Attachment 01 - NAVSEA Standard Items.pdf

1 of 6 FY-26

NAVSEA

STANDARD ITEM

NUMERICAL INDEX

FY-26

ITEM NO.

TITLE

UTILIZATION

CATEGORY

DATE

009-001 General Criteria; accomplish I 01 OCT 2024

009-002 Environmental Compliance Report for Material Usage; accomplish

I 01 OCT 2024

009-003 Toxic and Hazardous Substance; control I 01 OCT 2024

009-004 Quality Management System; provide I 01 OCT 2024

009-005 Temporary Access; accomplish I 01 OCT 2024

009-006 Maintaining Protection and Cleanliness from Non-Radioactive Operation;

accomplish

I 01 OCT 2024

009-007 Confined Space Entry, and Certification;

accomplish

I 01 OCT 2024

009-008 Shipboard Fire Protection and Fire Prevention; accomplish

I 01 OCT 2024

009-009 Process Control Procedure (PCP);

provide and accomplish

II 01 OCT 2024

009-010 Asbestos-Containing Material (ACM);

control

I 01 OCT 2024

009-011 Insulation and Lagging; install II 01 OCT 2024

009-012 Weld, Fabricate, and Inspect; accomplish II 01 OCT 2024

009-013 Meter, Gage, Switch, and Thermometer;

repair

II 01 OCT 2024

009-015 Rotating Machinery; balance II 01 OCT 2024

009-016 Electronic Equipment; repair II 01 OCT 2024

009-017 Rotating Electrical Equipment; repair II 01 OCT 2024

009-018 Mine Warfare Ships Magnetic Material;

control

I 01 OCT 2024

009-019 Provisioning Technical Documentation (PTD); provide

I 01 OCT 2024

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009-020 Government Property; control I 01 OCT 2024

009-021 Alteration Verification, Logistic and Technical Data; provide

I 01 OCT 2024

009-023 Interference; remove and install I 01 OCT 2024

009-024 Authorization, Control, Isolation, Blanking, Tagging and Cleanliness;

accomplish

I 01 OCT 2024

009-025 Structural Boundary Test; accomplish II 01 OCT 2024

009-026 Deck Covering; accomplish II 01 OCT 2023

009-027 Material Identification and Control (MIC) for Level I System; accomplish

II 01 OCT 2024

009-030 Boiler Sample Tube; inspect II 01 OCT 2024

009-031 Boiler Waterjet Cleaning; accomplish II 01 OCT 2024

009-032 Cleaning and Painting Requirements;

accomplish

II 12 MAR 2024

009-033 Rotating Electrical Equipment; rewind II 01 OCT 2024

009-034 Fire Protection of Unmanned Vessel at Contractor Facility; accomplish

I 01 OCT 2024

009-036 Controller; repair II 01 OCT 2024

009-037 General Procedure for Woodwork;

accomplish

II 01 OCT 2024

009-038 Boiler, Catapult Accumulator, and Reboiler Dry Lay-up; accomplish

II 01 OCT 2023

009-039 Technical Manual Contract Requirement (TMCR) for a New Technical Manual for Commercial Equipment/Component;

accomplish

I 01 OCT 2023

009-040 Contractor Crane, Multi-Purpose Machine and Material Handling Equipment at a Naval Facility; provide

I 01 OCT 2024

009-045 Tapered Plug Valve; repair II 01 OCT 2024

009-046 Butterfly Valve, Synthetic and Metal Seated; repair

II 01 OCT 2024

3 of 6 FY-26

009-047 Gate Valve; repair II 01 OCT 2024

009-048 Pressure Seal Bonnet Valve Shop Repair; accomplish

II 01 OCT 2024

009-049 Pressure Seal Bonnet Valve In-line Repair; accomplish

II 01 OCT 2024

009-050 Horizontal Swing Check Valve; repair II 01 OCT 2024

009-052 Relief Valve; repair II 01 OCT 2024

009-053 Bolted Bonnet, Globe, Globe Angle, and Globe Stop Check Valve Shop Repair;

accomplish

II 01 OCT 2024

009-054 Bolted Bonnet, Globe, Globe Angle, and Globe Stop Check Valve In-line Repair;

accomplish

II 01 OCT 2024

009-055 Regulating/Reducing Valve; repair II 01 OCT 2024

009-056 Main Propulsion Boiler Wet Lay-up;

accomplish

II 01 OCT 2024

009-057 Reduction Gear Security;

accomplish

II 01 OCT 2024

009-058 Pump and Driver Shaft Alignment;

accomplish

II 01 OCT 2024

009-060 Schedule and Associated Report for CNO Availability; provide and manage

I 01 OCT 2024

009-061 Shipboard Use of Fluorocarbon; control I 01 OCT 2024

009-062 Boiler Handhole, Manhole Seat and Plate; inspect

II 01 OCT 2024

009-063 Lubricating Oil and Hydraulic Fluid;

analyze

II 01 OCT 2024

009-0065 Polychlorinated Biphenyls (PCBs);

control

II 01 OCT 2024

009-067 Integrated Total Ship Testing; manage I 01 OCT 2024

009-068 Availability Work Certification (AWC) Data for Chief of Naval Operations (CNO) Availabilities; provide

01 OCT 2024

009-069 Heavy Weather/Mooring Plan; provide I 01 OCT 2024

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009-070 Confined Space Entry, Certification, Fire Protection, Fire Prevention, and Housekeeping for Unmanned Vessel;

accomplish

I 01 OCT 2024

009-071 Piping System; test II 01 OCT 2024

009-072 Physical Security at a Private Contractor Facility; accomplish

I 01 OCT 2024

009-073 Shipboard Electrical/Electronic Cable

Procedure; inspect, test, install, remove, and repair

I 01 OCT 2024

009-074 Occupational, Safety and Health Plan;

accomplish

I 01 OCT 2024

009-075 Circuit Breaker; repair II 01 OCT 2024

009-076 Waveguide and Rigid Coaxial Lay-Up;

accomplish

II 01 OCT 2024

009-077 Cofferdam Installation; accomplish II 01 OCT 2024

009-078 Passive Countermeasure System (PCMS) Material; repair

II 01 OCT 2024

009-079 Government Owned Material (GOM) Status for Multi-Ship Multi-Option (MSMO) Availability; report

