Attachment 01 Performance Work Statement.Calaveras Snow Grooming Contract Final.docx

Performance Work Statement Calaveras Ranger District Highway 4/Spicer Snow Grooming Contract

C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work Description of Work:

The Contractor shall furnish all labor, equipment, supplies, incidentals, insurance, and transportation necessary to perform trail grooming of snowmobile trails on the Calaveras Ranger District of the Stanislaus National Forest. The trails are to be groomed to maintain a smooth surface where an average snowmobile user could travel at a maximum safe speed of and 35 MPH on Hwy 4 and Spicer Road (Forest Road 7N01).

C.2 Project Location & Description Location:

The California State Highway 4 winter parking/ snowmobile staging/trailhead area (Lake Alpine Sno-Park and Spicer Road Sno-Park) located in the Calaveras Ranger Station of the Stanislaus National Forest.

A) The trails to be groomed consist of the following:

1. Bear Valley Trail, approximately 2 miles, from bear Valley, across State Highway 4, to the Silvertip campground and Lake Alpine Sno Park.

2. Highway 4, approximately 10 miles, from the Silvertip Campground unloading area at the Lake Alpine Sno-Park, around the road closure gate, east on Highway 4 and 1 mile down into the Stanislaus Meadow and back up to Highway 4, continuing east on Highway 4 past mosquito Lakes, into Pacific Valley to Hermit Valley and t the Dear Valley OHV trail head. This is considered this a ½ groom.

3. Highway 4, approximately 5 miles, from the Dear Valley OHV Trail Head 8N02, east on Highway 4 to the Highland Lakes Road 8N01 Junction, then 1.5 miles to top of Ebbetts Pass and back to Highland Lakes Road Junction, then south on Highland Lakes Road, and 5 miles to Highland Lakes. This is considered a full groom.

4. Spicer Reservoir Road 7N01, approximately 13.5 miles, from Highway 4 to Spicer Reservoir powerhouse, Union Reservoir Road 7N75 and Utica Reservoir roads 7N17 and to the entrance of Slick Rock Road 7N17.

Description: See C.1 Exclusions (Non-Work Areas): None

Accessibility:

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer soon enough to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of a contract will not be binding.

C.3 Maps Any maps included in Section J are general in nature and are not to be considered as definitively identifying locations.

C.4 Estimated Start Date & Contract Time Estimated Start Date: December 15, 2023 FSee also Section F C.5 Restrictions on Work Work may be performed at any time during the period of the contract, except as outlined here. Nothing in this part shall be construed to take away any of the Government's rights under the Suspension of Work Clause (52.242-14). Restrictions are as follows:

1. In accordance with the fire plan, if included in Section J.

2. When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous or that continued vehicular travel would cause unacceptable road damage.

Add any restrictions on work for your Project, such as LOPs or holiday work restrictions.

Work Hours. Most grooming will occur at night, depending on weather. Grooming will occur Thursday through Monday, depending on weather or traffic. When weekend grooming is necessary, night grooming will be the most desirable. Grooming times will be based on Contracting Officer’s and/ or Representative’s decision.

LOPs. None.

Holiday Work Restrictions. The Contractor may be required to work Christmas Eve, New Year Eve, or other holidays as needed depending on the snow.

C.6 Licenses and Insurance The contractor shall obtain the insurance and licenses listed here.

MSPA Card (Form WH510): This contract [ ] does [X] does not require the contractor to be registered with the US Department of Labor as a Farm Labor Contractor. The Contractor shall provide a current Form WH510 or legible copy.

Other: None C.7 Definitions Definitions:

1. CHAINSAW – The tractor should carry a chainsaw, with a minimum 24-inch bar, in a safe manner. The associated fuel and oil must be stored within the tractor’s storage boxes.

2. COMPACTOR BAR - When conditions of fresh deep snow exist, compactor bar are acceptable for use.

3. COMMUNICATION – A system that allows the grooming operator to communicate with a base unit.

4. ENGINE – The tractor shall be diesel powered. The engine shall have adequate power rating to meet the performance requirements. Engine displacements shall not be less than 220 horsepower for this contract.

5. FRONT BLADE – The tractor shall be equipped with a front-mounted, hydraulically operated blade with a minimum of 8-way functions.

6. GROOMED MILES – Total miles put on snow tractor during the process of grooming the entire trail system. One mile by 12 feet wide equals a groomed mile.

