Upon completion and acceptance of construction, the A/E shall revise the reproduction mylars of the design drawings to conform to the actual construction. Record drawings developed from the As-built drawings on reproducible mylar shall be submitted to the Contracting Officer within thirty (30) calendar days after completion of construction services.

· Marked-up prints of construction drawings will be furnished to the A/E by the COR for their use in preparing the as-built drawings.

· The A/E shall locate all underground utilities by dimensions and permanent reference points.

5.1.2.10.2 Upon completion of the revision of the tracings, the A/E shall submit them to the Contracting Officer.

5.1.2.10.3 The A/E will provide all record drawings on a CD-R or DVD-R in uncompressed AutoCAD (*.dwg) and PDF(*.pdf) formats.

5.1.2.11 Government Estimate - Precautions shall be taken and every effort shall be made to prevent public disclosure of any information, including Government estimate made available to the A/E during the performance of this contract. All data contained in the design documents for each project shall be treated as privileged information and designated as “FOR OFFICIAL USE ONLY”.

5.1.3 Other A/E Services (Non Title I Services) – Fact finding studies, surveys, investigations, developing design criteria, and other professional A/E Services not necessarily connected with a specific construction project. Other A/E Services are not subject to the Statutory Limitation. The following are examples of services not considered an integral part of design and are EXCLUDED from the statutory 6% fee limitation.

· Field and topographic surveys, property, boundary, utility, and right of way surveys.

· Subsurface explorations and borings, soil and material testing, and consultant reports.

· Feasibility studies, economic analysis, and other investigations.

· Preparation of as-built drawings for rehabilitation work.

· Preparation of design development work.

· The services of consultants, where not specifically applied to the preparation of work drawings and specifications.

· Models, renderings, or photographs of completed designs.

· Reproduction of designs for review purposes.

· Travel and per diem allowances in connection with excludable services.

5.1.3.1 Investigative Report (Other A/E Services) – The A/E shall prepare an Investigative Report utilizing information obtained through the site investigations and preliminary design investigations.

5.1.3.1.1 The report shall describe in detail the complete investigation procedure, the evaluations of proposed work and alternate proposal, and a complete analysis of the work proposed.

5.1.3.1.2 Each consideration shall be included and shall be evaluated with regard to the feasibility of installation, repair and/or…