II 01 OCT 2024

009-080 Ship Facility; maintain I 01 OCT 2024

009-081 Compartment Closeout; accomplish I 01 OCT 2024

009-082 Installation of Equal Component

Vice Specified Component; report

I 01 OCT 2024

009-083 Wire Rope Assembly; fabricate II 01 OCT 2024

009-084 Threaded Fastener Requirement;

accomplish

I 01 OCT 2024

009-085 Government Sponsored Planning Yard/Configuration Data Manager (CDM) On-Site Representative Facility;

provide

II 01 OCT 2024

009-086 Recovery and Turn-In of Ozone Depleting Substance (ODS); accomplish

II 01 OCT 2024

009-087 Chemical Disinfection Procedure;

accomplish

5 of 6 FY-26

009-088 Collection, Holding and Transfer (CHT) and Motor Gasoline(MOGAS) Tank, Space, and Piping, including Sewage or MOGAS-Contaminated Tank, Space, and Piping; certify

I 01 OCT 2024

009-090 Technical Representative; provide Deleted

009-091 Propeller In-Place Inspection;

accomplish

II 01 OCT 2024

009-092 Resilient Mount; install II 01 OCT 2024

009-093 Emergency Planning and Community Right-to-Know Act (EPCRA) and Pollution Prevention Act (PPA) Information; provide

I 01 OCT 2024

009-095 Mechanically Attached Fitting (MAFs);

install

II 01 OCT 2024

009-096 Ball Valve; repair II 01 OCT 2024

009-099 Ship Departure Report; provide I 01 OCT 2024

009-100 Ship's Stability; maintain I 01 OCT 2024

009-101 Ship Transit and Berthing; accomplish I 01 OCT 2024

009-103 Weight and Moment Change Data;

provide

II 01 OCT 2024

009-104 Vibration Testing and Analysis;

accomplish

II 01 OCT 2024

009-105 Thermal Sprayed Coating for Machinery Component Repair; accomplish

II 01 OCT 2024

009-106 Work Authorization Form Coordinator (WAFCOR); provide

I 01 OCT 2024

009-107 Piping System Cleanliness Restoration and Flushing (Non-Nuclear); accomplish

II 01 OCT 2024

009-109 Non-SUBSAFE Work on SUBSAFE- Certified Vessel; accomplish

I 01 OCT 2024

009-110 Non-Nuclear Work on a Nuclear Vessel;

accomplish

I 01 OCT 2024

009-111 Schedule and Associated Report for non- CNO Availability; provide and manage

6 of 6 FY-26

009-112 Prevention of Radiographic-Inspection Ionizing-Radiation Hazard; accomplish

009-113 Rotating Electrical Equipment with a Sealed Insulation System (SIS); rewind

II 01 OCT 2024

009-114 Mold Remediation; accomplish II 01 OCT 2024

009-115 Bearing Rebabbitting; accomplish II 01 OCT 2024

009-116 Waste Heat Boiler Sodium Nitrite Wet Lay-up; accomplish

II 01 OCT 2024

009-117 Combat Systems Light-Off Support;

provide

I 01 OCT 2024

009-118 CG Deck Loading; accomplish I 01 OCT 2024

009-120 Fact Finding and Critique of Unplanned Event; manage

I 01 OCT 2024

009-121 Ship Assessment/Inspection;

accomplish

II 01 OCT 2024

009-122 Temporary Padeye; install and remove I 01 OCT 2024

009-123 Fiber Optic Component; remove, relocate, repair, and install

II 01 OCT 2024

009-124 Thermal Spray NonSkid Application;

accomplish

II 01 OCT 2024

009-125 Boat 65 Feet (20meters) Long and Less;

accomplish

009-126 Schedule Model Review (SMR); accomplish I 01 OCT 2024

1 of 8 ITEM NO: 009-001

ITEM NO: 009-001

DATE: 01 OCT 2024

CATEGORY: I

1. SCOPE:

1.1 Title: General Criteria; accomplish

2. REFERENCES:

2.1 DOD 5220.22-M, National Industrial Security Program Operating Manual

2.2 40 CFR Part 61, National Emission Standards for Hazardous Air Pollutants

3. REQUIREMENTS:

3.1 Report delays to the SUPERVISOR.

3.1.1 In the event difficulty is encountered or anticipated in complying with the contract schedule dates, notify the SUPERVISOR immediately by verbal means, submit one legible copy, in approved transferrable media, of a letter the following day stating pertinent details. Receipt of this notification by the SUPERVISOR is not to be construed as a waiver of the requirements, delivery schedule by the Government, or waiver of rights or remedies provided by law or under this Job Order or any other requirements in the Job Order relating to jeopardy of contract schedule dates.

3.2 Reports:

3.2.1 When a Work Item does not require a report, and one is determined to be necessary in order to produce a reliable or complete repair, submit one legible copy, in approved transferrable media, of a report with supporting data as early as possible in the contract period.

3.2.2 For reports required by NAVSEA Standard Items or the Work Item, that could result in a change in work to be accomplished or additional material to be procured, complete the preliminary work and submit one legible copy, in approved transferrable media, of the report in a time frame to allow the SUPERVISOR to initiate early action, but no later than the first 20 percent of the availability. Any exceptions for submission of a report after the first 20 percent of the availability must be approved by the SUPERVISOR.

3.2.3 Reports are costly to generate and process. Identify suspected duplicative reporting requirements and cases where required reports could be combined in order to eliminate a report to the SUPERVISOR via e-mail. Receipt of this notification by the SUPERVISOR is not to be construed as a waiver of the reporting requirements unless the SUPERVISOR’s response eliminates the required report.

3.2.4 Submit one legible copy, in approved transferrable media, of the following unless waived by the SUPERVISOR one day prior to the weekly progress meeting:

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3.2.4.1 A report listing late or deficient Government Furnished Information, showing the associated Work Item number, deficiency description, and proposed corrective action.

