Attachment 002 DEJ185948J_SOW_Trench Drains_McChord Main_V2.pdf

SECTION 01 11 00

STATEMENT OF WORK

May 16, 2022

CONSTRUCTION

Pre-RFP Draft

Date: August 15, 2022

1. GENERAL DISCUSSION:

1.1. Project Identification

1.1.1. Project Title: Replace McChord Main Gate Trench Drain System

1.1.2. IJO Number(s): DEJ185948J

1.1.3. Project Package Number(s): PS 2246

1.2. Description of Work

1.2.1. The contractor shall supply all supervision, labor, equipment, and materials to perform all work in strict accordance with the contract, this statement of work, and identified drawings to replace four (two per lane) trench drains at BLDG# J00848 (McChord Main Gate) with new.

1.3. Area Description

1.3.1. Location: Building J00848 (McChord Main Gate)

1.3.2. Known Existing Site Condition: Trench drains at the McChord main gate are deteriorated and have failed. The drains are covered by steel plates that are secured to the pavement.

1.4. Principal Items To Be Accomplished

1.4.1. Base Item CLIN 0001: Repair McChord Main Gate Trench Drain System

1.4.1.1. Contractor shall remove four (4) trench drains and steel plates and dispose materials in accordance with local, state, and national guidelines at an off-base location.

a. Trench drains shall be replaced in kind or with similar dimensions as existing trench drains, not to exceed 6” in width. Drains shall be constructed with materials that meet or exceed “Heavy Duty” standards as described in ASME A112.6.3 to accommodate for traffic demands of approximately 6,000 vehicles/day

b. Drains shall have a secured drainage grate that is removable for general maintenance. The grate shall meet the same material standards as prescribed above.

c. Any materials removed shall be replaced in kind (excluding steel plates), and roadway shall be sloped to allow for proper drainage.

1.4.1.2. Any debris generated during construction that will impact daily vehicle operations shall be removed and disposed at an off-base location in accordance with local, state, and national guidelines. Lane shall be clear of any debris prior to making lane operational. Refer to 2.3.2 for operational lane requirements during construction.

1.4.1.3. As shown in attachments 1, trench drains near gate drop arms are installed within close proximity to imbedded sensors (induction loops). Sensors and drop arms are currently in proper operating condition and must be operational following the installation of the drains. Contractor is responsible for any damages to the sensor caused during the construction process.

1.4.1.4. Due to close proximity of trench drain work, the induction loops for the drop arm shall be deactivated, removed as to not cause damage, and reinstalled upon completion. Close coordination and recertification with the Directorate of Emergency Services (DES) is required upon reinstallation. No equipment shall be deactivated without written approval from DES.

a. Contractor to ensure complete functionality of the drop arms upon completion of work.

1. Manufacturer’s installation documents are available upon request.

2. PERFORMANCE AND SCHEDULING:

2.1. Performance Period Requirements

2.1.1. The Contractor is required to commence work under this Contract within ten (10) calendar days after the date of issuance of the Notice to Proceed (NTP) for the Base Item(s), prosecute the work diligently, and complete all work on all Base Item(s) no later than 150 calendar days after the date of issuance of the Notice to Proceed for the Base Item(s). The time stated for completion includes final cleanup of the premises and submission of all required close-out documentation.

2.1.1.1. Lane closures shall be kept to a minimum. In the event of unforeseen circumstances that cause the trench drains to remain open beyond normal construction time, contractor shall provide a pass-over steel plate of adequate strength to support daily traffic throughout the entire delay period. Safety measures shall be taken to ensure plate does not shift out of position.

2.1.2. Blank copies of Government forms required by this SOW will be provided to the Contractor within 14 calendar days of award issuance. Examples of these forms include: daily reports, ENG Form 4025-R, HJB 229, etc.

2.2. Award of Options N/A

2.3. Construction Phasing Requirements

2.3.1. Contractor shall coordinate all shut downs/outages with DPW.

2.3.2. Not including the bypass lane, one (1) lane must be open and operational at all times. Any lane closures must be coordinated no less than one (2) weeks prior to the requested closure date. Prior to beginning work on the second lane, all required construction operations shall be completed in the first lane, and the first lane must be open and operational. Lane closure shall be scheduled to reduce the impact on gate operations.

