Attachment 01 DRAFT AE SOW FY26.pdf

SOW No. AE_IDIQ_2025 17 September 2025

STATEMENT OF WORK

FOR

ARCHITECT – ENGINEER SERVICES INDEFINITE

DELIVERY/INDEFINITE QUANTITY CONTRACT

ARNOLD ENGINEERING DEVELOPMENT COMPLEX (AEDC)

ARNOLD AFB, TENNESSEE 37389

NOT SENSITIVE

TABLE OF CONTENTS

PART 1 SCOPE

PART 2 REFERENCES AND STANDARD DESIGN CRITERIA

PART 3 REQUIREMENTS

APPENDIX A – 35/65/95/100 Submittal Requirements

APPENDIX B – Ordering Procedures & Modifications

APPENDIX C – Security

1. SCOPE

1.1 This statement of work outlines the required professional services to be provided by the Architect-Engineer (A-E) in the performance of an indefinite delivery/indefinite quantity contract. The Architect-Engineer shall provide sufficient technical, supervisory and administrative personnel to ensure the expeditious accomplishment of the design work specified in this contract and may involve several projects of varying complexity including design of maintenance, repair and construction projects.

1.1.1 Professional services of an architectural or engineering nature as defined by TN State law or associated with design or construction of real property.

1.1.2 Other professional services of a n architectural or engineering nature to include:

A. Studies

B. Investigations

C. Surveying and mapping

D. Tests

E. Evaluations

F. Consultations

G. Comprehensive planning including sketches, preliminary plans, cost estimates, and descriptive texts for future planning H. Program management

I. Conceptual designs

J. Sealed and signed plans, specifications, and cost estimates suitable for accomplishment of work by construction contract

K. Value engineering

L. Construction phase services

M. Geotechnical reports and reviews N. Drawing / shop drawing reviews

O. Preparation of operating and maintenance manuals

P. Submittal schedules and reviews for the above mentioned work

Q. And other related services

2. REFERENCES AND STANDARD DESIGN CRITERIA: Design and construction shall conform to latest editions and supplements of the publications listed at https://www.wbdg.org/ffc/af-afcec, and all other codes as required to perform each task order.

2.1 All building and architectural work shall be designed and installed in accordance with the latest edition of the:

A. International Building Codes B. International Mechanical Code C. International Plumbing Code D. International Energy Conservation Code E. International Fuel Gas Code F. Fire Safety Code, NFPA 1 G. Life Safety Code, NFPA 101 H. National Electric Code, NFPA 70 I. National Electric Safety Code, ANSI C2 J. CABO 1 and 2 Family Dwelling Code

2.2 AF/AEDC Codes and Standards (latest editions):

A. Air Force Corporate Facility Standards

B. AFMAN 91-203, Air Force Occupational Safety, Fire, and Health

Standards

• AEDC Supplements to AFMAN 91-203, as applicable to scope of work detailed in specific task orders.

C. AEDC Safety, Health, and Environmental (SHE) Standards, as applicable.

D. AEDC Design Standards (AEDC-ENGR-STD)

• CCP-100 Protective Coatings and Corrosion Control Plan 100.

• AEDC Guide for Cleaning.

• T-3 Engineering Design and Drafting Practices.

• T-4 Specification Practices.

• Arnold AFB Installation Facilities Standards (IFS) https://www.wbdg.org/ffc/af-afcec

2.3 Other Design Standards

A. ASCE/SEI 7-05 Minimum Design Loads for Buildings and Other Structures

B. ASHRAE Standard 62.1-2007 2010, Ventilation for Acceptable Indoor Air Quality

C. ASHRAE Standard 90.1-2007, Energy Standard for Buildings Except Low Rise Residential Buildings

D. Illuminating Engineering Society of North America, Reference and Application Lighting Handbook, 2008

E. ICSSC RP6 - Standards of Seismic Safety for Existing Federally Owned and Leased Buildings

2.4 Regulations:

A. Architectural Barriers Act (ABA) Accessibility Standard for Department of Defense Facilities

B. 10 CFR 435 Energy Conservation Voluntary Performance Standards for New Buildings. Mandatory for Federal Buildings

C. Energy Policy Act

2.5 Air Force Engineering Technical Letters:

A. AF ETL 01-1: Reliability and Maintainability Design Checklist B. AF ETL 02-12, Communications and Information Systems Criteria for Air

Force Facilities, 2008 C. AF ETL 11-21, Emergency and Standby Generator Design, Maintenance and Testing Criteria, 2011 D. AF ETL 01-18, Fire Protection Engineering Criteria E. AF ETL 01-18, Fire Protection Engineering Criteria-Electronic Equipment

Installations, 24 October 2001 F. AF ETL 08-13, Incorporating Sustainable Design and Development (SDD) and Facility Energy Attributes in the Air Force Construction Program, 14 September 2008