3.2.4.2 A report of overdue contractor condition reports by Work Item number and expected submission date. The report must also include those deficiency and condition reports for which Government response is outstanding.

3.2.5 Dry dock, or dry berth for Navy boats and craft, related inspection reports must be submitted no later than the first 20 percent of the scheduled docking or dry berth period.

Any exceptions for submission of a report after the first 20 percent of the scheduled docking or dry berth period must be approved by the SUPERVISOR. Dry dock or dry berth related reports which contain readings (final, thickness, etc.), clearances, alignments, test results, or other such data for work that has to be completed prior to pre-flood, undocking, or floating for Navy boats and craft must be submitted to the SUPERVISOR within one day after recording the data but no later than 4 days prior to pre-flood, undocking, or floating for Navy boats and craft whichever occurs first.

3.2.6 Reports must contain the following information:

3.2.6.1 Name and hull number of ship or craft, the Job Order, Work Item, and paragraph numbers including Standard Item and paragraph number if applicable.

3.2.6.2 A description of the conditions found with supporting data.

Include annotated sketches, graphs, and photographs when necessary to make a report clearly understandable to the SUPERVISOR. Identify actual readings/dimensions taken.

3.2.6.3 Recommendations including; description of work, list of material required, and applicable references to the paragraph number.

3.2.6.4 Reports with recommendations to issue growth or new work RCCs will include if projected cost is more/less than Small Dollar Value Growth (SDVG) threshold, and impact on key events or milestones.

3.2.6.5 For those reports not submitted in NMD, submit the following additional information: data required by, signature, printed name, and title of the contractor's representative, and submission date.

3.2.7 Prepare and submit one legible copy, in approved transferrable media, of a listing of all reports and Process Control Procedures (PCP) required by the CNO/CMAV Job Order to the SUPERVISOR no later than 15 days prior to the start of the CNO/CMAV availability. The listing must be sequential by Work Item number, and include each applicable paragraph number, PCP/report due date, completion date, submission date, and a provision for adding report serial numbers from NMD. When the equivalent information is provided in the Test and Inspection Plan (TIP) the report is not required.

3.2.7.1 The report must be revised and provided weekly throughout the availability to include additions, deletions, modifications, progress, completions, and serial numbers from NMD (e.g., Contractor Furnished Reports (CFR)) after numbers are assigned to the reports.

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3.2.8 Where one legible copy of a report in hard copy or approved transferrable media is required, or where sketches, graphs, or photographs are required, the electronic methods and file format must be as agreed to by the SUPERVISOR.

3.2.8.1 Use the CFR module in NMD, for contracts managed in NMD.

3.2.9 When a report is required to be submitted but no time requirement is specified in the Standard Item or Work Item, it must be submitted no later than 4 days after completion of the event.

3.3 Accomplish tests and checkouts.

3.3.1 Complete work that requires tests in time to allow correction of deficiencies prior to dock trials, sea trials, or other applicable milestones established in the Job Order.

3.3.2 Do not operate new, existing, or repaired equipment on the ship. Ship's Force will accomplish such operation when required for test, maintenance, and checkout purposes.

Such requirements will be coordinated by the SUPERVISOR.

3.3.2.1 Exception will be on unmanned vessels when Ship’s Force is not present.

3.4 Provide labor, material, equipment, and services (such as air, power, water, etc.) which are required to complete the Work Item, including that which is indicated on drawings or test specifications as being provided by sources other than the contractor, unless specifically listed as Government Furnished Material (GFM) in paragraph 5 of the Work Items.

3.4.1 When a performance specification (such as MIL-PRF) is specified, the products approved to that specification are those listed on the Government Qualified Products Database (QPD) for that performance specification. If a Type, Class, Grade or other subcategory is listed, the products approved for use are limited to those that meet that subcategory on the performance specification’s QPD.

3.4.2 Manufacture parts that are not available from the vendor/manufacturer, utilizing NAVSEA approved drawings, technical manuals, templates, or sketches.

3.4.2.1 Verify latest revisions are correct via the SUPERVISOR prior to start of manufacture.

3.4.3 Submit one legible copy, in approved transferrable media, of a status report, listing Contractor Furnished Material (CFM) required to accomplish the work in Work Items that is not already on hand, to the SUPERVISOR not later than 30 days after the Job Order award, or 2 days after availability start date, whichever occurs first. Update the report and submit revisions to the SUPERVISOR every 14 days up to availability start date, within 10 days after availability start date, then monthly thereafter to End of Availability (EOA). The reports are to contain the following:

3.4.3.1 Contract number

3.4.3.2 Contractor's purchase order number

3.4.3.3 Description of material

3.4.3.4 Quantity ordered

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3.4.3.5 Date ordered

3.4.3.6 Date required to meet production schedule

3.4.3.7 Proposed receipt date

3.4.3.8 A summary listing any problem areas

3.4.3.19 Date submitted to the SUPERVISOR

3.4.3.10 Alteration number

3.4.3.11 Drawing and piece number

3.4.3.12 Manufacturer

3.4.3.13 Manufacturer's part number

3.4.3.14 Date received

3.4.3.15 Work Item number

3.4.3.16 Late CFM that affects production dates

3.4.4 Purchase Orders

3.4.4.1 Maintain a file of purchase orders for CFM for review by the SUPERVISOR upon request.

3.4.4.2 Submit one legible copy, in approved transferrable media, of selected purchase orders to the SUPERVISOR upon request.

3.4.4.3 Submit a Demand History Allocation (DHA) Military Standard Requisitioning and Issue Priority (MILSTRIP) transaction, via One Touch Support (OTS) at https://www.onetouch.navy.mil or via Global Distance Support Center (GDSC) via email to GDSC@us.navy.mil , for all National Stock Number (NSN) material that was procured outside of the Department of Defense (DOD) supply system (i.e., direct to vendor).

3.4.4.4 Submit a “BHJ” MILSTRIP Document Identifier (DI), via OTS or GDSC via email to GDSC@us.navy.mil , for all non-NSN material that was procured outside of the DOD supply system (i.e., direct to vendor).