2.4. Perform other work necessary

2.4.1. The contractor shall be responsible for providing a complete and useable product/system and shall be responsible for accomplishing all tasks incidental to the completion of the project requirements. Requirements for a complete and useable product which are not explicitly called out in the SOW but are reasonably discernable via any other method than destructive testing shall be considered a requirement of the project/contract.

2.4.2. For purposes of this project, replace in kind refers to an item that meets the design specifications of the item it is replacing. This can be an identical replacement or any other alternative specifically provided for in the design specification, as long as the alternate does not in any way adversely affect the use of the item or associated items.

3. SUBMITTAL PROCEDURES:

3.1. Project Submittal Requirements

3.1.1. All submittals shall be submitted electronically (emailed) to the government Project Manager (PM) in Adobe Acrobat .pdf format. An ENG Form 4025 shall accompany each submittal. These forms will be furnished to the Contractor by the PM. The submittal file name shall be in the format “Contract # – submittal #, submittal name” for example; “0020-001 RTU”. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted.

Drawings if required by the SOW shall be in ACAD format and a second electronic copy in PDF format. The Government reserves the right to request submittals not listed in this SOW; any submittals not listed in this SOW but requested by the Government shall become a requirement of the project. Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor shall check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified.

3.1.2. The Government reserves the right to require the contractor to resubmit any item found not to comply with the contract. This does not relieve the contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the KO from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the contractor of the requirements to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

3.1.3. Government Approval. Government approval is required for critical materials, deviations, equipment whose compatibility with the entire system must be checked, safety requirements, and other items as designated by the KO. Government approval is required for any deviations from the solicitation or accepted proposal and other items as designated by the KO. These deviations must contain proper documentation stating why this deviation is necessary and why it is beneficial to the government.

3.1.4. Information Only. Submittals not requiring Government approval will be for information only. The approving authority will not provide approval of information only submittals but shall provide acknowledgement of receipt.

3.1.5. Variations. Variations from contract requirements require Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government and/or overall project. Discussion with KO or their representative (DPW PM, MICC CS, etc.)

prior to submission will help ensure functional and quality requirements are met and minimize rejections and resubmittals. Specifically point out variations from contract requirements in transmittal letters. Failure to point out variations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. When proposing a variation, deliver written request to the KO, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation. Check the column "variation" of ENG Form 4025 for submittals that include proposed variations requested by the contractor. Set forth in writing the reason for any variations and annotate such variations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted variations.

3.1.6. Approval. When approving authority is KO or the designated representative, the Government will:

Note date on which submittal was received. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents. Identify returned submittals with one of the actions defined in paragraph entitled "Review Notations" and with markings appropriate for action indicated. Upon completion of review of submittals requiring Government approval, stamp and date approved submittals. The transmittal form (4025-R) showing approval of the submittal will be retained by the KO and one copy of the transmittal form will be returned to the contractor electronically. The KO's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing and other information are satisfactory.

Approval or acceptance will not relieve the contractor of the responsibility for any error that may exist, as the contractor is responsible for the satisfactory construction of all work. After submittals have been approved or accepted by the KO, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

3.1.7. Disapproval. Contractor shall make corrections required by the KO. If the contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications, notice as required under the clause entitled, "Changes" is to be given to the KO.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at the contractor's expense. If changes to submittals are necessary, the contractor shall make such revisions and submission of the submittals in accordance with the procedures above within 7 calendar days. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

3.1.8. Duration for submittal review: The Government shall have up to 14 calendar days to review each submittal starting when the Government receives the electronic submission. Longer review times may be required on a case-by-case basis.

3.2. Project Schedule

3.2.1. Prepare for approval a Project Schedule, as specified herein, pursuant to the contract clause, schedule for construction contracts. Show in the schedule the sequence in which the contractor proposes to perform the work and dates on which the contractor contemplates starting and completing all schedule activities. The scheduling of the entire project, including construction sequences, is required. The scheduling of construction is the responsibility of the contractor.

Contractor management personnel shall actively participate in its development. Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool.

3.2.1.1. Approved Project Schedule. Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded.

The schedule will provide the basis for all progress payments. If the contractor fails to submit any schedule within the time prescribed, the Contracting Officer (KO) may withhold approval of progress payments until the contractor submits the required schedule.

3.2.1.2. Default Terms. Failure of the contractor to comply with the requirements of the contract shall be grounds for a determination, by the KO, that the contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the KO may terminate the contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of the contract.

