Attachment 0006 Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT (PWS)

for

Aircraft Situation Indicator Overhaul

21 January 2021

1.0. Background. The Horizontal Situation Indicator (HSI) ID-2278B/A, NSN: 6605-01-316- 2748 and Vertical Situation Indicator (VSI) ID-2277A/A, NSN: 6610-01-155-8315 are flight-critical components of the Black Hawk helicopter platform. The HSI is a hermetically sealed, integrally lighted navigation instrument that presents a pictorial view of the aircraft's flight path as viewed from above. The VSI is a hermetically sealed, panel-mounted aircraft instrument that provides the vertical situation of the aircraft. There are two (2 EA) HSI and VSI units in the UH-60 A/L model configurations. Together, the HSI/VSI units indicate helicopter pitch (aircraft attitude, indicated in degrees), roll and yaw in relation to the event horizon and provide critical vertical direction and vector position information to the pilot and co-pilot.

2.0. Scope. The Communications Electronics Command, Integrated Logistics Support Center (CECOM ILSC) is requesting support services for the Horizontal Situation Indicator (HSI) ID-2278B/A, NSN: 6605-01-316-2748 and Vertical Situation Indicator (VSI) ID-2277A/A, NSN: 6610-01-155-8315. The support services include tasks associated with test and inspection (T&I), repair, material lay-in and Diminishing Manufacturing Sources and Material Shortages (DMSMS) material inventory replenishment for HSI/VSI assets and program objectives.

This Performance Work Statement (PWS) establishes the requirements for repair of HSI/VSI assets to the same form-fit-function and interface of which they were originally designed. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform repairs of HSI/VSI as defined in this PWS.

2.1. General Information.

2.1.1. Period/Place of Performance. The ordering period of the contract is five (5) years from the effective date. Orders may be placed unilaterally at the Government’s discretion. The contract type is Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ). Performance of repairs for the HSI, P/N ID-2278B/A and VSI, P/N ID-2277A/A will take place at the contractor facility site.

The contractor shall maintain a controlled environment for the entirety of the contract for the work being performed. A controlled environment is defined as a work space requiring better than normal housekeeping and segregated from excessive dirt generating conditions. The contractor shall maintain daily records of airborne particle counts. The particle count in the controlled environment shall not exceed equivalent ISO 14644-1 ISO 8 Cleanroom Classification Requirements. No contaminating materials or operations shall be performed in the instrument repair controlled environment. Air monitoring records shall be made available for Contracting Officer Representative (COR) review when requested.

2.1.2. Mission Assurance. The Contractor shall be responsible for implementing and delivering performance that meets contract standards using its Quality Control Plan or Quality Assurance Surveillance Plan (QASP). The Contractor must ensure the effective planning, operation and control of its processes.

2.1.3. Identification of Contractor Personnel. All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2. Security. The Contractor shall comply with the security requirements described in the his PWS. The services to be performed on this contract shall be at an Unclassified level. This effort will not involve classified material or hardware. The contractor shall take no action that would elevate the level of classification beyond Unclassified. OPSEC requirements will be provided by the Government IAW Army Regulation AR 530-1. Administrative duties will not require a clearance but may require investigation for IT duties. The contractor is authorized the use of the Defense Technical Information Center (DTIC) or other secondary distribution center.

The contractor will prepare DD Forms 1540 and 2345 for authorized access to DTIC. Completed forms will be provided to the OPSEC Officer for processing

In accordance with CDRL item A001, the contractor shall provide documentation that the organization is free of any foreign influence, indebtedness, liabilities or obligations. Foreign subcontractor participation will be handled in accordance with AR 380-10 (Foreign Disclosure and Contacts with Foreign Representatives); DTM 09-019 [Policy Guidance for Foreign Ownership, Control, or Influence (FOCI)]; National Disclosure Policy, and affiliated regulations and/or supplements.

2.2.1. Anti-Terrorism (AT). All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR to the conracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel.

AT level I awareness training is available at the following website:

• Common Access Card (CAC) holders may go to: https://Jkodirect.jten.mil/

• Non-CAC-holders may go to: http://jko.jten.mil/courses/atl1/launch.html

2.2.1.1 AT Awareness Training for Official and Unofficial Contractor Personnel Traveling Overseas. US based contractor employees and associated sub-contractor employees shall receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact. US based contractor employees and associated sub-contractor employees will submit an Isolated Personnel Report (ISOPREP) prior to deployment, in accordance with AR 525-28, Personnel Recovery. Prior to deployment the contractor is required to fillout the survey on NIPRNET at https://prmsglobal.prms.af.mil/prmsconv/Profile/Survey/start.aspx.