3.5 When a Work Item references Class and Hull specific configuration and Ship Alteration information, planning activity must validate that reference information (Ship Alteration drawings, LARS, "as built drawings", Test Procedures, etc.) used is correct via the assigned Class Planning Yard.

3.6 Procure Military Specifications and Standards and Commercial Specifications and Standards.

3.6.1 Procure unclassified, Military Specifications and Standards, and Commercial Specifications and Standards referenced in the Work Items.

3.6.2 Classified Military Specifications are available at the office of the

SUPERVISOR.

https://www.onetouch.navy.mil/ mailto:GDSC@us.navy.mil mailto:GDSC@us.navy.mil

5 of 8 ITEM NO: 009-001

3.6.3 Work Items will normally reference the basic Government Specifications, or Standards. Note the revision designation (letter and/or number) of each reference. If the reference is the first issuance, do not use Rev Ø, Rev – or Rev to indicate this.

3.7 Work Items may reference specific revision levels of equipment technical manuals or drawings. When these references are listed in a Work Item without suffix letters or numbers which identify revisions, change notices, or amendments, unless otherwise specified, the effective issue of technical manuals, including revisions, change notices, or amendments, must be the most recent issue at the date of solicitation for the Job Order.

3.8 Submit requests for deviations to the SUPERVISOR.

3.8.1 A deviation is defined as any action which is not in conformance with the Work Item requirements, including references thereto, no matter how minor.

3.8.2 Deviations from Work Items and references thereto will not be considered by the SUPERVISOR without a written request from the contractor.

3.8.3 Submit one legible copy, in approved transferrable media, of requests for deviations to the SUPERVISOR within one day of identifying the deviation.

3.8.4 For technical deviations from the references of any Work Item, include the following minimum information:

3.8.4.1 Ship name

3.8.4.2 Hull number

3.8.4.3 Contractor/Subcontractor

3.8.4.4 Name of deviation requestor

3.8.4.5 Identification as an existing condition or result of repair

3.8.4.6 Duration of repair with and without the deviation

3.8.4.7 System, component as indicated in the applicable selected record drawing

3.8.4.8 Location by compartment, frame and deck

3.8.4.9 Description of the deviation and degree of non-compliance

3.8.4.10 Document deviated from

3.8.4.11 Technical justification for the deviation

3.8.4.12 Alteration number if applicable

3.8.4.13 Proposed resolution meeting the requirements of 3.2.6 through

3.2.6.5 reports.

3.8.4.14 Date SUPERVISOR response is needed by

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3.8.5 The Government does not have an obligation to approve any deviation; it may elect to do so if benefit to the Government can be shown. Accomplish deviation only when authorized in writing by the SUPERVISOR.

3.9 Submit documents (including procedures, required reports, plans, forms) requiring SUPERVISOR review, approval, acceptance or direction via an NMD CFR unless otherwise directed by the SUPERVISOR.

3.10 Comply with security requirements.

3.10.1 In the event that the work required by the Job Order requires access to spaces or equipment that are classified, or use of technical manuals, references, or drawings that are classified, the specific security clearance requirements will be identified in the individual Work Item in addition to the requirements provided in the Invitation for Bid/Request for Proposal (IFB/RFP) by the Contract Security Classification Specification (DD Form 254).

3.10.2 Verify that personnel, including subcontractor's personnel, are cleared for the required level of security classification for handling, repair, installation, and testing of classified equipment and for access to areas of the ship which require a specific security clearance.

3.10.2.1 After selection of a subcontractor, prepare in triplicate a DD Form 254 for the subcontract and request the official designated in Paragraph 14.b of the DD Form 254 for the prime contract to approve and sign the DD Form 254 for the subcontract and to make the required distribution. In preparing the DD Form 254 for subcontracts, extract pertinent data from the DD Form 254 pertaining to the prime contract.

3.10.2.2 Prior to starting work on a Work Item that requires a security clearance, submit a list in triplicate of the names, badge numbers or other identification numbers, and security clearances of contractor and subcontractor personnel who will require access to classified information or areas in order to accomplish the work.

3.10.3 Verify that classified equipment removed from ship and classified documents, such as drawings, technical manuals, and test specifications, are marked or tagged and safeguarded at all times in accordance with 2.1.

3.11 Comply with applicable federal, state, and local laws, codes, ordinances, and regulations in their entirety. Any reference to a specific portion of a federal, state, or local law, code, ordinance, or regulation in this or any other item must not be construed to mean that relief is provided from any other sections of the law, code, ordinance, or regulation.

3.11.1 Provide appropriate notification to regional United States Environmental Protection Agency (EPA) in accordance with the requirements of 2.2. Also, comply with notification requirements of state and local air pollution control laws.

3.11.2 Submit one legible copy, in approved transferrable media, of notification required in 3.11.1 that has been provided to any regulatory authority for work on board the vessel to the SUPERVISOR within 2 days of providing such notice to the regulatory authority.

3.12 Maintain a current copy at the job site of the Safety Data Sheet (SDS) for each hazardous material that will be utilized aboard the ship and/or in a Navy facility during the performance of this Job Order. Submit one legible copy, in hard copy or approved transferrable media, to the SUPERVISOR upon request.

3.12.1 Each SDS requires a one-time submittal/acceptance unless the SDS changes or this NAVSEA Standard Item and/or references change.

7 of 8 ITEM NO: 009-001

3.13 Comply with applicable federal, state, local, and foreign contractor host country requirements when using Nuclear Regulatory Commission (NRC) licensed radioactive material, Agreement State licensed radioactive material, and/or machine sources of ionizing radiation on Government property.

3.13.1 Do not commence operations using radioactive material or machine sources of ionizing radiation on Government property until authorized in writing by the SUPERVISOR.

3.13.2 Contract personnel must not be used as operators under a Navy Radioactive Material Permit (NRMP) issued to a naval facility. Navy personnel must not be used as operators under a NRC or Agreement State License issued to a contractor. |

3.13.3 Submit one legible copy, in approved transferrable media, of a consolidated inventory of all ionizing radiation producing machines or material that will be utilized aboard the ship and/or naval facility during the performance of this Job Order to the SUPERVISOR, 5 days prior to the start of work.