3.2.2. Basis for payment and cost loading. Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each invoice payment. Lack of an approved schedule update, or qualified scheduling personnel, will result in the inability of the KO to evaluate contractor percentage complete for the purposes of payment. Failure of the contractor to provide all required information will result in the disapproval of the preliminary, initial, and subsequent schedule updates. In the event schedule revisions are directed by the KO and those revisions have not been included in subsequent revisions or updates, the KO may hold retainage up to the maximum allowed by contract, each payment period, until such revisions to the Project Schedule have been made. Activity cost loading shall be reasonable, as determined by the KO.

The aggregate value of all activities coded to a contract line item number (CLIN) shall equal the value of the CLIN on the Project Schedule. The Government will withhold 5% of the project amount for submission and acceptance of any and all closeout documents as specified in each project and this shall be shown on the project schedule.

3.2.3. Project schedule detail requirements. The computer software system utilized to produce and update the Project Schedule shall be capable of meeting all requirements of this specification. Failure of the contractor to meet the requirements of this specification will result in the disapproval of the schedule.

3.2.3.1. Critical Path Method. Use the Critical Path Method (CPM) of network calculation to generate the Project Schedule. Prepare the Project Schedule using the Precedence Diagram Method (PDM).

3.2.3.2. Level of Detail Required. Develop the Project Schedule to an appropriate level of detail. Failure to develop the Project Schedule to an appropriate level of detail, as determined by the KO, will result in its disapproval. The KO will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

a. Activity Durations. Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Procurement activities are defined herein.

b. Permit Activities. Include permit activities, when required, with the necessary conferences and follow-up actions and dates. Include the permitting schedule in the Project Schedule, showing the sequence of events involved in carrying out the project permit tasks within the specific contract period. This shall be at a detailed level of scheduling sufficient to identify all major permitting tasks, including those that control the flow of work.

c. Procurement Activities. Tasks related to the procurement of long lead materials or equipment shall be included as separate activities in the project schedule. Long lead materials and equipment are those materials that have a procurement cycle of over 30 days. Examples of procurement process activities include, but are not limited to: submittals, approvals, procurement, delivery, start-up, and testing.

d. Mandatory Tasks. The following tasks (as required) must be included and properly scheduled:

1. Submission of closeout submittals, equipment commissioning, controls testing plan submission, controls testing, performance verification testing, other systems testing, Contractor’s internal project inspection, correction of punchlist from the Contractor’s pre-final inspection, final inspection.

2. Government Activities. Show Government and other agency activities that could impact progress. These activities include, but are not limited to: approvals, environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3. Contract Line Item Number (CLIN) Coding. Code all activities to the CLIN on the CLIN Schedule to which the activity belongs. An activity shall not contain more than one CLIN code. CLIN code all activities, even when an activity is not cost loaded (to include preconstruction and post construction activities).

3.2.4. Scheduled Project Completion and Activity Calendars. The schedule interval shall extend from Notice to Proceed (NTP) date to the required contract completion date. The contract completion activity (End Project) shall finish based on the required contract duration in the accepted contract proposal, as adjusted for any approved contract time extensions. The first scheduled work period shall be the day after NTP is received by the contractor. Schedule activities on a calendar to which the activity logically belongs. Activities may be assigned to a 7-day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. Assign the Category of Work Code - Weather Sensitive Installation to those activities that are weather sensitive. Original durations must account for anticipated normal adverse weather. The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the contractor intends to perform work during those periods.

3.2.4.1. Project Start Date. The schedule shall start no earlier than the date on which the NTP was acknowledged. Include as the first activity in the project schedule an activity called “NTP”.

3.2.4.2. Project Completion Date. Constrain completion of the last activity in the schedule by the contract completion date. Schedule calculations shall result in a negative float when the calculated early finish date of the last activity is later than the contract completion date. Include as the last activity in the project schedule an activity called "Project Completion”.

3.2.5. Project schedule submissions. The contractor shall provide the submissions as described below:

3.2.5.1. Project Schedule Submission. Submit the Project Schedule for approval within 7 calendar days after NTP. The schedule shall demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. The Project Schedule shall be at a reasonable level of detail as determined by the KO. This requirement is in addition to any required schedules or submittals submitted in response to a Request for Proposal (RFP).