2.2.1.2 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to https://jkodirect.jten.mil/ http://jko.jten.mil/courses/atl1/launch.html https://prmsglobal.prms.af.mil/prmsconv/Profile/Survey/start.aspx watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2.2.2. Operations Security (OPSEC). In accordance with (IAW) AR 530-1, Contracts that require an OPSEC Standing Operating Procedure/Plan, the contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer and COR, ,. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified IAW AR 530-1. The OPSEC Plan shall be developed in accordance with CDRL A002 for DI-MGMT-80934C.

2.2.2.1 OPSEC Training. IAW AR 530-1, Operations Security, contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website:

http://cdse.edu/catalog/elearning/GS130.html. (Duration: 45 minutes).

2.2.3. Information Security (INFOSEC). Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.2.3.1 IAW AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a counterintelligence (CI) agent or other trainer as specified in para. 2-4b.

2.2.4. Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Procuring Contracting Officer (PCO) immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the PCO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the PCO and in the event the PCO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the PCO may affect other remedies as he or she deems necessary, http://cdse.edu/catalog/elearning/GS130.html including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.3. Contracting Officer Representative. A COR will be appointed for this contract and will monitor all technical aspects of this PWS. The COR is authorized to perform only those duties specified in the COR Appointment letter provided by the PCO. The COR is not authorized to change any of the terms and conditions of this PWS.

2.4. Program Management.

2.4.1. The contractor shall attend any meetings requested as necessary by the Contracting Activity or CECOM-ILSC Program Office to support mission requirements, independent of specific repair activities. The meetings may include, but are not limited to contractor performance reviews, program management reviews, periodic progress meetings, in process reviews, and operational support meetings. The contractor shall maximize use of video, teleconferencing, and electronic mail in support of technical interchanges and other program discussions unless otherwise agreed upon. All meetings in which the contractor is in attendance shall be reported IAW CDRL A003.

The PCO, COR, and other Government personnel, as appropriate, may meet outside of regular meetings with the contractor to review the contractor's performance. At these meetings, the PCO will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of any concerns. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

2.4.2. Contractor shall repair and maintain items and lay-in materials in accordance with the turn-around times (TAT) described in paragraph 4.3.10.

2.4.3. The contractor shall provide the necessary program management, administrative and clerical support, cost control, cost reporting, technical status reporting, program reviews, and other ancillary support such as quality assurance and data management, to support all of the technical efforts of this PWS. The Contractor shall generate and submit the CDRL deliverables within this PWS. Performance progress under this contract shall be addressed in the contractor’s Status Report (CDRL A004), which shall be submitted on a semi-annual basis to document task order progress.

The status report shall summarize all significant events/issues, accomplishments for the reporting period and projected activities for the following reporting and subsequent periods for the task order. The status report shall, if applicable, include a subcontractor report to document participation of small business, small disadvantaged business and women-owned small business for the reporting period as a percentage of the total task order revenue for the reporting period.

2.5. Privacy Act. Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, 5 U.S. C. § 552a, and applicable agency rules and regulations.

2.6. Non-personal Services. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Government functions. All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

3.0. Applicable Documents. The following documents (or latest revisions thereof) are required for the performance of this effort and applicability to the PWS requirements herein are referenced below and shall comply with the most current version of referenced documents. Contractor is responsible for ensuring the latest version of the documents is applied.

3.1. Military and Federal Standards.

Document Document Title Applicability MIL-STD-2073-1E(4) Standard Practice for Military Packaging, 23 May 2008 Required MIL-STD-129R, CHG-2 Standard Practice for Military Marking for Shipment and

Storage, 27 Sep 2019 Required

MIL-STD-130N, CHG-1 Standard Practice for Identification Marking of U.S.

Military Property, 16 Nov 2012

Required

MIL-HDBK-61B Configuration Management Guidance, 7 Apr 2020 Reference MIL-HDBK-831A Preparation of Test Reports, 25 Jun 2013 Reference MIL-HDBK-2155 Failure Reporting, Analysis and Corrective Action Taken Reference

3.2 Federal Regulations, Other DoD Documents.

Document Document Title 14 CFR 145 Title 14, Part 145: Code of Federal Regulations AR 380-10 Foreign Disclosure and Contacts with Foreign Representatives, 14 Jul 2015 AR 381-12 Threat Awareness and Reporting Program, 1 Jun 2016 AR 525-13 Antiterrorism, 3 Dec 2019 AR 525-28 Personnel Recovery, 5 Mar 2010 AR 530-1 Operations Security, 26 Sep 2014 AR 710-2 Supply Policy Below the National Level, 28 Mar 2008 DTM 09-019 Directive Type Memorandum (DTM) – Policy Guidance for Foreign Ownership, Control, or Influence (FOCI), Change 6, 9 Jan 2014 Privacy Act, 5 U.S. C. § 552a