2.6 Air Force Instruction (AFI):

A. AFI 32-10141, "Planning and Programming Fire Safety Deficiency Correction Projects"

2.7 Air Force Design Guides (AFDG) and Standards:

A. Temporary Lodging Facilities Design Guide

2.8 USAF Dining Facilities Design Guide

A. US Air Force Interior Design Standards

2.9 Military Handbook:

A. MIL-HDBK 1004/6 Lightning Protection 1988 B. Air Force Handbook:

C. Air Force Handbook 32-1084, Facility Requirements

2.10 Unified Facilities Criteria:

• UFC 1-200-01, DoD Building Code

• UFC 1-200-02, High Performance and Sustainable Building Requirements

• UFC 1-300-08, Criteria for Transfer and Acceptance of DoD Real Property

• UFC 2-100-01, Installation Master Planning

• UFC 3-101-01 Architecture

• UFC 3-110-03 Roofing

• UFC 2-120-01 Design: Sign Standards

• UFC 3-120-12 Interior Design

• UFC 3-190-06 Protective Coatings and Paints

• UFC 3-201-01, Civil Engineering

• UFC 3-201-02, Landscape Architecture

• UFC 3-210-10, Low Impact Development

• UFC 3-220-01, Geotechnical Engineering

• UFC 3-220-04FA, Backfill for Subsurface Structures

• UFC 3-220-05, Dewater and Groundwater Control

• UFC 3-220-06, Grouting Methods and Equipment

• UFC 3-220-08FA, Engineering Use of Geotextiles

• UFC 3-220-10, Soil Mechanics

• UFC 3-220-20, Foundations and Earth Structures

• UFC 3-230-01, Water Storage and Distribution

• UFC 3-230-02, O&M: Water Supply Systems

• UFC 3-230-03, Water Treatment

• UFC 3-230-13, Industrial Water Treatment Operation and Maintenance

• UFC 3-240-01, Wastewater Collection and Treatment

• UFC 3-240-03, Operation and Maintenance (O&M): Wastewater

Treatment

• UFC 3-240-11, Landfills in Support of Military Operations

• UFC 3-250-01, Pavement Design for Roads and Parking Areas

• UFC 3-250-03. Standard Practice Manual for Flexible Pavements

• UFC 3-250-04, Standard Practice for Concrete Pavement Construction

• UFC 3-250-07, Standard Practice for Pavement Recycling

• UFC 3-250-08FA, Standard Practice for Sealing Joints and Cracks in

Rigid and Flexible Pavements

• UFC 3-250-09FA, Aggregate Surfaced Roads and Airfield Areas

• UFC 3-250-11 Soil Stabilization and Modifications for Pavements

• UFC 3-260-01, Airfield and Heliport Planning and Design

• UFC 3-260-02, Pavement Design for Airfields

• UFC 3-260-03, Standard Practice for Airfield Pavement Evaluation

• UFC 3-260-04, Airfield and Heliport Marking

• UFC 3-260-11FA, Model Design-Building (D-B) Request for Proposal (RFP) for Airfield Contracts

• UFC 3-260-16, O&M Manual: Standard Practice for Airfield Pavement Condition Surveys

• UFC 3-260-17, Dust Control for Roads, Airfields and Adjacent Areas

• UFC 3-260-18F, Air Force Aircraft Arresting Systems (AAS) Installation, Operation and Maintenance

• UFC 3-270-01, O&M Manual: Asphalt and Concrete Pavement

Maintenance and Repair

• UFC 3-270-08, Pavement Management

• UFC 3-301 -01, Structural Engineering

• UFC 3-320-06A, Concrete Floor Slabs on Grade Subjected to Heavy

Loads

• UFC 3-340-02, Structures to Resist the Effect of Accidental Explosions

• UFC 3-400-02, Design: Engineering Weather Data

• UFC 3-401-01, Mechanical Engineering

• UFC 3-410-01 Heating, Ventilating, and Air Conditioning (HVAC) Control

Systems

• UFC 3-410-02, Direct Digital Control for HVAC and Other Building Control

Systems

• UFC 3-410-04, Industrial Ventilation

• UFC 3-420-01, Plumbing Systems

• UFC 3-420-02, Compressed Air

• UFC 3-430-05, Natural Gas and Liquefied Petroleum Gas Distribution

Pipelines

• UFC 3-430-07, Operations and Maintenance: Inspection and Certification of Boilers and Unfired Pressure Vessels

• UFC 3-430-08N, Central Heating Plants

• UFC 3-430-09, Exterior Mechanical Utility Distribution

• UFC 3-430-11, Boiler Plant Instrumentation and Control Systems

• UFC 3-440-01, Facility-Scale Renewable Energy Systems

• UFC 3-450-01 Noise and Vibration Control

• UFC 3-460-01, Design: Petroleum Fuel Facilities

• UFC 3-460-03, Petroleum Fuel Systems Maintenance

• UFC 3-470-01, Utility Monitoring and Control Systems Front End and

Integration

• UFC 3-490-06, Elevators

• UFC 3-501-01, Electrical Engineering

• UFC 3-520-01, Interior Electrical Systems

• UFC 3-520-02, Facility Energy System Resilience and Reliability

• UFC 3-520-05, Stationary and Mission Batteries

• UFC 3-530-01, Design: Interior and Exterior Lighting Systems

• UFC 3-535-01, Visual Air Navigation Facilities

• UFC 3-535-02, Design Drawings for Visual Air Navigation Facilities

• UFC 3-540-01, Engine-Driven Generator Systems for Prime and Standby Power Applications