3.2.5.2. Project Schedule Updates. At the request of the KO, the contractor shall provide and submit an updated Project Schedule. These submissions will enable the KO to assess the contractor's progress. If the contractor fails or refuses to furnish the information and Project Schedule data, which in the judgment of the KO or authorized representative is necessary for verifying the contractor's progress, the contractor shall be deemed not to have provided an estimate upon which progress payment may be made.

3.2.6. Requests for time extensions. In the event the contractor believes they are entitled to an extension of the contract performance period, completion date, or any interim milestone date, furnish the following for a determination by the KO: justification, project schedule data, and supporting evidence (Ex: daily reports showing delays) as the KO may deem necessary. Submission of proof of excusable delay, based on revised activity logic, duration, and costs (updated to the specific date that the delay occurred) is a condition precedent to any approvals by the Government. In response to each RFP issued by the Government, the contractor shall submit a schedule impact analysis demonstrating whether or not the change contemplated by the Government impacts the critical path.

3.2.6.1. Justification of Delay. The Project Schedule shall clearly display that the contractor has used, in full, all the float time available for the work involved with this request. The KO's determination as to the number of allowable days of contract extension shall be based upon the Project Schedule updates in effect for the time period in question, and other factual information. Actual delays that are found to be caused by the contractor's own actions, which result in a calculated schedule delay, will not be a cause for an extension to the performance period, completion date, or any interim milestone date.

3.2.6.2. Unexcused Delays. Unexcused delays will result in a disapproval of any time extension request and the Contractor will be required to complete the work within the original period of performance. If the Contractor cannot complete the work within the original period of performance, the Contractor will be required to provide consideration to the Government in order to receive a time extension. Consideration will be established on a case by case basis but examples include but are not limited to extended warranty period, upgraded materials, etc.

3.3. Accident Prevention Plan

3.3.1. Use a qualified person to prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of USACE EM 385-1-1 and as supplemented herein. Cover all paragraph and subparagraph elements in USACE EM 385-1-1, Appendix A, "Minimum Basic Outline for Accident Prevention Plan". Specific requirements for some of the APP elements are described below. The APP shall be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the contractor's overall safety and health program. Include any portions of the contractor's overall safety and health program referenced in the APP in the applicable APP element and made site specific. The Government considers the prime contractor to be the "controlling authority" for all work site safety and health of the subcontractors. Contractors are responsible for informing its subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP shall be signed by the person and firm (senior person) preparing the APP, the contractor, the on-site superintendent, the designated site safety and health officer and any designated CSP and/or CIH.

3.3.2. Submit the APP to the Government personnel within 14 calendar days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an accepted APP.

3.3.3. Once accepted by the KO or their representative, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the KO, until the matter has been rectified.

3.3.4. Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the KO, or their representative, project superintendent, SSHO, and quality control manager. Should any hazard become evident, stop work in the area, secure the area, and develop a plan to remove the hazard. Notify the KO within 24 hours of discovery. Eliminate/remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions in order to safeguard on-site personnel, visitors, the public (as defined by ASSE/SAFE A10.34,) and the environment.

3.3.5. Copies of the accepted plan will be maintained at the KO's office and at the job site. Continuously review and amend the APP, as necessary, throughout the life of the contract. Incorporate unusual or high-hazard activities not identified in the original APP as they are discovered.

4. PROJECT REQUIRED SUBMITTALS:

4.1. Pre-Construction Submittals

4.1.1. Quality Control Plan – Plan shall list contractor POC’s with phone numbers and list any subcontractor’s used with POC’s and phone numbers.

4.1.2. Accident Prevention Plan with AHA’s

4.1.3. Environmental Protection Plan

4.1.4. Hazardous materials list with safety data sheet for each material (see section 16.6). HJB Form 225 may be required.

4.1.5. Construction/Project Schedule

4.1.6. Training and Completion Letters (AT/FP, OPSEC, iWATCH, E-Verify)

4.1.7. Submittal Register (ENG Form 4288-R)

4.1.8. Traffic Control Plan

4.2. Construction Submittals

4.2.1. Manufacturer’s equipment specification sheets. All applicable items such as model numbers, sizes, and accessories shall be indicated using arrows or highlight.

4.2.2. Applicable materials meeting specifications of SOW.

4.3. Closeout Submittals

4.3.1. The Contractor shall provide a letter of non-retention for all contract documents, plans, drawings, and specifications after the destruction of all copies that are not required by the contractor to meet legal requirements.