3.13.4 Submit one legible copy, in approved transferrable media, of the applicable NRC or Agreement State License including procedures regarding system process and operation for use of licensed radioactive material, to the SUPERVISOR 5 days prior to the start of work.

Agreement State licensees must provide evidence of NRC Form 241 (Report of Proposed Activities in a Non-Agreement State) with the copy of the license for Agreement State licensees.

3.13.5 Submit one legible copy, in approved transferrable media, of the applicable State license, authorization, or registration for machines that produce ionizing radiation, to the SUPERVISOR 5 days prior to the start of work.

3.13.6 Submit one legible copy, in approved transferrable media, of a formal Radiological Safety Plan which must include operating and emergency procedures pertinent to the items listed in 3.13.3, and actions to control jobsite-boundary radiation exposures below those allowed for members of the general public under NRC and OSHA standards, to the SUPERVISOR 5 days prior to the start of work.

3.13.7 Provide the SUPERVISOR with remedies to any radiation safety shortcomings identified by the SUPERVISOR, to be rectified prior to commencing operations.

3.14 Correct errors in record keeping by drawing a single line through the error, recording the correct entry, initialing, dating, and printing the name of the person making the correction.

3.14.1 Corrections to records must be made by the individual that made the original entry and signed for the accuracy and validity of the record, or by cognizant trade manager or project superintendent.

3.14.1.1 Submit corrected report to SUPERVISOR.

3.15 Record and Certification Signature Block or signature must be legible and in ink.

Erasures, write-overs, white-outs, ditto marks, continuation arrows, signature stamps, etc., are not acceptable.

3.15.1 Copying records to "make them neat" is not allowed.

3.15.2 Electronic records must utilize electronic signature controls for certification of individual providing signature.

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3.16 Do not commence operations that could compromise watertight integrity during waterborne availabilities until confirmation by the SUPERVISOR that the ship has at least one back-up power source immediately available for providing power of minimum load to support firefighting and dewatering equipment in the event of loss of shore power.

3.17 Protect the ship and its equipment from damage.

3.17.1 Conduct formal shift turnover of each work item for each shift.

3.17.2 Shift turnover must include a walkthrough with oncoming and off going supervisors responsible for the execution of the work. (i.e., Hot Work locations and boundaries, list of trades or subcontractors, critical evolutions (i.e., single valve, dive operations, critical lifts), and government check points.

4. NOTES:

4.1 The term "day" means 24 hours prior to or after the scheduled event. “Business day” is used to indicate Monday through Friday, otherwise “day” means calendar day (Sunday through Saturday).

4.2 Known sources for unclassified military specifications and standards are:

https://mercury.tdmis.navy.mil https://assist.dla.mil http://quicksearch.dla.mil

4.3 The term “SUPERVISOR” is defined as the local Government activity responsible for the execution and contract administration of Navy maintenance and modernization work.

4.4 The term "Job Order" is synonymous with the term "Contract" and “Task Order”.

4.5 The term “approved transferrable media” is the form, system or program for submitting reports required as agreed to by the SUPERVISOR.

4.6 The term “subcontract” means any contract as defined in the FAR, Subpart 2.1, entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders.

4.7 Navy Boats and Craft are defined by S9086-TX-STM-010/CH 583 Volume 1, Boats and Small Craft.

4.8 Service Craft are defined by S9086-BA-STM-010/CH 034 Service Craft.

4.9 Worksite is defined as within the specific compartment or space where physical productive work is occurring. For work performed on Navy boats and craft or service craft, the “worksite” is defined as on or near the vessel.

https://mercury.tdmis.navy.mil/ https://assist.dla.mil/ http://quicksearch.dla.mil/

1 of 5 ITEM NO: 009-002

NAVSEA

STANDARD ITEM

FY-26

ITEM NO: 009-002

1.1 Title: Environmental Compliance Report for Material Usage; accomplish

2. REFERENCES:

2.1 42 USC 7412(b), Clean Air Act, Section 112(b), List of Hazardous Air Pollutants

2.2 40 CFR Part 63, National Emission Standards for Hazardous Air Pollutants for

Source Categories, Subpart II

3. REQUIREMENTS:

3.1 Contractor facility availabilities:

3.1.1 Designate a contractor primary and secondary point of contact to receive reports applicable under this item.

3.1.2 Submit one legible copy, in approved transferrable media, of the names of the primary and secondary point of contact to the SUPERVISOR prior to availability start date.

3.2 Naval facility availabilities:

3.2.1 Submit one legible copy, in approved transferrable media, of an Environmental Compliance Report for Material usage at Naval Facility as follows:

3.2.2 Submit applicable permits for portable, registered, or rental emission units to the SUPERVISOR prior to start of work.

3.2.3 Establish a record-keeping program to reflect the manner in which the material records will be maintained and submitted to the SUPERVISOR.

3.2.4 Maintain facility specific records to ensure accurate reporting for all preservation, welding repairs, and fuel consumption for each individual portable internal combustion engine or portable emission unit. Provide the SUPERVISOR sufficient details to track usage of all paints, solvents, adhesives, welding rods, and fuel used for each individual portable internal combustion engine over 50-brake horsepower. Report any other materials used which contain chemicals listed in 2.1.

3.2.5 Maintain current usage records of materials listed in 2.1.

3.2.6 Negative reports are required.

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3.2.7 Reports for paint, solvent, adhesive, and nonskid usage records must contain the following items based upon category of the material.