7. GROOMING OPERATOR – A person who has been certified or trained in the safe and practical operation of a grooming tractor, grooming implements, as snow processing and public safety.

8. GROOMED TRAIL – When snow has been successfully processed to provide a safe, comfortable and enjoyable trail for a motorized vehicle to travel upon.

9. HOUR METER AND SPEEDOMETER – The tractor must be equipped with an hour meter and speedometer in good working condition. The hour meter and the mileage must be entered on the Daily Trail Work Log (see attached) or a grooming event may be considered invalid.

10. HYDRAULIC SYSTEM – The tractor shall be equipped with a power hydraulic system capable of operating the front mounted blade simultaneously with a minimum of two rear hydraulic circuits for operation of the trail grooming drag. Tiller drive vehicles are recommended. The rear hydraulic system shall be capable of lifting the drag in the air and keeping the drag suspended during track-packing operations.

11. LIGHTS/SAFETY EQUIPMENT – The tractor shall be equipped with a minimum of two electric sealed-beam front headlights, a minimum of one electric sealed-beam rear back-up light and one roof-mounted flashing amber beacon. All lights shall be always maintained and operational. A flashing amber beacon shall be always operated when the vehicle is in use.

12. MOGULS – A pattern of mounds and dips or ruts in a trail.

13. TRACTOR WIDTH – The total overall width of the tractor shall be a minimum of 12 feet and a maximum of 16 feet (see attached map and pictures).

14. TRACK WIDTH – Each track shall be at least 42 inches in width.

15. TRAVEL/CLIMBING ABILITIES – The tractor shall have sufficient track and power to pull a 12-foot minimum wide approved grooming drag with all attachments, under full load on a sustained basis, up all grades on this trail system at site elevations up to 8,000 feet.

16. TRACK PACKING – track packing is allowable in heavy/deep snow conditions, or at seasons beginning with snow depth of over 30”.

C.7-1 Specifications Trail Grooming Specifications

A) CALIFORNIA STATE DEPARTMENT OF PARKS AND RECREATION: GROOMING MECHANICS AND STANDARDS

GROOMING MECHANICS

Grooming should start when the snow depth is approximately 12 to 18 inches. Initially the snow should be packed with no attempt to move or place the snow. If deep powder snow arrives before grooming begins, movement of the snow using the front blade maybe necessary. Large grooming drags with a pan or roller do an excellent job of compacting provided the process is started before too much snow has fallen. If compacting cannot be accomplished any other way, the snow should be track packed-preferably twice: once without and once with a compacting device. Finally, after compacting, the snow should be groomed.

Once the snow is compacted and allowed to freeze, it will form a base for the trail. The trail should be built from the bottom up. If possible, do not let the trail become too rough before it is smoothed. The rougher it becomes, the more difficult it is to get it smooth again.

The snow should be conditioned and compacted after each snowfall, and as often as needed to maintain a dense base and smooth surface. Grooming the trail between substantial snowfalls requires snow conditioning and smoothing. As a general rule, significant accumulation of fresh snow requires conditioning and compacting. Old snow requires conditioning to create a smooth and safe riding surface.

GROOMING STANDARDS

1. No grooming may occur unless the snow depth is at least 12 to 18 inches. Grooming may start as early as November and may end as late as May. Generally, the typical season will begin in December and end in March. Your season will be dictated by snow conditions, trail usage and operational needs.

2. When visibility and safety conditions allow, pack or groom during a storm in which accumulation is expected to be substantial. Build the trail from the bottom up. The groomer operator will need to make the determination if snow conditions will support the snow tractor before grooming is started.

3. The ideal air temperature for grooming is 35 degrees F with the temperature dropping. The type of snow will dictate the temperature at which the best results will be realized. In general, wet snow grooms best at night because it needs a lower temperature to set. Dry snow grooms best during the day.

4. Groom when the snowmobile traffic is lightest, if possible, so that the trail surface will have time to harden.

5. Cut off all moguls as deep as possible (halfway down or more) to fill the low spots and voids in the trail. Do not cut the moguls down to the bottom. Moguls should not be evident after grooming is complete.

6. When conditioning the snow with a drag, adjust the cutting depth of the blade so that you will be carrying ¾ of a blade of snow. Get the snow rolling or tumbling in front of the blade. This does not apply to wet balling snow. Usually wet or balling snow only requires that you cut the high areas and fill the voids.

