Attachment 001 Performance Work Statement PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Floor Mats Rental & Service for USAMEDDAC Bavaria (MEDDACB) Medical Treatment Facilities /Clinics

17 Oct 2023

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide floor mat services which includes the supplying of standard floor mats in different sizes, cleaning and exchanging theses floor mats in regular invervals.

1.2 Background: MEDDACB provides primary care and medical specialty services for more than 36,000 beneficiaries within the Bavarian Region. During inclement weather conditions snow, water and grit is being brought into the medical facilities/clinics causing incidents of patients and staff slipping on wet floors.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: Floor mats placed on entrances and high traffic areas will enhance safety for patients, staff and visitors in support of MEDDACB’s mission of providing quality healthcare in safe, hygienic, and aesthetically-pleasing medical facilities.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award. (Deliverable # A.001)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e.. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

f.. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 3 years?

1.5.1.1 RESERVED

1.5.1.2 RESERVED

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730 to 1600 hrs, Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0730 to 1700 hrs, Monday throught Friday. The Government facility is closed for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0800 to 1600 hrs, Monday – Friday. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 Contractor Work Plan: RESERVED

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the MEDDACB medical treatment facilities/clincs located in Grafenwoehr, Vilseck, Hohenfels, Ansbach and Suttgart. Installation address and building numbers are listed in Attachment 1 of this PWS.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190‐16 (and AE 190‐16‐G German translation) can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921547/‐1/‐1/0/AER190‐16‐G.pdf

1.6.3.1 In addition, the Contractor shall provide the COR, an Initial Installation Pass Log within three (3) calendar days after contract award (Deliverable # A.002). The log must at a minimum contain the following information (full name (last, first ,middle initial); citizenship, date of birth; complete address (street name, street #, postal code, city name); telefon number. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log (Deliverable # A.003).

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within ten (10) days. (Deliverable # A.004).

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within ten (10) days (Deliverable #A.005).

1.6.3.4 Common Access Cards (CAC): RESERVED

1.6.3.4.1 RESERVED

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.6.4.1 U.S. Citizen: RESERVED.

1.6.4.2 Local Nationals and Third Country Nationals: RESERVED

1.6.5 Physical Security: RESERVED

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR: Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a Project Manager who shall serve as the central point of contract to the Government for the services provided under this PWS.

The name of this person and an Alternate Project Manager, who shall act for the Contractor when the Project Manager is absent, and contact information for each of these individuals, shall be provided in writing to the COR during the post-award meeting.

(Deliverable # A.006). The Project Manager and Alternate Project Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager or Alternate Project Manager shall be available between 0730 to 1600 hrs, Monday through Friday as identified in paragraph 1.5.4.1. Qualifications for all key personnel are listed below:

a. Project Manager and Alternate Project Manager: Shall be fluent in English and the host nation language and shall be able to read and write in both languages.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 RESERVED.

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg.27-715). Contractor uniforms shall display a company logo of the Contractor’s organization that is easily discernible. All Contractor’s correspondence (written, facsmile and email display) shall include their company name. Requirements for Contractor’s vehicles is addressed under Part 4 paragraph 4.4.

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED.

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other pupose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: RESERVED

1.17 The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.18 Non-Disclosure Statements: RESERVED

1.19 Organizational Conflict of Interest (OCI): RESERVED

1.20 Phase In /Phase Out Period: RESERVED

1.21 Safety: Contractor shall comply with Army in Europe (AE) Regulation 385-10.

1.21.1 Host Nation Safety Laws and Regulations: RESERVED

1.22 Environmental Compliance: RESERVED

1.22.1 Environmental Compliance Plan and Program: RESERVED

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: RESERVED

1.23.2 OPSEC Training: RESERVED

1.23.3 iWATCH Training: RESERVED

1.23.4 Information Assurance (IA) Training RESERVED

1.23.5 Personally Identifiable Information (PII): RESERVED

1.24 Authorization to Perform Services in Germany

1.24.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.24.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.24.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.25 Notice to Proceed: RESERVED

1.26 Electromagnetic Compatibility Directive: The Contractor certifies that all electrical and electronic equipment and appliances funrnished are in compliance with the Electromagnetic Compatiblity Directive 2004/108/EC. For radio transmitting and telecommunicatin devices furnished in the Federal Republic of Germany, the Contractor certifies that all such items have been approved by the Bundesamt fuer Zulassungen. Any penalties for noncompliances imposed by the Government of the European country where the equipment or appliances are delivered or product liability claims caused by interference generated by funished appliances or equipment are solely the responsibility of the Contractor.