3.2.7.1 Product manufacturer, identification or color

3.2.7.2 Net daily paint usage in gallons, paint application method (airless spray, HVLP, brush, or roller) per paint type, amount of paint disposed as hazardous waste;

density of mixed paint; net daily onsite solvent usage in gallons used for equipment cleaning and surface preparation; net amount of adhesives in unit of measure (ounces, quart, gallons or pound)

3.2.7.3 Product Safety Data Sheet (SDS), technical data sheet, VOC certification for paint and nonskid product

3.2.7.4 Government site location, applicable local Air Pollution Control District (APCD) permit number, date, and ship's name

3.2.8 Abrasive blast grit materials used must be submitted monthly and must include:

3.2.8.1 Manufacturer of abrasive blast grit and SDS

3.2.8.2 Abrasive blast grit usage certification if required by the cognizant state or local authorities

3.2.8.3 Amount and hourly usage of the abrasive blast grit

3.2.8.4 Permit associated with the abrasive blasting equipment if required by the cognizant state or local authorities

3.2.9 Welding operation report must be submitted monthly and must include filler metal manufacturer, specific product used in welding application, SDS, usage in pounds, and type of welding application.

3.2.10 Portable internal combustion (IC) engine greater than 50 brake horse power operation report must be submitted monthly and must include:

3.2.10.1 Amount of fuel used in gallons and the hours of operation

3.2.10.2 IC engine permit number and site location if required by the cognizant state or local authorities

3.3 Submit one legible copy, in approved transferrable media, of each report required by

3.2 to the SUPERVISOR no later than 10 days after the end of the month throughout the availability.

3.4 Provide a deviation request for each coating that thinning is required to the SUPERVISOR. Upon approval of deviation use Attachment A for Volatile Organic Compounds (VOC) (for Option 1, 2, and 3 thinning requirement use only), or Attachment B for Volatile Organic Hazardous Air Pollutants (VOHAP) (for Option 4 thinning requirement), on the as-supplied coating by the manufacturer, or similar form.

3.4.1 For coatings to which thinners must not be added, the coating container must have a label stating, "NO THINNING".

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3.4.2 For coatings to which thinners are to be added, designate a single thinner to be used and determine the maximum allowable thinning ratio using Equation One of 2.2, apply a label to the coating container stating that "THINNER MAY BE ADDED" and also supply the maximum allowable thinning ratio.

3.4.3 No later than the 10th of each month, or at the end of each job, whichever is earlier; submit one legible copy, in approved transferrable media, of a report listing the following to the SUPERVISOR:

3.4.3.1 Volume and type of each coating used the previous month.

3.4.3.2 Volume and type of thinner used the previous month.

3.4.3.3 Calculations used to determine the maximum allowable thinning ratio for each coating that was thinned the previous month.

3.4.4 All handling, thinning, and transfer of coatings, solvents, and related waste must be done in a manner that minimizes spills.

3.4.4.1 All containers of coatings, solvents, and related waste must be free of cracks, holes, and defects such as damage, dents, or ill-fitting lids or covers that compromise the integrity of the container. The containers must remain closed unless materials are being added or removed from the container.

3.4.4.2 All waste materials including rags, brushes, and rollers must be kept in tightly closed containers that minimize evaporation.

4. NOTES:

4.1 Examples of paint and nonskid manufacturers may be Ameron, International, American Safety Technology, or others as applicable.

4.2 Examples of American Welding Society Classifications for welding rod may be E316-16, E7018-AL 308-16, or others. If there is no American Welding Society (AWS) classification assigned, use the product name and circle the product on the SDS.

4.3 Examples of welding applications may be Shielded Metal Arc Weld (SMAW), Gas Metal Arc Weld (GMAW), Flux Core Arc Weld (FCAW), and others.

ATTACHMENT A

(For Option 1, 2, & 3 Thinning Requirement Use Only)

VOC DATA SHEET

4 of 5 ITEM NO: 009-002

FY-26

PROPERTIES OF THE COATING "AS SUPPLIED" BY THE MANUFACTURER

Coating Manufacturer:

Coating Identification:

Batch Identification:

Supplied To:

Properties of the coating as supplied to the customer:

A. Coating Density: (Dc)2 g/L

ASTM D 1475-90 Other1

B. Total Volatiles: (mv)s Mass Percent

ASTM D 2369-93 Other1

C. Water Content:

1. (mv)s Mass Percent

ASTM D 3792-91 ASTM D 4017-90 Other1

2. (vw)s Volume Percent

Calculated Other1

D. Organic Volatiles: (mo)s Mass Percent

E. Nonvolatiles: (vn)s Volume Percent

Calculated Other1

F. VOC Content (VOC)s:

1. g/L solids (nonvolatiles)

2. g/L coating (less water and exempt compounds)

G. Thinner Density: Dth g/L

ASTM Other1

Remarks: (use reverse side)

H. Certification:

Signed: Date:

1 Explain the other method used under "Remarks"

ATTACHMENT B

(For Option 4 Thinning Requirement Use Only)

VOHAP DATA SHEET

5 of 5 ITEM NO: 009-002

FY-26

PROPERTIES OF THE COATING "AS SUPPLIED" BY THE MANUFACTURER

Coating Manufacturer:

Coating Identification:

Batch Identification:

Supplied To:

Properties of the coating as supplied to the customer:

A. Coating Density: (Dc)2 g/L

ASTM D 1475-90 Other1

B. Total Volatiles: (mv)s Mass Percent

ASTM D 2369-93 Other1

C. Water Content:

1. (mv)s Mass Percent

ASTM D 3792-91 ASTM D 4017-90 Other1

2. (vw)s Volume Percent

Calculated Other1

D. HAP Volatiles: (mhap)s Mass Percent

E. Nonvolatiles: (vn)s Volume Percent

Calculated Other1

F. VOHAP Content (VOHAP)s:

1. g/L solids (nonvolatiles)

2. g/L coating (less water and exempt compounds)

G. Thinner VOHAP Density: Dth(vohap) g/L

ASTM Other1

Remarks: (use reverse side)

H. Certification:

Signed: Date:

1 Explain the other method used under "Remarks"

1 of 4 ITEM NO: 009-003

NAVSEA

STANDARD ITEM

FY-26

ITEM NO: 009-003

1.1 Title: Toxic and Hazardous Substance; control

2. REFERENCES:

2.1 29 CFR Part 1915, Occupational Safety and Health Standards for Shipyard Employment

3. REQUIREMENTS:

3.1 Identify materials that may contain toxic or hazardous substances as listed in Subpart Z of 2.1 that are to be used, removed, or disturbed during work operations.