7. If the amount of snow is marginal, set the front blade to pull the snow from the outer edges of the trail to the center.

8. Generally, if you till twice, use the second pass to widen the trail and if needed use the blade to provide additional fresh snow to the tiller.

9. Use grooming speeds in the range of 3 to 7 miles per hour. Always be below the speed where you notice a bouncing effect. Grooming at too high a speed will result in a washboard surface and will cause equipment to wear out more quickly.

10. Trails should be groomed as flat and smooth as practical. No out sloping on curves, and no more than 5% in-slope on curves is permitted. No berms or “death cookies” (chunks of solid ice) should be left on the groomed trail surface.

11. Standards for finished trail widths will vary between trail systems. Refer to the Forest’s grooming manager if you are unsure about trail widths.

12. It is best to identify hazards prior to grooming. Foreign material along the groomed areas should be removed beyond the clearing limits. Each trail should be checked in the fall before the first snow and obstructions removed.

13. Exercise caution during grooming to avoid creating hazardous conditions.

14. Snow tractors must be always operated with the rotating amber beacon and headlights on.

15. Operators should maintain constant contact with a base station or designated contact person. If that is not possible or practical, a second person should accompany the primary operator, either by riding in the cab or on a snowmobile and be in constant contact with the operator.

16. All grooming tractors must be equipped with appropriate safety gear, fluids, and chainsaw.

17. A vertical clearance limit for snow tractors of 10 feet should be maintained to keep clear of obstructions.

18. The snow tractor may only be operated on approved OSV trails. They are not to be used on private property unless it is part of the approved trail system.

19. Be prepared to respond to the public comments pleasantly. Be prepared to hand out approved maps and other materials to assist visitors. Good public relations necessary to present a positive image for grooming operation.

B) MINIMUM SNOW DEPTHS

1. Highway 4 Winter Trail must have at least 18 inches of snow before grooming can commence and throughout the season an average of 12-18 inches of snow as measured at the Lake Alpine Sno-Park/ Cal-Trans gate on Highway 4 at 7600’ elevation. The COR will advise on when to proceed a trail grooming event. A work order will be issued to the Contractor prior to a trail grooming event.

2. The Spicer Reservoir Road (Forest Road 7N01) must have at least 18 inches of snow before grooming can commence and throughout the season an average of 12-18 inches of snow as measured at the Spicer Sno-Park elevation 6800’. The COR will advise on when to proceed a trail grooming event. A work order will be issued to the Contractor prior to a trail grooming event.

3. The Bear Valley Trail shall have a minimum of 30 inches of snow base before grooming can start. The COR will advise on when to proceed a trail grooming event. A work order will be issued to the Contractor prior to a trail grooming event.

C) TRAIL GROOMING CONDITIONS

1. There may be snow conditions which cause the closure of portions of the trails. In these situations, the Contractor is required to access and work all portions of the trail systems which can be worked safely. The closure areas can only be bypassed if it remains safe for trail users, the grooming operator, the tractor, and at the discretion of the COR.

2. Moguls shall be cut off as deep as possible, and voids and low spots in the trail are to be filled to a smooth surface. Do not cut moguls to the bottom if it will result in dirt remaining on the trail or having pavement showing. No moguls shall be evident after each grooming operation is complete. The entire width of the groomed trail must be mogul and free of bumps.

3. Trails shall be groomed as flat and smooth as practical. No out sloping on curves and no more than 5% in-slope on curves is permitted. No berms are to be left in the middle of the groomed trail surface.

The tractor and attachments may not leave the road surface area at any time or cross any body of water that is without a bridge.

B) TRAIL GROOMING TILLER AND COMPACTOR BAR SPECIFICATIONS

A pull-behind, snowmobile-trail, grooming drag shall be used for trail grooming. The grooming drag shall meet the following general requirements and must be accepted by the CO and/or the COR.

1. CONDITION – The trail grooming drag shall be in good working condition. It shall always leave a smooth trail surface with no irregularities caused by a damaged, bent, or broken packer-pan. The drag shall not duck walk or leave chatter marks on the finished trail surface. The drag shall be of sturdy construction to withstand hard or crusted snow; rocks, logs, trees, and wet snow yet light enough to have flotation in deep powder snow.

2. HITCH - A pintle type hitch with a hydraulically activated tongue is preferred. A 5th-wheel hitch may be acceptable upon approval by the CO.