1.27 Government Property and Services: RESERVED

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS).

It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DC Dental Clinic DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HC Health Clinic HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAREUR U.S. Army Europe UOM Unit of Measure Vet Veterinary Clinic

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: RESERVED

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: RESERVED

3.7 Training: RESERVED

3.8 Common Access Cards (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials:

4.3.1. Quality of floor mats: The quality of floor mats must meet following minimum specifications:

- mat gauze of high-twist nylon threat

- base of mat must be made of nitrile rubber that is free of PVC and skid proof

- not easily inflammable – according to DIN 4102-B1

- anti-static

- can absorb at least 2 liters of moisture / 2 kg of dirt per m2

4.3.2. Color of floor mats: For practical reasons the standard mat color shall be grey/black fleck. However, if necessary, the contractor will also provide mats in other colors from his standard range at the fixed prices that he has offered. The COR will make final determination on color of mats.

4.3.3. Test mat: The Contractor will on request, in the context of the invitation to tender, make available at short notice and at no charge a trial mat for a test of fixed duration.

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time.

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide, clean and exchange floor mats for entrances and high traffic areas within the MEDDACB clinic buildings listed in Attachment 3 of this PWS. Quality of mats shall meet requirements listed in Section 4 para 4.3.1. and 4.3.2. of this PWS. The contractor retains ownership of these mats and shall replace any which become worn or damaged at no additional cost to the Government. The contractor shall allow for minor changes in floor mats sizes at locations where proposed mats were identified as a tripping hazard at no additional cost..

5.2. Tasks

5.2.1 Supplying, cleaning, placing and exchanging floor mats

5.2.1.1 Supplying floor mats: Contractor shall supply floor mats for MEDDACB clinics. Floor mats shall be visible clean, free of dirt, soiles, stains and other foreign matter and without any damage such as cuts and torn edges.

a) STD: Floor mats shall be provided in the quantities and measurements listed in Exitbit Line Item sheet of this

PWS.

AQL: 100% Compliant

b) STD: Floor mats shall be delivered in rolled condition and in such a manner as they are not warped, bend or causing tripping hazards.

5.2.1.2 Placing floor mats: Contractor shall place floor mats at locations outlined in Attachment 3 of this PWS.

a. STD: Floor mats shall be placed on floors in an orderly fashion and in such a way that they are not a tripping/safety hazard.

5.2.1.3 Exchanging floor mats: Contractor shall exchange floor mats in regular intervals.

a. STD: Floor mats shall be exchanged every 14 days during winter season (01 Oct to 31 Mar) and every 28 days during summer season (01 Apr to 30 Sep). In the event of a late winter season start, the appointed COR will contact the contractor to adjust the schedule accordingly. Contractor shall respond to the changes within one (1) day if necessary.

5.2.2 Exchange Schedule: Contractor shall establish an exchange schedule for each respective season, which includes the mat exchange date for each area and building. The exchange day for the individual building shall remain consistent.

a) STD: The Contractor shall submit work schedule to COR NLT ten (10) days prior to beginning of each season.

Any changes made to the schedule shall be submitted to the COR five (5) days prior to the effective date.

(Deliverable # A.007)

5.3 Service Contract Reporting

5.3.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the MEDDACB via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.SAM.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service

Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

(Deliverable # A.008)

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Installation Access Control (AE Reg 190-16)

6.1.2 Contractor Identification (AE Reg 27-715)

6.1.3 The Army Saftey Prgram (AE Reg 385-1)

6.1.4 Electromagnetic Compatibility Directive (2004/108/EC)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment 1 – Building Location and Address

7.4 Attachment 2 – Building POCs

7.5 Attachment 3 – Floor Mat Delivery Report

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE QUALITY

LEVELS (AQLs)

METHOD OF SURVEILLANCE

1) PWS Part 1 General Information Contractor shall comply with PWS provisions relating to Management and Administration

Inspection Checklist and Surveillance Summary Report Pass / Fail criteria Document Number:

>100% Percent Total Overall PRS Inspection Checklist Compliant Rate

100% Inspection Using COR Inspection Checklist and Surveillance Summary Report

2) PWS Part 1 General Information Contractor shall comply with PWS provisions relating to Management and Administration processes

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

3) PWS Part 3 Government Property and Services Contractor shall comply with PWS provisions relating to Government Furnished Item and Services

Inspection Checklist and Surveillance Summary Report Pass / Fail criteria Document Number:

>95 Percent Total Overall PRS Inspection Checklist Compliant Rate

100% Inspection Using COR Inspection Checklist and Surveillance Summary Report

4) PWS Part 3 Government Property and Services Contractor shall comply with PWS provisions relating to Government Furnished Items and Services processes

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

5) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services

Inspection Checklist and Surveillance Summary Report Pass / Fail criteria Document Number:

>95 Percent Total Overall PRS Inspection Checklist Compliant Rate

100% Inspection Using COR Inspection Checklist and Surveillance Summary Report

6) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services processes

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

7) PWS para 5.2.1.1 Contractor shall supply, floor mats for MEDDACB clinics.