U.S. Code, Title 5: Government Organization and Employees

3.3. System Specifications Documents.

Document Document Title Applicability

DMWR

11-6610-401

Depot Maintenance Work Requirement for Vertical Situation Indicator ID-2277A/A, 1 Jun 2002

Required

DMWR

11-6610-402

Depot Maintenance Work Requirement for Horizontal Situation Indicator ID-2278B/A, 6 May 2009

Required

TPI-076 Test Procedure for Vertical Situation Indicator ID-2277A, Associated Cable CA-234C-2277, 6 Sep 2005

Required

TPI-077 Test Procedure for Horizontal Situation Indicator ID-2278, Associated Cable CA-234C-2278, 9 Nov 2005

Required

NA Inspection Guide Aircraft Indicator Dial Windows, Rev. C, 6 Jun 2019

Required

The government will provide a Portable Document Format (PDF) copy of the DMWR for each instrument and PDF copies of the associated test procedures (TPI-076, TPI-077). A PDF copy of the Inspection Guide Aircraft Indicator Dial Windows will also be provided.

3.4. Commercial Documents.

Document Title Applicability ASTM D3951-18 Standard Practice for Commercial Packaging Required ISPM 15 Regulation Of Wood Packaging Material in International Trade

(2009) Required

3.5. Data Item Descriptions (DIDs).

Data Item Title Document Applicability A001 Foreign Influence Report DI-MISC-80508B 2.2 A002 Operations Security (OPSEC) Plan DI-MGMT-80934C 2.2.2 A003 Report, Record of Meeting/Minutes DI-ADMN-81505 2.4.1 A004 Status Report DI-MGMT-80368A 2.4.3

Data Item Title Document Applicability

A005 Engineering Change Proposal (ECP)

DI-SESS-80639D

4.1.4.1.1

A006 Test and Inspection Report DI-NDTI-80809B 4.2 A007 Government Furnished Equipment (GFE)

Repair Status Report

DI-ILSS-80620 4.3.4.2

A008 Acceptance Test Report DI-QCIC-81891 4.5.2, 7.3 A009 Quality Assurance Program Plan DI-QCIC-81794A 7.1 A010 Diminishing Manufacturing Sources and

Material Shortages (DMSMS) Management Plan

DI-MGMT-81948 9.2.2

A011 Obsolescence Alert Notice DI-MGMT-81941 9.3 A012 DMSMS Implementation Plan DI-MGMT-81949 9.4 A013 Contract Government Furnished Material

(GFM) Requisition and Inventory Report

DI-MGMT-82128 11.4.1

A014 Government Property Inventory Report DI-MGMT- 80441D

4.2.1.2, 11.4.7

A015 Performance and Cost Report DI-FNCL-80912A 4.3.4.2 A016 Notice of Revision (NOR) DI-SESS-80642E 4.1.4.1.2 A017 Specification Change Notice (SCN) DI-SESS-80643E 4.1.4.1.3 A018 Request for Variance (RFV) DI-SESS-80640E 4.1.4.1.5

Except as otherwise specified in the Contract Data Requirements List (CDRL) documents and task orders, deliverables shall be submitted electronically to the COR in accordance with BLOCK 14 of the deliverable (DD Form 1423-1) either by email or via a secure file transfer site such as DOD SAFE (https://safe.apps.mil), with the notification letter emailed to the COR and Contracting Officer (KO). Documents exceeding electronic transfer size shall be copied to a CD ROM Disk and submitted through the US Postal Service to the COR and IAW BLOCK 14 of the deliverable (DD Form 1423-1).

4.0. Requirements. The contractor shall inspect, repair, test and deliver items listed belowto the Government. The contractor shall repair, test, and calibrate the repaired items so that their performance will meet all of the form, fit and function (FFF) requirements and interface requirements IAW the contractor’s item part numbers and baseline configuration outlined in DMWR 11-6610-401, DMWR 11-6610-402 and in paragraph 4.1. The processes and materials specified in the DMWR documents shall be strictly adhered to. No variances will be allowed without an approved Request for Variance (RFV) DD 1694 form. The COR is the only authorized approving official for all requests.

In the event of a conflict between the requirements of this PWS and any other documentation for the items on contract, the requirements of this PWS shall govern, except if replaced by a later version of the PWS that has been incorporated into the contract by the PCO. All work performed by the contractor shall be accomplished in accordance with instructions contained in this PWS.

Any changes or additions to this PWS that may be generated after award of contract will be negotiated and approved by the PCO prior to work being started by contract notification. Task Orders shall be issued to accomplish the repair work when required on a FFP basis.