4.3.2. As-Built Drawings

4.3.3. Disposal receipts

4.3.4. HJB Form 229 C&D Diversion / Disposal Transaction Report Summary Form

5. DRAWINGS , SPECIFICATIONS & CODES:

5.1. Drawings

5.1.1. The drawings outlined below are attached:

Drawing Number

Sheet Number

Title Rev Number

Date

Attachment #1 Photo #1 – Proximity of Steel Plate to Imbedded Sensor

Attachment #1 Photo #2 – Proximity of Trench to Imbedded Sensor

Attachment #1 Photo #3 – Example of Steel Plate over Drain

Attachment #1 Photo #4 – Current Condition 1

Attachment #1 Photo #5 – Current Condition 2

Attachment #1 Photo #6 – Current Condition 3

5.1.2. All dimensions and utility locations are approximate and must be verified in the field.

5.2. Codes

5.2.1. The Contractor shall comply with all pertinent Local, State, and Federal building life/health/safety codes as listed:

5.2.1.1. Applicable Unified Facilities Criteria (UFC)

5.2.1.2. UFC 1-200-01: General Building Requirements http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

5.2.1.3. UFC 1-200-02: High Performance and Sustainable Building Requirements https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-02

5.2.1.4. ASA IE&E SDD policy

5.2.1.5. UFC 1-201-01 Non-Permanent DOD Facilities in Support of Military Operations

5.2.1.6. EM 385-1-1

(https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf?ver=7Cpck_22Ct_-w6QSGyOKVQ%3d%3d

5.2.1.7. National Electrical Code, NFPA 70

5.2.1.8. National Plumbing Code

5.2.1.9. National Fire Protection Association (NFPA) Codes

5.2.1.10. Telecommunication Industry Association/Electrical Industry Association Wiring Standards

(Building Telecommunication Wiring Standards)

5.2.1.11. Army Installation Information Infrastructure Architecture Policy (I3A)

5.2.1.12. JBLM Design Standard specifications (http://www.lewis-mcchord.army.mil/designstandards/)

5.2.1.13. JBLM 420-1 (2020)

5.2.1.14. JBLM Master Plan, which includes Architectural Appearance Standards

5.2.1.15. PWE-707, Standard Operating Procedure for Construction and Demolition (C&D) Waste

Planning and Reporting (Available through government Project Manager)

5.2.1.16. National Pollutant Discharge Elimination System (NPDES) small Municipal Separate Storm

Sewer Systems (MS4) Permit No. WAS-026638. Use guidance documents found at https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/stormwater

6. SAFETY:

6.1 In addition to the detailed requirements included in the provisions of this contract, comply with USACE EM 385-1-1, and all Federal, state, and local, laws, ordinances, criteria, rules, and regulations. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern.

6.2 Activity Hazard Analysis (AHA)

6.2.1 The AHA format shall be in accordance with USACE EM 385-1-1. Submit the AHA for review at least 14 calendar days prior to the start of a project; an accepted AHA is required to start onsite work. Format subsequent AHA’s as amendments to the APP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls.

6.2.2 The AHA list will be reviewed periodically (at least monthly) and updated as necessary when procedures, scheduling, or hazards change.

6.2.3 Develop the activity hazard analyses using the project schedule as the basis for the activities performed. Any activities listed on the project schedule will require an AHA. The AHA will be developed by the contractor, supplier, or subcontractor and provided to the prime contractor for submittal to the KO or their representative.

6.3 HOT WORK: N/A

6.3.1 N/A

6.4 ARC/FLASH HAZARD ANALYSIS: N/A

6.4.1 N/A

6.5 SAFETY LOCKOUT/TAGOUT PROCEDURES: N/A

6.5.1 N/A

7. CONTRACTOR QUALITY CONTROL (CQC) DAILY REPORTS:

7.1. Maintain current daily records providing factual evidence that required quality control activities and/or tests have been performed. Contractor shall use the Government provided daily inspection form. Daily inspection forms shall start at first day of NTP and continue until the project is 100% complete. Indicate a description of trades working on the project, the number of personnel working and hours worked, weather conditions encountered, equipment on site and hours used, and any delays encountered. Cover both conforming and deficient features and include a statement that equipment and materials incorporated in the work and workmanship comply with the contract.