Floor mats shall be visible clean, free of dirt, soiles and other foreign matters and without any damage such as cuts and torn edges.

a) Floor mats shall be provided in the quanties and measurements listed in Attachment 3 of this PWS.

b) Floor mats shall be delivered in rolled condition and in such a manner that they are not warped, bend or causing tripping hazard.

a) and b) 100% Compliant

a) 100% Inspection Using COR Inspection Checklist and Surveillance Summary Report

8) PWS para 5.2.1.2 Contractor shall place floor mats at locations outlined in Attachment 3 of this PWS.

placed on floor in an orderly fashion and in such a way that they are not a tripping hazard

a) 100% Compliant a) 100% Inspection Using COR

Surveillance Summary Report

9) PWS para 5.2.1.3 Contractor shall exchange floor mats in regular intervals.

exchanged every 14 days during the winter season (01Oct-31Mar) and every 28 days during summer season (01Apr-30Sep). In the event of a late winter season start, the appointed COR will contact the contractor to adjust the schedule accordingly.

Contractor shall respond to the changes within one (1) day if necessary.

a) 100% Compliant

a) 100% Inspection Using COR

Surveillance Summary Report

10) PWS para 5.2.2 Contractor shall establish a exchange schedule for each respective season, which includes the mat exchange time (date) for each area and building. The exchange day for the individual building shall remain consistent.

a) Contractor shall submit exchange schedule to COR NLT ten (10) days prior to beginning of each season.

a) 100% Compliant a)) 100% Inspection Using COR Inspection Checklist and Surveillance Summary Report

11) PWS para 5.3 Service Contract Reporting (SCR)

The Contractor shall completely fill in all the information in the format using the following web address www.sam.gov.

The Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 Oct October of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 days from end date of the

Zero Deviation from Standard

100% Inspection contract to complete the SCR requirement.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

A.001 Quality Control Plan (paragraph 1.5.1)

Once within 10 days after contract award and no later than 30 days prior to any anticipated changes.

One each to the Contracting Officer

Electronic delivery via email using Microsoft Office Word or Power Point

To the Contracting Officer through the Contracting Officer’s Representative

(COR)

A.002 Installation Pass Log (paragraph 1.6.3.1.)

Once within 3 days after contract award

One each to the Contracting Officer’s

Electronic delivery via email using Microsoft Office

Officer’s

A.003 Installation Pass Log (paragraph 1.6.3.1)

Within 5 days after any changes One each to Contracting Officer’s Representative

(COR)

Electronic delivery via email using Microsoft Office

Officer’s Representative

(COR)

A.004 Installation Access Passes (paragraphs 1.6.3.2)

Within 10 days after termination/expiration of individual employment contract

To the issuing office

A.005 Installation Access Passes (paragraphs 1.6.3.3)

Within 10 days after termination/cancellation of this contract

To the issuing office

A.006 Key Personnel (paragraph 1.10)

Once during the post –award meeting

One each to the Contracting Officer’s Representative

(COR)

Electronic delivery via email using Microsoft Office Word or Power Point

To the Contracting Officer’s Representative

(COR)

A.007 Exchange Schedule (paragraph 5.2.2.)

No later than 10 days prior to beginning of resepective winter or summer season and 5 days prior to any anticipated changes.

One each to Contracting Officer’s Representative

(COR)

Electronic delivery via email using Microsoft Office or or Power Point 2013excel

To the Contracting Officer’s

A.008 Services Contract Reporting (SCR) (paragraph 5.3.1)

Once not later than 31 Oct of each calendar year

Electronic data input to website

Official US Government web site

ATTACHMENT 1

Building Locations and Address

Location Bldg # Clinic Clinic Sub-Section Address

Grafenwoehr

475 HC & DC Truppenuebungsplatz

Neue Amberger Str

92655 Grafenwoehr

476 HC Annex PT, Tri-care

507 HC BH

Hohenfels

50 DC Truppenuebungsplatz

Camp Neinhof

92366 Hohenfels

51 HC

151 HC Annex PT

746 Vet

Ansbach /

(Urlas)