• UFC 3-540-07, Operation and Maintenance (O&M): Generators

• UFC 3-540-08, Utility-Scale Renewable Energy Systems

• UFC 3-550-01, Exterior Electrical Power Distribution

• UFC 3-550-04, Resilient Installation Microgrid Design

• UFC 3-550-07, Operation and Maintenance (O&M): Exterior Power

Distribution Systems

• UFC 3-555-01, Aircraft Point-of-Use Power Systems

• UFC 3-560-01, Operation and Maintenance: Electrical Safety

• UFC 3-570-01, Cathodic Protection

• UFC 3-570-06, O&M: Cathodic Protection Systems

• UFC 3-575-01, Lightning and Static Electricity Protection Systems

• UFC 3-580-01, Information and Communications Technology

Infrastructure Planning and Design

• UFC 3-600-01, Fire Protection Engineering for Facilities

• UFC 3-601-02, Fire Protection Systems Inspection, Testing, and

Maintenance

• UFC 3-701-01 DoD Facilities Pricing Guide

• UFC 3-730-01 Programming Cost Estimates for Militar Construction

• UFC 3-740-05 Construction Cost Estimating

• UFC 3-810-01 Environmental Engineering for Facility Construction

• UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings

• UFC 4-010-05, SCIF/SAPF Planning, Design, and Construction

• UFC 4-010-06, Cybersecurity of Facility-Related Control Systems

• UFC 4-020-01, DoD Security Engineering Facilities Planning Manual

• UFC 4-021-01, Design and O&M: Mass Notification Systems

• UFC 4-021-02, Electronic Security Systems

• UFC 4-022-01, Security Engineering: Entry Control Facilities/Access

Control Points

• UFC 4-022-03, Security Fences and Gates

• UFC 4-023-03, Design of Buildings to Resist Progressive Collapse

• UFC 4-023-07, Design to Resist Direct Fire Weapons Effects

• UFC 4-023-10, Safe Havens

• UFC 4-025-01, Security Engineering: Waterfront Security

• UFC 4-026-01, Design to Resist Forced Entry

• UFC 4-133-01, Air Traffic Control and Air Operations Facilities

• UFC 4-141-10, Airfield Operations Support Facilities

• UFC 4-218-01F, Air Force Criteria for Precision Measurement Equipment

Laboratory Design and Construction

• UFC 4-440-01, Warehouses and Storage Facilities

• UFC 4-610-01, Administrative Facilities

• UFC 4-610-04F, Air Force Legal Facilities

• UFC 4-711.01, Family Housing

• UFC 4-730-10, Fire Stations

• UFC 4-740-02, Fitness Centers

2.11 Other:

A. 1354 Master Checklist Excel spread sheet B. DD Form 1354, "Transfer and Acceptance of DoD Real

Property"

3. REQUIREMENTS:

3.1 General: Contract drawings and specifications shall encourage maximum competitive bidding and eliminate restrictive features. All work shall be technically accurate before submitting for Contracting Officer review.

3.1.1 The A-E firm is responsible for the professional quality, technical accuracy, and the coordination of all design, drawings, specifications, and other services furnished by the A-E under this contract. The A-E shall, without additional compensation, correct or revise any errors, deficiencies, or inadequacies in its designs, drawings, specifications, and other services.

3.1.2 Neither the Government’s review, approval, or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract, and the A-E shall remain liable to the Government in accordance with applicable law for all damages to the Government caused by the A-E’s negligent performance of any of the services furnished under this contract.

3.1.3 Architects, land surveyors, or engineers registered to practice in the specific professional field involved shall prepare or review and approve the design of architectural, topographic, boundary, structural, mechanical, electrical, civil, fire protection, or other engineering features of the work. The Architect-Engineer shall be an individual or firm, or any duly authorized representative thereof, professionally engaged in the practice of architecture, land surveying, and engineering, qualified by registration and experience, and licensed within in the State of Tennessee to offer to the public the services specified. Work in other states may also require professional registration in those states.

3.1.4 The A-E shall perform a code analysis for each task order and submit a list of applicable codes and standards for Government approval.

3.2 Energy and Environmental Requirements:

3.2.1 Recovered Materials: The A-E shall specify the use of the maximum practicable amount of recovered materials consistent with the performance requirements, availability, price reasonableness, and cost- effectiveness.

3.2.2 The A-E shall consider sustainability, renewability, energy conservation, pollution prevention, and waste reduction to the maximum extent practicable in developing construction design specifications.

3.2.3 Sustainable Design and Energy Conservation: Designs shall include all life cycle cost effective energy conservation systems/features in accordance with DoD Instruction 4170.11, Energy Independence and Security Act or 2007, current Executive Orders, and Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings. Design shall be in accordance with requirements outlined in UFC 1-200-02, High Performance and Sustainable Building Requirements. Submit alternate proposals, if appropriate, which would reduce energy consumption below the expected energy budget.

Indicate the effect on facility construction and operation costs of any such proposals.

3.2.4 If a design contains energy-consuming products listed in the ENERGY STAR

Program or Federal Energy Management Program (FEMP) the A-E shall specify products which meet ENERGY STAR and FEMP requirements and are in the upper 25 percent of energy efficiency in their class.

3.2.5 For products that consume power in a standby mode and are listed on

FEMP’s Low Standby Power Devices product listing, the A-E shall specify items which meet FEMP’s standby power wattage recommendations. If FEMP has listed a product without a corresponding wattage recommendation, the A-E shall specify items which use no more than one watt in their standby power consuming mode. When it is impracticable to meet the one- w a t t requirement the A-E shall specify items with the lowest standby wattage practicable.

3.2.6 EPA and USDA-designated items: A-E shall specify products containing recovered materials and bio-based products to the maximum extent practicable without jeopardizing the intended use of the product while maintaining a satisfactory level of competition at a reasonable price.