Additionally, annotate job safety evaluations/observations and their results, and any instructions given/received and any conflicts in plans and/or specifications. Furnish the electronic copy of the report to the Government daily within 24 hours after the date covered by the report. Reports need to be submitted for days on which no work is performed. As a minimum, prepare and submit one report for every 7 days of no work and on the last day of a no work period. All calendar days must be accounted for throughout the life of the contract. The first report following a day of no work will be for that day only. Reports must be signed and dated by the CQC Manager or Site Superintendent.

8. CONTRACTOR PERSONNEL AND SUB-CONTRACTOR QUALIFICATIONS:

8.1. The Government will not exercise any supervision or control over contractor or subcontractor employees performing work under this contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for all contractor employees.

8.2. The Contractor shall take appropriate personnel action, as required, in the event any employee becomes involved with civilian or local authorities because of misconduct. The Contractor’s employees are subject to the same general rules of conduct while on the Government installation that apply to Government civilian employees.

8.3. The Government reserves the right to refuse access to Government installation grounds to any contractor employee if the KO determines it to be in the best interest of the Government.

8.4. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs, or any other incapacitating agent.

8.5. The Contractor shall provide a Site Superintendent at the work site during any construction and shall be the main point of contact for the Government QA. The Site Superintendent shall not be delegated to a subcontractor.

8.6. The Contractor shall provide a Site Safety and Health Officer (SSHO) as required in the EM385-1-1.

The Contractor SSHO may be assigned other duties in addition to the duties required as SSHO. The SSHO may not be delegated to subcontractor.

8.6.1. Provide and designate an individual as the Site Safety and Health Officer (SSHO). Provide a site SSHO at the work site at all times to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the contractor. The contractor Quality Control (CQC) person can be the SSHO on this contract. Meet the following requirements within the SSHO (Level 3):

a. A minimum of 5 years safety work on similar projects.

b. 30-hour OSHA construction safety class or equivalent within the last 5 years.

c. An average of at least 24 hours of formal safety training each year for the past 5 years.

d. Competent person training as needed.

8.6.2. Construction Safety Hazard Awareness Training: In addition to the above experience, education, and training requirements, the SSHO must have completed the course entitled "Construction

Safety Hazard Awareness Training for Contractors". If the SSHO does not have a current certification, they must obtain the course certification within sixty (60) calendar days from award.

8.6.3. SSHO Duties (to include but not limited to):

8.6.3.1. Conduct daily safety and health inspections and maintain a written log which includes area/operation inspected, date of inspection, identified hazards, recommended corrective actions, estimated and actual dates of corrections. Attach safety inspection logs to the contractors' daily quality control report.

8.6.3.2. Conduct mishap investigations and complete required reports. Maintain the OSHA Form 300 and Daily Production reports for prime and subcontractors.

8.6.3.3. Maintain applicable safety reference material on the job site to include required equipment inspections.

8.6.3.4. Attend the preconstruction conference, pre-work meetings including preparatory inspection meeting, and periodic in-progress meetings.

8.6.3.5. Implement and enforce accepted APP and AHA.

8.6.3.6. Maintain a safety and health deficiency tracking system that monitors outstanding deficiencies until resolution. Post a list of unresolved safety and health deficiencies on the safety bulletin board.

8.6.3.7. Ensure subcontractor compliance with safety and health requirements.

8.7. The Contractor shall provide a Construction Quality Control (CQC) System Manager. The CQC System Manager may be assigned other duties in addition to the duties required as CQC System Manager. CQC System Manager may also be the SSHO, Project Manager, or Lead Trades person.

The CQC and Site Superintendent may not be the same person. The CQC may not be delegated to subcontractor. The Contractor shall also provide an alternate CQC System Manager. The alternate CQC System Manager may not be delegated to the subcontractor. The requirements for the alternate are the same as the CQC System Manager.

8.7.1. The CQC is required to possess specialized skills to assure the required work is being performed properly. The Contractor's CQC staff must maintain a presence at the job site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure contract compliance.

8.7.2. The CQC System Manager must be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience on construction similar to this contract or a construction person with a minimum of 10 years in related work.