HSI AND VSI REPAIR ITEM LISTING

Nomenclature/Item Part Number National Stock Number (NSN)

ID-2278B/A 132750-5 6605-01-316-2748

ID-2277A/A 129060 6610-01-155-8315

This PWS also covers the repair of items that may replace any of the above listed paragraph 4.0 line replaceable units (LRUs)/NSNs due to obsolescence or redesign, and for which part numbers are presently unknown.

4.1. Configuration Management.

4.1.1. Product Definition Information. The Product Definition Information shall be specified by the contractor’s Commercial Item Part Number (CIPN) The Product Definition Information describes a product’s performance, functional and physical attributes, including the requirements and design information (DMWR, specifications, drawings, design descriptions and software).

Interfaces, including interfaces with other products, are also documented in the Product Definition Information.

Any changes that affect the form, fit, function and interface requirements and the applicable Acceptance Test Procedures or Performance Specification of the Configuration Baseline (CB) item(s) listed in paragraph 4.1.2 shall be submitted to the Government for approval in accordance with paragraph 4.1.3.2. The Government is not obligated to accept any changes to the CB that would adversely affect the item’s Air Worthiness Release (AWR) Certification or form, fit, function and interface requirements.

4.1.2. Configuration Baseline. The contractor’s CIPN, as defined by the contractor’s specifications, drawings, and catalog page at the time of award of this contract, shall form the Configuration Baseline for this acquisition. The Configuration Item (CI) is defined as the required item identified by the NSN and vendor part number. The Computer Software Configuration Item (CSCI) shall be the version of software required by the item described by the NSN and part number.

The applicable repair documents for the listed Configuration Items (CI) are as follows:

CI/CSCI Repair Document

ID-2278B/A (NSN 6605-01-316-2748) CECOM-DMWR 11-6610-402

ID-2277A/A (NSN 6610-01-155-8315) CECOM-DMWR 11-6610-401

The contractor shall repair and test the repaired items so that their performance will meet all of the form, fit, function and interface requirements in accordance with the contractor’s item part numbers. In the event of a conflict between the requirements of this PWS and any drawings or specifications for the items on contract, the requirements of this PWS shall govern.

4.1.3. Configuration. The Contract shall have each CI/CSCI, as repaired and delivered conform to the cited CB and any subsequent CB that may be made contractually binding by the PCO. Configuration changes not directly affecting the configuration baseline do not require

Government approval prior to incorporation, but must be documented by the contractor and shall be made available to the Government upon request.

4.1.3.1. Application Management. The contractor shall notify the Government of any design changes. In performing Application Management, the Government must assess the impact of design changes to the Configuration Item. The Government is the Configuration Management authority on application management for all external applications and for all major design changes that affect the CIPN specified in paragraph 4.1.1. A Major design change is defined as any change that will impact any of the following conditions of the CIPN:

(a) Overall performance and Form, Fit, Function and Interface (F3I) Characteristics.

(b) Reliability, Maintainability and Survivability

(c) Electromagnetic Interference (EMI), air worthiness certification, or other pertinent requirement.

(d) Safety.

(e) Support, operational and training requirements.

(f) Impact on Technical Manuals, Repair Parts and Special Tools Lists (RPSTLs), DMWRs, Provisioning Parts List (PPL), etc.

(g) Impact on Cost and/or Schedule.

(h) Impact on test/calibration equipment, support equipment and associated software.

(i) Software.

4.1.3.2. Application Activity. The Government is an Application Activity (AA) for changes that affect the contractor’s CIPN. The Government does not possess document change authority over the changes affecting the CIPN. As part of the Government’s Application Management process, the Government as AA does have a right to review or be notified of changes made by the contractor that will affect any of the conditions identified in paragraph 4.1.3.1. Any changes that affect these conditions shall be submitted for Government review or notification IAW the procedures outlined below (paragraphs 4.1.3.3 through 4.1.4.6). Configuration changes not directly affecting the configuration baseline conditions identified in paragraph 4.1.3.1 do not require Government review or notification.

4.1.3.3. Use of CB Data. The contractor shall assure that all necessary contractors’ activities have access to and use of the contractually specified configuration baseline(s), approved changes and departures, and affectivity data. The data in use shall be available for government review and use.

4.1.4. Departures from CB. No changes or departures from the CB that affect the CIPN conditions listed in paragraph 4.1.3.1 are acceptable except those which are submitted in accordance with the applicable documentation/deliverables explained in the following paragraphs, are approved by the Government Configuration Manager (C Mgr.) or Configuration Management Officer (CMO) and which are made applicable to the contract by the PCO.