Product information is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products and https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xh tml.

3.2.7 Prohibited Products: Do not specify products or materials that contain lead, chromium, mercury, cadmium, silver, barium, selenium, beryllium, or arsenic except as expressly authorized by the Government. If no substitutes for products containing the listed materials are available, and the Government approves the use of products containing the listed materials, highlight and https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml detail their exact location on project drawings. The use of Class 1 ozone depleting substances is prohibited.

3.2.8 Asbestos Products: Do not specify products or materials that contain asbestos except as expressly authorized by the Government. If no substitutes for asbestos products are available, and the Government approves the use of asbestos products, highlight and detail their exact location on drawings.

3.2.9 The A-E shall consult with the Tennessee Department of Environment and

Conservation (TDEC), the U.S. Army Corps of Engineers (USACE), and the Tennessee Valley Authority (TVA), as necessary, to determine if permits may be needed based on the specific task order requirements. Examples of potential permits include the NPDES Stormwater Construction Permit (if disturbing more than 1 acre), Clean Water Act Section (CWA) 401 Aquatic Resource Alteration Permits (ARAP), CWA Section 404 Permit, and Section 26a of the TVA Act.

A. The A-E shall submit calculations for quantity (acres) of disturbed area resulting from anticipated construction activities prior to starting any ground-cover disturbing construction. If an NPDES Stormwater Construction Permit is required, the A-E shall develop and submit the Storm Water Pollution Prevention Plan (SWPPP) as part of the deliverables.

B. The A-E shall be responsible for permit fees unless instructed differently in a specific task order.

3.3 Drawings: Drawings shall be complete, show all physical work to be accomplished, and indicate the exact location of all work.

A. Cover sheets for the drawing packages are not required. The A-E drawing set will start as sheet number 1.

B. Drawings shall consist of one set of originals and one electronic set of prints in PDF and one editable electronic set in AutoCAD on compact disk. Size of drawings shall be horizontal ANSI D (22 inches x 34 inches) or ANSI F (28 inches x 40 inches) with title block conforming to sample provided by the Contracting Officer.

C. Drawings shall be computer generated (CAD). The format shall be

AutoCAD™ 2020 or saved as a previous version. Mixed formats will not be accepted. Files shall be fully editable and match the drawings submitted. Referenced files shall be permanently bound to the drawing files. Partial files, files with missing attachments or layers or files formatted as read-only or in other ways protected will not be accepted.

D. Coordinates or ties to the base coordinate system of at least two adjacent corners of each building and structure and of principal points on utility lines, roads, railroads, pavements and similar construction features shall be shown on the drawing.

E. In order to increase the value of pictorial presentation, proposed construction shall be heavy lined, while existing items shall be light lined or ghosted.

3.4 Specifications: Specification format shall conform to the Construction

Specifications Institute’s Manual of Practice. The individual delivery order will state what method of specifying is required, such as descriptive or performance. The Contracting Officer will prepare the Invitation for Bids and General and Special Conditions.

A. Specifications shall consist of one set of originals, appropriately bound, and one editable electronic set of specifications in MS Word and one electronic set in PDF on compact disk.

B. The use of small amounts of materials, which are not complicated in their application, does not require coverage in the written specifications provided descriptive information and applicable standards, if required, are noted on the drawings.

C. References in specifications shall be to widely recognized standards or specifications promulgated by governments, industries, or technical societies. In all instances when there is an applicable specification or standard, a reference thereto as well as the latest date of the standard shall be used.

D. Brand Name use shall be justified and approved in accordance with FAR

6.303 and FAR 6.304.

3.5 Estimated Construction Costs: The A-E shall prepare a cost estimate based on the latest information of the cost of the work involved. Cost estimates shall be prepared by an Authorized Air Force Cost Estimator and all projects shall utilize the PACES parametric cost estimating tool. To become an Authorized Air Force Cost Estimator, the preparer shall successfully complete WENG 400 – Life Cycle Cost Estimating. WENG 400 is a training course offered through the Air Force Institute of Technology. Details on the course can be found at www.afit.edu. The cost estimates shall be broken down by quantities and unit costs for accomplishment of work. Estimates shall not contain lump-sum items which cannot be broken down. The construction contractor’s overhead, profit, workman’s compensation and taxes should not be included in unit price, but shall be added to the total construction cost estimate. The cost estimate, which will be compared with the construction contractor’s bid, is to be held in strictest confidence. The electronic PACES© estimate files shall be included as a deliverable to the government.

3.6 Engineering Studies:

3.6.1 Examples of potential studies that may be required as part of this IDIQ include but are not limited to: field verification, hazardous materials surveys, site surveys, geotechnical reports, and structural analysis reports.

3.6.2 Drawings and Layouts: Drawings and layouts shall be prepared as required to present the details and result of the study.

3.6.3 Cost Estimates: Required estimates of cost shall be prepared for any indicated components or features of the project and for the project as a whole.

3.6.4 Reports: Reports shall present the following:

A. Findings of the study and investigation.

B. Alternatives considered for obtaining the desired end result.

C. All drawings and layouts required to present and illustrate the details and results of the study.

D. Cost estimates of construction costs, including comparative costs for indicated alternate plans and proposals.

E. Results, conclusions, and recommendations.

3.7 Coordination and Execution of Work:

3.7.1 Record Drawings: Existing drawings for the buildings or facilities involved are available by request through the Government Representative. Be advised that drawings must be reviewed and approved by the Government Representative prior to release and this process may take multiple weeks to accomplish depending on the volume of information. The A-E may have a copy of drawings applicable to the project, and shall be responsible for verifying the as-built conditions as well as all interfaces between new and existing work.