3. TILLERS – Tillers are required for grooming. They shall be adaptable and sized to the contract specifications. Flex Tillers are acceptable, but not preferred.

4. COMPACTOR BARS – When conditions of fresh deep snow exist, compactor bars are acceptable for use.

5. TRACK PACKING – Track packing is allowable and is considered preparation for grooming. This is necessary in heavy/deep snow conditions, or at seasons beginning with fresh snow depth of over 18 inches. All track packing is to be properly groomed by tilling, combing, and/or compacting as soon as possible.

C) GROOMING EQUIPMENT STORAGE AND MAINTENANCE DETAILS

1. STORAGE: The trail grooming tractor and attachment will be parked behind/staged-beyond the Highway 4 Lake Alpine Sno-Park gate prior to winter gate closure or within two weeks after gate closure (predicted snowfall conditions may warrant alternate staging plan,). The Contractor will have to coordinate with the Contracting Officer Representative (COR) to arrange access through the Cal-Trans gate if it is closed for the winter.

2. TRACTOR STORAGE LOCATION: The storage of the tractor and attachments will be approximately 0.1 mile beyond the gate closures in an unsheltered location off-of the highway and must not create a safety hazard to trail users (see attached map and pictures). Typical access beyond the gate closure to the tractor and attachments will be by self-owned, self-operated, properly maintained, and currently registered snowmobile. The storage of hazard chemicals such as fuel, oil, and lubricants are not permitted outside of the tractor or adjacent to the tractor and/or attachments. All hazardous chemicals must be stored in its properly labeled containers and within the tractor’s storage boxes.

3. MAINTENANCE/ REPAIRS: Tractor fueling, and maintenance operations will be accomplished behind the Highway 4 Lake Alpine Sno-Park gate closure. The tractor must be fueled and/or maintained on location at the storage site stated above.

No wheeled-vehicle operations would be permitted beyond any closed gate unless the COR provides advanced written authorization. If access beyond the gate becomes necessary, the wheeled maintenance vehicle cannot travel over snow-covered roads or over areas where there is continuous snow cover.

4. In the event of full mechanical equipment failure of the tractor or its attachments, which would require the equipment to be transported away from groomed trails or the Highway 4 Lake Alpine Sno-Park area for repairs, the Contractor must coordinate with the COR to arrange access through the Cal-Trans gates to remove the equipment. If this were to occur, the built-up snow behind and around the gate would be the responsibility of the Contractor to remove for access.

Snowmobile Trail Maintenance Requirements

A) FINISHED TRAIL WIDTHS

1. The full road width on Highway 4 and Spicer Reservoir Road (7N01) shall be groomed up to 18 feet wide where possible, with a minimum trail width of 12 feet in sections where 18 feet is not possible, for the entire length of the groomed trail system.

2. The Bear Valley Trail and the road into Highland Lakes shall be groomed to a minimum width of 12 feet.

3. In conditions of fresh snow, when the snow is not compactable, at the discretion of the COR, a 12-foot-wide grooming will be acceptable until conditions allow for the finished trail grooming widths.

B) TEMPERATURE RANGE – Trail grooming should be performed when outside ambient air temperature is 35 degrees or less and lowering.

C) GROOMING SCHEDULE – Trail grooming should occur at night and at the appropriate temperature, although weather and use may require grooming during the day. Most grooming will likely occur Thursday through Mond, although weather or traffic may require weekend grooming. When weekend grooming is necessary, night grooming will be the most desirable. The grooming schedule will be at the discretion of the CO and/or the COR. A work order will be issued to the Contractor prior to a trail grooming event.

D) GROOMING FREQUENCY AND PRIORITIES – The frequency of grooming and priorities for each trail segment are at the CO and/or COR’s discretion, based on contract requirements, and considering such factors as temperature, snow, condition of trail, use frequency of trail, and trail work. Some sections of trails may be groomed more frequently than others depending on visitor use patterns. A work order will be issued to the Contractor prior to a trail grooming event.

E) BACK-UP PLAN – In case of equipment failure or the absence of a tractor operator, it is the responsibility of the Contractor to ensure the trails will be groomed in accordance to the work order. It is the Contractor’s responsibility to immediately contact the CO and/or COR when the Contractor cannot perform as required. The Contractor shall detail in a Back-Up Plan how he/she will perform the trail grooming during a mechanical equipment failure or the absence of the usual tractor operator. A Back-up Plan must be developed and included within the Technical Proposal and Operating Plan.