Configuration Control shall be affected by the Configuration Control Documents (CCDs) as follows:

4.1.4.1. Request for Change. A Request For Change (RFC) includes both the engineering change and the supporting documentation by which the change is described and suggested. An RFC describes changes to the CI/CSCI and associated contractor documents and data (if applicable) that are affected by the proposed engineering change. The RFC also describes a full impact analysis of the effect of the change on the logistics, interface, design, cost and schedule requirements of the CIPN. All changes/updates to Service Bulletins/ software must be approved by the Government prior to execution.

RFCs could be generated as any of the following categories: Change Directive; Change Request;

Engineering Change Package; Engineering Change Proposal; Engineering Change Request;

Engineering Change Memo; Engineering Change Notice.

RFCs may contain some of the following elements:

(a) A unique change identifier; identification of originating organization and responsible individual.

(b) Change classification.

(c) Identification of product(s) (including components and interfacing products) affected by the change.

(d) Change description and scope (including effects on performance, operation, maintenance, servicing, operation and maintenance training, repair parts, support, and test/calibration equipment, cost, schedule, and any other effect on physical, functional, and logistics characteristics of the CIPN).

(e) Reason and justification for the change and consequences of not incorporating the change.

(f) Estimated cost increase or savings.

(g) Change implementation (and effectively) and impact on delivery schedule.

(h) Criteria, if any, for retrofitting products.

4.1.4.1.1. An Engineering Change Proposal (ECP) includes both the Class I or Class II engineering change and the supporting documentation by which the change is described and suggested. The contractor shall submit an ECP, when applicable, in accordance with DI-SESS- 80639D (data item A005).

4.1.4.1.2. A Notice of Revision (NOR) shows the detailed changes that must be made to technical documentation, except specifications, (one NOR per document) following approval of an ECP. The NOR is submitted as part of the ECP. The contractor shall submit a NOR, when applicable, in accordance with DI-SESS-80642E (data item A016).

4.1.4.1.3. A Specification Change Notice (SCN) is used to delineate the exact change(s) in a specification that will be distributed to users when the ECP is approved. The SCN is submitted as part of the ECP. The SCN is not used for a military or federal document, only a Request for Variance can be used for those documents. The contractor shall submit a SCN, when applicable, in accordance with DI-SESS-80643E (data item A017).

4.1.4.1.4. A Value Engineering Change Proposal (VECP) is the same as an ECP except there are proposed cost savings for the program. The contractor shall follow the guidance in Section I of this contract for VECPs.

4.1.4.1.5. A Request for Variance (RFV) describes a departure from configuration documentation for a specific number of units or period of time. The contractor shall identify the impact of the RFV on performance, operational readiness and logistics support of the affected CIs. The Government will require compensation for any RFV. The contractor shall submit a RFV, when applicable, in accordance with DI-SESS-80640E (data item A018).

4.1.4.1.6. The contractor shall provide all supporting program or cost data with the change document. The contractor shall uniquely and sequentially identify (including the use of the contract number) each ECP, VECP, NOR, SCN or RFV. The identification number should use less than 16 characters.

4.1.4.2. Contractor-approved changes that adversely impact any of the CIPN conditions listed in paragraph 4.1.3.1 may require re-evaluation by the Government of the CIPN.

Re-evaluation may include operational testing re-assessment or re-assessment of the logistics impact of the proposed change. An approved change to the design of the CIPN must be verified to ascertain that the CIPN has achieved the functional attributes and requirements specified in the baselined Product Definition Information (CIPN) and that it is adequate for its intended purposes. The Government is not obligated to accept any CIPNs that no longer meet the Government’s requirements as established by the CIPN at the time of contract award.

4.2. Test and Inspection. Upon the receipt of a funded Test and Inspection (T&I) modification or task order from the Government and the receipt of an asset(s) as defined by National Stock Number (NSN) and Serial Number by the Government; the contractor shall T&I the item(s). The T&I efforts shall consist of a thorough analysis of the equipment to determine the cause of failure and the submission of a T&I report. The purpose of a T&I of the items is to discover the fault or faults and receive a report inclusive of a contractor’s repair recommendation, anticipated timeframe and cost estimate.

The T&I shall be performed IAW the DMWR and TP requirements, with all measurements and observations recorded on a Test Data Sheet. Contractor format test data sheets are authorized as long as the tests and measurements made are traceable to the DMWR and TP requirements and steps. Non-operational item(s) shall then be further inspected, tested and fault isolated for damage, mishandling, property identity, unidentifiable item(s), actual item failures and completeness of the item(s). The T&I report shall include the test results and as appropriate, a repair recommendation that shall identify a repair categorization (Repairable, BER (Beyond Economical Repair), or NEOF (No Evidence of Failure) as defined in paragraph 4.2.1) and associated cost. The T&I phase shall be complete within thirty (30) days after receipt of the items.