3.7.2 Site Investigations: The A-E is responsible for determining existing site conditions and coordinating new work with existing conditions. The A-E shall make site visits as negotiated on each delivery order. Site investigations shall be sufficiently thorough to ensure design details are compatible with the project site. Necessary arrangements for site inspection visits to AEDC shall be made through the Government Representative. This shall include all investigations required to complete any Engineering Studies, as well.

3.7.3 Construction Support: During the construction period, the A-E shall furnish technical support as requested by the Government.

3.8 Submittals:

3.8.1 Submittal requirements are described in Appendix 1. Submittals shall be made at the 35 percent, 65 percent, 95 percent, and final design stages or as stated in the delivery order. Some reviews may be waived for individual delivery orders. Each delivery order will state the reviews required. Required documents shall be submitted in accordance with the schedule given in the specific instructions for each delivery order. Five copies of the submittal shall be provided.

3.8.2 Submittal Acceptance/Rejection:

A. At each submittal, the A-E firm shall submit copies of all documents for review by the Government as defined in the Delivery Order SOW.

B. An incomplete and/or rejected submittal shall be defined as one with any of the following conditions:

• Comments that provide a major impact to the design;

• One that is missing one or more of the submittal requirements;

• One that, as determined by the Contracting Officer, has an excessive amount of errors or omissions resulting in a large amount of comments for that particular point in design;

• The ninety percent (95%) submittal shall be considered incomplete if it fails to constitute a complete, biddable package;

• All rejected submittals shall require a complete resubmittal at no additional cost to the Government.

3.8.3 The A-E firm shall attend a review conference at each submittal unless otherwise noted in the Delivery Order SOW.

3.8.4 Final One Hundred Percent (100%) Comments Not Incorporated:

A. Should the Government find that all previous comments were not incorporated, the Government will return contract documents and electronic files to the A-E for correction and all said corrections shall be made at no cost to the Government.

3.9 Design Reviews and Meetings:

3.9.1 After each review of the design package submittals, the A-E shall make changes and corrections as necessary. The A-E shall furnish the Contracting Officer written disposition of the review comments within ten

(10) Workdays of receipt of the comments.

3.9.2 The time required by the Government to review submissions made by the

A-E under this contract will be negotiated on each delivery order.

3.9.3 The A-E shall prepare and submit minutes of each meeting with the

Contracting Officer or his representative. Minutes shall be submitted to the Contracting Officer within one week after the meeting.

3.9.4 Government personnel may visit the A-E office to review progress of projects.

3.9.5 During each project design, the Government retains the right to continue to provide input and finalize the concept up through the final design submittal.

Such alterations shall be made at no additional cost to the Government.

3.10 Administration: The Contracting Officer is responsible for the administration of this contract. The Government Project Engineer is designated as the office responsible for technical and engineering matters pertaining to review and acceptance of the final documents.

3.10.1 All work shall be submitted for approval to the Contracting Officer. All transmittals shall reference the Subcontract and Order Number as well as the ANZY number. These numbers will be identified in the delivery order.

3.10.2 The A-E shall provide status reports to the Contracting Officer as required in the delivery order. Each project shall be described on a separate page.

As a minimum, each project status report shall include:

(1) The delivery order number.

(2) Project title and ANZY number.

(3) As-of-date of report.

(4) Name of A-E Project Engineer.

(5) Negotiated cost.

(6) Billing status.

(7) Project status including due date.

(8) Comments as appropriate.

3.10.3 Project Budgets I Design Fees. The project budget will be clearly stated in each delivery order. If the A-E firm determines the project budget is too low; they shall notify the government immediately. All design fees will be negotiated prior to beginning any work on the delivery order. The agreed upon fee will be final. The Architect-Engineer will complete design, as described in the delivery order, for the negotiated fee, so long as the design task effort is not altered - regardless of any subsequent escalations in the estimated construction cost.

3.10.4 The Government reserves the right to alter the scope of the design delivery order. All additional design fees shall be renegotiated through the Contracting Officer prior to any work on the revisions.

3.10.5 The IDIQ contract duration shall be a minimum of 365 calendar days from the date of signing of the first delivery order. The Government reserves the right at the end of the first year to extend the length of the contract for on additional option year each year, for up to a total eight-year performance period. (Air Force Federal Regulations (AFAR) Supplement (C10) 36.691-2).

3.10.6 All designs, drawings, specifications, notes and other works developed in the performance of this contract shall become the sole property of the

Government.

3.10.7 Word Processing: All typed material such as specifications, reports, and studies shall be in the Microsoft Word format. The final submittal shall include CD/DVD for such work, along with bound hardcopy.