Clearing Hazards from Trail Bed

A) Once a snow trail bed is established, the Contractor is responsible for removing hazards within the clearing widths. Hazard removal requiring the use of trail grooming equipment will be considered incidental to snow trail grooming. When the hazard removal is performed by hand or with a chainsaw, it will also be considered incidental to snow trail grooming.

B) All groomed trails shall be cleared of all minor and major hazards in concurrence with trail grooming. Clearing limit shall be one foot beyond each side of the cleared trail and 8 feet above the snow level of the trail.

1. Minor Clearing Hazard – Trees or tree limbs less than 24 inches in diameter that protrude into the clearing limits of the groomed trail.

2. Minor Trail Bed Hazard – Loose rocks up to 24 inches in diameter, debris created by removing trees, or limbs from within the clearing limits.

3. Major Trail Bed Hazard – Any hazard larger than a minor hazard. Contractor may be compensated at the rate of 5 miles of grooming for every hour spent on major hazard clearing. Contractor shall keep track of time spent on major hazard removal in a logbook. In addition, before and after pictures of major hazards shall be documented with location and time. If a Global Positioning System (GPS) coordinate is not available for documentation, Contractor shall flag the major hazard removal area and inform the Contracting Officer Representative (COR) when major hazard clearing work is completed for further inspection by the COR.

C) The Contractor shall cut down the snow wall left by the State snowplow or snow blower on Highway 4. The snow wall is usually approximately three to four feet high. There are four spots where the snow wall shall be cut down: at the Silvertip unloading area; at the snow closure gate on Highway 4; and on both sides of the Bear Valley trail where it crosses Highway 4. This shall be done to allow snowmobiles to enter the groomed snowmobile system and to cross Highway 4.

D) If the Contractor is unable to remove any hazard with trail grooming equipment, hand tools, power tools, and person-power during grooming operations, or is aware of any unsafe condition adjacent to the trail or on the trail, the Contractor shall be responsible for marking these hazards with stakes, signs and/or brightly colored flagging until the hazard can be removed. Any un-removed hazard on the trail after the grooming operation is completed shall be reported promptly to the COR. If the Contractor is unable to remove any “major hazard”, he/she will discuss with the COR to evaluate and plan for its removal.

C.7-2 Contractor-Furnished Equipment The contractor shall have a minimum of one trail-grooming tractor at each Sno-Park location which is a self-propelled over-the-snow tracked vehicle, constructed specifically for snow trail grooming is required. The tractor must be capable of operating under various terrain conditions ranging from a flat, smooth snow trail to cross-country travel in deep snow-covered mountainous terrain. The tractor must meet the following general minimal requirements below, and the equipment and grooming standards specified in the “California Snowmobile Trail Grooming” (October 1997), Department of Parks and Recreation, OHMVR Division (available on request).

MAXIMUM HOURS – Maximum hours of use on the tractor shall not exceed 10,000 hours, unless the Contracting Officer (CO) approves and provides a waiver to the 10,000-hour requirement. Note: If a waiver is to be requested it must be included in the Contractor’s Technical Proposal and Operating Plan. The waiver must include a statement by a certified mechanic that the tractor is in good overall running condition and must list all improvements, reconditioning, and/or upgrades.

C.7-3 Government-Furnished Equipment

The government will furnish fiberglass snow poles, flagging, and reassurance trail signs as needed. Temporary winter trail signs will be installed and removed by the COR as needed.

SECTION E--INSPECTION AND ACCEPTANCE

E.1 QUALITY CONTROL PLAN – The Contractor shall conduct inspections on all units in accordance with his/her Quality Control Plan (QCP). The Contractor’s Quality Control Plan shall be submitted and accepted by the Government prior to any work starting.

E.2 GOVERNMENT INSPECTIONS

Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

The Contracting Officer's Representative or designated inspector will conduct all inspections. The Contractor (or designated representative) is encouraged to be present to observe inspections. Summary results will be made available on request.

Compliance Inspections. Visual compliance inspections will be made on a periodic basis. Such inspections are not final and do not constitute acceptance by the Government.

Final Inspections. Final (formal) inspections for payment will be made on completed sub-items only. Contractor shall request final inspections in writing and give the Forest Service at least two working days advanced notice. Inspections will be completed within four working days after the notice is received. If the work is not ready for inspection at the time specified by the Contractor, the cost associated with the inspection attempt may be charged to the Contractor.

Disputed Inspection.