The contractor shall submit a T&I report IAW CDRL A006 within 15 days of completing the T&I phase.

4.2.1. Repair Categorization. Upon completing the T&I phase and as an element of the T&I report, the contractor shall categorize each asset accordingly:

4.2.1.1. Repairable. A repairable item is one that:

(a) In the course of operation and use, is found to be non-functional or inoperable;

(b) Does not satisfy its intended function;

(c) Does not perform within its design specifications; and

(d) Has been determined, based upon the T&I examination, to be fixable without exceeding a significant level (approximately 65%) of the item’s value should it be purchased new.

The repair process for an unserviceable, but repairable item typically consists of troubleshooting, evaluating, repairing, and verifying its performance (recertification). For Repairable items, the contractor shall determine the extent of repair as minor, standard or major and shall include in the

T&I report a list of probable materials required for overhaul IAW the DMWR Troubleshooting Chart.

Repairs shall be categorized as:

(a) Minor Repair – repair cost is expected to be no greater than 30% of replacement cost per item,

(b) Standard Repair – repair cost is expected to be between 31% - 45% of replacement cost per item,

(c) Major Repair – repair cost is expected to be between 46% - 65% of replacement cost per item, The Contractor shall use the Army Master Data File (AMDF) for the acquisition price determination when determining the categorization of the repair. The AMDF is based upon the NSN and can be obtained through the WebFLIS website, http://www.dlis.dla.mil/webflis/pub/pub_search.aspx.

4.2.1.2. Beyond Economical Repair (BER). A BER item is one that has been determined to be impossible or economically impractical to repair based upon:

(a) The extent of damage exceeding a 65% threshold of the new acquisition price of the item; and

(b) A continued availability and/or ability to procure; and

(c) There being no lack of items or components, or threat thereof, based upon

Diminishing Manufacturing Sources Material Shortage (DMSMS) information.

The Contractor shall use the Army Master Data File (AMDF) for the acquisition price determination when establishing the BER categorization. The contractor shall obtain written concurrence from Defense Contract Management Agency (DCMA) Quality Assurance (QA) personnel for all units determined by the contractor to be BER. All such determinations, including the basis for the determination, the repair required, the proposed price to repair and the DCMA written concurrence, shall be provided by the contractor to the PCO within 45 days of receipt of asset or funding whichever is later. After receipt of the required documentation, the PCO shall provide disposition instructions. The contractor is not authorized to proceed with the repair until notification is received from the PCO. Any disposal ordered shall be performed by the contractor IAW all applicable regulations and the contractor’s approved Government property disposal procedures

The Government retains the right to request enlarged color photographs of any asset identified as BER. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to a Government technical representative for evaluation, confirmation, and/or disposition instructions to COR

The contractor may cannibalize BER approved items/components/subcomponents to preserve Government material lay-in. Prior to cannibalization, the contractor shall obtain PCO authorization through the COR. All cannibalized parts will be added to Government lay-in for use in repairs. Incorporation of the cannibalized parts to available inventory shall be reflected in an updated government property inventory report (CDRL A015). Disposition of BER items/components/ subcomponents will require instructions from the PCO/COR.

http://www.dlis.dla.mil/webflis/pub/pub_search.aspx

4.2.1.3. No Evidence of Failure (NEOF). A NEOF item is one that:

(a) Has gone through T&I examination,

(b) Has been determined to be one for which repairs are unnecessary;

(c) The item is fully functional and operable;

(d) The item satisfies its intended function; and

(e) The item performs within its design specifications.

NOTE: All categorizations are contractor recommendations, which are elements of the T&I report.

Prior to commencing repairs, the Government will assess all recommendations. The contractor shall not start repairs absent Government concurrence nor the issuance of a modification or task order inclusive of funded repair Contract Line Item Numbers (CLINs). T&I reports may combine multiple asset repair recommendations, and if possible should mirror the same amount of T&I requests or as many asset repair recommendations as feasible. For example, if the Government issues a task order with a quantity of ten (10) T&I activities, the contractor shall attempt to consolidate all ten (10) repair recommendations within one T&I report. The T&I report shall be executed IAW CDRL A007.

4.3. Repair.

4.3.1. All work performed by the contractor shall be accomplished IAW this PWS. The functional capabilities for which the subject items were designed shall not be changed, modified, or altered unless such changes are directed by the PCO. The repaired item shall be restored to a serviceable condition, calibrated and be comparable in quality and function to a new production item. The Service Bulletin and software version of repaired items shall not be updated unless specified by the COR. In the event that the T&I reveals that the item is under warranty, no T&I or repair cost shall be incurred for the warranted items and the government COR shall be notified through email on all warranted items with serial numbers within seven (7) work days after the repair analysis. Hardware determined to be covered by a warranty, once repaired, shall be returned to the Government location it initially originated from unless otherwise directed by the Government IAW the Turn-Around Time (TAT) schedule.