3.11 The Air Force has contracted for support in the operation and maintenance of AEDC facilities, hereinafter referred to as support contractor. The Air Force will utilize the services of the support contractor's personnel in connection with this contract. The support contractor will assist the Government in monitoring performance by providing surveillance, technical reviews, and recommendations, meeting support, operations scheduling, and other technical, program and integration support. The A-E firm agrees to permit personnel of the support contractor’s ready access to technical information pertaining to the contract, access to the premises of the A-E firm’s facilities for purposes of reviews pertaining to the contract and to permit them to attend technical meetings concerning contract performance. Nothing contained herein shall be interpreted as authorizing any support contractor personnel to direct a change in contractual requirements or to act as an authorized representative of the Contracting Officer. Technical direction under this contract can be given to the A-E firm (and will be accepted by the A-E firm) only from personnel authorized by the Contracting Officer. Whenever technical direction or advice involves or requires contractual modifications, this will be accomplished by issuance of a change order or supplemental agreement to this contract by the Contracting Officer. In any event, should the A-E firm believe that technical or other direction involves a change in contractual requirements, the A-E firm will immediately notify the Contracting Officer.

3.12 Hours of Work:

3.12.1 The normal hours of work at AEDC (unless otherwise stated) are from 0730 to 1600, Monday through Friday, excluding holidays. Access to work sites may be restricted to these hours and days. For work during other than normal hours, the Contractor shall submit, in writing, for the Contracting Officer's approval, a notice of any period of scheduled work at times other than the normal hours of work specified above. This notice shall be submitted not less than two work days prior to each period of work scheduled at times other than normal hours of work including Federal holidays.

END OF SOW

Page A - 1

APPENDIX A

35/65/95/100 SUBMITTAL REQUIREMENTS

PART 1. THIRTY-FIVE PERCENT DESIGN SUBMITTAL

REQUIREMENTS

1. The 35 percent design submission shall include, but not be limited to, the following items:

a. Preliminary drawings.

b. Project specification in outline form.

c. Preliminary project design cost estimate.

d. Backup data.

e. List of applicable codes and standards based on code analysis.

2. The early preliminary drawings shall include the following documentation:

a. Site plans showing the project buildings superimposed on the existing topography, survey control points and bench marks, drainage, roads and sidewalks, parking, and routing of electric, telephone, gas, water, sewer, and other utilities.

(1) Description of site conditions, including existing topographic features and improvements affecting or relating to the proposed work, and general soil conditions.

(2) Description of the type and volume of traffic, controlling wheel loads, classes and type of pavements under consideration with justification for any deviation from design criteria.

b. Architectural documentation/data:

(1) Architectural floor plans showing complete functional layout, room designations, major dimensions, critical dimensions, columns and load bearing walls, and major equipment placement.

(2) Elevations showing proposed architectural treatment, all openings, type and extent of building materials and finishes, and finish grade of all floors and levels.

(3) Building sections indicating relationship of various levels, floor to floor heights, interstitial depth, construction systems

Page A - 2 and materials.

(4) Preliminary finish schedule indicating proposed interior finishes.

(5) Tabulation of all net areas for spaces limited by criteria or program. Tabulation of gross building area by floors and total building. Justification for deviation from areas of requirements contained in criteria packages.

(6) Preliminary furniture layouts showing that adequate wall space, circulation area, are provided to accommodate the intended use of the space.

c. Civil/Structural documentation/data:

(1) Boring plan and logs.

(2) Foundation analysis.

(3) Design loads (live, wind, seismic).

(4) Structural calculations.

d. Interior mechanical/electrical documentation/data:

(1) Design criteria and conditions being used in analysis.

(2) Heating/cooling source/type.

(3) Design analysis/energy studies.

(4) Location and general characteristics of major equipment.

(5) Preliminary layout of ducts/piping/conduits indicating zoning.

e. Exterior mechanical/electrical documentation/data:

(1) Routing and capacities of existing exterior heat, water, power, communication, and fire systems.

(2) Proposed routing and capacities of new systems.

(3) Plant loads, capacities, and general arrangement.

(4) Type of and illumination level of proposed lighting.

f. Fire Protection/Life Safety documentation/data:

(1) Fire protection design analysis and life safety plan for ‘Major

Projects’ as defined in UFC 3-600-01 Fire Protection Engineering for Facilities.

3. A-E firm shall verify that proposed design will integrate with existing infrastructure and include in the 35% design submittals how the proposed systems will integrate with existing infrastructure.

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4. The 35 percent specification shall be in outline form and consist of a listing of all sections to be included in the contract specifications, arranged in the Construction Specifications Institute (CSI) format. The number, title, and date of any Government guide specification shall be listed sequentially under the appropriate division heading. Briefly describe any proposed deviations from the standard guide specifications.

5. The 35 percent design construction cost estimates are required with the drawings and specifications and shall reflect current costs based on the design. Accurate takeoff of quantities or units of work shall be used where

6. Economic analysis (as requested): The 35 percent design submission shall substantiate by economic analysis (life cycle cost) all major system alternatives evaluated and include a brief statement of the rationale for the various selections.

PART 2. SIXTY-FIVE PERCENT DESIGN SUBMITTAL

REQUIREMENTS

1. The 65 percent design submission shall include, but not be limited to, the following items:

a. Site plans.

b. Detailed drawings.

c. Project specifications in detailed form.

d. Detailed project design cost estimate.

e. Backup data.

2. Site plans shall show the locations of each proposed building and facility, critical grades, contours, drainage and relation of buildings and facilities to existing buildings, facilities, street systems, above and underground utilities, entrances and finished grades. Present grades shall be indicated.

Cultural features shall be indicated. At locations where survey controls (coordinate systems or base lines) have been established, buildings and facilities shall be tied-in to such control as directed by the Project Engineer. Logs of subsurface explorations shall be shown.