The Contractor may request re-inspection without rework if the results are unacceptable. Re-inspection must be requested in writing within 48 hours after receiving written notice of the inspection results. Re-inspection will be accomplished within five working days after receipt of the contractor's written request.

The same sampling and inspection procedures will be used, but new samples will be taken. The inspection pattern will be shifted so that new samples will not overlap previously inspected samples. Results will be rounded to the nearest whole percent.

If re-inspection results are within five percentage points of the first inspection, the original inspection result will be used in determining acceptability and payment. If re-inspections results are greater than five percentage points above or below the first inspection, the re-inspections results will be used.

If the re-inspections result are within five percentage points of the first inspection, the Contractor shall pay the actual costs of the re-inspection.

Re-inspection after Rework. Where rework after a failed inspection may improve the inspection results, the Contractor may rework the area and request (in writing) a second inspection. The Government will charge to the Contractor the cost of this additional inspection. Re-inspection will be accomplished within five working days after the notice is received. The results of the second inspection will be final, and no further rework will be permitted. Areas not ready for re-inspection at the time specified by the Contractor will not be re-inspected, and the results of the first inspection will be final.

E.2-1 Specific Inspection Procedures Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

E.3 Acceptance E.3-1 Acceptance Level Work on this contract will be deemed acceptable when the processes and/or deliverables conform to the contract requirements.

E.3-2 Quality Assurance Plan Quality Assurance may be performed at a minimum once a week by the Government within 24 hours of the grooming. Methods of inspection include visual survey, test rides and review of customer complaints.

The contractor will be rated on a “Pass or Fail” system for each grooming. If during the inspection the COR determines the groomed trail is unsafe, the contractor will be required to re-groom unsafe area and correct the deficiency.

The groomed trail will be rated on the following criteria:

Satisfactory – No moguls evident, Novice rider may travel across at 35 mph with ease. No hazards large enough (minor/major) to disrupt the rider or cause damage to snowmobile. The trail should appear flat and smooth. No out sloping on curves and meet 5% in-slope curve requirement.

Unsatisfactory – Moguls evident and hazards present that create an unsafe riding environment defined as the ability of a novice rider to travel the groomed surface at 35 MPH. Presence of out sloping on curves, and in-slope curves which exceed the maximum of 5% in-slope on curves.

If Contractor determines that moguls cannot be eliminated, contractor must notify the COR of unsafe conditions and posts signage indicating condition.

SECTION F--DELIVERIES OR PERFORMANCE Comment by PCxx:

**NOTE** [MAY USE ONE OR MORE OF THE FULL TEXT CLAUSES, AS APPROPRIATE]

Item No. Estimated Start Work Date Contract Time (Calendar Days) Performance Period

* Base year is from December 15, 2023, to November 30, 2024, and each option year period starting on December 1 through November 30 the following year (one season).

The estimated actual work period is less than 150 calendar days.

** The Government may choose to exercise the option to enter all, a portion, or none of the option year periods. Contract time shall begin on the date stipulated on the Notice to Proceed.

The COR will monitor, inspect, and evaluate the trail grooming product and the grooming equipment, and generate reports to the overall condition of the trail grooming and services provided to the Government. Any questions, concerns, and/or comments regarding the reports or trail grooming product must be directed to the COR and/or the CO for this contract.

Failure to begin work on schedule will make the contract subject to immediate termination for default.

Delays due to normal adverse weather, weekends, and holidays have been included in the calculation of contract time. The Government reserves the right to set the priority of items or sub items. Contractor shall complete all work on one sub item before proceeding to another.

[ ] If this solicitation has more than one numbered item, award of more than one item to one contractor will not change the start work dates or the amount of contract time; times will run concurrently.

[ ] In the event of award of more than one item to one contractor, times will run consecutively. Time on the second item will begin automatically the day following expiration of time (including any extensions) on the first item. Likewise, time on a third item would begin immediately following expiration of time on the second, and so on.

Winter Shutdown When winter weather sets in and the continuation of work is impractical, the Contracting Officer may authorize a total suspension until such time as work can proceed. During the period of total suspension, the calendar days elapsed will not be charged against the contract time.

SECTION G--CONTRACT ADMINISTRATION DATA

Pre-work Pre-work conference. Before work begins on service contracts, a pre-work conference is normally held to discuss the contract--especially the specifications, labor provisions, plan of work, and selected standard clauses. The pre-work meeting should be attended by an officer of the firm or someone designated in writing to act on behalf of the firm. The pre-work meeting may be waived at the discretion of the Contracting Officer.