8156 HC Shipton Kaserne

91522 Ansbach/OT Urlas DC

Ansbach /

(Katterbach)

9003 Vet Heliport Kaserne

91522 Ansbach/Katterbach

Stuttgart

(Vaihingen)

2211 HC Annex Tric-care & Admin Patch Kaserne

Pascalstrasse

70569 Stuttgart/Vaihingen

HC

Stuttgart-

(Boeblingen)

2996 DC Panzer Kaserne

71032 Boeblingen Vet

Stuttgart

(Moehringen)

3312 HC Annex

Kelly

Kelly Barracks

Ohnholdstrasse

70567 Stuttgart

Vilseck

158/159 Admin Dental HQ & Admin

Truppenuebungsplatz

Rose Barracks

Wiesenhain 1

92249 Vilseck

168 HC Wellness Center

222 Vet

225 HC

236 HQ Annex MEDDACB, Logistics

250 DC

260 HC

700 HQ MEDDACB Admin

701 HQ Annex MEDDACB Annex

ATTACHMENT 2

Building POCs

Location Bldg # Clinic Primary Bldg POC Alternate Bldg POC

Grafenwoehr

475 HC Mr. Michael Fraunholz SFC Diana Anderson

475 DC SSG Betaida Mr. Michael Fraunholz

476 HC Annex Mr. Michael Fraunholz SFC Diana Anderson

507 HC Mr. Michael Fraunholz SSG Samantha Lee

Hohenfels

50 DC MAJ Eric Tong Mr. Robert Koller

51 HC Mr. Robert Koller SFC Schwarzman

151 HC Annex Mr. Robert Koller SFC Schwarzman

746 Vet Ms. Shannon Lovelady SSG Stephanie Hardin

Ansbach /

(Urlas)

8156 HC SGT Loua Prospere SSG Mathew Keele

DC SGT Loua Propere SSG Joshua Grannum

Ansbach /

(Katterbach)

9003 Vet SGT Adela Kern SSG Jacquelyn Schindler

Stuttgart

(Vaihingen)

2211 HC Annex Mr Metaxas, Xenofon SFC Ricardo Wilson

2300 HC Mr Metaxas Xenofon SFC Ricardo Wilson

2337 PT/Wellness

Stuttgart-

(Boeblingen)

2996 DC SFC Steven Arreola CPT Allison Bertoni

Vet Mr. Michael Marzett

Stuttgart

(Moehringen)

3312 HC Annex Kelly

Ms Sonja Lindsey

Vilseck

158/159 Admin Ms Cole Sandra 1SGT Porsha Bell

168 HC Ms Emma Krenik Dr Randall Watkins

222 Vet SGT Hope Anderson SPC Mercedes Hernandez

225 HC CPT Dugyon Ms Carmen Chavez

236 HQ Annex Mr McClure Allen. SFC Cruz Venessa

250 DC SSG Arouna

260 HC SSG Arreguin 1LT Vanmeter

700 HQ Ms Stefanie Panzer Ms Andrea Granger

701 HQ Annex Ms Stefanie Panzer Ms Andrea Granger

ATTACHMENT 3

FLOOR MAT DELIVERY REPORT

Mats for Grafenwoehr Clinics

Bldg Location Mat Type

Dimension QTY Winter

QTY

Summer

1 HC 475 Main Entrance S 150 x 250 2 1

HC 475 Reception (by Rm 342) S 150 x 200 2

HC 475 Pharmacy (by Rm 301) S 85 x 150 2

HC 475 Back Door (NTV Parking) vestibule

S

150 x 200

HC 475 Back Door (NTV Parking) by Rm 411 & 413

150 x 250

HC 475 Back Door (by Rm 603) S 150 x 200 1

1 DC 475 Main Entrance S 150 x 250 2 1

DC 475 Reception (Rm 204) S 150 x 200 2

DC 475 Staff Entrance/Exit (Rm224)

150 x 200

DC 475 Back Door (by Rm 130/131) S 150 x 200 1

1 Annex 476 Main Entrance S 150 x 200 1 1

Annex 476 Reception S 150 x 200 1

Annex 476 Hallway Entrance to PT (by Rm 108)