8.7.3. As required, the Contractor shall provide as part of the CQC organization specialized personnel to assist the CQC System Manager for the following areas: electrical, mechanical, civil, structural, environmental, and architectural. These individuals may perform other duties simultaneously but must be allowed sufficient time to perform their assigned quality control duties as described in the Quality Control Plan. A single person may cover more than one area provided that they are qualified to perform QC activities in each designated area.

9. QUALITY CONTROL REQUIREMENTS:

9.1. Quality Control Plan

9.1.1. Include as a minimum, the following to cover all construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents and consultants:

9.1.1.1. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three phase control system for all aspects of the work specified. Include a CQC System Manager who reports to the project superintendent.

9.1.1.2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

9.1.1.3. A copy of the letter to the CQC System Manager signed by an authorized official of the firm that describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work that is not in compliance with the contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Copies of these letters shall be furnished to the Government.

9.1.1.4. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents, and consultants.

9.1.1.5. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities approved by the KO shall be used).

9.1.1.6. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

9.1.1.7. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

9.1.1.8. Reporting procedures, including proposed reporting formats.

9.1.1.9. A list of the definable features of work. A definable feature of work is a task that is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section.

9.2. USACE 3 Phase Inspection Plan

9.2.1. Preparatory Phase: This phase is performed prior to beginning work on each definable feature of work; after all required plans/documents/materials are approved/accepted, and after copies are at the work site. This phase includes

9.2.1.1. A review of each paragraph of applicable specifications, reference codes, and standards. Make available during the preparatory meeting a copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field. Maintain and make available in the field for use by Government personnel until final acceptance of the work.

9.2.1.2. Review of the contract requirements.

9.2.1.3. Check to assure that all materials and/or equipment are on hand, and have been tested, submitted, and approved as required.

9.2.1.4. Review of provisions that have been made to provide required control inspection and testing.

9.2.1.5. Examination of the work area to assure that all required preliminary work has been accomplished.

9.2.1.6. Review of the hazard analysis.

9.2.1.7. Discussion of procedures for controlling quality of the work including repetitive deficiencies.

Document construction tolerances and workmanship standards for that feature of work.

9.2.1.8. Check to ensure that the portion of the plan for the work to be performed has been accepted by the KO.

9.2.1.9. Discussion of the initial control phase.

9.2.1.10. The Government must be notified at least 72 hours in advance of beginning the preparatory control phase. Include a meeting conducted by the CQC System Manager and attended by the superintendent, other CQC personnel (as applicable), and the foreperson responsible for the definable feature. Document the results of the preparatory phase actions by separate minutes prepared by the CQC System Manager and attach to the daily CQC report. Instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

9.2.2. Initial Phase: This phase is accomplished at the beginning of a definable feature of work.

Accomplish the following:

9.2.2.1. Check work to ensure that it is in full compliance with contract requirements. Review minutes of the preparatory meeting.

9.2.2.2. Verify adequacy of controls to ensure full contract compliance. Verify required control inspection and testing.

9.2.2.3. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate.

9.2.2.4. Resolve all differences.

9.2.2.5. Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.

9.2.2.6. The Government must be notified at least 48 hours in advance of beginning the initial phase.

Prepare separate minutes of this phase by the CQC System Manager and attach to the daily CQC report. Indicate the exact location of initial phase for future reference and comparison with follow-up phases.

9.2.2.7. The initial phase should be repeated for each new crew to work onsite, or any time acceptable specified quality standards are not being met.

9.2.3. Follow-up Phase. Perform daily checks to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. Record the checks in the CQC documentation. Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work that may be affected by the deficient work. Do not build upon nor conceal non-conforming work.

10. CONTRACTOR INSPECTIONS:

10.1. Near the completion of all work or stated elsewhere in the specifications, the QC Manager shall conduct an internal inspection of all the work performed to ensure it meets all the requirements of the base contract as well as the specific requirements within each TO. Once this is accomplished, contractor shall notify the Government that the facility is ready for the Government pre-final inspection. The contractor shall give 5 working day notice to the Government Quality Assurance Representative when requesting a pre-final inspection. The QC Manager shall provide the Government with a copy of their punchlist. These inspections and any deficiency corrections required by this paragraph or associated paragraphs must be accomplished within the time slated for completion of the entire work or any particular increment of the work if the project is divided into increments by separate completion dates.

10.2. Pre-Final Inspection and Punch List Items. Upon request for a pre-final inspection, the Government will schedule a pre-final inspection to verify that the facility is complete and ready to be occupied.

