Attachment 01_ Airshow Narrator and SoundAudio Technician PWS.pdf

SHAW AFB

AIRSHOW NARRATOR AND SOUND /

AUDIO TECHNICIAN

PERFORMANCE WORK STATEMENT

20 November 2025

Contents

1.0 Background

2.0 Scope

3.0 Performance Requirements

4.0 General Requirement

5.0 Compensation and Cancellation

6.0 Deposits

7.0 Donations

SHAW AIR FORCE BASE AIRSHOW NARRATOR

AND SOUND / AUDIO TECHNICIAN PERFORMANCE

WORK STATEMENT 20 NOV 25

1.0 Background

The Federal Aviation Administration (FAA) control point is a specified location where the event organizer, or a designated representative or an “Air Boss” manages the aviation event. The contractor shall provide all necessary personnel and equipment required to provide the Air Show Control Point with Narrator and Sound / Audio Technician and support from 27-29 March 2026.

2.0 Scope

The contractor shall provide all the necessary personnel, equipment, tools, materials, supervision and any other items and services necessary to provide the Air Show Control Point with a Narrator and full audio system for SAFB Air and Space Expo, 27-29 March 2026. The contractor shall work closely with Shaw AFB Air Show Director, Coordinators, Air Show Narrator and the 20th Wing Public Affairs office to produce/develop an Air Show script. The contractor shall become familiar with and adhere to Air Show script milestones, timelines and objectives.

3.0 Performance Requirements

3.1. Show Narration Services

3.1.1 The contractor shall provide an Airshow Narrator with a minimum of (5) five years airshow/announcer experience on their resume to entertain, inform and manage the crowd to include but not limited to the following services:

3.1.1.1 Crowd control announcements in case of mishap

3.1.1.2 Narration of, or management of, the narration of all air show flying activities

3.1.1.3 Voiceovers, announcing information, PSA’s

3.1.1.4 Participating during Professional Pilot and FAA Safety Briefings

3.1.1.5 Conduct any media relations deemed necessary for events execution

3.2. Show Public Address and Audio Systems

3.2.1 The contractor shall provide an Airshow Public Address and Audio System that has been used for airshows for at least the last (3) three years.

3.2.2 The services required will provide for any and all relative accommodations necessary to deliver quality sound engineering and sound performance for approximately 50,000+ spectators in the general crowd box and vendor booth areas.

3.2.3 Additional audio support will be required for a VIP area located in a pavilion which will be positioned near the center of the general crowd box. This audio system will also be used by specific acts when they have their own announcer. For example the Thunderbirds and F-16 demo team.

4.0 General Requirement

4.1. The contractor shall provide all equipment rental, labor, materials, operation, coordination, and transportation necessary to deliver quality audio service and support for the general crowd area measuring approximately 4000’ x 300’ containing approximately 50,000+ spectators, and a separate audio system for a VIP area measuring 100’ x 100’ to accommodate 100 visitors. The contractor shall engineer, set up, install, interface, test, operate and remove all PA systems required to support audio delivery to the general area as well as the VIP pavilion. The contractor shall utilize a central control system that interconnects with remote/auxiliary PA systems/areas via Radio Frequency (RF) link in lieu of cabling.

4.2. The contractor shall provide a central control system that shall contain, at a minimum, one 12 channel (or greater) powered mixer, three wireless handheld microphones (two in use and one backup), RF Link equipment, one dual or multi disc CD player, one press/media box and power supplies. Additionally, a standalone generator or generators capable of handling the equipment load, as well as the fuel required to support the generator throughout the Air Show will be required. (see para 4.1.4.)

4.3. The contractor shall provide Remote and/or Auxiliary PA Systems that shall consist of, at a minimum, one 5 channel (or greater) powered mixer, one 4,000 watt stereo amplifier, four 1,200 watt 2-Way Full Range speakers, RF Link equipment, power supplies, speaker supports that DO NOT present a “Falling Hazard”, and protective coverings/canopies for the equipment. Additionally, a standalone generator or generators capable of handling the equipment load, as well as the fuel required to support the generator throughout the Air Show will be required.

4.4. The contractor shall provide a VIP pavilion audio system that is interoperable with the central control system AND operate as a standalone system as well. The VIP pavilion audio system shall contain at a minimum, a podium, wireless microphone, 150 watt stereo amplifier, and two 150 watt Full Range speakers. The contractor shall ensure speaker positioning is accomplished in a manner that provides complete coverage for the 100’x100’ shelter AND have audio levels that are not obtrusive to the spectators in the VIP pavilion. The contractor shall provide and operate a standalone generator capable of handling the equipment load, as well as the fuel required to support the generator throughout the Air Show will be required.

The contractor shall coordinate with the Air Force Thunderbirds’ PA Support team, and adhere to the support and interface requirements outlined in Chapter 6 of the USAF Thunderbirds’ Support Manual for 2022.

4.5. The contractor shall permit as well as assist with interfacing PA systems with the Air Force Thunderbirds’ equipment as required for show demonstration and/or in the case of emergencies.

4.6. The contractor shall maintain personal liability insurance.

4.7. The Contractor shall provide lodging and transportation.

5.0 Compensation and Cancellation

5.1. Should the 2026 Shaw AFB Open House be postponed, abandoned, canceled, or otherwise prevented from occurring due to conditions outside the control of either party, including, but not limited to, national or military emergency, disaster, terrorism, or an act of God/force majeure, pandemic and or epidemic neither parties hereto shall be liable to the other for any expense incurred at the time of cancellation. If the Contractor has incurred costs at the time of cancellation, the Contractor shall be entitled to a compensation amount that is commensurate with the amount of work performed. The Contractor shall therefore provide substantiating documents to support costs incurred when invoicing.

5.2. Negligence, equipment failure, sickness, and loss of employees/subcontractors do not create conditions outside the party's control and do not excuse performance. If the Contractor is on- site and ready to perform on the day of the event but cannot due to circumstances outside of the Contractor's control, the Contractor will be paid 100% of the performance fee. If the Contractor fails to perform for any reason other than those stated above, the Contractor shall not be entitled to compensation of any type; to include 100% of the performance fee or a percentage thereof that is commensurate with the amount of non-performance.

6.0 Deposits

The Government will not pay any deposits. All costs will be inclusive and will be paid in one lump sum at the end of the performance. Payment will be made within 30 days of receipt of invoice, material inspection, and receiving report.

7.0 Donations

Air Force shows are free to the public and charge no admission. The Contractor shall not solicit donations as additional compensation from the public. The Contractor may not display or present any signage or charge for an admission fee in any way, shape, or form to tour an aircraft or display. See AFM 10-1004 for further guidance.