3.1.1 Conduct and document an initial determination of potential personnel exposure to these materials prior to the start of work.

3.1.1.1 Provide a copy of the documentation, signed by a competent person as defined in 29 CFR 1915.4, to the SUPERVISOR upon request.

3.2 Ensure that work operations comply with the requirements of 2.1 for the use of toxic or hazardous substances and removal or disruption of existing toxic or hazardous substances.

3.3 Ensure that processes or procedures for work operations that can expose personnel to toxic or hazardous substances comply with the requirements of 2.1. At a minimum, address the following: exposure monitoring, method of compliance, engineering and work practice controls, respiratory protection, protective clothing, housekeeping, hygiene facilities and practices, medical surveillance, employee information and training, signs, and recordkeeping.

3.3.1 Plan for control or removal of toxic and hazardous substances up to the man-days/material costs provided in Attachment A.

3.3.1.1 If total man-days/material costs used for the control or removal of toxic and hazardous substances are less than the man-days/material costs authorized for use specified in Attachment A, remaining funds will be subject to recoupment. The contractor is not authorized to exceed these limits.

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3.3.2 Submit one legible copy of process(es) or procedure(s), and man-days/material costs required for each process or procedure, in approved transferrable media, when requested by the

SUPERVISOR.

3.4 Provide a notice to the SUPERVISOR and to the Commanding Officer's designated representative at least 4 hours, but not more than 24 hours prior to commencement of any work operation that requires establishment of a regulated area in accordance with the requirements of

2.1 (i.e. cleaning of spaces that have contained flammable or combustible liquids, lead work, cadmium work, asbestos work, etc.)

3.4.1 Post the notice at the ship's Quarterdeck and at all entrances to spaces where work operations will be performed that require posting of warning signs, signs, or establishment of a regulated area.

3.4.2 The notice must contain the following information:

3.4.2.1 Ship's name and hull number

3.4.2.2 Work Item number

3.4.2.3 Compartment or frame number

3.4.2.4 Identification of hazard

3.4.2.5 Date and time of work process

3.4.2.6 Identification of engineering and work practice controls

3.4.3 Deliver notification of work planned over a weekend or Monday following that weekend to the Commanding Officer's designated representative not later than 0900 on the Friday immediately preceding that weekend.

3.4.4 Deliver notification of work planned on a Federal holiday and on the day following the Federal holiday to the Commanding Officer's designated representative not later than 0900 on the last working day preceding the Federal holiday.

3.5 Provide for isolation and blanking of ship's ventilation systems in work areas to prevent toxic or hazardous substance contamination of ventilation systems or other compartments/spaces.

3.6 Establish regulated areas for monitoring and authorized personnel entry whenever concentrations of the toxic or hazardous substance are in excess of exposure limits as listed in 2.1.

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3.7 Monitor the affected areas during work operations to ensure compliance with 2.1.

Monitoring must include adjacent spaces to ensure the work area containments and work practices are effective. Results of surveillance must be documented and documentation must be made available to the SUPERVISOR.

4. NOTES:

4.1 The term "hazardous substance" means a substance, which by reason of being explosive, flammable, poisonous, corrosive, oxidizing, irritant, or otherwise harmful is likely to cause injury.

4.2 The debris from ventilation cleaning may contain toxic or hazardous substances.

ATTACHMENT A

MAN-DAYS/MATERIAL COSTS AUTHORIZED FOR CONTROL OR REMOVAL

OF TOXIC AND HAZARDOUS SUBSTANCE REMOVAL PER SHIP CLASS

4 of 4 ITEM NO: 009-03

FY-26

SHIP CLASS SHIP TYPE Man-Days/Material Costs CVN Aircraft Carriers 100 / $25,000 LHD, LHA Amphibious Assault Ships 100 / $25,000 LCC Amphibious Command Ships 100 / $25,000 LPD Amphibious Transport Docks 100 / $25,000 LSD Amphibious Dock Landing Ships 100 / $25,000 CG Guided Missile Cruisers 50 / $15,000 DDG Guided Missile Destroyers 50 / $15,000 SSGN, SSBN, SSN Submarines 50 / $15,000 LCS Littoral Combat Ships 25 / $10,000 MCM Mine Counter Measures Ships 25 / $10,000 YRB, YRBM Repair and Berthing Barge 25 / $10,000

1 of 42 ITEM NO: 009-004

ITEM NO: 009-004

DATE: 12 MAR 2024

1.1 Title: Quality Management System; provide

2. REFERENCES:

2.1 ANSI/ISO/ASQ Q9001-2015, Quality Management Systems – Requirements

2.2 ISO/IEC 17025, General Requirements for the Competence of Testing and Calibration Laboratories

2.3 NAVSEA 04-4734, Navy and Marine Corps Calibration Laboratory Audit/Certification Manual

2.4 NAVSEA OD 45845, Metrology Requirements List (METRL)

3. REQUIREMENTS:

3.1 Establish, document, implement, and maintain a Quality Management System (QMS) as a means of ensuring that product conforms to specified requirements.

3.2 A written QMS Manual addressing all elements of 2.1 and supporting documented procedures must be submitted to the SUPERVISOR for review and acceptance. Required documented procedures may be contained in either the Manual or Level II QMS procedures. The contractor must have an accepted QMS, in accordance with this NAVSEA Standard Item, in place to receive an award of a Job Order. Include the following documented procedures if not addressed in the contractor’s Quality Manual:

3.2.1 Support: Address all areas of Paragraphs 7.1.5, 7.2 and 7.5 of 2.1.

3.2.1.1 Calibration laboratories must be accredited to either 2.2 by a Commercial Accreditation Activity or certified by a Navy Certification Activity to 2.3. The calibration laboratory’s scope must include the parameters required to execute the calibration at the appropriate ranges and tolerances.

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3.2.1.2 Calibration intervals assigned to Measuring and Test Equipment used by the contractor for acceptance testing must meet those recommended in 2.4 and shall reflect Test, Measurement, and Diagnostic Equipment (TMDE) end of period reliability of greater than 85 percent. TMDE reliability data must be provided upon request.