3. Detailed designs for buildings and structures shall be two-line drawings showing floor plans, elevations and locations of principal items of installed equipment in accordance with the following:

Page A - 4

a. All required controlling dimensions clearly indicated.

b. Floor plans with dimensions and functional arrangement of all areas including corridors, exits, stairs, and utility spaces properly related to exterior access, road, parking and service areas. Individual treatment shall be given items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing and loadings shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown.

c. Design live and wind loads shall be shown.

d. Elevations shall include story heights, fenestration, and adaptation to finished grades at the site.

e. Sections of structures, including framing, partitions, suspended ceilings, and ducts shall be shown.

f. Typical wall sections shall be shown at a scale of no less than ¾ inch = 1 foot. Sections shall include material and thicknesses, methods of attachment, and type of windows with relation thereof to supporting structural columns or walls.

g. For heating, ventilation, air conditioning, refrigeration, plumbing, fire protection, and special mechanical features such as elevators, hoists and kitchen equipment indicate location, capacity, and space requirements of all major items of mechanical equipment. Indicate whether piping and ducting is exposed or concealed. Functional areas where piping is exposed shall be delineated. Demolition plans and elevations shall clearly delineate the equipment to be removed with clear interface points.

Installation floor plans shall show hard ductwork as double line with duct sizes delineated on ductwork. All transition and turning vanes shall be shown. Flexible ductwork shall be single line with duct sizes delineated adjacent to ductwork. Installation floor plans shall show piping as single line with pipe size and service delineated adjacent to pipe. Piping in areas with physical constraints shall be shown as double line and shall include critical dimensions.

Installation floor plans shall include but are not limited to locations of devices such as thermostats, temperature sensors, humidity sensors, pressure sensors, diffusers, grilles, registers, dampers including fire dampers and fire initiating devices, fire stats and smoke detectors. Each device shown in floor plan shall be delineated with equipment or device numbers as listed on schedule.

Elevations shall be provided of major equipment items showing

Page A - 5 connecting ductwork and piping. Elevations shall be shown as required to clarify physical constraints and delineate critical dimensions. Details shall be provided for equipment mounting, equipment bases, and equipment supports. Details shall be provided for floor, roof, and wall penetrations. Welding symbols shall be included when welding is required. Piping schematics shall be provided for each system. Control schematics for each equipment item shall be provided showing all end devices such as temperature sensors, dampers, and control valves. HVAC control systems shall be designed for 100% operational and programming compatibility with the existing AEDC HVAC Control System software. A sequence of operations shall be provided on the drawings for each major equipment item. The sequence of operation shall provide detailed explanations for all control logic and shall be written in present tense.

Schedules shall be provided for equipment including but not limited to chillers, air handling units, VAV boxes, packaged A/C equipment, fans, pumps, control valves, piping specialties, variable frequency drives and air devices (diffusers, grilles and registers). Schedules shall include device or equipment number and pertinent information such as type, size, flow coefficient, flow rate, pattern, design conditions, operating parameters, performance requirements and suggested manufacturer and model numbers. Mechanical drawings shall include a legend that clearly identifies each symbol used on the mechanical drawings. Mechanical drawings shall also include all notes required for installation. Design parameters and design conditions shall be included in drawing notes.

Mechanical analysis shall be provided to include but not limited to a heating/cooling load analysis using Trane Trace or equivalent software, ventilation analysis, calculations, pump curves, fan curves, energy analysis, duct takeoffs and piping takeoffs.

h. For electrical systems, indicate typical lighting arrangements, types of fixtures proposed, general light intensities, special electrical requirements of the using organizations, including communications and electronic facilities where applicable, light and power service entrance and distribution arrangement.

Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed.

Functional areas having exposed conduits shall be delineated.

Riser diagrams showing service equipment, feeders, and panels, other than branch circuits shall be shown. Location, capacity, and space requirements of all major items of equipment shall be show including interior substations, service equipment, and panels. Power, communication, and electronic features shall be indicated in sufficient detail to identify requirements clearly and

Page A - 6 to indicate the means of satisfying the requirements.

i. Provide separate lists of all contractor-furnished equipment, all Government-furnished equipment to be installed by the contractor, and equipment to be furnished and installed by the Government.

4. Detailed preliminary designs for utilities, site improvements, and similar construction shall be drawings showing the layouts and detailed preliminary design of all facilities and appurtenances and the location of all facilities served. General layouts for this type of construction shall be shown on the site plans described in paragraph 2 above. Detailed preliminary designs shall be prepared, as separate drawings if necessary, showing the following:

a. All required controlling dimensions, clearly indicated.

b. Layouts sufficiently detailed to show the system and design proposed. Details shall include necessary plans, elevations, and sections of special features. Capacities or sizes, subject to later revision, of major features and items of equipment shall be indicated. Types of materials shall be indicated.

c. Grading and typical sections of all project areas.

d. Profiles of pipelines.

e. Drainage features.

5. Detailed designs for roads, walks, open storage, parking areas and similar construction shall be drawings showing location of all facilities served.

General layouts for this type of construction shall be shown on site plans described in paragraph 2 above. Detailed designs shall be prepared, as separate drawings if necessary, showing the following:

a. All required controlling dimensions, clearly indicated.

b. Transverse cross-sections of all roads, walks, and open storage areas, depicting the depth and type of sublease, bases, and pavement courses.

c. Layout and profile of each individual road and street, including drainage systems and structures, together with location and results of all soil investigations. Buildings and other features, controlling grades and dimension of roads shall be shown on these plans.