4.3.2. Contractor personnel performing overhaul on the ID-2278B/A and ID-2277A/A items shall have previous repair experience specific to the HSI/VSI instruments. .

4.3.3. The contractor shall furnish the labor, material and equipment necessary to accomplish repair of the item and facilitate storage for the repair parts, items awaiting repair and repaired items. The contractor shall disassemble, clean, repair/align and lubricate all repairable instruments, including NEOF assets, IAW the DMWR overhaul requirements.

ID-2277A/A shall be disassembled to the level necessary to clean, inspect and lubricate all bearings. ID-2278B/A shall be disassembled to the level necessary to clean and perform repairs.

ID-2278B/A will require 100% replacement of knobs.

4.3.4. The contractor shall incorporate a closed loop failure reporting, analysis and corrective action system (FRACAS) in the repair process for use in the reporting, analysis and correction of hardware failures and software errors identified during the T&I phase and/or occur during in-plant testing and assembly repair processes. Failures occurring during these processes shall be integrated into the contractor’s data collection system for tracking and included as part of the Repair Status Report (CDRL A008). The contractor’s existing data collection system shall be used with modification only as necessary to meet requirements specified by the acquiring activity.

4.3.4.1. All remedial repair and alignments made shall be recorded for each serial number and provided with the instrument test data sheet. A copy of the test data sheet summary and the remedial action performed shall be provided to the COR as part of a Repair Status Report.

Chemicals specified in the DMWR for cleaning, lubrication or other requirements can be replaced with suitable substitutes pending approval of form (RFV) DD 1694 from the contractor.

4.3.4.2. The contractor shall submit both a Repair Status Report (CDRL A007) and a Performance and Cost Report (CDRL A015) to the COR monthly.

MIL-HDBK-2155 can be referenced for incorporation of FRACAS data into the Repair Status Report. The Repair Status Report shall include the nomenclature, NSN, serial number, current condition of each item, turn-around time for each repair, total cost of each repair, repair designation, parts replaced for each repair, and an explanation of any extraordinary circumstances. Report details for the HSI and VSI items shall include the Service Bulletin and software version for each repair and information as stated in paragraph 4.3.1.

The Performance and Cost Report shall include information on current status and projected requirements of funds, man-hours and work completion. The Performance and Cost Report shall be in a spreadsheet format, using a template provided by the Government.

In addition to the CDRL requirements, the contractor shall maintain a database of information for all items that are repaired including serial number of each returned item, incoming and completion dates, warranty status for the returns, the turnaround time, estimated time interval hours, failure mode, replacement part(s), and an explanation for any extraordinary circumstances. The Government shall have access to this database upon request.

4.3.5. The contractor shall maintain records of all individual item repairs, which shall be available to the Government for inspection and review upon request. The records shall include the serial number for each item repaired. For each repair, the contractor shall provide a written description, and if applicable, photographs of the failure. All items found to be non-operational shall be evaluated and repaired to serviceable condition. Items determined as NEOF shall be returned to the government as a labeled serviceable asset.

4.3.6. The contractor shall have procedures in place to prevent the use of counterfeit or lower grade parts. All parts and material used in overhaul of an instrument shall be traceable to the source of supply and manufacture. The contractor shall maintain the proper controls for stored material and maintain a recordkeeping system that has document traceability back to place of purchase. Records shall be made available for Government review if requested. Records shall include the nomenclature and serial number of the instrument repaired, parts used in the repair with reference to the illustrated parts breakdown item number and location from the applicable publication. All parts shall be as specified in the applicable DMWR.

4.3.7. All instrument coatings and finishes shall be repaired IAW the applicable requirements in the DMWR.

4.3.8. All coated lenses showing any scratches, abrasions or other damage shall be replaced. The Tobyhanna Army Depot generated Inspection Guide Aircraft Indicator Dial

Windows, Rev C shall be used for coated lens inspection. Any coated lenses that do not meet the inspection requirements of this document shall be replaced.

4.3.9. The contractor shall certify that all necessary tooling, fixtures, test and inspection equipment is available for overhaul of the ID-2278B/A and the ID-2277A/A. No test equipment, special tools or fixtures will be provided by the government. The contractor is responsible for purchasing and maintaining all equipment, tools and materials necessary to execute the requirements of this PWS. Fixtures, test equipment and tools shall be as described in the overhaul requirement publications. The contractor shall establish/maintain a system for the final inspection and test of all repaired items to comply with contract or order requirements

4.3.10. Turn-Around Time for Repair Items.

The contractor shall lay-in and maintain a stock of materials and parts necessary for repairs to expedite the repair timeframes. Acquisition of stock materials shall begin immediately upon contract award.