3.2.1.3 Test uncertainty ratios must be greater than 4:1, or ensure a probability of false acceptance of 2 percent or less, and a probability of false rejections of 15 percent or less.

3.2.2 Operation: Address all areas of Paragraphs 8.2, 8.4, 8.5, 8.6, 8.7 of 2.1.

3.2.2.1 Verification of Purchased Product or Services: Identify, in the purchasing documents, verification arrangements at the subcontractor or vendor location/premises. Purchasing documents must contain the following statement when the SUPERVISOR requests government inspection: "Government Inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify and furnish a copy to the Government representative who normally services your plant so that appropriate planning for government inspection can be accomplished. In the event the government representative or office cannot be located, our purchasing agent must be notified immediately.”

3.2.2.2 Unless otherwise specified in a higher tier document, Receipt Inspection of contractor furnished materials must be based on supplier performance history and one or more of the following: certificate of compliance, vendor material test certification data, manufacturer's mill certificate, or testing using sampling techniques.

3.2.3 Performance evaluation: Address all areas of Paragraphs 9.2 and 9.3 of 2.1

3.2.4 Improvement: Address all areas of Paragraph 10.2 of 2.1.

3.2.5 The documented QMS must include a matrix listing the correlation between 2.2, 3.2 and the corresponding paragraph/sub-paragraph(s) of the submitted documented procedures.

3.3 Subsequent to SUPERVISOR acceptance, a contractors QMS is acceptable in any other geographic location in which the contractor maintains the same QMS, providing:

3.3.1 The contractor uses the same QMS Manual.

3.3.2 The contractor uses the same QMS Manager as the final decision authority for QMS policy.

3.3.3 Successful completion of Contractor’s QMS Review Checklists (Attachment B, C, and D) in their entirety by the SUPERVISOR.

3.4 The QMS must be subject to audits by the SUPERVISOR throughout the contract.

Retain documented information to demonstrate the processes are carried out as planned. Audits must be conducted on active contracts, but may be conducted on completed contracts when there

3 of 42 ITEM NO: 009-004 are limited or no active contracts available.

3.5 Submit one legible copy, in hard copy or approved transferrable media, of any revisions, including the planned implementation date, to the accepted QMS identified in 3.2 to the SUPERVISOR within 7 days of contractor approval.

3.6 Submittal of procedures invoked by NAVSEA Standard Items, MIL-STDs, drawings, technical publications, and specifications, although an integral part of the QMS, must be submitted to the SUPERVISOR for acceptance, independent of the QMS a minimum of 14 days prior to start of required process for planned availabilities, or as directed by the SUPERVISOR. (See 4.9)

3.7 The corrective action program must require that a copy of the written responses to contractor generated corrective actions will be provided to the SUPERVISOR when requested.

3.8 Respond in writing to each SUPERVISOR issued Method B/C/D Corrective Action Request (CAR) within 3 business days unless otherwise specified by the SUPERVISOR. Initial response must include immediate corrective action taken and a plan of action for CAR completion, including estimated completion dates. Final response must include preventive action for recurrence of identified nonconformance, root cause analysis using Attachment “E“ and Objective Quality Evidence (OQE) for corrective action completed. When a CAR response is unsatisfactory, revised response required within 3 business days unless otherwise specified by the SUPERVISOR.

3.8.1 Inform the SUPERVISOR when corrective actions are complete for each SUPERVISOR issued Method A (CAR). Response required within 3 business days unless otherwise specified by the SUPERVISOR. Response must state that the non-conformance has been corrected.

3.8.2 Use NMD, or approved Web interface, to perform all CAR functions for contracts managed in NMD.

3.9 Attend SUPERVISOR conducted fact-finding/investigative meetings when requested by the SUPERVISOR not to exceed 4 hours. (See 4.4)

3.10 Develop a Test and Inspection Plan (TIP) incorporating each Work Item in the job order or Statements of Work (SOW). The initial TIP must include all inspections and tests required by zero-tier references and first tier references, as well as symbols (I), (V), (Q), test/inspections and (G) government notification identified in the Work Item, and any additional tests and inspections the contractor deems necessary to substantiate product conformance. When a report is required to be submitted to the SUPERVISOR to record the results of test or inspections, those test or inspections may be excluded from the TIP.

3.10.1 Submit the initial copy of the TIP to the SUPERVISOR prior to start of productive work for non-CNO availabilities and no later than 3 days prior to the availability start date for CNO availabilities.

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3.10.1.1 Use NMD, or approved Web interface, to perform all TIP functions for contracts managed in NMD. TIP development in NMD using a Web interface satisfies the requirements of 3.10.1.

3.10.1.2 Submit one legible copy of the initial TIP, in hard copy or approved transferrable media that can be sorted (e.g., Excel spreadsheet) for contracts not managed in NMD.

3.10.1.3 Submit one legible copy, in hard copy or approved transferrable media that can be sorted (e.g., Excel spreadsheet) of an updated TIP when requested by the SUPERVISOR not to exceed one per week for contracts not managed in NMD.

3.10.2 A TIP must:

3.10.2.1 Be revised prior to the start of productive work and updated as work proceeds on each Work Item. Supporting data for tests and inspections requiring government notification (G), including accept/reject criteria, must be available at the location of each test and inspection. Include provisions for documenting the date, time, and identification of the SUPERVISOR's representative notified and provisions to document the name of the contractor and government representative attending each (G)-Point on the TIP. For (I) and (V) inspections not requiring government notification (G), include provisions for documenting the date, time and name of the individual performing the test or inspection. The TIP must annotate the relationship to a specific key event unless otherwise agreed upon by the SUPERVISOR. The following key events must be considered at a minimum (as applicable): Undocking, Production Completion Date (PCD), Command, Control, Communications, Computer, Combat Systems, and Intelligence (C5I) Light-Off (C5ILO), Work Complete (WC), Dock Trials (DT), Fast Cruise (FC), Sea Trials (ST), and Availability Completion (AC).

3.10.2.2 Each test and inspection must be identified by its respective Work Item number and Work Item paragraph number, including…