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d. Layout, existing and finished contours of all parking areas and open storage areas, together with adjacent and contiguous buildings and other structures, including drainage system and structures, and location and results of all soil investigations.

e. Layout of all typical street intersections, culverts, and major drainage structures.

f. Necessary plans, elevations, and sections of special features.

6. Detailed drawings shall be coordinated with the detailed specifications to clearly indicated type and sizes of materials and utilities, and shall Specifically identify lists of all contractor-furnished equipment and all Government-furnished equipment to be installed by the Construction contractor.

7. Detailed specifications shall cover all contemplated construction materials and equipment to be incorporated in the project as the result of designs by the A-E. The type of building requirements utilized, permanent or semi- permanent, shall be as noted in the delivery orders or as directed by the Contracting Officer. Detailed specifications shall be coordinated with the requirements for detailed design drawings and shall present the following:

a. Description of each of the facilities involved.

b. Approximate capacities of the major mechanical items, with a brief description of their function and operation of the system.

c. All data required for detailed engineering and architectural analysis of the project that are not shown on the detailed drawings.

d. Functional check-outs of installed equipment shall be incorporated into the detailed specifications, as needed.

8. Detailed project design cost estimates shall be based on drawings and specifications outlined above. Estimates shall be accurate and realistic, reflecting current prices for work and materials, and taking into account probable labor shortages that may occur because of other known proposed projects in the area. The estimates shall be broken down into major items of construction with each major item further broken down into component units of labor and materials with the quantity and cost of each unit show. Lump sum amounts for major items, which cannot be readily

Page A - 8 analyzed, will not be accepted. Cost estimates shall present separate costs for each line item, broken down into costs for individual buildings, facilities, and components thereof.

PART 3. NINETY-FIVE PERCENT DESIGN SUBMITTAL REQUIREMENTS

1. The 95% documents will be the preceding design completed to 100% and shall include the integration of the government review comments resulting from the previous reviews along with a refined cost estimate and anticipated construction time schedule in bar chart format.

PART 4. CORRECTED FINAL (100%)

1. The final design shall include the 95% design documents with all comments incorporated. Drawings shall be stamped and signed by the appropriate registered discipline that performed the design.

Registration shall be that state in which the work is located.

2. Fire Protection/Life Safety Plan 100%

a. The final fire protection design analysis and life safety plan for ‘Major

Projects’ as defined by UFC 3-600-01 Fire Protection Engineering for Facilities must be signed by the qualified fire protection engineer.

END OF APPENDIX A

Page B - 1

APPENDIX B

ORDERING PROCEDURES & MODIFICATIONS

PART 1. ORDERING PROCEDURES

1. Under this contract delivery orders shall be issued on a Firm-Fixed-Price basis.

2. Individual delivery orders will be awarded with a "Total Price". Labor rates corresponding to annual segments of the period of performance are set forth in the contract's Section J, Attachment 2, entitled Price Schedule Labor Rate Chart. Efforts identified in contract Section C, Description/ Specs/Work Statement, of this contract are described in general terms. Delivery orders shall be issued to the Contractor as necessary for efforts described more specifically in the delivery order's Statement of Work.

3. The Government will not be obligated to reimburse the contractor for work performed, items delivered, or any costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by duly executed orders. Request for Proposals (RFP) will indicate funds availability. The Government may request proposals with no assurance of funding and provide no assurance that orders will be issued.

4. Orders will be Firm-Fixed-Price and define the specific work required or the performance desired. Each order may contain additional, site or project specific, provisions. Any such additional provisions shall be a part of the RFP.

5. Ordering Instructions:

a. The Contracting Officer is the only individual authorized to solicit and/or award delivery orders and modifications thereto under this contract.

b. Work under this contract will be ordered by written orders issued on DD Form 1155 (Order for Supplies or Services) to the contractor by the Contracting Officer.

c. Firm-Fixed-Price delivery orders shall be issued in accordance with the following procedures:

(1) The Contracting Officer shall furnish the contractor with a written RFP. The request shall include:

a) A Statement of Work,

b) Project Number, Project Title, Estimated Construction Cost, Page B - 2

c) The anticipated performance period,

d) Any other pertinent information, (such as site or location).

(2) The Contractor shall, within the time specified in the RFP, provide the Contracting Officer one copy of the proposal that addresses:

a) The Statement of Work,

b) A detailed cost proposal, to include spreadsheet for the proposed labor category, number of hours, and the total burden rate for each labor category as set forth in pre-priced schedule

c) Provide the total dollar amount that is attributable to the design effort.

d) The statutory dollar estimate for the design effort.

These services are described in the below references:

i. DFARS 236.606-70 Statutory Fee Limitation.

ii. AFI 32-1032: 4.3.2. Changed. Design Funds (MILCON). 10 USC §2807(a); 10 USC § 9540(a), Architectural and engineering services;

and Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 236.6, Architecture-Engineer Services, authorize contracting for and administration of A-E services for project design. 10 USC § 9540, will limit the portion of the A-E’s contract price (or fee) for producing plans and specifications to ten percent of the estimated cost of the construction project. (T-0) The ten percent (10%) limit also applies to construction contract modifications (See DFARS Subpart 236.6).