For this inspection to commence a representative from contractor, Directorate of Public Works (DPW), and Contracting shall be present. A Government pre-final punch list may be developed as a result of this inspection which shall detail the items needing correction. The contractor’s QC Manager shall ensure that all and any items noted on the pre-final inspection have been corrected within 7 calendar days. Once these items have been addressed, contractor shall notify the Government to request a final inspection, giving 5 working day notice.

10.3. Final Inspection and Acceptance. Upon request for a final inspection, the Government will schedule a final inspection to verify that the facility is complete and ready to be occupied. For this inspection to commence a representative from contractor, DPW, and Contracting shall be present. If all items listed in the pre-final punch list have been corrected, and all work meets the requirements of the SOW, Specifications, and Drawings, (if included) the Government shall accept the work and take ownership of the site. If during the pre-final inspection it is discovered that there are no discrepancies, the pre-final inspection may turn into a final inspection.

10.4. Beneficial Occupancy Determination. On a per project per section/phase basis, the Government or contractor may request a Beneficial Occupancy Determination (BOD). This request is used to allow Government acceptance of a portion of the project in order for the Government to operate, occupy, or use the facility, area, or equipment. This determination does not alleviate the contractor’s responsibility to accomplish all other requirements of the project. The contractor shall give the Government a 3 working day notice when requesting a BOD.

10.5. Notification of Noncompliance. The KO will notify the contractor of any detected noncompliance with the foregoing requirements. Noncompliance includes but is not limited to; late submittal of daily reports, daily reports lacking sufficient detail, Contractor punchlist checklists not being submitted during request for inspections, Government inspections showing multiple missed items on the Contractor punchlist checklist, etc. Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the contractor at the work site, will be deemed sufficient for the purpose of notification. If the contractor fails or refuses to comply promptly, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of claim for extension of time or for excess costs or damages by the contractor.

11. BILLING AND PAYMENT INVOICE:

11.1. Billing

11.1.1. The price for each contract line item shall constitute full compensation for furnishing all plant, labor, materials, appurtenances, and incidentals and performing all operations necessary to construct and complete the items in accordance with these specifications and the applicable drawings, including surveying performed by the contractor. The bid schedule shall define the contract line items. Work paid under one contract line item will not be paid for under any other contract line item.

11.1.2. Payment Invoice: Requests for payment shall be submitted in accordance with Federal Acquisition

Regulations (FAR) Subpart 32.9, entitled "PROMPT PAYMENT", and Paragraphs 52.232-5 and 52.232-27, entitled "Payments Under Fixed-Price Construction Contracts", and "Prompt Payment for Construction Contracts", respectively, as well as DFARS Clause 252.232-7003, entitled

“ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS”.

Requests for payments to be made by DFAS will be submitted via WIDE AREA WORK FLOW (WAWF). Requests for payments to be made by paying offices other than DFAS shall be submitted in the number of copies and to the designated billing office as indicated in the Contract.

WIDE AREA WORK FLOW: See DFARS Clause 252.232-7003.

11.1.3. Prior to submitting your payment invoice request ensure you have completed the following:

11.1.3.1. All submittals required for the period of performance of the invoice must be submitted and approved by the government.

11.1.3.2. CQC Daily Reports have been submitted to the Task Order Quality Assurance Representative (QAR) through the period of performance indicated on each invoice. Billing percentages MUST match the daily reports. Daily reports are not to be revised due to billing percentages; the approved daily reports establish the accepted percentages for billing.

11.1.3.3. SF 1413 submitted for all subcontractors to the Contract Specialist/Administrator prior to the start of any work.

11.1.3.4. Contractor’s on-site report for the period of performance specified in the invoice submitted to the Contract Specialist/Administrator.

11.1.3.5. All Certified Payrolls with applicable apprentice documents must be complete and submitted to the Contract Specialist/Administrator in electronic .pdf format only. Certified payrolls are required to be submitted monthly for its company and any subcontractor.

11.1.4. The payment invoice requests shall include the following in order to be considered complete.

Incomplete invoice requests will be returned disapproved. All electronic pdf documents shall be legible. All pdf pages must be readable upon opening the document. The pages should be straight without having to rotate the page:

11.1.4.1. WAWF checklist

11.1.4.2. Contractor invoice in tabular form with a Schedule of…