S 150 x 200 1

Annex 476 Side Entrance to PT S 150 x 200 1 1

1 MH 507 Main Entrance S 150 x 200 1 1

MH 507 Reception (Rm 130) S 150 x 200 1

4 22 6

Mats for Hohenfels Clinics

Dimension QTY Winter

QTY

Summer

1 HC 51 Main Entrance (Lobby) S 150 x 250 1 1

HC 51 Reception S 150 x 200 2

HC 51 Pharmacy S 150 x 200 1

HC 51 Side Door (by Rm 402) S 85 x 150 1

HC 51 Side Door to Parking & PT (Rm 212)

150 x 250 1 1

1 HC 151 Main Entrance PT S 85 x 150 1

1 DC 50 Main Entrance S 115 x 200 1 1

DC 50 Back door ( by Rm 131) S 85 x 150 1

1 Vet 746 Main Entrance S 85 x 150 1

Vet 746 Reception S 150 x 200 1

Vet 746 Back Entrance (by Rm 119) S 85 x 150 1 1

4 12 3

Mats for Katterbach Clinics

Dimension QTY Winter

QTY

Summer

1 HC 8156 Main Entrance S 150 x 250 1 1

HC

Main Entrance Lobby Hallway (1 ea left & right)

150 x 250

HC 8156 Reception Primary Care (at Rm 1042)

S 150 x 200 1

HC 8156 PT Reception (at Rm 1080) S 150 x 200 1 1

HC 8156 Side Entrance (DC) (at Rm

S 150 x 200 1 1

HC 8156 Side Entrance (at Rm 1027) S 150 x 200 1

8156 Side Entrance (at Rm 1041) S 150 x 200 1

HC 8156 Side Entrance (at Rm 1059) S 150 x 200 1 1

HC 8156 Delivery Entrance ( at Rm 1060)

S 150 x 200 1 1

HC 8156 Side Entrance (at Rm 1113) S 115 x 200 1 1

HC 8156 Side Entrance (at Rm 1133) S 150 x 200 1 1

1 Vet 9003 Main Entrance S 150 x 200 1

2 13 7

Mats for Stuttgart Clinics

Dimension QTY Winter

QTY

Summer

1 Tri-care 2211 Main Entrance (at connection HW to 2300)

S 115 x 200 1 1

Tri-care 2211 Side Entrance (near Conference Rm 123)

S 85 x 150 1 1

Tri-care 2211 Staff Entrance (by Rm132) S 115 x 200 1 1

Tri-care 2211 Staff Entrance (by Rm113) S 85 x 150 1 1

1 HC 2300 Main Entrance S 150 x 250 2 1

HC 2300 Reception S 150 x 200 1

HC 2300 Side Entrance (by Rm 116) S 150 x 200 1 1

HC 2300 Side Entrance (by Rm 122) S 115 x 200 1 1

HC 2300 Side Entrance (by Rm 160) S 150 x 200 1 1

HC 2300 Side Entrance (by Rm 152) S 85 x 150 1 1

1 WC 2337 Main Entrance S 150 x 200 1 1

1 DC 2996 Main Entrance S 150 x 200 1 1

DC 2996 Side Entrance (by Rm 125) S 85 x 150 1 1

DC 2996 Side Entrance (by Rm 133) S 85 x 150 1 1

DC 2996 Side Entrance (by Rm 155) S 85 x 150 1 1

DC 2996 Side Entrance (by Rm 163) S 85 x 150 1

DC 2996 Side Entrance (by Rm 179) S 85 x 150 1

1 HC 3312 Main Entrance (inside) S 150 x 200 2 1

HC 3312 Side door left (Betw Rms 123 & 124

S 150 x 200 1 1

HC 3312 Side door right (betw Rms 103 & 107)

S 115 x 200 1

5 22 16

Mats for Vilseck Clinics

Dimension QTY Winter

QTY

Summer

1 Admin 158/

Main Entrance S 150 x 200 1 1

Admin 158/

Side Door, left (betw. Rms 123 &124)

S 150 x 200 1 1

Admin 158/

Side Door, right (betw. Rms 103 & 107)

S 150 x 200 1 1

1 Welln 168 Main Entrance S 115 x 200 1 1

Welln 168 Side Entrance/Exit S 115 x 200 1

1 Vet 222 Main Entrance (Ramp) S 150 x 200 1

Vet 222 Side door Vet 1st floor (by Rm 115)

S 150 x 200 1

PM 222 Connnection Hallway 2nd fl S 150 x 200 1

1 DC 250 Main Entrance (after electric door)

S 115 x 200 1 1

DC 250 Reception S 115 x 200 1

DC 250 Side Entrance (by Rm 661) S 115 x 200 1

DC 250 Delivery Entrance by Rm 638)

S 115 x 200 1

DC 250 Side Door (by…