Notice to Proceed.

A. [X] No work may begin on this contract until the Contracting Officer has issued a Notice to Proceed.

B. [ ] Work on this contract may proceed and contract time will begin upon receipt of the awarded contract. Any adjustments to the anticipated completion date will be noted in the award letter.

Measurement and Payment

A) Payment will be made for the number of actual miles groomed. including the 5-miles per hour for removal of major trail bed hazards that meets the requirements set forth in paragraph D.6 Clearing Hazards from Trail Bed (A; 3) Major Trail Bed Hazard. The submitted Daily Trail Work Log must support the final grooming product and will be verified by the COR before a payment is issued. The COR will inspect the final product and generate reports stating acceptance (or rejection) by the Government.

B) In the event of a low snowfall year, a payment can be made for the transportation of snow grooming equipment to and from the Highway 4 Sno-Park. In this event, the maximum amount paid is not to exceed $9,000 for the grooming season. A low snowfall year shall be defined as 5 or less full grooming events. A full grooming event shall be defined as 72 miles of completed trail grooming of established snowmobile trails on the Calaveras Ranger District. In addition, Contractor shall deliver invoices and/or supporting documentation for transportation costs of snow grooming equipment to the COR. All other requirements and conditions detailed in this Statement of Work will apply.

Payment Payments and Deductions. Payment will be made for fully acceptable work at the prices bid in the schedule of items. In the event of extended non-work periods because of adverse weather, the Contracting Officer may authorize progress payments for partially completed sub-items on a case-by- case basis. In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price. Other exceptions are noted below:

A. [X] Payment will be made in full if inspection results are 90 percent or higher. No payment will be made if inspection results are less than 90 percent.

B. [ ] Payment will be made in full if inspection results are 90 percent or higher. If inspection results are below 90 percent, a deduction will be made equal to 2 percent for every 1 percent below 90. For example, if inspection results are 87 percent, the bid price would be reduced by 6 percent. No payment will be made if results are less than 80 percent.

C. [ ] Liquidated damages will be charged as follows:

Contract Release. The following supplements the Payments clause in Section I:

Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

Invoices.

A. [ ] Payment will be processed using Form FS-6300-30, Contract Pay Estimate and Invoice, prepared by the C.O.R. The Contractor need not submit any other invoice, nor is Contractor required to sign any invoice except the last.

B. [X] Payment will be made from Contractor's invoice in IPP.

GOVERNMENT-FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

NONE

SECTION H—SPECIAL CONTRACT PROVISIONS

Contractor Representatives The Government may deal officially and directly only with the contract signer, with corporate officers with legal contractual authority, or with persons specifically designated by the contractor to act as official representatives.

Special Provisions

A) NOTIFICATION UPON COMPLETION OF WORK – The Contractor shall notify the COR at (209) 813-6021 upon completion of work assignments. Leave a message or text with date and time of completion of work, with comments such as distance completed, any trail hazards, signage, and a progress report.

B) DAILY TRAIL WORK LOGS – The Contractor must complete a Daily Trail Work Log at the end of each workday. Notify the COR upon completion of a trail grooming event with the work log. Each work log must be delivered to the COR at the Calaveras Ranger Station in Hathaway Pines, CA at the end of each workday. The work log should include details such as date and time of completion of work, odometer readings, total miles groomed, with comments such as distance completed and any problems with trails, signs, bathrooms, etc., and a progress report.

C) EQUIPMENT LOGBOOK – Ensure daily and routine service and maintenance on the equipment in compliance with manufacturer’s suggested schedules, procedures, and materials. Keep a detailed, accurate and legible daily record of these duties by documentation in a maintenance logbook. The COR reserves the option to inspect and review the equipment logbook for accuracy and thoroughness of logbook entries.

D) SIGN MAINTENANCE – Contractor shall maintain and prevent damage to California Highway 4 signs, such as Stop, Slow and Caution signs. The Contractor shall also maintain and prevent damage to all signs leading into and along Spicer Reservoir Road and the Bear Valley Trail. The Contractor shall raise and lower “Grooming in Progress” sign during grooming operations at or near the winter OSV trailheads. The Contractor shall assist in maintaining reassurance signs.

Signs destroyed, damaged, or displaced as a result of grooming activities must be replaced by the Contractor and at the Contractor’s expense.