As stated in paragraph 4.2, the contractor shall perform T&I examinations on all items within 30 days after receipt of GFE. Assets that only require basic preventative maintenance, minor parts and glass replacement, cleaning and calibration shall be overhauled and returned to the government 30 days after acceptance test completion at a rate of 20 per month for each asset, minimum. The 20 per month delivery does not include the BER units. Assets that require major repairs shall be identified and overhauled IAW the contractor’s schedule but no later than 30 days after receipt of repair parts. The contractor shall submit all required documentation of BER assets to the PCO within 45 days of asset receipt.

In the event the contractor cannot make the necessary repairs within the identified turn-around times, the contractor shall forward to the PCO and COR a letter of delay addressing the reason for delay to repair the item. An estimated time for completion of the repairs shall be included in the letter of delay. An individual item turn-around time for repair shall not exceed 90 days, unless stated in the letter of delay and approved by the Contracting Officer.

4.4 Finishing and Marking. The contractor shall mark all contract deliverables IAW DFARS clause 252.211-7003 and the following requirements.

4.4.1. Item Unique Identification (IUID). Items received for repair shall be inspected for IUID markings. For those items where the marking is damaged or missing, the contractor shall replace the missing and damaged markings, identification and decals, including IUID. For previously acquired items where the IUID markings were not required, the contractor shall follow the procedures as if the item was a new item. Minor cosmetic defects (scratches, nicks, dents, etc.)

not considered to affect the installation or operation of the repaired item, shall not require correction. IUID markings shall be IAW MIL-STD-130N.

4.4.1.1. The contractor shall maintain an accurate, current list of IUIDs for all repaired items on this contract. Dates of repair, substitutions, shop changes, etc. shall be included on this list.

The list shall be available for inspection by the PCO or other Government representative at any time during the life of this contract. The contractor shall provide this list to the Government at the end of the contract.

4.4.1.2. All efforts required by this PWS and contract, including the preparation of ECPs or notification of marking deficiencies, Property In Possession of the Contractor (PIPC) reporting, serial number data reporting at end of contract and the actual marking of hardware, will be included in the base contract price.

4.4.1.3. The following repaired items shall require IUID marking.

Configuration Item Part Number NSN

ID-2278B/A 132750-5 6605-01-316-2748

ID-2277A/A 129060 6610-01-155-8315

4.4.2. Permanency and Legibility. The identification marking and identification plates, tags, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, or groups shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environmental test and cleaning procedures specified for the item. Legibility shall be as required for ready readability per MIL-STD-130N. Identification of marking on identification plates shall be a color which is in contrast to the color of the surface of the plate. Identification tag marking, when used shall be permanent to the extent required for utilization of the item.

4.5. Acceptance Testing of Repaired Items.

4.5.1. The contractor shall perform repairs, acceptance testing and checkout of each repaired item to assure serviceability prior to presentation to the Government for acceptance, and packaging/shipping back to the Government. One hundred percent (100%) Acceptance testing shall be performed during the contract in accordance with the applicable DMWR Acceptance Test.

The Acceptance Test shall ensure that completed items that pass the test are in serviceable condition and shall interface and function with the aircraft correctly. Procedures for each configuration are listed in the table below.

NSN Part Number Item Name DMWR Number Test Procedure

6605-01-316-2748 132750-5 ID-2278B/A 11-6610-402 TPI-077

6610-01-155-8315 129060 ID-2277A/A 11-6610-401 TPI-076

4.5.2. The contractor shall test each completed assembly IAW the DMWR and/or Final Performance Test requirements. Alternate test equipment is allowed as long as the contractor shows that each test requirement is performed and measured using the alternate equipment. Any alternate test equipment and procedure proposed shall have a one-to-one correlation to the test measurement described in the government procedure. A PDF copy of the Final Acceptance Test results shall be provided to the COR IAW CDRL A008, concurrent with equipment delivery and invoicing.

4.5.3. Each repaired asset shall be accompanied by a certificate of airworthiness, FAA Form 8130-3 Title: Authorized Release Certificate, Airworthiness Approval Tag.

4.6. Packaging and Shipping.

4.6.1. Packaging shall be IAW Section D of the contract. Standard practice for commercial packaging shall be IAW ASTM D 3951-18. Marking shall be IAW MIL-STD-129R(1). Some supplies may need military packaging depending on the destination and intended use. Packaging requirements for those items shall be IAW MIL-STD-2073-1E(4). Radio Frequency Identification shall be IAW DFARS 252.211-7006. Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

4.6.2. The packaging for repaired items shall be legibly marked with the following information of EACH…