E) ONE-WAY & TWO WAY TRAILS – Each direction on the trail is considered grooming and is mileage. Mileage on trails is based on total miles the tractor has operated, not one-way distances. Advertised miles (one-way miles reported to the public) of groomed trails are not the same as actual miles of grooming conducted.

1. One-way groom

2. Two-way groom

3. One way grooming or two way grooming will be determined by the COR. Mileage on trails is based on the mileage chart below:

MILEAGE CHART

Bear Valley, across Hwy 4

Silvertip Campground

Silvertip Campground

Deer Valley OHV Trail Head

Stanislaus Meadow Loop

Highway 4 and Back to Hwy 4

TOTAL MILEAGE

Spicer Reservoir Road

Spicer Trail including below Spicer dam and Union/ Utica Reservoir

13.5

TOTAL MILE

F) PUBLIC CONTACTS – Be prepared to respond to the public courteously and respectfully. Be prepared to hand out approved maps and other materials to assist the visitor. Good public relations help to provide a positive image of the grooming operations and for snowmobiling in general.

G) PUBLIC EMERGENCIES – Trail grooming operators shall not render assistance to the public on the trail system unless in the operators judgment it is a true emergency and that lack of assistance will result in serious public injury and/or death. The operator should call for assistance when necessary.

H) SEARCH AND RESCUE – Use of the tractor for search and rescue (SAR) operations should be approved by the COR after being requested by the County Sheriff SAR Officer.

I) TRACTOR SAFETY – The tractor shall be equipped with appropriate safety gear and spare parts. It is recommended a snowmobile be carried on the tractor to provide emergency transportation in case of mechanical failure of the tractor.

J) TRACTOR OPERATOR SAFTEY – The tractor operator must be trained in the operation of the tractor, have an understanding in the routine maintenance of the equipment, have basic first-aid certification, and have winter survival skills including avalanche awareness.

K) COMMUNICATION – Grooming operators should maintain radio communication with a base station in case of emergencies. A Communications Plan shall be developed and included within the Technical Proposal and Operating Plan.

Superintendence by Contractor The name and the specific authorities of the foreman or superintendent must be designated in writing to the Contracting Officer. The Contractor may use his/her own prepared letterhead stationery or a "Designation of Contractor's Representative" form available from the Contracting Officer. If the Contractor or the designee is not present when work is being performed on the contract, a Suspend Work Order may be issued with contract time continuing to run. The Contractor shall have a person on-site that is fully conversant in the English language.

Camping Permit Compliance Contractor shall comply with all terms and conditions of any camping permit issued to allow use of premises. Any non-compliance will result in suspension of work until compliance is achieved.

Archaeological and Historic Sites Location of known archaeological, historic, or pre-historic materials--such as Amerind artifacts and/or historic mining, logging, or fur trapping remains protected by the American Antiquities Act (l6 USC 433)--will be identified for the contractor before work commences.

Spill Plan If the total oil or oil products storage exceeds 1,320 gallons or if any single container exceeds a capacity of 660 gallons, the Contractor shall prepare and implement a Spill Prevention and Countermeasures (SPCC) Plan. Such plan shall meet applicable EPA requirements (40 CFR 112), including certification by a registered professional engineer. The Contractor under the direction of the Contracting Officer, or in the absence of said officer, acting independently, shall immediately take action to contain and clean up, without expense to the Government, all petroleum products spills on or in the vicinity of the project which are caused by the Contractor's employees directly or indirectly as a result of contract operations. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation deemed necessary by the Government for the containment and cleanup of petroleum products spills caused by Contractor's employees or resulting from contract operations. The Contractor shall immediately report all petroleum products spills to the Contracting Officer.

Equipment Cleaning All off-road equipment used on this project shall be washed before moving into the project area so that the equipment is free of soil, seeds, vegetative material, or other debris that could contain or hold seeds of noxious weeds. “Off-road equipment” includes all logging and construction equipment and such brushing equipment as brush hogs, masticators, and chippers; it does not include log trucks, chip vans, service vehicles, water trucks, pickup trucks, and similar vehicles not intended for off-road use.

Equipment will be considered clean when visual inspection does not reveal soil, seeds, plant material, or other such debris. Disassembly of equipment components or specialized inspection equipment is not required. Contractor shall notify the Contracting Officer at least five days in advance of moving equipment in so that arrangements can be made for inspection.